fayetteville advertising and promotion commission - march
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AGENDAADVERTISING AND PROMOTION COMMIS SIONMarch ll,20ll 2:00 p.m. Fayetteville Town Center
L Call to Order -[. Appointment of New Commissioner to replace Neal Crawfordm. ReportsA. Approval of Minutes for February 15 ,2011 regular monthly meetingB. Financial Report1. HMR Revenues - Marilyn Heifner2. Financial Statements - Keith Glass3. Update from City Attorney re: delinquent tax collection efforts - KitWilliamsC. Clinton House Museum Report -D. Visitor Bureau Report -E. Town Center Report - Sandra BennettF. Executive Director Report - Marilyn HeifnerG. Advertising Agency Report - Mike Sellsry. Old BusinessA. Approval of Town Center bidsV. New BusinessB. Resolution for chanse in HMR ordinanceVI. Adjourn
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RECEIVED
Hannah l-. Mills Assistant Manager I Dickson Street InnName2124 EFrazier Terrace
Spouse name (if applicable)Fayetteville
Occupation/Employer NameAR 72703
Resident Street Address City Zip Gode
Mailing Addrcss City Zip Code479-301-5934 479-695-2100 hannah@dicksonstreetinn,comAdvertising & Promotion Commission 26 yearsChoice of Gommittee Length of Residency in the City Limits of FayettevilleAre you a Fayetteville registered voter? Yes l:l no !
1. What are your qualifications for serving on this committee, including education and expertise in the subiect matter?see attachment
2. Why would you like to be considered for appointment to this commiftee?see attachment
References:Dr. Stephen Smith 340 N Rollston, Fayetteville 479443-9706Name Address PhoneTimothy Freeman 119 E Markham St, Little Rock 4794664629Address Phone
How dld you hear about the opening(s)? NWA flmes f Frce Week[ D Accessfayetteville.org !GovernmEntchannel ] chamberof cott"rce ll otherE Dr' Stephen Smith
Please fill out application COMPLETELY and return to: Gity Glerk's Divisionl'13 W. Mountain Street, FayettevilleT2T0lFax to 718-7695 or Email to city-clerk @ci.fayefteville.ar.uslfyou have any questions call 575-8323Offieer'USe:Only:Term'Begins:
Term Expires:Terminated:
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city of FayettetvilleApplication FormA&P CommissionHannah L. Mills
1. I have lived in Fayetteville my entire life, worked in the Fayetteville hotel business for over 5years, and am dedicated to bettering my community through public service. I am currently avolunteer with NWA Master Naturalists, Big Brothers and Big Sisters of NWA, and SpecialOlympics Arkansas. ln the past, I have served as Kappa Delta Philanthropy Chair 2004-2005,Special Events Coordinator for University of Arkansas Young Democrats from 2004-2005, andyoung Democrats of Arkansas State Committee Woman (3rd Congressional District)from 2008-2009. I have experience in teamwork and working around budgets.
2. I care very deeply for my community and am dedicated to seeing it thrive. The purpose of theAdvertising & Promotion Commission is an important one and if appointed,lwould take my partseriously. I think it is a great opportunity to get involved in the community and support localcommerce. I would strive to bring fresh ideas and perspective to the table.
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ADVERTISING AND PROMOTION COMMIS SIONREGULAR MEETINGFebruarv i5. 2011Commissioners Present: Neal Crawford, Bob Davis, Bill Lyle, Justin Tennant, and MaudieSchmitt.Commissioners Absent: Brandon Karn and Lioneld JordanStaff Present: Marilvn Heifner. Sandra BennettCALL TO ORDERChairman Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertisingand Promotion Commission to order on February 15,2011, at the Fayetteville Town Center at2:00 p.m.MINUTESChange to the Minutes - Justin Tennant should be listed as present and Robert Rhoads deleted.Moved by Davis, second by Lyle to approve the minutes as corrected of the January 10, 2010meetins. Motion carried.FINANCIAL REPORTHMR Revenue - Marilyn announced that January HMR collections were $ 179,545.80.This represents a 7.74% increase over 2010 collections.
Financials - Keith Glass was not able to attend the meeting today, but will be here for theFebruary meeting.Update from the City Attorney - Kit Williams reported that the City Prosecutor's ofhcecollected $4,841.66 in the month of January. Five cases are closed. Williams reported on SB2l2whichwould require an election in2012 to reauthorize the HMR tax. The bill is currently in
Senate revenue and tax committee. Moved by Davis, second by Tennant to oppose the bill.Motion carried. Executive Director will notifu out senators of the A & P position and get intouch with other A & P's and CVB's to be asainst this bill.CLINTON HOUSE MUSEUMThe Museum had 99 visitors in January. The University hosted a group of Vietnamese studentsfrom across the country during their winter breaks. The students were eager to see the Houseand learn about the earlv Clinton vears.Work continues on developing exhibits for the former owners of the House.CONVENTION VISITORS BUREAUConvention Visitor Bureau staff worked with the following business leads in January: DudleyThunder series adult softball tournament, BEST Baseball Hawg Showcase and 16 yr. old worldseries with an economic impact of $376.752. Sixteen confirmed events were booked - an
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economic impact of $1,612,970. Lost business was an Arby's franchisee regional meeting whichwent to Tulsa and the Arkansas Activities Association state volleyball championship which wentto Cabot (Fayetteville will rebid in '12 when FHS has a new gym.).TOWN CENTERJanuary sales were down from a year ago, but completed events and contracts returned were up.Collections were also down; however, average sales per event were up 260/o. Sales staff islooking to book more corporate events to fill the facility mid week.EXECUTIVE DIRECTOR REPORTUA intern Jill Olyer was introduced to the Commission. She is working with a Walk ThroughFayetteville History tour. This event will be coordinated with Evergreen Cemetery, WashingtonCounty Historical Society, Washington Co. Genealogical Society, and the CVB. Jill will also beinterviewing local businesses and sending out feature articles for the local and weeklynewspapers highlighting business for the Find It In Fayetteville campaign.Butch Stone is workins to form a 501 c 3 in his efforts to do the Entertainers Walk of Fame.Northwest Arkansas C"orn"l has added Arts Entertainment and Tourism as a diversificationtarget. Marilyn is working with NATA Q.{orthwest Arkansas Tourism Association) to defrnetheir branding and mission statement.Fayetteville Underground has produced a gallery guide.ADVERTISING AGENCYJade Gustin reported for the Agency on progress of projects. They are working on theFayetteville Guide for ad sales, cover options, and photos for features.Brochures which will be reprinted with a facelift are the Clinton House Museum brochure, Trailsbrochure, and the Gallery Guide will soon go to print.Advertising for restaurant week is coming out. Restaurant Week is scheduled for February 17-27,2011 A new banner is ready for XNA airport.OLD BUSINESSNoneNEW BUSINESSRemodel of Town CenterAfter being used for ten years, the Town Center is in much need of an upgrade. Marilynrequested permission to go out for bids for new carpet and new paint. She estimated that thepaint job will be around $25,000 and the carpet should be around $80,000.
