pars activation readiness maintenance mid-florida p&dc

PARS Activation Readiness

Maintenance

Mid-Florida P&DC

237. Participate in Site Survey for CFPS/CFS

238. Clear space for Scanner Installation for CFPS

CFS NE corner prepped and wired for new Scanner, OSW, and KFP workstation.

239. Make required changes at CFPS site:

* Electrical Power - Relocate & moveequipment as needed for timelines. Wire for CIOSS #1 & #2* Mechanical - Base line equipment* Telecommunications. - MPI wiring,new FCS & Firewall

*

240. Participate in Site Survey for P&DC

246. Develop plan for:Installation/Modification of electricaland mechanical in P&DC

- CIOSS Power requirements

- CIOSS Communication drops

- Baseline MPE

MP workroom Site Prep for CIOSS

242. Identify and Schedule target group of employees for specific Maint. - Training

Trained ScheduledDBCS 12 3DBCS/EC 3 5DBCS/DIOSS 6 3CIOSS - F.A.T.A+ Comp. Fund. 2 3Network + 1 1 ?MPI Wiring 5 (on-site)

243. Determine Site Prep Funding Requiredfor P&DC

- all FAT team items submitted & approved by HQ Finance for allocation of funds for CFD Admin Service procurements

#PERSONNEL; FLOOR AREA / ROOM COMPLETION DATE:FAT SUPPORT ITEM S TO BE OBTAINED BY SITE:

ELECTRICAL SHOP OUTLETELECTRICAL WALL OUTLETSPOWER STRIPSPARTITION WALL (4' HIGH; U-SHAPE)DOOR W/ LOCKKEYS - # INDIVIDUALKEYS - # SETS (ALL ROOMS)AREA / DOOR SIGNAGE (E.G., USPS TEST TEAM)30" X 60" TABLESTACKING CHAIRARM CHAIRCOMPUTER CHAIRDESKCOMPUTERS - VERIFICATION (FROM HQ ENGRG)MNS (BLDG) LAN ACCESS PHONE LINE - T1 (TEMP; SIEMENS PAY)PHONE LINE - VOICE (local w/ toll free access only unless spec.)PHONE LINE - ANALOGFAX MACHINE (DESK TOP)COPIER - HEAVY DUTY FLOOR MODEL; FASTCOPIER - MEDIUM DUTY DESK TOPTONERS FOR HEAVY DUTY COPIERTONERS FOR DESK TOP COPIERPAPER (COPIER; LASER PRINTER)MISCELLANEOUS DESK SUPPLIESWHITEBOARD - WALL MOUNTEDWHITEBOARD MARKERS/ERASERS - # SETSSMALL B/W DESK TOP LASER PRINTERTONERS FOR B/W DESK TOP LASER PRINTER4-DRAWER LOCKING CABINET W/ KEYS8-DRAWER LOCKING CABINET W/ KEYSLOCKING STORAGE CABINET W/ KEYSCOAT RACKS (IF SEASON REQUIRES)LARGE WASTEBASKETSMALL WASTEBASKETCOFFEEMAKER W/ AUTO LIGHT (& SUPPLIES)VISITOR LOG BOOK RADIO/BATTERY BACKUP (COMMUNICATIONS)

- HQ QA- Verif. Rm- Del. Ops- Siemens- Siemens- Visitors

PARS FAT Verification Items

243. Determine Site Prep Funding Required for P&DC

-Additional P&DC site prep funding requested for:

- Maintenance prep workhours2,542 hours

- Power and Communication drops- Materials for equipment moves

$21,300

248. Send Site Prep Docs to Acq. Mgmt forApproval.

245. Place order for spare parts cabinets, if required.

- Order stockroom cabinets as needed

- Remote hot spares cabinet in CFS

247. Prepare / Update Maintenance StaffingPlan.

-Change positions for PM window and tour.

-Post ET job: 0500-1350 N/S: Sat/Fri

-Will Complete Daily & Senior PM windows

249. Develop an SOP for updating PARSsoftware / In MOS Cabinets.

-All PARS software and directory updates will be setup in VMARS for Daily, Weekly, and Monthly routes.

-Will follow RBCS procedures.

-Assigned to T-2 ET positions.

-Software will be stored in the Maintenance software cabinet and at the VMF according to the Crisis Management Plan.

