pps web enhancement rehires & changes uc santa barbara campus rollout june 2011

PPS Web Enhancement Rehires & Changes

UC Santa Barbara Campus RolloutJune 2011

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Introducing Phase 2!

Rehires and Changes A more user-friendly method of entering changes

on existing PPS data An alternative—but not a replacement—to the

existing rehire and appointment change bundles in ‘regular’ PPS

Available for immediate use at:

https://prod.ucop.edu/pp8

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PPS Web Enhancement Project Recap

Multi-campus effort to create a web interface for PPS

No changes to the underlying PPS structure Project phases

1. New Hires (rolled out August 2010)2. Rehires and Changes (June 2011)3. Leaves and Separations (stay tuned!)

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Basic Objectives Recap

Interface is consistent with and supports policies and controls

Labels in “English”, not code Intuitive design Better navigation Better help functions

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And the frosting on the cake…

Ability to suspend transaction in the middle and then return at another time

Templates for repeating data Campus Address Appointment & Distribution

“Smart” processing For a review, see “Web New Hire Powerpoint”

http://hr.ucsb.edu/hris/pps.php

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Web PPS Main Menu – Rehire & Change

https://prod.ucop.edu.pp8

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Select an Employee

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Select an Employee

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Select an Employee

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1. Employee Identification

Possible ActionsName changeCorrect name, social security or date of birth

Notify Jo Ann Stark (x2219)!

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2. Personal Information

Possible ActionsChange/Correct: Ethnic data Disability status Veteran status

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3. Address & Disclosures – Home Address

Possible ActionsChange/Correct:Home addressDisclosuresEmployee can also make these changes on At Your Service Online (AYSO)

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3. Address & Disclosures – Campus Address

Possible ActionsChange/Correct:

Campus address

Movement to another department, such as: Rehire Transfer Promotion

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4. Citizenship & Taxes

Possible ActionsChange/Correct:Citizenship status

Ex: Change from non-resident to resident alien

Tax allowances

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5. Employment Information

Rehire important items: Most Recent Hire Date BELI Employee Relations Code Student Status Special Training Req’d Next Salary Review section

(Career)

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5. Employment Information

Change important items: BELI (appt type change) Employee Relations Code

(title change) Special Training Req’d (title

change) Student Status (no longer a

student)

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6. Appointments & Distributions – New Appt

Possible Actions for a New Appointment

Rehire Reclassification Promotion Transfer Change in appt type

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6. Appointments & Distributions – New Dist

Possible Actions for a New Distribution

Funding change Equity Add stipend, shift

differential, etc.

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6. Appointments & Distributions – Action Codes

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7. Education

Possible ActionsChange/Correct: Education level License/Certificate

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8. Pay Distribution

Possible ActionsNone!!

(Only one choice)

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9. Summary – New Data Tab

New Data

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9. Summary – Old Data Tab

Old Data

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10. Review Messages & Update

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11. Post Authorization Notification (PAN)

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12. Confirmation

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13. IDOC

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Things to remember…

Explorer 7 or higher, Firefox or Safari Access is automatic with regular PPS access Web entry now available for:

New hire Rehire Changes

Transaction may be suspended for one day Templates Stay tuned for the next phase, Leaves of Absence

and Separations!

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Resources

PPS Information Web Site http://hr.ucsb.edu/hris/pps.php

Coni Edick coni.edick@hr.ucsb.edu, x3197

Lou Browdy lou.browdy@accounting.ucsb.edu, x2326

Jo Ann Stark joann.stark@accounting.ucsb.edu, x2219