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When bids are received, they will be presented to the commission for a final selection. Movedby Davis, second by Tennant to go out for bids. Motion carried.Marilyn will bring to the commission a complete list of upgrades at the March meeting.There being no further business, the meeting was adjourned.Respectfully submitted,Wa-ld /J."/""t",Marilyn HeifnerExecutive Director
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Advertising and Promotion CommissionFor month of February 2011Current Year HMR Collected (2120.0912.41 01.00)Prior Year Collected (2120.0912.4101.01)Fi rst Secu rity I nvestment I nterest Reven ue (21 20.09 1 2.47 08.00)Total Revenues
Annual Bond Audit Expense (2120.9120.7602.60)Collection Expense (2120.9120.5333.00)Bank of OK Quarterly Fee (2120.9120.5712.00)Town Center Bond Payment (2120.9120.5712.00)2008 Property Taxes on Town Center (2120.9120.7602.60)Total Expenses
Total Check to A&P
$$D
$
156,004.192,032.38'1,353.60159,390.17
(3,160.73)(56,304.00)
(s9,464.73)
99,925.44$
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Keith M. Glass, CPA2580 N. CollegeFayetteville, AR 72703(47e) s71-0811(479) 571-0812 fax
503 Pitman P.O. Box 268Prairie Grove 72753(47e) 846-34ufax (47\ 8M-4314FINAL REVISIONAccountant's Compilation Report
To Board Members,I have compiled the accompanying statements of assets, liabilities, and capital arisingfrom transactions of Fayetteville Advertising and Promotion Commission. TheFayetteville Town Center, The Convention and Visitors Bureau, and The Clinton HouseMuseum as of December31,2010 andthe related statements of revenrre and expenses forthe period then ended, and twelve months then ended and the period then ended last year,and twelve months then ended last year, and the related statements of revenue andexpenses for the previous twelve months. I have not audited or reviewed theaccompanying financial statements and, accordingly. do not express an opinion orprovide assurance about whether the financial statements are in accordance with themodified accrual basis ofaccounting. The financial statements have been prepared on themodified cash basis, which is a comprehensive basis of accounting other than generallyaccepted accounting principles.Management (Owners) is(are) responsible for the presentation and fair presentation of thefinancial statements in accordance with the modified cash basis of accounting and fordesigning, implementing and maintaining internal control relevant to the preparation andfair presentation of the financial statements.My responsibility is to conduct the compilation in accordance with Statements onStandards for Accounting and Review Services issued by the American Institute ofCertified Public Accountants. The objective of a compilation is to assist management inpresenting financial information in the form of financial statements without undertakingto obtain or provide any assurance that there are no material rnodifications that should bemade to the financial statements.Management has elected to omit substantially all of the disclosures ordinarily included infinancial statements arising from modified cash basis of accounting. If the omitteddisclosures were included in the financial statements, they might influence the user'sconclusions about the Company's asset, liabilities, equity, revenue, and expenses.Accordingly, these financial statements are not designed for those who are not informedabout such matters.I am not independent with respect to Fayetteville Advertising and PromotionCommission, The Fayetteville Town Center, The Convention and Visitors Bureau, andThe Clinton House Museum.
a\ae\rrDateKeith M. Glass. CPA
Email: keith@nwacpa.com ww'mnwacpa.com
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Current AssetsCVB Cash in RegisterCHM Cash in RegisterArvest A&P General #4856lst Security A&P Ceneral #8714fst Sec Fay Town Ctr#8722lst Sec. Clinton House #8749l st Sec. Conv Visitor #8730Arvest Payroll Account #4636Accounts ReceivableAccrued Interest ReceivableDue Fronr Other FundsInvestmentslnvestment Adj to MarketTotal Current AssetsPropefty and EquipmentFurniture and FixturesEquipmentCVB BuildingCVB LandBuilding AdditionsAccunr. DepreciationTotal Property and Equipment
Other Assets'fotal Other AssetsTotal Assets
Current LiabilitiesAccounts PayableAflacColonial Life & Acc lns PayablFederal Payroll Taxes PayableFUTA Tax PayableState Payroll Taxes PayableSUTA PayableDue to Other FundsDue to Town CenterTotal Cunent LiabilitiesLong-Term LiabilitiesTotal Long-Term LiabilitiesTotal LiabilitiesCapitalBeginning Balance EquityUnresticted Fund Balance
Fayetteville A&P CommissionStatement of Assets, Liabilities & Equity - Modified Cash BasisDecember3l"20l0ASSETS
$ r 00.00100.00312,417.t75s2.26s.56
75.122.8727.992.61,14,458.4521.444.89
1 14.526.104,1s8.7415,552.65
1.759,631 .6710,057.07
LIABILITIES AND CAPITAL
$ il 4,s07.62t88.46124.24
r0.285.81732.932,671.09252.623,438.224.t42.40
3.879,s62.33258,274.40
See Accountants' Compilation Repon
2,967,827.78
l,_r-r0. I r 3.03
0.00s 4,297,940.81
136.343.39
0.00| 36.343.39
.r I q5? ?6I 79,689.91930.s69.02t98,62 r .00318,677.24
(3 39,396.50)
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Fayettevil le A&P CorrntissiorrStaternent of Assets, Liabilities & Equity - Modifled Cash llasisDecember' 31, 2010
Restlicted Fund-540 Film Cirant 221.53Net Income 2-1,539 16fotal Capital 4, | 6l .597..+2Total Liabilities & Clapital S ,1"297.940.81
See Accountants' Compilation Reporl
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Fayetteville A&P CommissionStatements of Revenue & Expenses - Modified Cash BasisFor the Month and Twelve Months E,ndinq December 31. 2010
RevenuesHMR Tax RevenuePrior Year HMR Tax RevenueRental lncomeOther IncomeTravel lleroParking RevenueParking LeaseCift Shop SalesVisitor StoreParlnership lncome,A.drnission RevenueSpecial Projectslnterest Incorne lnrrestmentsInterest lncome CiheckingVisitor Guide Ad lncomeFlospitality SummitLOTO Sponsor lncomeLlnrealized Gai n/Loss-lrrvT'ransf-er InTotal Revenues
Cost of SalesClinton House Gift ShopTotal Cost of SalesCross Profit
E,xpenses540 Film Fest Grant RestrSignage- TourisnrCredit Card DiscountsBank ChargesParking Expense,A.dvertising & MarkelingBroch uresAccounting & Legal FeesAudit ExpenseOffice E,xpenseVisitor Store E,xplnsurance & Health Benefits408 (P) Conrpany MatchCar AllowanceTelephone ExpensePostage and Shipping ExpenseTracking SoftwareRentMaintenance/LawnRepairs & Maintenance ExpenseKamensky Fountain MaintenanceLinensPublications & Dues'lravel/Trai n ing ExpenseTaxes & LicensesCollections ExpensePayroll Tax ExpenseDepreciation Expense
Current Months t7t,s il .04
50.0075S10rl840.00
0.00484.000.00886.37
s,88 t.870.003 3 -s.000.00
1.737.58406. I 0
0.000.00r,830.00
5,800.4s0.00
l1 < lo.)
