federal motor carrier safety administration pre-employment screening program€¦ · ·...

1 1www.conexpoconagg.com

Federal Motor Carrier Safety Administration

Pre-Employment Screening Program

Association of Equipment

Manufacturers

CONEXPO-CON/AGG

March 7, 2014

PSP What

• 2010 FMCSA Initiative

– PSP 1.0 launched – May 2010

– PSP 2.0 rolled out – October 2012

• Provides carriers and industry service providers

with crash and inspection information on

potential new hires

• Voluntary for employers, industry service

providers, and drivers

PSP Why

• Required by SAFETEA-LU

• Increase safety

• Assist companies in making better informed

decisions on new hires

• Improves data quality– Can request a review of the data through FMCSA’s DataQs

System: https://dataqs.fmcsa.dot.gov/login.asp

• Adjudicated citations notice

PSP Data

• Motor Carrier Management Information System

(MCMIS)

– 5 years crash data

– 3 years inspection data

• Does not include conviction data

• Same as FMCSA’s Driver Information Resource

• Different from an MVR

PSP vs. MVR

• PSP report contains a driver’s crash and

roadside inspection history

• MVR contains a driver’s convictions from a state

• MVR is only activity associated with a single

state CDL

• View PSP data for all CDLs a driver has held in

the past 5 years

• MVR timeframe varies by state

PSP How

• Secure electronic, web-based system or mobile

iPhone app

• Instant access for drivers and enrolled account

holders

• Annual fee for account holder service, single

monthly invoice

• Provided by NIC Technologies

– Partners with FMCSA for development, hosting,

management, education, and customer service

Account Holder Enrollment

• Submit PSP enrollment agreement

– Customer service team reviews agreement

– Users receive individual login credentials

• Users must agree to all legal and usage

constraints and warnings

• PSP customer service helps with ongoing

account management

PSP for Drivers

• YES, and FMCSA encourages them to do so!

• No enrollment required

• Driver can share their own PSP record or

carrier may obtain through PSP system

• Also available via Privacy Act / Freedom of

Information Act (FOIA) from FMCSA

Data Protection

• Data handling must adhere to:

– Privacy Act

– Fair Credit Reporting Act

– All Other Applicable Federal Laws

• NIC Technologies cannot change data

• Driver identity verification

Driver Consent Audit

• Confirm that account holders are capturing

driver consent

• Increase awareness of driver consent process

• Ensure drivers are aware their reports are

being accessed

Audit Procedures

• PSP account holders are selected

• Account holders receive email notification upon

selection

• Up to 3 specific PSP requests will be audited

• Account holders must provide proof of driver’s

consent form (paper or electronic are

acceptable)

Audit Requirements

• All account holders MUST use the FMCSA-

provided consent language

• Consent must include driver name and signature

(hand-written or electronic)

• Consent must include the date

• Consent date must be on or prior to the day the

account holder requested the driver’s PSP

record

Submitting Audit Information

• Consent forms may be uploaded into the PSP

system or emailed to PSPaudit@egov.com

• Account holders receive confirmation email

after the audit document(s) are received

Audit Penalties

• Account holders who do not comply with audits

are subject to penalties

• Penalty severities vary and include warnings,

suspensions, and terminations

• Penalty severity increases with multiple audit

failures

• Account holders return to “good standing” after

12 months of acceptable audit activity

More Audit Information

• Mandatory consent language

– http://www.psp.fmcsa.dot.gov/Documents/Mandatory

PSPDriverConsentForm.pdf

• Suggestions for compliance

– www.psp.fmcsa.dot.gov/Documents/PSP_AUDIT.pdf

• PSP FAQ page

– http://www.psp.fmcsa.dot.gov/FAQ.aspx

Service

Demonstration

Drivers

Service

Demonstration

Account Holder

PSP Mobile App

• Account holders can download the app for free

in iTunes

– Search “FMCSA PSP”

• Drivers’ records may be searched and viewed

on an iPhone or iPad

PSP Mobile App

PSP Safety Impact Analysis

• FMCSA evaluated the safety performance of

carriers who use PSP at least monthly

• Crash and driver OOS rates were compared for

a 12-month period prior to and 12 months after

the start of using PSP

• The data was then compared to a control group

of motor carriers that did not use PSP

Carriers in Study

Driver Class

Number of PSP Carriers in

Number of non-PSP

Carriers Evaluated

1-5 355 368,806

6-20 1,307 43,251

21-100 2,565 11,078

> 100 1,249 1,811

Total 5,476 424,943

• Carriers were divided into 4 categories for

comparison purposes

• Categories are based on number of drivers

employed by the carrier

PSP Safety Impact Analysis Findings

• Both the PSP and non-PSP carriers experienced

a decline in crashes and driver out-of-service

rates during the study’s time period

• Carriers that used PSP experienced a greater

decrease in their crash and driver OOS rates

• Findings are available online

– www.fmcsa.dot.gov/facts-

research/research-

technology/analysis/13-003-PSP-Safety-

Impact.pdf

PSP Safety Study Results

Driver Class Size Crash Reduction Rate Driver OOS Reduction Rate

1-5 12.4% 18.3%

6-20 20.6% 12.0%

21-100 12.1% 10.1%

> 100 3.7% 12.8%

All Sizes 8.0% 17.2%

• All driver class sizes experienced decreases in

crash and OOS rates

• On average, carriers who use PSP reduced

crashes by 8% and driver OOS rates fell by

17.2%!

Prevention

Driver Class Size Crashes Prevented Driver OOS Prevented

1-5 ---* 78

6-20 199 278

21-100 664 976

> 100 ---* 2,259

All Sizes 863 3,592

• In the 12 months studied, 863 crashes and

3,592 driver OOS incidents were prevented by

the carrier group that use PSP

* Totals were left off due to their statistical non-significance

What’s Next

• Continued enhancements to service

• Implementing suggestions from users

• Incorporate monthly invoice into the PSP system

• Live chat help

• Refreshing the PSP site design

Contact FMCSA

PSP EMAIL: psp.fmcsa@dot.gov

Slides and audio from previous Webinar:

http://www.fmcsa.dot.gov/facts-research/art-

webinars-desc.aspx?webID=48

Contact NIC

Enrollment processing and inquiries:

PSPhelp@egov.com

PSP URL:

www.psp.fmcsa.dot.gov

Twitter: @PSP_help

Contact Me

Laura Fredrickson:

lfredrickson@egov.com

PSPeducation@egov.com

703-841-6363

Questions?

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