Directory Updates Local Updates From Plant’s RIC

• Generated From CFPS Scanning of COA Cards

• P&DC CARS Systems Only Daily Updates From NCSC (Electronically)

• All Local COA Updates Bundled Together

• Updates on Universal Mailer File (UMF)

• Directories

• Bitmap Exclusion Table Weekly Updates (DVD From NCSC) by an ET

• National Change of Addresses

• Directories

251. Develop a Process and Schedule for performing weekly PARS databaseupdates.

- During Daily PM window, 5:00 - 9:00

- Senior PM Routes will be Sunday CIOSS#1 and Monday CIOSS#2

250. Develop an Escalation procedure forCFPS Scanner Mechanical / Electricalfailures.

-Call contractor Bell & Howell

-24hr Warranty contract

* OSW scanner requires optics cleaning

252. Identify any Article 32 issues and workwith Labor Relations to resolve.

-NONE

-All MPE moves and Power/Comm drop nearly completed.

253. Coordinate maintenance schedules withnew Processing Operations Operating Plan.

-New ET Bid. BT: 0500-0150

-N/S: Sat/Fri

- CFS FFTs available: 01:00 - 12:30

254. Contractor finalizes asbestos disposalplans/activities with DistrictEnvironmental compliance Coordinatorand appropriate local landfill authorities,etc., as required by local, state, and ornational codes.

- NONE

255. Establish Stock-Rotation / climitizationplan for CIOSS labels.

-Will Follow existing procedure currently in place for CFS FFT labels

256. Develop SOP for Waste Mail.

-Follow existing procedure currently in place with Custodial workforce.

-Waste volumes still generated within CFS workroom

-Waste containers staged in CFS/CIOSS verification area

259. Train Custodial workforce on newWaste Mail Procedures.

- Completed as part of FAT operations

(from CFS & CIOSS waste verification workarea)

257. Clear space in P&DC for equipmentdelivery and modification.

-Complete and Ready for CIOSS Modification

[ Ray Oakley ]

DBCS #11, ready for the CIOSS modification

Workroom floor ready for 25’ addition

258. Receive install Team Tool Kits, signreceipt for them upon delivery, and place them in a secured maintenancearea around PARS equipment location.

- East end of CIOSS machine

Mail Processing Equipment modifications for PARS processing:

AFC = Replace hardware STP with PC software STP- start Friday, Aug 22nd @ 06:00 (4)

OCR = New computer software STP- start Saturday, Aug 23rd @ 06:00 (3)

DBCS = Replace PC, monitor, cards and firmware- start Wednesday, Aug 20th, 07:00 (15)

MPBCS = New software loaded- start Tuesday, Aug 19th @ 07:00 (6)

Final Modification completed on Sept 6th for last DBCS (#12)

New CIOSS LAM Module Two High Speed Label Applicators (HSLA) One Label Verifier Two Vacuum Turbine Units One Doubles Detector (DD) One Other Side Reader (OSR) One Change Of Address Scitex Ink Jet

Printer (COA IJP)

High Speed Label Applicators Two HLSA Per CIOSS Speed of Three Meters

Per Second Each HLSA Can Produce

15,000 Labels Per Hour Provides Status

• Almost Empty Indicator• Empty Status Indicator

Scitex Ink Jet Printer

Prints Up To Seven Lines of Information Process 30,000 PPH Expensive Ink Cartridge Limited Life Span

PARS MAJOR COMPONENTS

Redirection Image Controller (RIC) Advanced Forwarding Reader (AFR) Change of Address Record Server (CARS) Forwarding Storage Unit (FSU) Change of Address Forms Processing System

(CFPS) Change of Address Reporting System (COARS) PARS Video Coding Desks (VCD)

PARS MAJOR COMPONENTS

260. Provide or confirm the TransmissionControl Protocol/Internet Protocol(TCP/IP) address for PARS equipmentto the contractor install team (unlessprovided at Site Survey)

* completed* MPI wiring* Firewall installation

261. Update VMARS to reflect changes due to PARS.

-Develop routes for CIOSS.

-Input Spare Parts into VMARS.

264. Complete inventory of spares kits andadvise Site Coordinator of status.

265. Inform contractor of any missing spares parts.