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Expression of Interest (EOI)
For
LAND SURVEYING WORK
No. IITG/ENGG/19/EOI/01 dtd. 22-01-2019
UNDER
ENGINEERING SECTION INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI
Guwahati - 781 039, India Phone: (0361) 2582061, 2692771
Fax: (0361) 2692771, 2690762
January’2019
I N D E X
Sl .No. CONTENTS Page No.
1. Text of Advertisement 1
Invitation For Expression of Interest
2. Letter of Invitation 2
3. Background 3
4. Aims & Objectives 3
5. Term of Reference 3
6. EOI Processing Fee 3
7. Venue & Deadline for Submission of Proposal 3
8. Validity of Offer 4
9. Payments 4
10. Instructions 4
11. Qualification Criteria 5
12. Evaluation Criteria & Method of Evaluation 5
13. Response 6
14. Conflict of Interest 7
15. Condition under which EOI is issued 7
16. Last Date of submission of 7
17 EOI FORMATS
i) Format - 1 8
ii) Format – 2 9
iii) Format - 3 10
iv) Format - 4 11
v) Format - 5 12
vi) Format - 6 13
vii) Format - 7 14
viii) Format - 8 15
18. PRICE BID 16
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1. TEXT OF ADVERTISEMENT
INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI
Guwahati – 781039, Assam Ph- 0361-2582061, 2692771, Fax- 0361-2692771, 2690762
EXPRESSION OF INTEREST
No. IITG/ENGG/19/EOI/01 Dtd. 22-01-2019
Sealed EOI is invited from experienced and competent firms for “Land surveying works at IIT Guwahati campus”.
Download of EOI document From 30-01-2019 to 12-02-2019
For further details visit IITG website www.iitg.ac.in. Any further clarification including corrigendum, addendum, amendments, time extension etc. for the above tender will be posted in the website only. Bidders should therefore regularly visit the website.
HOS (Engg.)
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2. LETTER OF INVITATION
ENGINEERING SECTION INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI
Guwahati - 781 039, India Phone: (0361) 2582061, 2692771
Fax: (0361) 2692771, 2690762
No. Dated: 28.01.2019
Dear Sir/Madam,
Engineering Section, Indian Institute of Technology Guwahati invites sealed
Expression of Interest (EOI) from interested firms for selection of the surveyor for
their miscellaneous land survey works at the campus. The EOI Document containing
the details of qualification criteria, submission requirement, brief objective & scope of
work and method of evaluation etc. is enclosed. The EOI Document is also available
on the IITG website www.iitg.ac.in.
You may submit your responses in sealed envelopes in prescribed format to the
undersigned latest by 18.02.2019 up to 14:00 hrs.
The Head, Engineering Section
Indian Institute of Technology Guwahati Guwahati - 781 039, India
Queries if any may be referred in writing at e-mail: sunirmal@iitg.ac.in. No personal
communication will be entertained.
S. No. Critical Dates Date Time
1. Publishing Date 30.01.2019
2. Document Download Start Date 30.01.2019 12.00 hrs
3. Document Download End Date 12.02.2019 12.00 hrs
4. Bid Submission Date 18.02.2019 Up to14.00 hrs
6. Bid Opening Date 18.02.2019 16.00 hrs
Yours faithfully,
HEAD, Engineering Section
Indian Institute of Technology Guwahati
Encl.: EOI Document.
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3.1 Background:
Indian Institute of Technology Guwahati was established in 1994. The campus is on a
sprawling 285 hectares plot of land on the north bank of the river Brahmaputra
around 20 kms from the heart of the city. The campus area is comprised of hilly and
plain terrain which needs to be developed for further use of infrastructure.
3.2 The campus has been developing fast and with the development of a such big campus,
the areas were partly surveyed keeping in mind the required development. As such,
the Institute’s original master plan is under partial modification and the total survey
and its details will give a final shape in this effect.
4.0 Aims & Objectives:
The objective of the land survey is to ensure proper planning to build up the
infrastructure in the campus on requirement basis. Survey work is carried from part to
whole basis with real data analysis so that any chances of misinterpretation in this
regard can be avoided. The basic aim and objective is to develop a planned campus
after details obtained from land surveying.
5.0 Term of Reference:
(a) The scope of work includes cleaning and preparation of the area for collection of
data, taking of initial and final spot levels, preparation of drawings including
preparation of contour map at an interval of not more than 5.00m, preparation of level
book, preparation of profile, estimation of cutting and filling etc. all complete.
(b) Levelling work with highly precise total station equipment.
