oregon state data center mainframe software consolidation

World®’16

OregonStateDataCenterMainframeSoftwareConsolidationMatthewMassey,MainframeManager,ComputingServicesStateofOregon

MFX139S

MAINFRAMEANDWORKLOADAUTOMATION

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Abstract

ThispresentationwillfocusontheprocesstheStateofOregonwentthroughinselectingacommonschedulingtool,thebenefits,andthelessonslearnedthroughouttheprocess.TheOregonStateDataCenter(OSDC)supportedthreeseparateschedulingtoolsbeforeApril.OSDCisnowusingonetoolforscheduling- CAWorkloadAutomationESPEdition.ThispresentationwillalsocoverhowtheStateofOregonconsolidated11agencydatacentersintoonecentraldatacenterandthebenefitsofconsolidation.

MatthewMasseyStateofOregonMainframeManager,ComputingServices


Agenda

OREGONSTATEDATACENTERHISTORY

SCOPEOFTHEPROJECT

Q&A

STAGESOFTHEPROJECT

PROJECTSUCCESSES

LESSONSLEARNED

1

2

3

4

5

6


OregonStateDataCenterHistoryAgencydatacentersbeforeconsolidationintotheSDC


OregonStateDataCenterHistorySDCServices

ComputingServicesStateWorkers,Citizens&

PrivateBusiness

SecurityServices

StorageServices

NetworkServices


OregonStateDataCenterHistory

§ Oregon’sgreendatacenter(stateoftheart)– EarthWISE Certification– EnergyTrustofOregon($84,000inawards)– BackupGeneratormaintainedbyPGE– PGESmartGrid Project– Air-sideEconomizerutilizescoolnorthwestair


OregonStateDataCenterHistoryIncreasingVolumes

GrowingUsageà StateAgencies,CityandCountyGovernments


OregonStateDataCenterHistoryDecreasingCosts

ToState’sCustomersà StateAgencies

$0.00

$50.00

$100.00

$150.00

$200.00

$250.00

$300.00

2013-15 2015-17

MainframeProcessingRates

MainframeCICSProcessingCPUMinuteperMonthMainframeDB2ProcessingCPUMinuteperMonth

$0.00

$0.20

$0.40

$0.60

$0.80

$1.00

$1.20

$1.40

2013-15 2015-17

DataStorageRates

DataStorageEnterpriseStorageAllocatedEnterpriseStorageGB


ScopeoftheProject

§ Evaluatecross-platformschedulingtools

§ Selectacross-platformschedulingtool

§ Installtheselectedtool

§ Convertexistingjobstofunctionwiththenewtool(mainframeanddistributed)

§ Decommissiontheoldschedulingtools


ProjectObjectives

§ Reduceworkload

§ Reducecost(costavoidance)

§ Increaseknowledgebase

§ Increaseskillset


ProjectBackground

§ TheStateofOregonheldaworkshopwithparticipantsfromSDCresidentAgencies– Theintentoftheworkshopwastodefineopportunitieswheresavingscouldbe

achievedthroughconsolidationofsoftwaretools– Someofthesavingswereconsideredachievableintheshortterm,quickhits,

andotherswilltakelongertorealizesavings

§ Oneofthequickhitsistheconsolidationoftheschedulingtools

§ Intheworkshop,agenciesagreedtomovetooneschedulingtool


Process

§ Across-agencyworkgroupwasformedtodeveloprequirementsandreviewthreeschedulingtoolscurrentlyownedtodeterminewhichsingleschedulingtoolwouldbestmeetagenciesneeds

§ Allthreevendorswereinvitedtopresenttothisworkgroup

§ Reviewswereconductedthroughanacceleratedprocurementprocess


CostWeighted50%oftheoverallscore.TheSDCconductedacostevaluationthatrankthethreeproducts.Thetopvendorreceived50points,thesecondreceived40points,andthethirdreceived30points.

ProductRequirementsWeighted25%oftheoverallscore.Requirementswerecreated,reviewed,andapprovedbytheparticipatingagencies.Vendorsreceivedtherequirementsdocumentforresponseonhowtheirproductaddressedtheserequirements.Thetopvendorreceived25points,thesecond,20points,andthethird,15points.

AgencyRankingsAgenciesevaluatedwhattheylearnedinthevendortraining/demo’sandotherresponsesfromthevendors,toranktheproducts.Thisevaluationisweighted25%oftheoverallscore.Eachparticipatingagencyhadonevote.Thetopvendorreceived25points,thesecond,20points,andthethird,15points.

OverallScoringProcessVendorswereevaluatedandscoredinthefollowingthreeareas:

TotalPointsPossible100


OverallScores

VendorsProduct

RequirementsAgencyRankings CostProposal Total

CA Technologies 20 25 50 95

Vendor A 25 20 50 85

VendorB 15 15 40 70


Recommendation

§ CAWorkloadAutomationESPEdition

§ CIOadvisoryboardapprovedtheprojectworkgroupsrecommendation2/14/2011


ProjectTimeline8/18/2010- 9/15/2011


AgencyCommitmentandSupport

§ Agenciesallocatedstaffresourcesforplanning,coordination,andapointpersontocommunicatewithintheirrespectiveagency

§ Agenciesneededtoallocateresourcesforconversion,testing,andvalidationofJobs

§ Agencystaffcommittedtimetobetrainedontheschedulingtool


ProjectSuccesses

§ Projectcompletedontime,withashortexecutiontimeline(5months)§ Reducedyearlyschedulingtoolsoftwarecostsbyapproximately

$100,000.00peryear§ Reducedthecomplexityoftheschedulingtoolenvironment§ Nowsupportingonetoolversusthree§ Staffreceivedextensivetrainingthroughouttheprojectandarenowwell

versedinusingandmanagingthetool§ Theschedulingtoolnowusedfornewefforts,increasingourcustomer

baseforthetool


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