nida cas demo -nih ic showtell 03-04-2014

8/12/2019 Nida Cas Demo -Nih Ic Showtell 03-04-2014

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NIDA Office of Management

NIDA Conference Approval

System (CAS) Demonstration

March 4, 2014V 4 Final

Office of Management


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NIDA Conference Approval System (CAS)

In accordance with HHS Policy on Promoting Efficient Spending,

on January 21, 2014, NIDA implemented a custom application

called the NIDA Conference Approval System (CAS) to submit

and track requests from NIDA staff to participate in

conferences and meetings. The NIDA CAS aims to complete

conference requests efficiently while monitoring spending andminimizing approval times. The goal was to improve the

process, provide easy entry of data, and ability to generate

reports in response to frequent data calls.

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NIDA CAS Benefits

Improved workflow Reports

Worklist

System notifications Data integrity

Status history

Reduces resource requirements

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NIDA CAS Functionality

Process and approve both requests for HHS Sponsored

Conferences and requests to attend non-HHSConferences

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Ability to download and print completed forms in PDF for HHS Sponsored Conferences

(previously Attachment A) and attending non-HHS Conferences (previously Attachment C)


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NIDA CAS Functionality Ability to search for conferences and requests

Reporting can export data to Excel or generate standard reports, including:

Conference Summary Report

Division Summary Report

NIH Submission consolidates requests for NIH data call submissions

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Conference Summary Report

Division Summary Report

NIH Submission


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Business Roles in NIDA CAS

1. Division / Office Point of Contact (POC)Collates conference attendance information for the Division/Office and

submits the requests to host or attend a conference into CAS

2. Conference Coordinator (CC)Works with POCs to ensure request completeness and ensures NIH data

call submissions

3. Primary Approver (Budget Officer)Confers with the Executive Officer to approve or reject the requests

4. Executive OfficerFinal IC approver of all conference requests

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NIDA CAS Demonstration

Request to attend a Non-HHS Conference /

Meeting

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CAS Login

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Log in to CAS by typing the URL in your web browser Secure system access



Submitting a Conference Request

The POC begins the conference approval process by submitting a requestto Host an HHS Conference or Attend a non-HHS conference.

The POC specifies the type of conference request

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The POC provides the information necessary to

identify the conference, the conference attendees,

estimated costs, and any necessary justifications.

The POC may complete the entire request at once,or save a partially completed request and return

to it later.

Once the request is complete, the POC submits

the request to the Conference Coordinator for

review.



Non-HHS Conference Request Identify the non-HHS conference you wish to attend by entering

a conference title, keyword, location, or range of start dates

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Non-HHS Conference Request

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Select the conference to attend and then click Continue




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The conference information will be pre-filled with title, location,

registration fees, dates, website, and purpose.


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Non HHS Conference Request Ability to provide names of attendees and comments

regarding reasons for participation

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Ability to enter cost information

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Ability to add documents and see history Submit to Coordinator when complete

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Points of Contact

NIDA CAS Project Sponsor: Glenda Conroy, NIDA Executive Officer

301.443.6487

[email protected]

Technical Support using CAS: Gregg Friedman, NIDA CIO 301-496-7058

[email protected]

NIDA Conference process questions: Nathaniel Fredericks, Acting

Management Analyst Branch Chief

301-402-0344

[email protected]

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mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]

nida cas demo -nih ic showtell 03-04-2014

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