(c) Construction of permanent BM pillars at suitable locations as directed by the
Engineer-in -charge. indicating all details as desired during taking the spot level as per
drawing and design of the B.M pillar attached.
6.0 EOI Processing Fee
A non-refundable processing fee for Rs. 2,000/- (Two Thousand Rupees only) in the
form of a Demand draft or a Pay Order drawn in favour of “IIT, Guwahati” Payable at
Guwahati has to be submitted along with the EOI response. Bids received without or
with inadequate EOI processing fees shall be liable to get rejected.
7.0 Venue & Deadline for submission of proposal
Proposal, in its complete form in all respects as specified in the EOI, must be
submitted to IITG, Engineering Section at the address specified herein earlier. In
exceptional circumstances and at its discretion, IITG may extend the deadline for
submission of proposals by issuing an amendment to be made available on the IITG
website, in which case all rights and obligations of ITG and the bidders previously
subject to the original deadline will thereafter be subject to the deadline as extended.
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8.0 Validity of Offer & Regarding:
(a)The offer for EOI as per this document shall be valid for a period of 1 (One) year
initially which may be extended further if required by IITG.
(b)The Institute reserves the right to curtail/ enhance the scope of the work stated
above or cancel, if required, without assigning any reason thereof.
(c)The firm at their own must visit and examine the probable sites of work and its
surroundings and obtain all information that may be necessary for execution of work
prior to submitting the bid for actual assessment of the work.
9.0 Payments:
(a) The payment will be made for complete work as per the work order to be issued by
the competent authority. After completion of work at each level, the bill will be finalised
and released as per actual work done supported by drawing and measurement.
(b) For each consecutive work, even at the same location, separate repeat work order will
be issued and the payment will be finalised for each order only.
(c) The rate shall be inclusive of cess, tax, GST (as applicable), royalty, loading,
unloading and transportation etc. of all the materials to work site at IITG campus,
Guwahati-39.
(d) No payment will be made for the work which is claimed without relevant work order.
(e) The firm shall arrange all the plants, equipment, machineries etc. required for the
works for which no extra charges will be paid.
10.0 Instructions:
10.1 The Expression of Interest is to be submitted in the manner prescribed below: -
All information as detailed below is to be submitted in one hard copy and one soft copy
in CD in sealed envelopes: -
PART-A: TECHNICAL BID: a) Applicant’s Expression of Interest as per Format-1. b) Organizational Contact Details as per Format-2. c) Experience of the organization as per Format-3. d) List of three (03) experts of the firm as per Format-4. e) Financial strength of the company as per Format-5. f) Additional information as per Format-6. g) Declaration as per Format-7. h) Power of Attorney in favour of Authorized Signatory with long and short
signatures of Authorized person. i) The firm must have its office at Guwahati(Assam) and as such details of office
and its allies must be supported.
PART-B: PRICE BID:
a) Format for submission of PRICE BID as per Format-8
10.2 EOI documents have been hosted on the website www.iitg.ac.in and may be
downloaded from the website.
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The bidders are expected to examine all instructions, forms, terms and other details in
the EOI document carefully. Failure to furnish complete information as mentioned in
the EOI document or submission of a proposal not substantially responsive to the EOI
documents in every respect will be at the Bidder’s risk and may result in rejection of the
proposal.
11.0 Qualification Criteria:
Following will be the minimum pre-qualification criteria. Each eligible firm should
possess all the following pre-qualification criteria. Responses not meeting the minimum
pre-qualification criteria will be rejected and will not be evaluated.
Sl.
No.
Pre-qualification Criteria Supporting Compliance
document
1.
The applicant shall be a firm/ company/partnership/proprietorship firm registered under Indian Companies Act, 1956/the Partnership Act, 1932 and who have their registered offices in India and must have an office in National Capital Region of Delhi
Copy of Certificate of Incorporation and Partnership deed, if any
2.
The firm should have experience of having undertaken similar works in CPWD, Railways, and State PWD, MES or any other Government / public sector organizations. The firm should have completed the land survey work of value not less than Rupees Two lakhs in total in any one year during last 5 years ending on 31st March, 2018.
Copy of Work Order / Contract
3
The average annual financial turnover of the firm/contractor during the last three (3) years, ending 31st March, 2018 must not be less than Rs 60,000.00 thousand (Rupee Thirty Thousand only).
Format-5 to be certified and validated by Chartered Accountant (CA) of the Bidder’s Organization
4
The firm / contractor must submit a list of key personnel
employed along with their bio-data in the along with the
application. The minimum requirement of key personnel
available with the firm shall be as below:
i)Surveyor-1 No with qualification diploma in Civil
Engineering/Surveying + 3 yrs Experience.
ii) Draughtsman-1 No with qualification Diploma in
draughtsmanship + 3 yrs. Experience
iii) Helper -5 Nos with Experience in similar jobs
Attach format (4) for total strength.
