organize your experience... create systematic records of documents, emails, knowledge documents...
TRANSCRIPT
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Organize Your Experience...
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Create SystematicCreate SystematicRecords ofRecords of
Documents, Emails,Documents, Emails,Knowledge Documents & Knowledge Documents &
TemplatesTemplatesfor easyfor easy
Reference & Re-useReference & Re-use
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The Pain, We understandThe Pain, We understand
Sis & Me
Complex Folder Hierarchy Complex Folder Hierarchy Difficult to follow through every time
File & Folder Naming File & Folder Naming Convention Convention Always differ from
person to person
No compelling No compelling mechanism mechanism
for one place centralized storing
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Scattered Documents across Office Network
Two files with similar names can’t
be saved in the same folder
Typical Identification of the final draft from multiple copies Unorganized/Misplaced
Knowledge Documents
Email Overload & Outlook rules not enough to remain Organized
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Typical retrieval of files due to absenteeism / transfer of staff
Accidental Overwriting of Documents & Templates
Loss documents due to Hard Disk Crush / Virus Attack
Lack of Segregation of files as Current or Old
Historical Documents
Working Documents
Cumbersome Retrieval because of confusing name of Files & Folders
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The Net Result of HindrancesThe Net Result of Hindrances
Haphazard File Management
Lack of Record Management System
Lack of KnowledgeManagement System
No Continuity Management plan
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What KDOC What KDOC does ?does ?Faster Creation
Smart Management
Quick Retrieval
Maximum Usage of Past Experience
Email Productivity With Microsoft Outlook
Helps to have Less Paper Office
Record Management
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The Roadmap to ProductivityThe Roadmap to Productivity
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Understanding the Understanding the DifferenceDifference
File Management with
File Management with
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Naming Files & Folders Naming Files & Folders
The Benefit
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Properties/Metadata Properties/Metadata
The Benefit
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The Unique Document The Unique Document Identity Identity
The Benefit
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Centralized RepositoryCentralized Repository
The Benefit
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Classification of Classification of DocumentsDocuments
The Benefit
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Templates/Model Documents Templates/Model Documents
The Benefit
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Email TemplatesEmail Templates
The Benefit
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Email ArchiveEmail Archive
The Benefit
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Documents Security Documents Security
The Benefit
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Collaborative Collaborative Working Working
The Benefit
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Reports Reports
The Benefit
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Back up & RestoreBack up & Restore
The Benefit
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Lets Move to Lets Move to thethe
& See in & See in ActionAction
InterfaceInterface
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Create Letters , Documents , Reports from MS Word itself
Save Existing Document into KDOC
Retrieve Existing Documents too…
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Create Excel Documents from MS Excel itself
Save Existing Document into KDOC & Retrieve Existing KDOC documents
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Archive Important Emails
Create New Emails & Reply Email from KDOC Email Template Repository….
Improves Email Productivity…
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Documents Register instead of Folder Hierarchy
Open / Create Copy of desired document
Add Notes for document , send to Inactive etc…
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List of Working Document.
Filter desired documents based on any property. Open, Edit, Create
Copy, Print, Email, Add/View Notes for any document with ease.
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List of Inactive Documents.
Occasional Access & hence removes clutter from present Working Documents.
Search documents based on any property and can active back if needed.
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Centralized Template Repository…
Increase the practices of Using Templates.
Creating Documents from scratch Minimized.
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Better Discipline & Organize Documents & Templates
Leads to Faster Creation & Retrieval of Documents & Templates
Reduces Duplication of Work
Consistency in documents
Eliminates the fear of Accidental Overwriting
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Efficient Document Creation Process
Improves Productivity at Workplace
Helpful in legal compliance
Improved Security of Documents
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Leads to Fewer Draft Copies & Saves Stationery
Ensure smooth working in case of leave/transfer of staff
Save precious Time & Effectively Money
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For every minute spent in organizing, an hour is earned. - Benjamin Franklin
While technology and processes are important to Knowledge Management, it
is people who determine success.
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Hazel Infotech Limited202/602, Unique Tower, Off S. V. Road, Goregaon (W), Mumbai - 400 062 [INDIA]Tel: +91-22-42264444 / 2876 4449, Fax: +91-22-42264440 / 2876 [email protected], www.hazelinfotech.com
Toll Free: 1800 200 4440, 1800 103 4440 / +91-22-42264545 / +91-22-33046500
Thank you!
In the end, all business operations can be reduced to three words: People, Product & Profits, People come first.
- Lee Iaeocca.Office Productivity Solution Division