Expression of Interest (EOI)

For

LAND SURVEYING WORK

No. IITG/ENGG/19/EOI/01 dtd. 22-01-2019

UNDER

ENGINEERING SECTION INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI

Guwahati - 781 039, India Phone: (0361) 2582061, 2692771

Fax: (0361) 2692771, 2690762

January’2019

I N D E X

Sl .No. CONTENTS Page No.

1. Text of Advertisement 1

Invitation For Expression of Interest

2. Letter of Invitation 2

3. Background 3

4. Aims & Objectives 3

5. Term of Reference 3

6. EOI Processing Fee 3

7. Venue & Deadline for Submission of Proposal 3

8. Validity of Offer 4

9. Payments 4

10. Instructions 4

11. Qualification Criteria 5

12. Evaluation Criteria & Method of Evaluation 5

13. Response 6

14. Conflict of Interest 7

15. Condition under which EOI is issued 7

16. Last Date of submission of 7

17 EOI FORMATS

i) Format - 1 8

ii) Format – 2 9

iii) Format - 3 10

iv) Format - 4 11

v) Format - 5 12

vi) Format - 6 13

vii) Format - 7 14

viii) Format - 8 15

18. PRICE BID 16

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1. TEXT OF ADVERTISEMENT

INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI

Guwahati – 781039, Assam Ph- 0361-2582061, 2692771, Fax- 0361-2692771, 2690762

EXPRESSION OF INTEREST

No. IITG/ENGG/19/EOI/01 Dtd. 22-01-2019

Sealed EOI is invited from experienced and competent firms for “Land surveying works at IIT Guwahati campus”.

Download of EOI document From 30-01-2019 to 12-02-2019

For further details visit IITG website www.iitg.ac.in. Any further clarification including corrigendum, addendum, amendments, time extension etc. for the above tender will be posted in the website only. Bidders should therefore regularly visit the website.

HOS (Engg.)

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2. LETTER OF INVITATION

ENGINEERING SECTION INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI

Guwahati - 781 039, India Phone: (0361) 2582061, 2692771

Fax: (0361) 2692771, 2690762

No. Dated: 28.01.2019

Dear Sir/Madam,

Engineering Section, Indian Institute of Technology Guwahati invites sealed

Expression of Interest (EOI) from interested firms for selection of the surveyor for

their miscellaneous land survey works at the campus. The EOI Document containing

the details of qualification criteria, submission requirement, brief objective & scope of

work and method of evaluation etc. is enclosed. The EOI Document is also available

on the IITG website www.iitg.ac.in.

You may submit your responses in sealed envelopes in prescribed format to the

undersigned latest by 18.02.2019 up to 14:00 hrs.

The Head, Engineering Section

Indian Institute of Technology Guwahati Guwahati - 781 039, India

Queries if any may be referred in writing at e-mail: sunirmal@iitg.ac.in. No personal

communication will be entertained.

S. No. Critical Dates Date Time

1. Publishing Date 30.01.2019

2. Document Download Start Date 30.01.2019 12.00 hrs

3. Document Download End Date 12.02.2019 12.00 hrs

4. Bid Submission Date 18.02.2019 Up to14.00 hrs

6. Bid Opening Date 18.02.2019 16.00 hrs

Yours faithfully,

HEAD, Engineering Section

Indian Institute of Technology Guwahati

Encl.: EOI Document.

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3.1 Background:

Indian Institute of Technology Guwahati was established in 1994. The campus is on a

sprawling 285 hectares plot of land on the north bank of the river Brahmaputra

around 20 kms from the heart of the city. The campus area is comprised of hilly and

plain terrain which needs to be developed for further use of infrastructure.

3.2 The campus has been developing fast and with the development of a such big campus,

the areas were partly surveyed keeping in mind the required development. As such,

the Institute’s original master plan is under partial modification and the total survey

and its details will give a final shape in this effect.

4.0 Aims & Objectives:

The objective of the land survey is to ensure proper planning to build up the

infrastructure in the campus on requirement basis. Survey work is carried from part to

whole basis with real data analysis so that any chances of misinterpretation in this

regard can be avoided. The basic aim and objective is to develop a planned campus

after details obtained from land surveying.

5.0 Term of Reference:

(a) The scope of work includes cleaning and preparation of the area for collection of

data, taking of initial and final spot levels, preparation of drawings including

preparation of contour map at an interval of not more than 5.00m, preparation of level

book, preparation of profile, estimation of cutting and filling etc. all complete.

(b) Levelling work with highly precise total station equipment.

