nida cas demo -nih ic showtell 03-04-2014
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NIDA Office of Management
NIDA Conference Approval
System (CAS) Demonstration
March 4, 2014V 4 Final
Office of Management
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NIDA Office of Management
NIDA Conference Approval System (CAS)
In accordance with HHS Policy on Promoting Efficient Spending,
on January 21, 2014, NIDA implemented a custom application
called the NIDA Conference Approval System (CAS) to submit
and track requests from NIDA staff to participate in
conferences and meetings. The NIDA CAS aims to complete
conference requests efficiently while monitoring spending andminimizing approval times. The goal was to improve the
process, provide easy entry of data, and ability to generate
reports in response to frequent data calls.
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NIDA Office of Management
NIDA CAS Benefits
Improved workflow Reports
Worklist
System notifications Data integrity
Status history
Reduces resource requirements
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NIDA Office of Management
NIDA CAS Functionality
Process and approve both requests for HHS Sponsored
Conferences and requests to attend non-HHSConferences
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Ability to download and print completed forms in PDF for HHS Sponsored Conferences
(previously Attachment A) and attending non-HHS Conferences (previously Attachment C)
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NIDA Office of Management
NIDA CAS Functionality Ability to search for conferences and requests
Reporting can export data to Excel or generate standard reports, including:
Conference Summary Report
Division Summary Report
NIH Submission consolidates requests for NIH data call submissions
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Conference Summary Report
Division Summary Report
NIH Submission
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NIDA Office of Management
Business Roles in NIDA CAS
1. Division / Office Point of Contact (POC)Collates conference attendance information for the Division/Office and
submits the requests to host or attend a conference into CAS
2. Conference Coordinator (CC)Works with POCs to ensure request completeness and ensures NIH data
call submissions
3. Primary Approver (Budget Officer)Confers with the Executive Officer to approve or reject the requests
4. Executive OfficerFinal IC approver of all conference requests
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NIDA CAS Demonstration
Request to attend a Non-HHS Conference /
Meeting
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CAS Login
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Log in to CAS by typing the URL in your web browser Secure system access
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Submitting a Conference Request
The POC begins the conference approval process by submitting a requestto Host an HHS Conference or Attend a non-HHS conference.
The POC specifies the type of conference request
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The POC provides the information necessary to
identify the conference, the conference attendees,
estimated costs, and any necessary justifications.
The POC may complete the entire request at once,or save a partially completed request and return
to it later.
Once the request is complete, the POC submits
the request to the Conference Coordinator for
review.
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Non-HHS Conference Request Identify the non-HHS conference you wish to attend by entering
a conference title, keyword, location, or range of start dates
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Non-HHS Conference Request
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Select the conference to attend and then click Continue
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Non-HHS Conference Request
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The conference information will be pre-filled with title, location,
registration fees, dates, website, and purpose.
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NIDA Office of Management
Non HHS Conference Request Ability to provide names of attendees and comments
regarding reasons for participation
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NIDA Office of Management
Non-HHS Conference Request
Ability to enter cost information
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NIDA Office of Management
Non-HHS Conference Request
Ability to add documents and see history Submit to Coordinator when complete
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NIDA Office of Management
Points of Contact
NIDA CAS Project Sponsor: Glenda Conroy, NIDA Executive Officer
301.443.6487
glenda.conroy@nih.gov
Technical Support using CAS: Gregg Friedman, NIDA CIO 301-496-7058
Gregg.friedman@nih.gov
NIDA Conference process questions: Nathaniel Fredericks, Acting
Management Analyst Branch Chief
301-402-0344
nathaniel.fredericks@nih.gov
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mailto:glenda.conroy@nih.govmailto:Gregg.friedman@nida.nih.govmailto:nathaniel.fredericks@nih.govmailto:nathaniel.fredericks@nih.govmailto:Gregg.friedman@nida.nih.govmailto:glenda.conroy@nih.gov
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