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Fayettevi lle A&P CommissionStaternents of Revenue & E,xpenses - l\,1odified Cash BasisFor the Month and Twelve Months Ending Decenrber 3 | . 20 I 0
Conv ention DeveloprnentContract LaborConrm issions\\'nucs E.."penscElectricity lJtiIit,vGas t_.ltilityWater Utilitr'CableRecycl i ngSecLrrityAirport AdvertisingMinor EquipmentMinor Equipment Capital izedAirport Info BoothBotanical Gardens of the OzarkCoaches Clinic4 State VolleyballAll Star GanresSaturday of Champions7,A State TrackDECAWalton Arts Special ProjectSolar Splash Specail ProjectDickson St Special ProjectToun C'enter Garden VaintAR Air Museum'fheatre SquadOzark \lilitary Special ProjBikes. Babes, & BIingBil
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Fayetteville A&P CommissionStatenrent of Revenue & Expenses - N,loditied C,-ash BasisFor the Twelve Months E,ndine Decelnber 3 | . 2010
RevenuesHMR Tax RevenuePrior Year HM R Tax RevenueR.ental lncomeOther IncomeTravel HeroParking RevenueParking LeaseGift Shop SalesVisitor StoreParlnership IncomeAdmission RevenueTrack TicketsSpecial ProjectsSustainabi lity SurnnritI nterest I ncorne InvestnrentsInterest Income CheckingVisitor Guide Ad InconreHospitality Surnnrit540 Film Fest Restr. CrantLO1-O Sponsor IncomeU nreal ized Gain/Loss- [nvlransfer lnTotal Revenues
Cost of SalesClinton House Gift ShopTotal Cost of SalesGross Profit
Expenses540 Filnr Fest Crant RestrSignage- TorrrismCredit Card DiscountsBank OhargesParking ExpenseAdvertising & MarketingBroch uresAccounting & l-egal FeesAudit ErpenseOffice ExpenseVisitor Store Explnsurance-Bu ildinglnsurance & Health Benefits408 (P) Company MatchCar Allowancefelephone ExpensePostage and Shipping ExpenseTracking SoftwareMaterial & SuppliesRentM aintenancei LawnRepairs & Nlaintenance E,xpenseKamensky Fountain Maintenance
Current MonthThis Year$ l7l,5l r.0450.00
25.5-10.1_l840.00
0.00484.000.00886.37
_s,881.870.00
33-5"000.000.000.00
1.737.58406.1 00.00
0.0t)0.00r,830.00
_s,800.450.00
215.292.54
Current MonthLast Year$ r 71.530.77 $
-l7.-50?5 sqq rt4.-125.00
0.006|.000.00
50.391 175 Qfr0.00t87.100.000.000.00
6.559.41l8-1.69
0.000.00
,1. | 50.000.00(e.8s0.21 )0.00208.660.0.1
0.000.00
208.660.04
Year to DateThis Year2,t62,544.04
19,040.463 86.63 8.0440.631 .20
302..i'76.820.0011"601.474,81t.1228.693.96.1.600 00.5.888.260.008.510.000.00
-10,294.513,093.2Ir0.750.00?.040.000.008.690.00
5.800.4-s-r t0,000.00
3.053.769.46
Year to Date[-,ast Year
2. t.14.886. t2rrt q)? 7J,194.795. | 7
1,5"40 | 9,+l-542.6()8.124 -.1{i13.72.+.884.91 8.99t7,7 t3.237"425 r)0-5" 170.183" t55.7022.891.14r4.000.00,+1.97i '782.782.8,s
r _s.100 0()1.976.7iI1 .650 0()0.00(9,850.2 | r:i32.16-s.00
_r-082.874.6.1
840"49840.49
214.1s2.05
0.005I 8.94i45.500.00r00.003 r,380.98I 4, I 05.65
62 5.000.00
1,333.62s08.000.003,095.48
1 .204.14450.00142.302,000.00
0.000.000.000.00_s,636.8-5
325.45
2.t66.120.00i44.8 tr7.00r00.00
30,168.297,508.6s1,065.00
0.001.237.721.46s.92
0.00: 5?'7 1'7866.6 ri00.00t.384.71
4,87 | .890.000.000-000.00'7.782.920.00
21,12.8.,+76.69i. 1 |6.534.75282.25
1.200.00199. r t3.041 05.1 79. 1 47,940.002.000.00t4.678.09r5,644.078.900.00.r9. | 30.01| | .527. l4t.600.0017"000.-l(t21,842.1 |
0.009s.ti5r2,000.00i.036.71I li.2 r5.-165..546 4.1
2.83 | .482"83I .,18
3.050.9i 7.98
(27 | .05)9,605.694.034"3 ?
18.94r,200.00408.670.09I 3 -s,3 63 .477,5_s5.00
2. r00.0015.346.6113,585.40
0.0056.400.84I I,.132.563,600"00t2,43 r.38
2 r .614.86r.695.000.00t2.000.00
4,s0.00102.770.e74.899.-r0
i. r06.ll.],106.41
3.079.,5(r8 ll
See Accountants' Compilation R.eport
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Fayettevil le A&P Cornm issionStatement of Revenue & E-,xpenses - Modifled Cash BasisFor the Twelve Months Endins Decernber -l t- 20 l0
LinensPublications & Dues'frai,eliTlai uing Expenselaxes & LicensesC.ollections E,xpensePayroll l'ax ExpenseDepreciation ExpenseConvention DevelopmentResearch ExpenseC-ontract Labc'rrComrnissionsWages ExpenseElectricity utilityGas UtilityWater UtilityCableRecyclingSecurityAirporl AdvertisingNIinor EqLripmentN4i r ror Equipment Capital izedAirp
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Fayettevil le A&P Comnr issionStatement of Revenue & Expenses - Modified Cash BasisFor the Twelve M onths Endins December i I ^ 20 I 0Current Month Current N4onth Year to Date Year to DateThis Year l.,ast Year This Year La:it Year
See Accouutants' Clompilation Report
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Revised Clinton House MuseumStmt of Budget, Revenue and Expense-Modified Cash BasisMonth Ending December 20 1 0
RevenueTransfer from A&PAdmrssronSpecial EventsGift Shop SalesInterestOther lncome
201 0Annual Budget
59,431 005,400 00
900 006,600 00240 00
201 0Year To DateAccumulatedBudget
69,881 004,950 00950 006,070 00220 00
201 0Year To DateActual
60,000 005,888 265 475 42
174 52450 07
2010Year
Balance
(569 o0)(488 26\900 001,124 58
65 48(450 07)
2 122 2340 42(31 5 67)121 50
1527 4s)209 56(19 91)52 83(33s 38)462 08
18050 001,019 19
(64 00)1,057 7020 73
112 012 168 52
DecemberMonihlyBudget
450 00550 00
20 00
DecemberMonthlyActual
335 00969 37
19 58430 00
2009Year To DateActual
32,265 004 926 475,537 09
123 60324 08TotalExpensesSalary+BenefitsPayroll Tax Explnsurance-Health401K MatchRentUtilitres-$3690WaterGasElectricrtylelephone ActualMaterials & SuppliesCredit Card Discount!Bank ChargesSecurityMarntenance/LawnRepair/MaintenanceSales TaxSpecial ProjectsPublications/DuesTravel/TrainingGift Shop ltemsTotal
72,57100
36,'180 002,892 003,951 00
984 00't2,000 00500 00
1,300 001,000 001,200 001,200 001,000 00
264 00500 002,000 00600 001,200 00250 00
500 005,000 00
82,071 00
36,1 80 002,892 003,951 00
984 0012 000 00
444 0C1,054 00991 001,200 00'1,200 00600 00
264 00s00 001,000 00600 00'1 200 00250 001,000 004,500 00
71,988 27
34,057 772 Cql qc4,266 67862 50
