effective speaking and presentation skills

8/6/2019 Effective Speaking and Presentation Skills

1/15


2/15

Six Stages of Successful Presentations

1. Specifying the Objective

2. Planning

3. Preparation

4. Rehearsal and Practice

5. Making the Presentation


3/15

Specifying the Objective

1. To demonstrate a service, product,system

2. To create an image3. To entertain colleagues, outside people

4. To sell a concept, product, idea

5. To represent group, companydepartment

6. To promote an attitude, a way of working

7. To suggest a solution, a new concept


4/15

Planning

1. Know your audience

2. Physical factors

3. Structuring the presentationA. Your introduction and the statement of the objectives

B. Introduction to the main theme

C. Development of the main theme

D. Integration of the main themesE. Summary or conclusion

4. Question and answer session


5/15

Preparation1. Collecting all the relevant information

2. Arranging the matter into logical and sequentialmanner

3. Striking opening and close with a punch line.

4. Preparing the visuals carefully

5. Give adequate importance to each section of the

presentation6. Time your presentation


6/15


7/15

GIVING A SPEECHySpeech Purpose:

yGeneral or Specific

ySpeech Type:

y

Informative SpeechesyPersuasive Speeches

yEntertaining Speeches


8/15

METHODS OF SPEAKING

ySpeaking from the Manuscript

ySpeaking from memory

y Impromptu Delivery

yExtemporaneous Delivery


9/15

ANALYSING THE AUDIENCE

yAge

yGender

yOccupation

yEducational Level

y

Social, Professional and religiousgroups

yGeographical experiences.


10/15

Organising Informational

Speeches

y Introductiony Capture the listeners attentionyArouse interest in the informationy

Preview the main points

y Bodyy Chronological pattern

y Causal ordery Topical Pattern

y Conclusion


11/15

ORGANISING THE PERSUASIVE SPEECH

y The Problem Solution Ordery The motivated sequence.y Deductive and Inductive structure

y In deductive structure, the proposal is stated firstand then the arguments that support the proposalare presented. In inductive pattern, the arguments

are presented first in a way that leads to aproposition.


12/15

A good speaker should

1. Get audience attention and arouse their interest2. Organize the material conveniently3. Enable them to follow the organization easily4. Speak clearly and let them know when he/she changes

points5. Always show how the information or solution will help

them6. Motivate them to action by showing how this actionwill benefit them.


13/15

Supporting yourIdeas

y Illustration (example)

yStatistics

yExpert testimony

yAnalogies

yAnecdotes, fables and parables


14/15

Guidelines for designing and presenting

VISUAL AIDS

y Be sure that all members can see the visual aids

y

Allow the audience time to read before staring anexplanation

y Limit each visual aid to one idea

y Illustrate only the main points, not entire presentation

y

Paraphrase the text of the visual aid, not read it wordfor word.

yVisual aids should be used to supplement the speakerswords not the other way around.


15/15

SELECTING

THE RIG

HTM

EDIUM

y Handouts

y

Clipboards and white boardsy Flip charts

y Overheads

y Slides

y ComputersyVideo tapes, Audio tapes, film strips and films.

y Models and physical objects.

effective speaking and presentation skills

Documents