increase efficiency & enhance productivity create systematic records of documents, emails,...
TRANSCRIPT
Increase Efficiency & Enhance Productivity
Create SystematicCreate SystematicRecords ofRecords of
Documents, Emails,Documents, Emails,Knowledge Documents & Knowledge Documents &
TemplatesTemplatesfor easyfor easy
Reference & Re-useReference & Re-use
The Pain, We The Pain, We understandunderstand
Sis & Me
Complex Folder Hierarchy Complex Folder Hierarchy Difficult to follow through every time
File & Folder Naming File & Folder Naming Convention Convention Always differ from
person to person
No compelling No compelling mechanism mechanism
for one place centralized storing
Scattered Documents across Office Network
Two files with similar names can’t be saved in the same folder
Typical Identification of the final draft from multiple copies
Unorganized/Misplaced Knowledge Documents
Email Overload & Outlook rules not enough to remain Organized
Typical retrieval of files due to absenteeism / transfer of staff
Accidental Overwriting of Documents & Templates
Loss documents due to Hard Disk Crush / Virus Attack
Lack of Segregation of files as Current or Old
Historical Documents
Working Documents
Cumbersome Retrieval because of confusing name of Files & Folders
The Net Result of The Net Result of HindrancesHindrances…..
Haphazard File Management
Lack of Record Management System
Lack of KnowledgeManagement System
No Continuity Management plan
Faster Creation
Smart Management
Quick Retrieval
Maximum Usage of Past Experience
Email Productivity With Microsoft Outlook
Helps to have Less Paper Office
Record Management
The Roadmap to The Roadmap to Productivity Productivity
File Management with
File Management with
The Benefit
The Benefit
The Benefit
The Benefit
The Benefit
The Benefit
The Benefit
The Benefit
The Benefit
The Benefit
The Benefit
The Benefit
Lets Move to Lets Move to thethe
InterfaceInterface
& See in & See in ActionAction
Create Letters , Documents , Reports from MS Word itself
Save Existing Document into KDOC
Retrieve Existing Documents too…
Create Excel Documents from MS Excel itself
Save Existing Document into KDOC & Retrieve Existing KDOC documents
Archive Important Emails
Create New Emails & Reply Email from KDOC Email Template Repository….
Improves Email Productivity…
Documents Register instead of Folder Hierarchy
Open / Create Copy of desired document
Add Notes for document , send to Inactive etc…
List of Working Document.
Filter desired documents based on any property. Open, Edit, Create
Copy, Print, Email, Add/View Notes for any document with ease.
List of Inactive Documents.
Occasional Access & hence removes clutter from present Working Documents.
Search documents based on any property and can active back if needed.
Centralized Template Repository…
Increase the practices of Using Templates.
Creating Documents from scratch Minimized.
Better Discipline & Organize Documents & Templates
Leads to Faster Creation & Retrieval of Documents & Templates
Reduces Duplication of Work
Consistency in documents
Eliminates the fear of Accidental Overwriting
Efficient Document Creation Process
Improves Productivity at Workplace
Helpful in legal compliance
Improved Security of Documents
Leads to Fewer Draft Copies & Saves Stationery
Save precious Time & Effectively Money
Ensure smooth working in case of leave/transfer of staff
For every minute spent in organizing, an hour is earned.- Benjamin Franklin
While technology and processes are important to
Knowledge Management , it is people who determine
success.
Thank Thank YouYou
Hazel Infotech Ltd.202, Unique Tower, Off S. V. Road, Goregaon (West), Mumbai - 400 062 (INDIA)Tel: +91-22-67770777 (30 Lines) Fax: [email protected] www.kdoc.in