12 000 001,O27 491 090 441 ,019 911,147 171 ,539 38537 92
262 20450 00980 81664 00142 30229 27387 992 831 48
1,020 00
3,015 00241 00342 oO
82 00
37 00175 0075 00
100 00100 0050 0022 00
200 0050 00100 00
500 00
1 7(? Oq
5,480 00422 43629 36112 50
78 25144 1670 80104 0060 5321 S5
1156083 00
100 00840 49
43,176 24
32,732 212,928 21940 51
1 2.000 00496 61938 17771 45
1 131 771 160 13994 5058 25262 2A
545 0038 24
624 66195 6150 00200 31
3 306 4272,521 00 70,810 00 66,348 88 5 089 00 9 )AA F? 59 374 25
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Revised Fayettevil{e Advertrsrng PromohonStmt of Budget, Revenue, and Expense-lVodified Casft Basts[i]onth Ending Decembef 201 0
RevenueH[,4R Tax RevenuePr or Year HIVR Tax RevInterestVrsrto. Guide acisl\rrsc lncomeSquare Gafden CarrycRental lncome 32 673 00lnterest lnc Checkrng 1 375 00 1 467 11Total 2 229 954 O0 2 229.950 OO 2 277 711 57
2010Annua Budget
2 1 71 ,850 0035 000 00
1,500 001 6,600 005,000 00
2010Year
Balance
9,305 96(19,040 46)6 141 5s(9,250 00)(s 778 51 )5 000 00(32,673 00)(1,467 1 1)
DecemberMonthlyBudget
175 170 002,916 00
125 00
December[,4on thlyActual
171 511 0450 00
301 521 740 0A
2 750 00
2009Year To DateActua
2,144,886 12209227441.977 7815 100 0053 584 51
33 000 00
2010 2010Year To Date Year To DateAccumulated Actual
Budget2.171 A5A OO 2 162,544 04
1 9,040 4635 000 00 28,858 4516 725 00 10,750 00
5,000 00 22 374 511 653 97
ExpensesU rreaJ zed Garn/LossTown Center Fund 676 185 00Bond Audit Exp 2,000 00Bond Paying Agent Fe 6,000 00Workman's Comp Ins 2,575 AoCollection Exp 43,437 OOTransfer to CVB 352 422 ooTransfer to Clinton Hor 59,431 00Peace Fountain lvlint 10,000 00Contract LaborSalanes 84 453 00Payroll Tax Exp 7 600 00Insuran@-Health 3,645 00401K [.4atch 2.532oaCar Allowance 3,600 00Advertrsing & lvarketin 400,000 00Arrport Info Booth 5,200 00Arrport Advertising 6 000 00Brochures 100 000 00Websrte Update 20,000 00Signage Tounsm 10 000 00Publicatron & Dues 2,045 00Travet/Trarnrnq 5.000 00Recyc lngOffice Sup & PnntrngPostageProfessronal ServrcesStraegLc PlannrngAudrt ExpenseTown Center Garden ISquare GardensAir M!seumARHS CoachesClrniArts LrveBrkes Babes & B||ngBrkes Blues & Hot RcCommittee for I\,4ardi GDECA l\,4aftetrng FashH S Allstar GamesNWA Coaches ClinicSaturday of ChampionsState Soccer Flnals7A State Track MeetBaseball & Softball W(Dickson St MusrcDuathlon
1 000 0020 000 007 500 0030,000 002,000 00
1 0,000 00
5 300 0017 250 00
1 000 0020 000 0010 000 002 000 001,500 00
30 000 001 600 001 000 00i 500 002 500 00
4 State Volleyball Clas 1,000 00,ron D,9 Festval 2,500 00Joe lvlartin Stage Rac 3,200 00Natl School Boards 2 000 00Ozark Valley Triathlon 500 00Fayettvrlle Night JamOzark MillLtary lvluseu. 1,000 00Solar Splash 5,000 00Tlreatresquared 20,000 00Tn Spo.ts Kid s & Fam 1 500 00NCAA Baseball Regror 10,000 00NCAA Track Indoor 7 d00 00SEC Tennrs TournamentSEC lvlen s & Women 3 500 00SEC Softball Champ o 2 000 00Walton A.ts Center 30 000 00A/isc ExpenseRepalr & lUa ntenance[,4inor EqurpDeprecraton ExpBank ChargesTaxes & Lrcenses
672,102 1A1 ,725 AA3 729 59
43,631 70250,000 0060 000 004 899 3033,000 00
79,803 566,303 0S4,986 002A90 513,600 006,000 005 790 00131,804 229,605 692 60S 853 828 59661 121 604 5121 023 457,555 002,100 007,758 58
105 816 135 300 00
17,250 001 8,796 388,483 1 7
1,404 031,350 00
30 000 002,500 001 500 00
- 2,288 0A21,966711 000 00 500 002,500 003,200 002,000 00 2,257 26
500 00 6,578 321 000 00 985 975,000 00 5 000 0020.000 00 25471 861,500 00
1 0,000 00 1 0 000 007,000 00 10,500 003,500 002 000 00 2,000 00
30 000 00 s0,495 1 B6 250 00 (9,020 06)68 750 00 19 744 07
70,41 5 00 28 880 8622.920 00 1 0 030 601,665 00 '18 94- 956
676 1 85 002 000 006 000 002 575 00
43 437 A0352,422 AO59,431 001 0,000 0084 456 007,600 00
3 648 002 532 003 600 00
400 000 005,200 006,000 00100,000 0020 000 00
10 000 002,045 005,000 001,000 0020,000 007,500 0030 000 002,000 00
1 0,000 00
5,300 001 7,250 00
1 000 0020,000 0010 000 002 000 001 500 0030,000 001 600 001 000 001,500 002,500 00
4 082 90275 00
2 270 412,57s OA(194 70)102,422 0A
(569 00)5,100 70(33,000 00)4 649 441,296 91(1,341 00)
41 491,838 49(800 0o)
21000\31,804 22)20,000 00394 31
1 ,171 41(661 12)(604 51 )11 023 45)(s5 00)30,000 00(100 00)
2 241 42(105 816 13)
1 000 001 203 621 510 83
595 97150 00
1,600 00(2 s00 o0)1 000 002,500 00(2,288 00)(21 56671)
500 002 500 003 200 00(257 26)
500 00(6 578 32)14 03
(5 871 86)1 500 00
(3 500 00)
3,500 00(495 1 8)9,020 06
46,1 19 149 969 40
(1 I s4)(9 56)4 074 00
178211 0C
56,589 00
3 508 00
837 007 038 00637 00
304 00211 00300 00s0,000 00
1,500 001,000 00300 00
2,500 0062s 005 000 002 000 00
1 76 352 56
56 304 00
3 431 22
325 452 750 00I 43/ 49
747 64715 05243 11450 00
31 380 981 200 00
14 105 65518 94385 00
2 000 00625 00
19 169 07
2.311 125 12
9,850 21667 068 384 500 00
43,318 30300 000 0032 265 00
5,125 A233,000 0072,676 6A5,903 1 34,094 052200 24
3,600 003S6 337 04
4 800 005 940 0o105 17S 146,693 111 ,645 002 913 913 766 5521 665 067,940 002,000 003.38219
72,996 857 000 00
35 800 00
3 000 001s000004,000 001 ,750 001000000
18 450 A75 000 00
3,000 001,000 001 257 335 000 00'10 000 00
476 386 000 00
75 000 0075,000 0020 000 006,250 006,250 001 685 00
425 AA1 0,030 60
10 000 0049,004 86
1 30,874 595 475 8455 501 946 70
Unallocated Revenue 4 07400 4a74ooTotal 2 229 949 aA 2.229 955 OA 2 125.286 35 146 534 00
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Revlsed Fayetteville Town CenterStmt of Budget, Revenue, and Expense-Modified Cash BasisMonth Endang December 20102010Annual Budget 2010 2010Year To Dale Year To DateAccumulaled ActualBudget
394,880 00 357,028 58480 00 495 92- 484 009,000 00 6,336 0010,000 00 14,601 47(3,9e6 00) (3,071 54)6,200 00- 12,661 25
2010YearBalance
37 851 42\15 92)(484 0o)
2 664 00\4,601 47)(591 46)6 200 00(12.661 25)
1 3,644 0316,585 94(1s,03s 30)2,688 10
1,378 99(e.651 s0)805 41