(c) Construction of permanent BM pillars at suitable locations as directed by the

Engineer-in -charge. indicating all details as desired during taking the spot level as per

drawing and design of the B.M pillar attached.

6.0 EOI Processing Fee

A non-refundable processing fee for Rs. 2,000/- (Two Thousand Rupees only) in the

form of a Demand draft or a Pay Order drawn in favour of “IIT, Guwahati” Payable at

Guwahati has to be submitted along with the EOI response. Bids received without or

with inadequate EOI processing fees shall be liable to get rejected.

7.0 Venue & Deadline for submission of proposal

Proposal, in its complete form in all respects as specified in the EOI, must be

submitted to IITG, Engineering Section at the address specified herein earlier. In

exceptional circumstances and at its discretion, IITG may extend the deadline for

submission of proposals by issuing an amendment to be made available on the IITG

website, in which case all rights and obligations of ITG and the bidders previously

subject to the original deadline will thereafter be subject to the deadline as extended.

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8.0 Validity of Offer & Regarding:

(a)The offer for EOI as per this document shall be valid for a period of 1 (One) year

initially which may be extended further if required by IITG.

(b)The Institute reserves the right to curtail/ enhance the scope of the work stated

above or cancel, if required, without assigning any reason thereof.

(c)The firm at their own must visit and examine the probable sites of work and its

surroundings and obtain all information that may be necessary for execution of work

prior to submitting the bid for actual assessment of the work.

9.0 Payments:

(a) The payment will be made for complete work as per the work order to be issued by

the competent authority. After completion of work at each level, the bill will be finalised

and released as per actual work done supported by drawing and measurement.

(b) For each consecutive work, even at the same location, separate repeat work order will

be issued and the payment will be finalised for each order only.

(c) The rate shall be inclusive of cess, tax, GST (as applicable), royalty, loading,

unloading and transportation etc. of all the materials to work site at IITG campus,

Guwahati-39.

(d) No payment will be made for the work which is claimed without relevant work order.

(e) The firm shall arrange all the plants, equipment, machineries etc. required for the

works for which no extra charges will be paid.

10.0 Instructions:

10.1 The Expression of Interest is to be submitted in the manner prescribed below: -

All information as detailed below is to be submitted in one hard copy and one soft copy

in CD in sealed envelopes: -

PART-A: TECHNICAL BID: a) Applicant’s Expression of Interest as per Format-1. b) Organizational Contact Details as per Format-2. c) Experience of the organization as per Format-3. d) List of three (03) experts of the firm as per Format-4. e) Financial strength of the company as per Format-5. f) Additional information as per Format-6. g) Declaration as per Format-7. h) Power of Attorney in favour of Authorized Signatory with long and short

signatures of Authorized person. i) The firm must have its office at Guwahati(Assam) and as such details of office

and its allies must be supported.

PART-B: PRICE BID:

a) Format for submission of PRICE BID as per Format-8

10.2 EOI documents have been hosted on the website www.iitg.ac.in and may be

downloaded from the website.

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The bidders are expected to examine all instructions, forms, terms and other details in

the EOI document carefully. Failure to furnish complete information as mentioned in

the EOI document or submission of a proposal not substantially responsive to the EOI

documents in every respect will be at the Bidder’s risk and may result in rejection of the

proposal.

11.0 Qualification Criteria:

Following will be the minimum pre-qualification criteria. Each eligible firm should

possess all the following pre-qualification criteria. Responses not meeting the minimum

pre-qualification criteria will be rejected and will not be evaluated.

Sl.

No.

Pre-qualification Criteria Supporting Compliance

document

1.

The applicant shall be a firm/ company/partnership/proprietorship firm registered under Indian Companies Act, 1956/the Partnership Act, 1932 and who have their registered offices in India and must have an office in National Capital Region of Delhi

Copy of Certificate of Incorporation and Partnership deed, if any

2.

The firm should have experience of having undertaken similar works in CPWD, Railways, and State PWD, MES or any other Government / public sector organizations. The firm should have completed the land survey work of value not less than Rupees Two lakhs in total in any one year during last 5 years ending on 31st March, 2018.

Copy of Work Order / Contract

3

The average annual financial turnover of the firm/contractor during the last three (3) years, ending 31st March, 2018 must not be less than Rs 60,000.00 thousand (Rupee Thirty Thousand only).

Format-5 to be certified and validated by Chartered Accountant (CA) of the Bidder’s Organization

4

The firm / contractor must submit a list of key personnel

employed along with their bio-data in the along with the

application. The minimum requirement of key personnel

available with the firm shall be as below:

i)Surveyor-1 No with qualification diploma in Civil

Engineering/Surveying + 3 yrs Experience.

ii) Draughtsman-1 No with qualification Diploma in

draughtsmanship + 3 yrs. Experience

iii) Helper -5 Nos with Experience in similar jobs

Attach format (4) for total strength.