6. PAN No. / GST Registration No
Submit documents
7 The Bidder must have an office in Guwahati
Details of branch offices in State/UTs other than Delhi/NCR area if any, may be submitted
12.0 Evaluation Criteria and Method of Evaluation:
a. Screening of EOIs shall be carried out as per eligibility conditions mentioned in this
document and based on verification of testimonials submitted in the technical bid.
b. The firms, who satisfy the qualifying criteria in technical bid, will be eligible for
opening the price bid. Based on the rates quoted, the selection of the firm will be
done as per the provision of contract of the Institute. The rate quoted for the works
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will be valid for one year and there will be no enhancement of the rate except in case
of any extra notification issued from GOI.
c. The bidders who qualifies during their technical bid evaluation will be eligible for
opening their technical bid. The price bid of the unqualified bidders will not be
opened and their sealed price bid will be returned accordingly.
d. EVALUATION PROCEDURE FOR TECHNO-COMMERICAL BID TO QUALIFY FOR
OPENING OF PRICE BID FOR AWARD OF WORK
Sl.No. Qualifying Criteria DOCUMENTS/EVIDENCES REQUIRED FROM THE
BIDDER
A Registration Registration certificate from any Govt. / Semi Govt. Dept. /
Autonomous Body
B EOI Processing Fees Rs.2000.00 in the form of Demand draft/ Banker’s cheque in
favour of ‘IIT Guwahati’ payable at ‘Guwahati.
C EOI As per Format-1
D Organizational Contact
Details
As per Format-2
E Experience As per Format-3
F List of three (03) experts
As per Format-4
G Financial strength of the company
As per Format-5
H Additional information As per Format-6
I Declaration As per Format-7.
J Power of Attorney In Non-Judicial stamp paper
K Details of Guwahati
Office
Name, address, phone no, etc
L GST registration GST registration certificate.
M PAN Copy of PAN Card
N ESIC & EPF registration Copy of ESIC & EPF registration
O Current labour license Copy of current labour license
P Turn-over Annual turnover certificate or Audited Balance sheet by
authorized chartered accountant from Construction of similar
works of last 3 consecutive years. i.e. 2017-18, 2016-17 &
2015-16. Techno-Commercial bids which do not fulfil the minimum qualifying criteria specified above shall be rejected and shall not be considered for further evaluation.
The owner reserves the right to take inputs regarding performance of a bidder on any similar work
(on-going or completed) from a client whether disclosed in the tender or not. If any such report
from the client is found to be un-satisfactory, the tender is liable to be rejected at the Technical
Evaluation stage.
13.0 Response:
13.1 Bidders must ensure that their Bid response is submitted as per the formats attached with
this document. Special comments on the objectives and scope of the service projected in
the enquiry may also be submitted along with the offer.
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13.2 Application in sealed cover super scribed, as “EOI for Land Survey work under
Engineering Section, Indian Institute of Technology Guwahati”
14.0 Conflict of Interest:
14.1 Where there is any indication that a conflict of interest exists or may arise, it shall be the
responsibility of the Bidder to inform IITG, detailing the conflict in writing as an
attachment to this Bid.
14.2 IITG will be the final arbiter in cases of potential conflicts of interest. Failure to notify
IITG of any potential conflict of interest will invalidate any verbal or written agreement.
14.3 All legal disputes will be subjected to jurisdiction of Guwahati High Court only.
14.4 The firms, who satisfy the qualifying criteria in technical bid, will be eligible for
opening the price bid. Based on the rates quoted, the empanelment will be done as per
the provision of contract of the Institute. The rate quoted for the works will be valid for
one year and there will be no enhancement of the rate.
15.0 Condition under which EOI is issued: The EOI is not an offer and is issued with no commitment. IITG reserves the right to
withdraw EOI and or vary any part thereof at any stage. IITG further reserves the right
to disqualify any bidder, should it be so necessary at any stage.
16.0 Last date of submission of EOI:
The last date of submission of EOI is 18.02.2019 (14.00 hrs.).
Bid Opening Date & Time is 18.02.2019 (16.00 hrs.)