(208 48)2,209 1310,023 032,975 17(1 28s s8)651 15(443 24t(1,226 88)(5,085 12)(5, s73 ee)3,77100
(1 9,s78 50)5,000 00(3,227 75)
i2,594 62)9,000 002,300 00(34,336 88)(4s1 99)
(6,935 60)(1 0,030 60)
DecemberMonthlyBudget
25,112 0040 00661 00
(333 00)
DecemberMonthlyActual
22,947 1350 25484 00
(167 00)
2009Year To DateActual
365,331 17524 66
I 424 3013,724 88(3,686 oo)5,956 39094
RevenueRental lncl ServrceActual 09Interest - CheckingParking RevenueDailyLeasesSales Tax ExpSpecral ProjectsMisc RevenueTransfer
394,880 00480 009,000 0010,000 00(3,663 o0)6,200 00
TotalExpensesSalary+BenefitsCommrssionsContract LaborPayroll TaxesCredit Card Discount!Insurance401 K MarchUtilitiesWaterPhoneElectricityGasCableRecycle DumpsterPostageMinor EquipmentOffice ExpenseLinensOutsrde LaundryReparrs & MaintenantMaterials & SuppliesAdvertrsing & PromoIravel/TrarningBuilding lnsuranceTaxes & LicensesSpecial Projectsl\,4rscBank ChargesSecurity
41 6,897 00
142,332 0030,000 0014,495 003.900 0015,600 003,720 006,225 008,960 0064,741 00
1 1,969 001,080 001,980 00
135 00
20,504 003,771 0060 750 005,000 003,000 00s00 009,000 003,035 006,200 00
416,564 00
142,332 0030,000 0014,495 003,900 00
1 5,600 003,720 00700 006,275 0013,468 0059,543 00
11,999 001,155 001,815 00
135 00
20,504 003771 0060,750 005 000 003,000 00500 009 000 003,035 006 200 00
388,535 68
128,687 9713 414 0615,035 301 1 ,806 902,521 01,( 2q1 qn2,914 596,433 486,750 87
54,717 97
.1 ,328 85578 241,226 885,085 1226,077 99
80.328 506,221 753.094 62
735 0040 536 88451 996,935 60
390,276 34
144,915 121 9,1 02 48
1 982 5013,010 16s,837 231 5,812 604,099 225,281 628,951 37
61 463 799.4'13 371,073 57
98 00118 944.134 18
22,295 4't61 754 12
2,776 0A(es4 1 2)8,900 002 31C 304,683 995 875 8449 758 063 37
29,480 00
2 1 ,904 002 500 001,625 00325 001 ,300 00310 00
600 00755 005,200 001 485 00
90 00165 00
2,200 00300 006,250 00400 00
23 314 38
19,563 582,417 501,660 01188 11431 96
206 76397 55221 183,969 31592 27437 87171 89
446 512,508 995 096 25
s94 62
320 00
1,981 391 0,030 60Depreciation Exp - 10 030 60Total 416,897 00 416,897 00 461,531 08 45,409 00 51,236 35 409,048 81
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Revrsed Convention Visltors BureauStmt of Budget, Revenue, and Expense-Modified Cash BasisMonth Ending December 201 0
RevenueTranster from A&PlnterestPartnership DuesTravel HeroVist Ctr StoreSpecial Pro.iectsFirst ThursdayDickson StFilm FestivalPremeir BaseballOther lncome
201 0Annual Budget
352,908 00600 009,200 00
3,000 001 5,000 002,400 001 ,500 002,500 00
15 000 00
2UAYear To DateAccumulatedBudget
343,41 3 00600 008,000 002,500 00.15,000 002,400 001 ,500 002,500 00
15 000 00
2010Year To Date
Actual
250,000 00590 15
5,043 99302 37
30,078 32275 00300 00
16,708 005 025 00
2UAYearBalance
1 02,908 009854 156 012,697 63(1 5,078 32)(275 00)
2,1 00 001,500 002,500 00(1,708 00)
)A 7\n qn3,796 95(150 67)1 ,411 04(2,440 64)2,591 66
384 87(60 1 1)1 ,971 08
1 2.1 65 003.1 57 85(2,761 oo)
509 261,822 151 ,805 00224 56
(1 ,287 68)3,000 00
(7 73s 81 )(26, s94 63)2,400 001,500 002,500 00
DecemberMonthlyBudget
50 00
1,500 00200 00
December 2009Monthly Year To DateActual Actual300,000 0034 75 480 62
7 425 0D3 542 600,156 87 18,946 9410,660 05
(5,025 00) 500 00 8,699 841,750 00 6,691 62 349 755 05TotalExpensesSalary+9s6s115Payroll Tax ExpInsurance-Heallh401K MatchMrnor EqurpmenlTelephoneElectricityWaterConv & Tourism DevelopPremrer BaseballTravel & TrainingP u blrcation s/D u esReparr/MaintenanceOffice Supp/PrintingTracking Sftware/MaintCredit Card DiscountsTaxes & Licenses(ASCAFVlsitor Ctr Store ltmsEducation ReimbursemenBank ChargesParking ExpenseAdvertising & MarketingSpecral ProjectFirst ThursdayDickson StFilm Festival
27 .318 76 189,282 842,089 46 15,298 731 ,329 1 1 18,322 85601 77 5.227 682,440 64 2?.663 174't7 't2 6.917 2224874 3,518 53
59 08 583 9455 19 41 211'2216,891 223,086 003,330 52
11,848 851,703 02'1 ,276 74
1 5,644 071 700 00
118751 200 004,662 00
402,108 00
231,991 0020,775 0021 ,756 006,576 00
7,125 004,195 00550 00
23 800 001 5,000 0032,520 003,220 002,000 009,000 003,500 001 ,200 00300 008,000 003,000 001,200 00
2,400 001 ,500 002,500 00
390 91 3 00
231,991 0020.775 0021 ,756 006,576 007 125 0o4.1 95 00
550 0023,800 001 5,000 0032,520 003,220 002,000 009,000 003,500 001,200 00
300 008,000 003,000 001.200 00
2,400 00'1,500 002,500 00
308,322 83
205.240 501 0,978 0521,906 07
5,1 64 962,440 644,533 343,810 13
610 'l't21,828 92
2 835 0029,362 155 981 001 ,490 747 177 851,695 00
975 441,587 681 3,585 40
1,200 007,735 8126,594 03
29,162 0A2 625 0A2 052 0A
548 00625 00337 0045 00
1 ,000 00100 00
500 00100 00674 00
100 00
200 00
3,866 38109 00937 '11
96 86275 00508 00
100 00
Depreciation Expense - 23,556 84Total 402,108 00 402,108 00 406.290 86 (23,556 84) 23,ss6 8438 068 00 64,009 06 364,48/ 35
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FINAL REVISION
Accountants Compilation Report
To Board Members,
I have compiled the accompanying statements of assets, liabilities, and capital arising
from transactions of Fayetteville Advertising and Promotion Commission, The
Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House
Museum as of January 31, 2011 and the related statements of revenue and expenses for
the period then ended, and one months then ended and the period then ended last year,
and one months then ended last year, and the related statements of revenue and expenses
for the previous twelve months. I have not audited or reviewed the accompanying
financial statements and, accordingly, do not express an opinion or provide assurance
about whether the financial statements are in accordance with the modified accrual basis
of accounting. The financial statements have been prepared on the modified cash basis,
which is a comprehensive basis of accounting other than generally accepted accounting
principles.
