powerpoint (ppt): a word processor that can teach? eva m. fernández october 22, 2001 queens lote...
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PowerPoint (PPT):A Word Processor that Can Teach?
Eva M. Fernández
October 22, 2001
Queens LOTE Consortium
Queens College
LOTE@qc.edu
PPT: Main Features
• Create SLIDES– to project on a screen, from PC– to print-out as transparencies & use with
overhead projector
• Integrate text and other multimedia content
• Deliver presentations – in formal or informal settings– in classrooms or conferences
Today’s Menu
• Entering and formatting text
• Working with the user interface
• Printing slides
• Saving your work
• Running a slide show
• approximately 15 mins. per topic,with time to experiment
Assumptions & Disclaimers
• You’re familiar with (but not experts in):– using a mouse– using a keyboard– using Windows 95 (or higher)
• Possible (critical?) differences between Mac & PC versions of PPT
• Interesting (but not critical) differences between PPT 97 and PPT 2000
Why Bother Learning PPT?
• Isn’t it just a glorified word processor?– good question…
• PPT (and other similar software) ISN’T (aren’t) JUST FOR MANAGING TEXT
– to use Microsoft’s jargon…
“you can easily organize, powerfully illustrate, and professionally deliver your ideas”; PPT gives you “the tools you need to communicate with impact”
• found somewhere on the Microsoft.com website
Word Processors ~Word, WordPerfect, Wordstar, … • entering large amounts of text• printing text, or displaying it on a small computer
screen• so…
– default font sizes are small– default alignment is left, or justified– default paper orientation is portrait– not necessarily ideal for building slides
(though you can do it, if you have to)– can manage incorporation of multimedia objects, but
can’t display them well– keyboard commands great for entering and formatting
text, but not necessarily ideal for presentations
Presentation Software ~PowerPoint, Freelance, Corel Presentations…
• Designed for making slides
– default font sizes are big
– default alignment and spacing of text varies, depending on slide layout
– default image is oriented as landscape
• ideal for overhead projectors
• with data projectors, takes advantage of screen size
Presentation Software ~PowerPoint, Freelance, Corel Presentations…
• Designed for running slide shows
– features to maximally use screen when running a presentation
– keyboard commands to simplify presentation tasks
• browsing from slide to slide
• changing color of screen
• using a pen or a pointer
Presentation Software ~PowerPoint, Freelance, Corel Presentations…
• AND you can associate a slide with notes, an outline, etc.– simplifies making handouts and summaries– helps organize ideas– improves efficacy of presentation
Presentation Software ~PowerPoint, Freelance, Corel Presentations…
• FINALLY, you can save presentations as HTML files, to upload to the web– for asynchronous delivery of lectures / talks– features to set up “Online Broadcasts”
Finding the program
• In my machine:– D:\Program Files\Microsoft Office\Office\
POWERPNT.EXE
• Find it in your lab machines now
Entering and formatting text
• Start-up dialog box:– “Create a new presentation… or open an
existing presentation”• annoying shortcut• to turn off, check box choose “Blank Presentation”
• Next:– “Choose an AutoLayout”
• not so annoying shortcut choose top left slide layout enter title & subtitle
Working with the user interface
• Menus– file, edit, view, insert, format– tools– slide show
• Toolbars– standard, formatting– outlining– animation
Anatomy of the “Normal View”
• Three (re-sizeable) windows:– slide (center)– outline (left)– notes (bottom)
• Toolbars above and below:– standard, formatting, animation (top)– drawing, picture (bottom)
• Scrollbar (right) & status bar (bottom)
.. .. .. ....
Windows / Views
• The buttons at the bottom left:
Outline
Full Slide
Slide Sorter
Slide Show
Normal View
Entering Text
• Adding slides: default layout– Title slide– Bulleted list– 2 column text– Table– etc.
• Advantage of using default layouts: – generates outline automatically
Formatting Text
• “Format” menu• “Formatting” toolbar
– change font size– change line spacing, paragraph alignment– changing / adding / deleting bullets
– also, “Slide Layout” and “Apply Design”
• Remember to right click for formatting(and other such) options
Changing the Default Font
• For a given text box, or part of text box:– select text, change font
• For all the text entered so far:– “Format” > “Replace Fonts...” > “Replace”
• For any text to be entered:– “Format” > click on “Default for new
objects”
Printing Slides
• As overheads– on plain paper– on transparencies
• As handouts– the black-and-white print-out– the outline print-out
Saving your work
• “Save”• “Save As…”
– presentation (*.ppt)– show (*.pps)– outline (*.rtf)– set of slides (*.gif, *.jpg, *.tif, etc.)
• “Save As HTML…” (possibly next session)
• Embedding true-type fonts• “Pack and Go…”
Running a slide show
• the “full screen” view
• keyboard v. mouse
• black-outs, white-outs
• navigating through slides
• the mouse as pointer or pen
Keyboard shortcuts
• Advance to next slide:– space, N, right or down arrow, enter, page down
• Return to previous slide:– backspace, P, left or up arrow, page up
• Go to slide number “#”:– “#” + enter
• End show:– esc, ctrl+break
More keyboard shortcuts
• black-out: B
• white-out: W
• show / hide arrow pointer: A
• pointer-to-pen: ctrl+P
• pen-to-pointer: ctrl+A
• hide pointer & button: ctrl+H
• erase drawing: E
Homework:
• Make your own PPT presentation…– focus on making the text appear the way you
want it to– save it in various formats and see what
happens– print out some slides, a handout, an outline
• As a reference, download a copy of this presentation:– http://www.qc.edu/~efernand/PPT/
PPT 2: Beyond the Text
• PPT as a viable and more directly controllable alternative to slide projectors, tape recorders, and VCRs
• Learn how to manipulate:– images, tables, graphs, sounds, moving
pictures, and the like
• Bring…– multimedia objects to “play” with– a floppy or two, to take your work with you
Questions? Comments?
Please send e-mail to
LOTE@qc.edu
Thanks!
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