6. PAN No. / GST Registration No

Submit documents

7 The Bidder must have an office in Guwahati

Details of branch offices in State/UTs other than Delhi/NCR area if any, may be submitted

12.0 Evaluation Criteria and Method of Evaluation:

a. Screening of EOIs shall be carried out as per eligibility conditions mentioned in this

document and based on verification of testimonials submitted in the technical bid.

b. The firms, who satisfy the qualifying criteria in technical bid, will be eligible for

opening the price bid. Based on the rates quoted, the selection of the firm will be

done as per the provision of contract of the Institute. The rate quoted for the works

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will be valid for one year and there will be no enhancement of the rate except in case

of any extra notification issued from GOI.

c. The bidders who qualifies during their technical bid evaluation will be eligible for

opening their technical bid. The price bid of the unqualified bidders will not be

opened and their sealed price bid will be returned accordingly.

d. EVALUATION PROCEDURE FOR TECHNO-COMMERICAL BID TO QUALIFY FOR

OPENING OF PRICE BID FOR AWARD OF WORK

Sl.No. Qualifying Criteria DOCUMENTS/EVIDENCES REQUIRED FROM THE

BIDDER

A Registration Registration certificate from any Govt. / Semi Govt. Dept. /

Autonomous Body

B EOI Processing Fees Rs.2000.00 in the form of Demand draft/ Banker’s cheque in

favour of ‘IIT Guwahati’ payable at ‘Guwahati.

C EOI As per Format-1

D Organizational Contact

Details

As per Format-2

E Experience As per Format-3

F List of three (03) experts

As per Format-4

G Financial strength of the company

As per Format-5

H Additional information As per Format-6

I Declaration As per Format-7.

J Power of Attorney In Non-Judicial stamp paper

K Details of Guwahati

Office

Name, address, phone no, etc

L GST registration GST registration certificate.

M PAN Copy of PAN Card

N ESIC & EPF registration Copy of ESIC & EPF registration

O Current labour license Copy of current labour license

P Turn-over Annual turnover certificate or Audited Balance sheet by

authorized chartered accountant from Construction of similar

works of last 3 consecutive years. i.e. 2017-18, 2016-17 &

2015-16. Techno-Commercial bids which do not fulfil the minimum qualifying criteria specified above shall be rejected and shall not be considered for further evaluation.

The owner reserves the right to take inputs regarding performance of a bidder on any similar work

(on-going or completed) from a client whether disclosed in the tender or not. If any such report

from the client is found to be un-satisfactory, the tender is liable to be rejected at the Technical

Evaluation stage.

13.0 Response:

13.1 Bidders must ensure that their Bid response is submitted as per the formats attached with

this document. Special comments on the objectives and scope of the service projected in

the enquiry may also be submitted along with the offer.

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13.2 Application in sealed cover super scribed, as “EOI for Land Survey work under

Engineering Section, Indian Institute of Technology Guwahati”

14.0 Conflict of Interest:

14.1 Where there is any indication that a conflict of interest exists or may arise, it shall be the

responsibility of the Bidder to inform IITG, detailing the conflict in writing as an

attachment to this Bid.

14.2 IITG will be the final arbiter in cases of potential conflicts of interest. Failure to notify

IITG of any potential conflict of interest will invalidate any verbal or written agreement.

14.3 All legal disputes will be subjected to jurisdiction of Guwahati High Court only.

14.4 The firms, who satisfy the qualifying criteria in technical bid, will be eligible for

opening the price bid. Based on the rates quoted, the empanelment will be done as per

the provision of contract of the Institute. The rate quoted for the works will be valid for

one year and there will be no enhancement of the rate.

15.0 Condition under which EOI is issued: The EOI is not an offer and is issued with no commitment. IITG reserves the right to

withdraw EOI and or vary any part thereof at any stage. IITG further reserves the right

to disqualify any bidder, should it be so necessary at any stage.

16.0 Last date of submission of EOI:

The last date of submission of EOI is 18.02.2019 (14.00 hrs.).

Bid Opening Date & Time is 18.02.2019 (16.00 hrs.)