Management (Owners) is(are) responsible for the presentation and fair presentation of the
financial statements in accordance with the modified cash basis of accounting and for
designing, implementing and maintaining internal control relevant to the preparation and
fair presentation of the financial statements.
My responsibility is to conduct the compilation in accordance with Statements on
Standards for Accounting and Review Services issued by the American Institute of
Certified Public Accountants. The objective of a compilation is to assist management in
presenting financial information in the form of financial statements without undertaking
to obtain or provide any assurance that there are no material modifications that should bemade to the financial statements.
Management has elected to omit substantially all of the disclosures ordinarily included in
financial statements arising from modified cash basis of accounting. If the omitted
disclosures were included in the financial statements, they might influence the users
conclusions about the Companys asset, liabilities, equity, revenue, and expenses.
Accordingly, these financial statements are not designed for those who are not informed
about such matters.
I am not independent with respect to Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and
The Clinton House Museum.
___________________________
Keith M. Glass, CPA
___________________________
Date
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Fayetteville A&P CommissionStatement of Assets, Liabilities & Equity - Modified Cash Basis
January 31, 2011
ASSETS
urrent AssetsCVB Cash in Register $ 100.00CHM Cash in Register 100.00Arvest A&P General #4856 291,969.761st SecurityA &P General #8714 666,015.761st Sec Fay Town Ctr #8722 78,046.421st Sec. Clinton House #8749 15,851.241st Sec. Conv Visitor #8730 28,215.15Arvest Payroll Account #4636 8,847.69Accounts Receivable 18.48Due From Other Funds 48,237.51nvestments 1,736,410.61nvestment Adj to Market 10,057.07
Total Current Assets 2,883,869.69
roperty and EquipmentFurniture and Fixtures 41,952.36Equipment 179,689.91
CVB Building 930,569.02CVB Land 198,621.00Building Additions 318,677.24Accum. Depreciation (339,396.50)
Total Property and Equipment 1,330,113.03
Other Assets
Total Other Assets 0.00
Total Assets $ 4,213,982.72
LIABILITIES AND CAPITAL
urrent LiabilitiesAccrued Expenses $ (12,975.82)Aflac 188.46Colonial Life & Acc Ins Payabl 124.24Federal Payroll Taxes Payable 6,560.83FUTA Tax Payable 732.93State Payroll Taxes Payable 717.38SUTA Payable 494.90Due to Other Funds 3,600.02Due to Town Center 4,142.40
Total Current Liabilities 3,585.34
ong-Term Liabilities
Total Long-Term Liabilities 0.00
Total Liabilities 3,585.34
apitalBeginning Balance Equity 3,879,562.33Unresticted Fund Balance 281,937.74Restricted Fund-540 Film Grant 221.53Net Income 48,675.78
See Accountants' Compilation Report
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Fayetteville A&P CommissionStatement of Assets, Liabilities & Equity - Modified Cash Basis
January 31, 2011
Total Capital 4,210,397.38
Total Liabilities & Capital $ 4,213,982.72
See Accountants' Compilation Report
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8/7/2019 Fayetteville Advertising and Promotion Commission - March
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Fayetteville A&P CommissionStatements of Revenue & Expenses - Modified Cash BasisFor the Month and One Month Ending January 31, 2011
Current Month Year to Dateevenues
HMR Tax Revenue $ 170,524.12 81.07 $ 170,524.12 81.07Prior Year HMR Tax Revenue 9,021.68 4.29 9,021.68 4.29Rental Income 27,083.06 12.88 27,083.06 12.88Parking Revenue 354.00 0.17 354.00 0.17Gift Shop Sales 197.82 0.09 197.82 0.09Visitor Store 1,019.26 0.48 1,019.26 0.48Partnership Income 1,600.00 0.76 1,600.00 0.76Admission Revenue 89.50 0.04 89.50 0.04nterest Income Checking 454.32 0.22 454.32 0.22
Total Revenues 210,343.76 100.00 210,343.76 100.00
ost of Sales
Total Cost of Sales 0.00 0.00 0.00 0.00
Gross Profit 210,343.76 100.00 210,343.76 100.00
xpensesSignage- Tourism 109.25 0.05 109.25 0.05Credit Card Discounts 576.38 0.27 576.38 0.27Bank Charges 31.86 0.02 31.86 0.02Parking Expense 100.00 0.05 100.00 0.05Advertising & Marketing 6,425.53 3.05 6,425.53 3.05Brochures 6,415.45 3.05 6,415.45 3.05Accounting & Legal Fees 650.00 0.31 650.00 0.31Office Expense 1,374.26 0.65 1,374.26 0.65Visitor Store Exp 7,105.48 3.38 7,105.48 3.38nsurance & Health Benefits 3,498.85 1.66 3,498.85 1.66
408 (P) Company Match 390.34 0.19 390.34 0.19Car Allowance 150.00 0.07 150.00 0.07Telephone Expense 775.59 0.37 775.59 0.37Postage and Shipping Expense 1,965.89 0.93 1,965.89 0.93Rent 12,000.00 5.70 12,000.00 5.70Repairs & Maintenance Expense 11,147.18 5.30 11,147.18 5.30Kamensky Fountain Maintenance 734.09 0.35 734.09 0.35Linens 2,030.08 0.97 2,030.08 0.97Publications & Dues 1,200.00 0.57 1,200.00 0.57Travel/Training Expense 2,053.12 0.98 2,053.12 0.98Collections Expense 3,590.92 1.71 3,590.92 1.71Payroll Tax Expense 1,566.14 0.74 1,566.14 0.74Convention Development 4,597.85 2.19 4,597.85 2.19Contract Labor 3,895.00 1.85 3,895.00 1.85Wages Expense 17,092.85 8.13 17,092.85 8.13Electricity Utility 4,688.34 2.23 4,688.34 2.23
