oregon state data center mainframe software consolidation

World®’16

OregonStateDataCenterMainframeSoftwareConsolidationMatthewMassey,MainframeManager,ComputingServicesStateofOregon

MFX139S

MAINFRAMEANDWORKLOADAUTOMATION

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Abstract

ThispresentationwillfocusontheprocesstheStateofOregonwentthroughinselectingacommonschedulingtool,thebenefits,andthelessonslearnedthroughouttheprocess.TheOregonStateDataCenter(OSDC)supportedthreeseparateschedulingtoolsbeforeApril.OSDCisnowusingonetoolforscheduling- CAWorkloadAutomationESPEdition.ThispresentationwillalsocoverhowtheStateofOregonconsolidated11agencydatacentersintoonecentraldatacenterandthebenefitsofconsolidation.

MatthewMasseyStateofOregonMainframeManager,ComputingServices

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Agenda

OREGONSTATEDATACENTERHISTORY

SCOPEOFTHEPROJECT

Q&A

STAGESOFTHEPROJECT

PROJECTSUCCESSES

LESSONSLEARNED

1

2

3

4

5

6

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OregonStateDataCenterHistoryAgencydatacentersbeforeconsolidationintotheSDC

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OregonStateDataCenterHistorySDCServices

ComputingServicesStateWorkers,Citizens&

PrivateBusiness

SecurityServices

StorageServices

NetworkServices

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OregonStateDataCenterHistory

§ Oregon’sgreendatacenter(stateoftheart)– EarthWISE Certification– EnergyTrustofOregon($84,000inawards)– BackupGeneratormaintainedbyPGE– PGESmartGrid Project– Air-sideEconomizerutilizescoolnorthwestair

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OregonStateDataCenterHistoryIncreasingVolumes

GrowingUsageà StateAgencies,CityandCountyGovernments

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OregonStateDataCenterHistoryDecreasingCosts

ToState’sCustomersà StateAgencies

$0.00

$50.00

$100.00

$150.00

$200.00

$250.00

$300.00

2013-15 2015-17

MainframeProcessingRates

MainframeCICSProcessingCPUMinuteperMonthMainframeDB2ProcessingCPUMinuteperMonth

$0.00

$0.20

$0.40

$0.60

$0.80

$1.00

$1.20

$1.40

2013-15 2015-17

DataStorageRates

DataStorageEnterpriseStorageAllocatedEnterpriseStorageGB

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ScopeoftheProject

§ Evaluatecross-platformschedulingtools

§ Selectacross-platformschedulingtool

§ Installtheselectedtool

§ Convertexistingjobstofunctionwiththenewtool(mainframeanddistributed)

§ Decommissiontheoldschedulingtools

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ProjectObjectives

§ Reduceworkload

§ Reducecost(costavoidance)

§ Increaseknowledgebase

§ Increaseskillset

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ProjectBackground

§ TheStateofOregonheldaworkshopwithparticipantsfromSDCresidentAgencies– Theintentoftheworkshopwastodefineopportunitieswheresavingscouldbe

achievedthroughconsolidationofsoftwaretools– Someofthesavingswereconsideredachievableintheshortterm,quickhits,

andotherswilltakelongertorealizesavings

§ Oneofthequickhitsistheconsolidationoftheschedulingtools

§ Intheworkshop,agenciesagreedtomovetooneschedulingtool

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Process

§ Across-agencyworkgroupwasformedtodeveloprequirementsandreviewthreeschedulingtoolscurrentlyownedtodeterminewhichsingleschedulingtoolwouldbestmeetagenciesneeds

§ Allthreevendorswereinvitedtopresenttothisworkgroup

§ Reviewswereconductedthroughanacceleratedprocurementprocess

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CostWeighted50%oftheoverallscore.TheSDCconductedacostevaluationthatrankthethreeproducts.Thetopvendorreceived50points,thesecondreceived40points,andthethirdreceived30points.

ProductRequirementsWeighted25%oftheoverallscore.Requirementswerecreated,reviewed,andapprovedbytheparticipatingagencies.Vendorsreceivedtherequirementsdocumentforresponseonhowtheirproductaddressedtheserequirements.Thetopvendorreceived25points,thesecond,20points,andthethird,15points.

AgencyRankingsAgenciesevaluatedwhattheylearnedinthevendortraining/demo’sandotherresponsesfromthevendors,toranktheproducts.Thisevaluationisweighted25%oftheoverallscore.Eachparticipatingagencyhadonevote.Thetopvendorreceived25points,thesecond,20points,andthethird,15points.

OverallScoringProcessVendorswereevaluatedandscoredinthefollowingthreeareas:

TotalPointsPossible100

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OverallScores

VendorsProduct

RequirementsAgencyRankings CostProposal Total

CA Technologies 20 25 50 95

Vendor A 25 20 50 85

VendorB 15 15 40 70

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Recommendation

§ CAWorkloadAutomationESPEdition

§ CIOadvisoryboardapprovedtheprojectworkgroupsrecommendation2/14/2011

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ProjectTimeline8/18/2010- 9/15/2011

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AgencyCommitmentandSupport

§ Agenciesallocatedstaffresourcesforplanning,coordination,andapointpersontocommunicatewithintheirrespectiveagency

§ Agenciesneededtoallocateresourcesforconversion,testing,andvalidationofJobs

§ Agencystaffcommittedtimetobetrainedontheschedulingtool

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ProjectSuccesses

§ Projectcompletedontime,withashortexecutiontimeline(5months)§ Reducedyearlyschedulingtoolsoftwarecostsbyapproximately

$100,000.00peryear§ Reducedthecomplexityoftheschedulingtoolenvironment§ Nowsupportingonetoolversusthree§ Staffreceivedextensivetrainingthroughouttheprojectandarenowwell

versedinusingandmanagingthetool§ Theschedulingtoolnowusedfornewefforts,increasingourcustomer

baseforthetool

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Questions?

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