inspiration from project management
TRANSCRIPT
Inspiration from project management
Tips and tricks from Romča and Ráďa
Who are we ?
Romana PokornáCOO, UNIFER
Radka OstřížkováSenior project manager, UNIFER
What have we prepared ? Introduction Project Management 101:
Terms&Conditions Project Assignment Roots of your tree Planning and milestones It´s smart to be lazy
Project management 101
Terms&Conditions
What is a project
Unique product or service
Temporary
Limited resources
Unique team
One specific goal
Why is it relevant for me?
Serries of Miniprojects in my business
Way of thinking
Asking right questions and understanding the needs
Your „real life experience“
Two project managers‘ approachesMat Jim
PROJECT PHASES
AN EXAMPLE OF A SMART
GOAL
Project management triangle
SCOPETIME
RESOURCES
QUALITY
SCOPE
SCOPE should NOT be changed
TIME
RESOURCES
BUDGET
Project management triangle
Case study
Define one of your project within your business / define your own triangle. Smart goal Scope Resources / Budget Time
Your assignment Gain 1 investor by end of December 2015
Presentation of case study
Your presentation
Feedback
10 minutes break
Project Assignment
Project assignment
EXPECTATIONS VS. REALITY
… from client´s perspective
Project assignment
WHAT
WHY
WHO
WHEN
HOW MUCH
WHERE
Consists of answers ….
Project assignmentGoals
Stakeholders
Target group
Company strategy
Budget
Competition
Market
Product
Desirable positioning
Previous activities
Results
Own experience Real estate agency – website
How to make clients love you
Under promise, over-deliver Communication Regular reports
… 3 essential tips
ROOTS OF YOUR TREE
…DECISIONS MADE AT STRATEGICAL LEVEL CAN DETERMINE SUCCESS OF BUSINESS IN 80 %.
STRATEGY
Strategy is a set of strategic goals and the way of their delivery
Strategy before actions steps!
FREEMIND
ISSUE TREE
Increase sales by 50
% till December
2015
New clients
Prague
New salesman
CEO in Prague some days a week
New sales team
members in Brno
Young sales people
Experienced sales men
Current clients
Cross-selling
Account management
Networking Event for
clients
Education of sales team
ISSUE TREE – DESIRED STATE
ISSUE TREE – STARTING POINT Problem - Not enough sales Current resources
5 people in sales team Budget – 3 000 Euro Me & HR specialist
Time - Till December 2015
ISSUE TREE - Strategies
Increase sales by 50
% till December
2015
New clients
Prague
New salesman
CEO in Prague some days a week
New sales team
members in Brno
Young sales people
Experienced sales men
Current clients
Cross-selling
Account management
Networking Event for
clients
Education of sales team
A. Salary = 370 €
B. Results in given time in 10 people
A. Salary = 1 110 €
B. Results in given time 2 people
Case study
Make strategies to deliver your goal Make sure they are MECE Choose your prefered strategy There is more then one issue tree
Your assignment
Presentation of case study
Your presentation
Feedback
25 minutes break
TIMELINE AND MILESTONES
PLANNING IS 80 % OF PROJECT MANAGEMENT
TIMELINE
MILESTONES
MILESTONES
PLANNING
BACKWARD PLANNING
FAQ Do I need to always follow the plan?
Can I make some changes?
Case study
TIMELINE OF YOUR PROJECT WITH MILESTONES At least 5-8 milestones SMART
Your assignment
Presentation of case study
Your presentation
Feedback
10 minutes break
It‘s smart to be lazy
It´s smart to be lazy ! Why to use smart tools? Safe time Get things under control Avoiding unpleasant surprise Easy and comfortable
Gantt chart Avoid Completion Confusion Keep Everyone on the Same Page Understand Task Relationships Effectively Allocate Resources Get a Handle on the Future
Gantter, Smartsheet ( Google drive tools); Project libre
Scheduling To do list – Wunderlist, Trello
Calendar – Google calendar
Wunderlist
Trello
Google calendar
„If it’s not in my calendar, it won’t get done.“
Dave Kerpen
Tracking
Planning + Scheduling = Easy tracking
Corporate softwares and systems
Regular reporting
Tools illustration Smartsheet
Practical part Prepare Gantt chart for your project in
Smartsheet (20min)
Closing
What is 1 thing that you will use thanks to this seminar?