increase efficiency & enhance productivity create systematic records of documents, emails,...

Increase Efficiency & Enhance Productivity

Create SystematicCreate SystematicRecords ofRecords of

Documents, Emails,Documents, Emails,Knowledge Documents & Knowledge Documents &

TemplatesTemplatesfor easyfor easy

Reference & Re-useReference & Re-use

The Pain, We The Pain, We understandunderstand

Sis & Me

Complex Folder Hierarchy Complex Folder Hierarchy Difficult to follow through every time

File & Folder Naming File & Folder Naming Convention Convention Always differ from

person to person

No compelling No compelling mechanism mechanism

for one place centralized storing

Scattered Documents across Office Network

Two files with similar names can’t be saved in the same folder

Typical Identification of the final draft from multiple copies

Unorganized/Misplaced Knowledge Documents

Email Overload & Outlook rules not enough to remain Organized

Typical retrieval of files due to absenteeism / transfer of staff

Accidental Overwriting of Documents & Templates

Loss documents due to Hard Disk Crush / Virus Attack

Lack of Segregation of files as Current or Old

Historical Documents

Working Documents

Cumbersome Retrieval because of confusing name of Files & Folders

The Net Result of The Net Result of HindrancesHindrances…..

Haphazard File Management

Lack of Record Management System

Lack of KnowledgeManagement System

No Continuity Management plan

Faster Creation

Smart Management

Quick Retrieval

Maximum Usage of Past Experience

Email Productivity With Microsoft Outlook

Helps to have Less Paper Office

Record Management

The Roadmap to The Roadmap to Productivity Productivity

File Management with

File Management with

The Benefit

The Benefit

The Benefit

The Benefit

The Benefit

The Benefit

The Benefit

The Benefit

The Benefit

The Benefit

The Benefit

The Benefit

Lets Move to Lets Move to thethe

InterfaceInterface

& See in & See in ActionAction

Create Letters , Documents , Reports from MS Word itself

Save Existing Document into KDOC

Retrieve Existing Documents too…

Create Excel Documents from MS Excel itself

Save Existing Document into KDOC & Retrieve Existing KDOC documents

Archive Important Emails

Create New Emails & Reply Email from KDOC Email Template Repository….

Improves Email Productivity…

Documents Register instead of Folder Hierarchy

Open / Create Copy of desired document

Add Notes for document , send to Inactive etc…

List of Working Document.

Filter desired documents based on any property. Open, Edit, Create

Copy, Print, Email, Add/View Notes for any document with ease.

List of Inactive Documents.

Occasional Access & hence removes clutter from present Working Documents.

Search documents based on any property and can active back if needed.

Centralized Template Repository…

Increase the practices of Using Templates.

Creating Documents from scratch Minimized.

Better Discipline & Organize Documents & Templates

Leads to Faster Creation & Retrieval of Documents & Templates

Reduces Duplication of Work

Consistency in documents

Eliminates the fear of Accidental Overwriting

Efficient Document Creation Process

Improves Productivity at Workplace

Helpful in legal compliance

Improved Security of Documents

Leads to Fewer Draft Copies & Saves Stationery

Save precious Time & Effectively Money

Ensure smooth working in case of leave/transfer of staff

For every minute spent in organizing, an hour is earned.- Benjamin Franklin

While technology and processes are important to

Knowledge Management , it is people who determine

success.

Thank Thank YouYou

Hazel Infotech Ltd.202, Unique Tower, Off S. V. Road, Goregaon (West), Mumbai - 400 062 (INDIA)Tel: +91-22-67770777 (30 Lines) Fax: +91-22-67770760opsd@hazelinfotech.com www.kdoc.in