inspiration from project management

Inspiration from project management

Tips and tricks from Romča and Ráďa

Who are we ?

Romana PokornáCOO, UNIFER

Radka OstřížkováSenior project manager, UNIFER

What have we prepared ? Introduction Project Management 101:

Terms&Conditions Project Assignment Roots of your tree Planning and milestones It´s smart to be lazy

Project management 101

Terms&Conditions

What is a project

Unique product or service

Temporary

Limited resources

Unique team

One specific goal

Why is it relevant for me?

Serries of Miniprojects in my business

Way of thinking

Asking right questions and understanding the needs

Your „real life experience“

Two project managers‘ approachesMat Jim

PROJECT PHASES

AN EXAMPLE OF A SMART

GOAL

Project management triangle

SCOPETIME

RESOURCES

QUALITY

SCOPE

SCOPE should NOT be changed

TIME

RESOURCES

BUDGET

Project management triangle

Case study

Define one of your project within your business / define your own triangle. Smart goal Scope Resources / Budget Time

Your assignment Gain 1 investor by end of December 2015

Presentation of case study

Your presentation

Feedback

10 minutes break

Project Assignment

Project assignment

EXPECTATIONS VS. REALITY

… from client´s perspective

Project assignment

WHAT

WHY

WHO

WHEN

HOW MUCH

WHERE

Consists of answers ….

Project assignmentGoals

Stakeholders

Target group

Company strategy

Budget

Competition

Market

Product

Desirable positioning

Previous activities

Results

Own experience Real estate agency – website

How to make clients love you

Under promise, over-deliver Communication Regular reports

… 3 essential tips

ROOTS OF YOUR TREE

…DECISIONS MADE AT STRATEGICAL LEVEL CAN DETERMINE SUCCESS OF BUSINESS IN 80 %.

STRATEGY

Strategy is a set of strategic goals and the way of their delivery

Strategy before actions steps!

FREEMIND

ISSUE TREE

Increase sales by 50

% till December

2015

New clients

Prague

New salesman

CEO in Prague some days a week

New sales team

members in Brno

Young sales people

Experienced sales men

Current clients

Cross-selling

Account management

Networking Event for

clients

Education of sales team

ISSUE TREE – DESIRED STATE

ISSUE TREE – STARTING POINT Problem - Not enough sales Current resources

5 people in sales team Budget – 3 000 Euro Me & HR specialist

Time - Till December 2015

ISSUE TREE - Strategies

Increase sales by 50

% till December

2015

New clients

Prague

New salesman

CEO in Prague some days a week

New sales team

members in Brno

Young sales people

Experienced sales men

Current clients

Cross-selling

Account management

Networking Event for

clients

Education of sales team

A. Salary = 370 €

B. Results in given time in 10 people

A. Salary = 1 110 €

B. Results in given time 2 people

Case study

Make strategies to deliver your goal Make sure they are MECE Choose your prefered strategy There is more then one issue tree

Your assignment

Presentation of case study

Your presentation

Feedback

25 minutes break

TIMELINE AND MILESTONES

PLANNING IS 80 % OF PROJECT MANAGEMENT

TIMELINE

MILESTONES

MILESTONES

PLANNING

BACKWARD PLANNING

FAQ Do I need to always follow the plan?

Can I make some changes?

Case study

TIMELINE OF YOUR PROJECT WITH MILESTONES At least 5-8 milestones SMART

Your assignment

Presentation of case study

Your presentation

Feedback

10 minutes break

It‘s smart to be lazy

It´s smart to be lazy ! Why to use smart tools? Safe time Get things under control Avoiding unpleasant surprise Easy and comfortable

Gantt chart Avoid Completion Confusion Keep Everyone on the Same Page Understand Task Relationships Effectively Allocate Resources Get a Handle on the Future

Gantter, Smartsheet ( Google drive tools); Project libre

Scheduling To do list – Wunderlist, Trello

Calendar – Google calendar

Wunderlist

Trello

Google calendar

„If it’s not in my calendar, it won’t get done.“

Dave Kerpen

Tracking

Planning + Scheduling = Easy tracking

Corporate softwares and systems

Regular reporting

Tools illustration Smartsheet

Practical part Prepare Gantt chart for your project in

Smartsheet (20min)

Closing

What is 1 thing that you will use thanks to this seminar?