national department of public works hiv/aids awareness programme guideline costing october 2004

NATIONAL DEPARTMENT OF PUBLIC WORKS

HIV/AIDS AWARENESS PROGRAMMEguideline costing

October 2004

NATIONAL DEPARTMENT OF PUBLIC WORKS

Principles of awareness programme

• Awareness workshops with workers• Display awareness materials• Distribute condoms on site• Encourage VCT• Awareness Champion to manage programme

2

NATIONAL DEPARTMENT OF PUBLIC WORKS

Site Handover

Condoms on site

Posters displayed

Booklets distributed

Awareness Workshops

Issue or Withhold Payment

Certificate

Submit Checklist & Service Provider Report to

CIDP

21 days21 days21 days

Process of ImplementationKEY

Training

Contractor DPW

KEY

Representative / Agent

Service Provider

3

Draft BOQ

Submit tender

Select Service Provider

Award Tender

Submit Workshop

Plan & detailed

BOQ

Approve Service Provider

Workshop Plan & BOQ

Evaluate Workshop

Plan & BOQ

Amend Workshop

Plan & BOQ

Identify Champion

Train Awareness Champion

Service Provider Reports

Programme monitoring

& evaluation

with programme checklist at progress

inspections

Evaluate programme

against HIV/AIDS

Programme specifications & Workshop Plan

Implement corrective

actions

14 days

14 days14 days14 days

14 days14 days14 days

14 days14 days14 days

NATIONAL DEPARTMENT OF PUBLIC WORKS

Costing Guideline for Pricing Awareness Programme (Oct 2004)

Scenario: Construction Site with 40 male and 10 female construction workers

1) 3 x workshops @ R350/hr (3hr) R1 050-00*check cost with training provider

2) 50 x booklets @ R13 per booklet R 650-003) 4 x laminated posters @R53-65 ea. R 214-604) DPW video R 25-005) Awareness Champion (time) *dependant on contractor6) Female Condoms @R8 ea. R 80-007) Male Condoms free8) Condom dispensers @R190 each R 380-009) Monitoring *dependant on contractor

TOTAL R4099-60

4

NATIONAL DEPARTMENT OF PUBLIC WORKS

DPW Project Manager/Representative or Agent

Standard Checklist

Awareness Champion on siteAwareness material displayedAvailability of condomsRecord number of condomsMonitor Service Provider ReportProgramme implemented on timeMonitor attendance of workers

ContractorServiceProvider

HIV/AIDS Service Provider Report

Attendance RegisterContent/length of workshopsDeviations from planVenue

Progress InspectionConstruction complete

Contractor

Programme Report

Qualitative & Quantative Report on:CondomsAwareness MaterialWorkshopsGeneral info on awareness programme

Regional Office champion

Audits

Review of Strategy

CIDP unit

PENALTY

Hold back progress payment certificate for

non-compliance

Monitoring and Evaluation5