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17.0 FORMATS FOR SUBMISSION:

FORMAT – 1

APPLICANT’S EXPRESSION OF INTEREST

To, The Head, Engineering Section Indian Institute of Technology Guwahati Guwahati-781039

Sub: Submission of Expression of Interest for Land Survey work under Engineering

Section, Indian Institute of Technology Guwahati” Dear

In response to the Invitation for Expressions of Interest (EOI) published on Assam

Tribune, dated.30.01.2019, for the above purpose, we would like to express interest to carry out

the above proposed work. As instructed, we attach 2 sets of the following documents in

separately sealed envelopes and one soft copy:

1. Organizational Details (Format-2)

2. Experience in related fields (Format-3)

3. List of experts / consultants on payroll at least 3 (Format-4)

4. Financial strength of the organization (Format-5)

5. Additional information (Format-6)

6. Declaration (Format-7)

Sincerely Yours,

Signature of the applicant

[Full name of applicant]

Stamp........................

Date:

Encl.: As above.

Note: This is to be furnished on the letter head of the organization.

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Enclose: -

1. Copy of Certificate of Incorporation.

2. Copy of Article of Association in respect of 3 above.

3. Undertaking in respect of 4 above.

Signature of the applicant

Full name of the applicant

Stamp & Date

FORMAT – 2

S. No Organizational Contact Details

1. Name of Organization

2. Main areas of business

3.

Type of Organization Firm/ Company/ partnership firm

registered under the Indian Companies Act, 1956/the

partnership Act,1932

4.

Whether the firm has been blacklisted by any Central

Govt. / State Govt./PSU/ Govt. Bodies / Autonomous?

If yes, details thereof.

5. Address of office with telephone no. & fax

6.

Address of offices In

i) National

ii) All other State/UT’s

7. Contact Person with telephone no. & e-mail ID

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FORMAT – 3

Experience in Related Fields

Overview of the past experience of the Organization in all aspects related to Brand Building

related

Sl.

No.

Items Number of

Assignments

during last 5

years

Order

Value of

each

assignment

in Lakhs of

Rs.

(Enclose

copy of

each order)

Mention the

name of

Client/

Organization

(Enclosed

completion

certificates)

1. Experience of

assignments of

similar nature

1.1 Experience in

carrying out

similar

assignments in

Government

1.2 Experience in

carrying out

similar

assignments in

Public sector

Decision of Evaluating Committee in ascertaining “similar nature” and “similar

assignment” will be final.

Signature of the applicant

Full name of applicant

Stamp & Date

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FORMAT – 4

List of experts of the firm ( at least 3 )

Sl.

No Name Designation Qualification

Relevant

Experience

1.

2.

3.

4.

5.

6.

Signature of the applicant

Full name of applicant

Stamp & Date

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FORMAT – 5

Financial Strength of the Organization

Sl. No. Financial

Year

Whether

profitable

Yes/No

Annual net

profit (in

Crores of

Rs.)

Overall

annual

turnover (in

Crores of

Rs.)

Annual

turnover from

only

Consultancy

services

rendered in

India (in

Crores of Rs.)

1 2015-16

2 2016-17

3 2017-18

Note: Please enclose auditor’s certificate in support of your claim.

Signature of the applicant

Full name of applicant

Stamp & Date

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FORMAT – 6

Additional Information

S.NO Description No. of pages

2. Additional information to support the eligibility (Not more than 2 pages).

Signature of the applicant

Full name of applicant

Stamp & Date

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FORMAT -7

Declaration

We hereby confirm that we are interested in competing for the LAND SURVEY WORK

at IITG campus, Guwahati.

All the information provided herewith is genuine and accurate

Authorized Person’s Signature:

Name and Designation

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FORMAT -8

DRAWING OF B.M PILLAR

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PART-B: PRICE BID

Sl

No

Item of work Unit Estimated Rate (Rs)

Quotation by Bidder

% above or below the estimated rate.

1 Clearing grass and removal of

rubbish, including uprooting wild,

vegetation, grass, bushes,

shrubs, by manual means to

make the area completely fit for

surveying.

Per100

sqm

7.66

Quote your percentage here

(Flat percentage should be

quoted for all BOQ items)

2 Surveying land including

collection of data, contour map,

taking level with high precise

total station type level

instrument, preparation of level

book with initial and final spot

levels, preparation of profile

drawings in colours and estimate

for cutting and filling, etc. all

complete as directed by the

Engineer in charge.

Per sqm 159.61

3 Construction of B.M brick pillars

of size 350mmX350mmX650mm

as per drawing at FORMAT -8

including plastering, painting one

coat of synthetic enamel paint,

witting “B.M:00.00” on the top of

the pillar, etc all complete as

directed.

Each 1948.76

Note: Flat percentage should be quoted for all BOQ items. Bid will be rejected in case of

separate quotation for each BOQ items.

Seal and Signature of Firm with date