Gas Utility 1,693.31 0.81 1,693.31 0.81Water Utility 474.22 0.23 474.22 0.23Cable 441.64 0.21 441.64 0.21Recycling 171.89 0.08 171.89 0.08Security 21.85 0.01 21.85 0.01Minor Equipment 2,940.74 1.40 2,940.74 1.40DECA 913.88 0.43 913.88 0.43Arts Live Theatre 1,000.00 0.48 1,000.00 0.48Misc Special Project 2,417.00 1.15 2,417.00 1.15Bond Payments-Town Center 56,304.00 26.77 56,304.00 26.77Trustee Expense 1,125.00 0.53 1,125.00 0.53
Total Expenses 161,667.98 76.86 161,667.98 76.86
See Accountants' Compilation Report
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8/7/2019 Fayetteville Advertising and Promotion Commission - March
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Fayetteville A&P CommissionStatements of Revenue & Expenses - Modified Cash BasisFor the Month and One Month Ending January 31, 2011
Current Month Year to DateNet Income $ 48,675.78 23.14 $ 48,675.78 23.14
See Accountants' Compilation Report
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8/7/2019 Fayetteville Advertising and Promotion Commission - March
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Fayetteville A&P CommissionStatement of Revenue & Expenses - Modified Cash Basis
For the One Month Ending January 31, 2011
Current MonthThis Year
Current MonthLast Year
Year to DateThis Year
Year to DateLast Year
evenuesHMR Tax Revenue $ 170,524.12 $ 157,436.05 $ 170,524.12 $ 157,436.05Prior Year HMR Tax Revenue 9,021.68 9,016.17 9,021.68 9,016.17Rental Income 27,083.06 36,259.59 27,083.06 36,259.59Other Income 0.00 663.96 0.00 663.96Parking Revenue 354.00 470.00 354.00 470.00Gift Shop Sales 197.82 167.17 197.82 167.17Visitor Store 1,019.26 665.83 1,019.26 665.83Partnership Income 1,600.00 1,200.00 1,600.00 1,200.00Admission Revenue 89.50 192.09 89.50 192.09nterest Income Checking 454.32 165.80 454.32 165.80
Transfer In 0.00 155,000.00 0.00 155,000.00
Total Revenues 210,343.76 361,236.66 210,343.76 361,236.66
ost of Sales
Total Cost of Sales 0.00 0.00 0.00 0.00
Gross Profit 210,343.76 361,236.66 210,343.76 361,236.66
xpensesSignage- Tourism 109.25 1,155.53 109.25 1,155.53Credit Card Discounts 576.38 135.89 576.38 135.89Bank Charges 31.86 16.97 31.86 16.97Parking Expense 100.00 100.00 100.00 100.00Advertising & Marketing 6,425.53 1,470.52 6,425.53 1,470.52Brochures 6,415.45 0.00 6,415.45 0.00Accounting & Legal Fees 650.00 625.00 650.00 625.00Office Expense 1,374.26 969.45 1,374.26 969.45Visitor Store Exp 7,105.48 1,010.08 7,105.48 1,010.08nsurance & Health Benefits 3,498.85 5,472.10 3,498.85 5,472.10
408 (P) Company Match 390.34 447.09 390.34 447.09Car Allowance 150.00 150.00 150.00 150.00Telephone Expense 775.59 1,391.85 775.59 1,391.85Postage and Shipping Expense 1,965.89 2,600.00 1,965.89 2,600.00Rent 12,000.00 0.00 12,000.00 0.00Repairs & Maintenance Expense 11,147.18 8,169.26 11,147.18 8,169.26Kamensky Fountain Maintenance 734.09 523.14 734.09 523.14Linens 2,030.08 1,703.21 2,030.08 1,703.21Publications & Dues 1,200.00 964.95 1,200.00 964.95Travel/Training Expense 2,053.12 2,590.00 2,053.12 2,590.00Collections Expense 3,590.92 3,329.04 3,590.92 3,329.04Payroll Tax Expense 1,566.14 1,563.82 1,566.14 1,563.82
Convention Development 4,597.85 600.00 4,597.85 600.00Contract Labor 3,895.00 3,185.00 3,895.00 3,185.00Wages Expense 17,092.85 16,636.26 17,092.85 16,636.26Electricity Utility 4,688.34 5,025.08 4,688.34 5,025.08Gas Utility 1,693.31 2,304.65 1,693.31 2,304.65Water Utility 474.22 37.87 474.22 37.87Cable 441.64 89.39 441.64 89.39Recycling 171.89 165.28 171.89 165.28Security 21.85 353.21 21.85 353.21Minor Equipment 2,940.74 0.00 2,940.74 0.00DECA 913.88 1,350.00 913.88 1,350.00Bikes, Babes, & Bling 0.00 1,350.00 0.00 1,350.00Arts Live Theatre 1,000.00 0.00 1,000.00 0.00Misc Special Project 2,417.00 3,172.00 2,417.00 3,172.00
See Accountants' Compilation Report
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8/7/2019 Fayetteville Advertising and Promotion Commission - March
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Fayetteville A&P CommissionStatement of Revenue & Expenses - Modified Cash Basis
For the One Month Ending January 31, 2011
Current MonthThis Year
Current MonthLast Year
Year to DateThis Year
Year to DateLast Year
Bond Payments-Town Center 56,304.00 55,949.41 56,304.00 55,949.41Trustee Expense 1,125.00 1,125.00 1,125.00 1,125.00Transfer OUt 0.00 155,000.00 0.00 155,000.00
Total Expenses 161,667.98 280,731.05 161,667.98 280,731.05
Net Income $ 48,675.78 $ 80,505.61 $ 48,675.78 $ 80,505.61
See Accountants' Compilation Report
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Fayetteville Advertsing Commission
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending January 2011
2011 2011 2011 2011 January January 2010
Annual Budget Year To Date Year To Da te Year Monthly Monthly Year To Date
Accumulated Actual Balance Budget Actual ActualBudget
Revenue
HMR Tax Revenue 2,171,850.00 166,694.00 170,524.12 2,001,325.88 166,694.00 170,524.12 157,436.05Prior Year HMR Tax Rev - 9,021.68 (9,021.68) 9,021.68 9,016.17
Interest 35,000.00 2,924.00 - 35,000.00 2,924.00
V is itor Guide ads 15,000 .00 - - 15,000.00Misc Income - - - 33.96
Health Reimbursemen 4,893.41 407.00 - 4,893.41 407.00Rental Income - 2,750.00 (2,750.00) 2,750.00 2,423.00