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17.0 FORMATS FOR SUBMISSION:
FORMAT – 1
APPLICANT’S EXPRESSION OF INTEREST
To, The Head, Engineering Section Indian Institute of Technology Guwahati Guwahati-781039
Sub: Submission of Expression of Interest for Land Survey work under Engineering
Section, Indian Institute of Technology Guwahati” Dear
In response to the Invitation for Expressions of Interest (EOI) published on Assam
Tribune, dated.30.01.2019, for the above purpose, we would like to express interest to carry out
the above proposed work. As instructed, we attach 2 sets of the following documents in
separately sealed envelopes and one soft copy:
1. Organizational Details (Format-2)
2. Experience in related fields (Format-3)
3. List of experts / consultants on payroll at least 3 (Format-4)
4. Financial strength of the organization (Format-5)
5. Additional information (Format-6)
6. Declaration (Format-7)
Sincerely Yours,
Signature of the applicant
[Full name of applicant]
Stamp........................
Date:
Encl.: As above.
Note: This is to be furnished on the letter head of the organization.
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Enclose: -
1. Copy of Certificate of Incorporation.
2. Copy of Article of Association in respect of 3 above.
3. Undertaking in respect of 4 above.
Signature of the applicant
Full name of the applicant
Stamp & Date
FORMAT – 2
S. No Organizational Contact Details
1. Name of Organization
2. Main areas of business
3.
Type of Organization Firm/ Company/ partnership firm
registered under the Indian Companies Act, 1956/the
partnership Act,1932
4.
Whether the firm has been blacklisted by any Central
Govt. / State Govt./PSU/ Govt. Bodies / Autonomous?
If yes, details thereof.
5. Address of office with telephone no. & fax
6.
Address of offices In
i) National
ii) All other State/UT’s
7. Contact Person with telephone no. & e-mail ID
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FORMAT – 3
Experience in Related Fields
Overview of the past experience of the Organization in all aspects related to Brand Building
related
Sl.
No.
Items Number of
Assignments
during last 5
years
Order
Value of
each
assignment
in Lakhs of
Rs.
(Enclose
copy of
each order)
Mention the
name of
Client/
Organization
(Enclosed
completion
certificates)
1. Experience of
assignments of
similar nature
1.1 Experience in
carrying out
similar
assignments in
Government
1.2 Experience in
carrying out
similar
assignments in
Public sector
Decision of Evaluating Committee in ascertaining “similar nature” and “similar
assignment” will be final.
Signature of the applicant
Full name of applicant
Stamp & Date
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FORMAT – 4
List of experts of the firm ( at least 3 )
Sl.
No Name Designation Qualification
Relevant
Experience
1.
2.
3.
4.
5.
6.
Signature of the applicant
Full name of applicant
Stamp & Date
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FORMAT – 5
Financial Strength of the Organization
Sl. No. Financial
Year
Whether
profitable
Yes/No
Annual net
profit (in
Crores of
Rs.)
Overall
annual
turnover (in
Crores of
Rs.)
Annual
turnover from
only
Consultancy
services
rendered in
India (in
Crores of Rs.)
1 2015-16
2 2016-17
3 2017-18
Note: Please enclose auditor’s certificate in support of your claim.
Signature of the applicant
Full name of applicant
Stamp & Date
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FORMAT – 6
Additional Information
S.NO Description No. of pages
2. Additional information to support the eligibility (Not more than 2 pages).
Signature of the applicant
Full name of applicant
Stamp & Date
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FORMAT -7
Declaration
We hereby confirm that we are interested in competing for the LAND SURVEY WORK
at IITG campus, Guwahati.
All the information provided herewith is genuine and accurate
Authorized Person’s Signature:
Name and Designation
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FORMAT -8
DRAWING OF B.M PILLAR
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PART-B: PRICE BID
Sl
No
Item of work Unit Estimated Rate (Rs)
Quotation by Bidder
% above or below the estimated rate.
1 Clearing grass and removal of
rubbish, including uprooting wild,
vegetation, grass, bushes,
shrubs, by manual means to
make the area completely fit for
surveying.
Per100
sqm
7.66
Quote your percentage here
(Flat percentage should be
quoted for all BOQ items)
2 Surveying land including
collection of data, contour map,
taking level with high precise
total station type level
instrument, preparation of level
book with initial and final spot
levels, preparation of profile
drawings in colours and estimate
for cutting and filling, etc. all
complete as directed by the
Engineer in charge.
Per sqm 159.61
3 Construction of B.M brick pillars
of size 350mmX350mmX650mm
as per drawing at FORMAT -8
including plastering, painting one
coat of synthetic enamel paint,
witting “B.M:00.00” on the top of
the pillar, etc all complete as
directed.
Each 1948.76
Note: Flat percentage should be quoted for all BOQ items. Bid will be rejected in case of
separate quotation for each BOQ items.
Seal and Signature of Firm with date
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