Interest Inc Checking 1,500.00 125.00 367.58 1,132.42 125.00 367.58 106.45Total 2,228,243.41 170,150.00 182,663.38 170,150.00 182,663.38 169,015.63
Expenses
Unrealized Gain/Loss - -Town Center Fund 675,548.64 56,162.00 56,304.00 619,244.64 56,162.00 56,304.00 55,949.41
Bond Audit Exp 2,000.00 - - 2,000.00
Bond Paying Agent Fe 6,000.00 1,500.00 1,125.00 4,875.00 1,500.00 1,125.00 1,125.00Workman's Comp Ins 2,600.00 - - 2,600.00
Collection Exp 43,437.00 3,333.00 3,590.92 39,846.08 3,333.00 3,590.92 3,329.04T ransfer to CVB 313,431 .24 - - 313,431.24 125,000.00
Transfer to Clinton Ho 72,071.00 - - 72,071.00 30,000.00
Peace Fountain Maint 10,000.00 833.00 734.09 9,265.91 833.00 734.09 523.14Contract Labor - 2,750.00 (2,750.00) 2,750.00 2,750.00
Salaries 81,653.00 6,804.00 3,333.34 78,319.66 6,804.00 3,333.34 3,145.83
Payroll Tax Exp 7,348.77 612.00 311.79 7,036.98 612.00 311.79 304.60Insurance-Heal th 10,953 .51 880.00 610.43 10,343.08 880.00 610.43 357.53
401K Match 2,449.59 200.00 94.37 2,355.22 200.00 94.37 94.37
Car Allowance 3,600.00 300.00 150.00 3,450.00 300.00 150.00 150.00Advertising & Marketin 400,000.00 10,000.00 6,425.53 393,574.47 10,000.00 6,425.53 320.52
A irpor t Info Booth 5,200 .00 - - 5,200.00Airport Advertising 6,000.00 - - 6,000.00
Brochures 150,000.00 - 6,415.45 143,584.55 6,415.45
W ebsite Updat e 9,000.00 - - 9,000.00Signage- Tourism 10,000.00 400.00 109.25 9,890.75 400.00 109.25 1,155.53
Publication & Dues 2,045.00 100.00 175.00 1,870.00 100.00 175.00 139.95
Travel/Training 5,000.00 900.00 - 5,000.00 900.00Recycling - - - 165.28
Office Sup & Printing 1,000.00 100.00 96.29 903.71 100.00 96.29
Postage 20,000.00 - 1,855.90 18,144.10 1,855.90 2,500.00Professional Services 7,500.00 625.00 650.00 6,850.00 625.00 650.00 625.00
Straegic Planning - - -Audit Expense 2,000.00 - - 2,000.00
Town Center Garden 10,000.00 - - 10,000.00
Square Gardens - - -Spec ial Projec ts 16,555 .66 - 1,917.00 14,638.66 1,917.00 3,172.00
Air Museum 5,300.00 5,300.00 - 5,300.00 5,300.00
AR H.S. Coaches Clini 17,250.00 - - 17,250.00Arts Live 1,000.00 1,000.00 1,000.00 - 1,000.00 1,000.00
Bikes, Babes, & Bling 20,000.00 - - 20,000.00 1,350.00
Bikes, Blues, & Hot Ro 10,000.00 - - 10,000.00Committee for Mardi G 2,000.00 - - 2,000.00
DECA Marketing Fash. 1,500.00 - 913.88 586.12 913.88 1,350.00H.S. Allstar Games 30,000.00 - - 30,000.00
NWA Coaches Clinic 1 ,600.00 - - 1,600.00
Saturday of Champions - - -
State Soccer Finals 1 ,000.00 - - 1,000.007A State Track Meet 1 ,500.00 - - 1,500.00
Baseball & Softball W 2,500.00 - - 2,500.00Dickson St Music - - -
Duathlon - - -
4 State Volleyball Clas 1,000.00 - - 1,000.00Iron Pig Fest ival 2,500.00 - - 2,500.00
Joe Martin Stage Rac 3,200.00 - - 3,200.00Natl School Boards 2,000.00 - - 2,000.00
Ozark Val ley Triathlon 500.00 - - 500.00
Fayettville Night Jam - - -Ozark Millitary Museu 1,000.00 - - 1,000.00
Solar Splash 5,000.00 - - 5,000.00
Thea treSquared 20,000 .00 - - 20,000.00Tri Sports Kid's & Fam 1,500.00 - - 1,500.00
NCAA Baseball Regio 10,000.00 - - 10,000.00
NCAA Track Indoor 7 ,000.00 - - 7,000.00SEC Tennis Tournament - - -
SEC Men's & Women' 3,500.00 - - 3,500.00
SEC Softball Champio 2,000.00 - - 2,000.00Walton Arts Center 30,000.00 - - 30,000.00
Misc Expense - - -Repair & Maintenance 75,000.00 6,250.00 225.00 74,775.00 6,250.00 225.00 635.36
Minor Equip 75,000.00 6,250.00 - 75,000.00 6,250.00Deprec iat ion Exp 20,000 .00 1,665.00 - 20,000.00 1,665.00Bank Charges - 31.86 (31.86) 31.86 16.97
Taxes & Licenses - - -
Convention Development - 97.85 97.85- -
Unallocated Revenue - - -Total 2,228,243.41 103,214.00 88,916.95 103,214.00 88,916.95 234,159.53
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Convention Visitors Bureau
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending January 2011
2011 2011 2011 2011 January January 2010
Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date
Accumulated Actual Balance Budget Actual Actual
Budget
Revenue
Transfer from A&P 313,431.24 313,431.24 125,000.00
Interest 600.00 50.00 25.78 574.22 50.00 25.78 25.39
Partnership Dues 6,000.00 1,200.00 1,600.00 4,400.00 1,200.00 1,600.00 1,200.00
Travel Hero 3,000.00 500.00 - 3,000.00 500.00
Vist. Ctr. Store 30,000.00 1,000.00 1,019.26 28,980.74 1,000.00 1,019.26 665.83
Special Projects - - -
First Thursday 5,000.00 - - 5,000.00
Dickson St 1,500.00 - - 1,500.00
Film Festival - - -
Premeir Baseball - - -
Other Income - - -
Total 359,531.24 2,750.00 2,645.04 2,750.00 2,645.04 126,891.22
Expenses
Salary+Benefits 183,608.00 14,500.00 6,781.38 176,826.62 14,500.00 6,781.38 6,590.63
Payroll Tax Exp 14,688.00 1,224.00 622.41 14,065.59 1,224.00 622.41 614.07
Insurance-Health 25,362.00 1,600.00 1,620.80 23,741.20 1,600.00 1,620.80 3,452.56
401K Match 5,508.24 459.00 200.59 5,307.65 459.00 200.59 188.03
Telephone 5,000.00 416.00 427.74 4,572.26 416.00 427.74 534.35
Electricity 4,620.00 260.00 431.95 4,188.05 260.00 431.95 529.51
Water 650.00 55.00 48.62 601.38 55.00 48.62
Conv & Tourism Develop 40,000.00 2,950.00 4,500.00 35,500.00 2,950.00 4,500.00 600.00Travel & Training 32,385.00 3,275.00 2,053.12 30,331.88 3,275.00 2,053.12 2,590.00
Publications/Dues 3,810.00 125.00 1,025.00 2,785.00 125.00 1,025.00 825.00
Repair/Maintenance 2,000.00 - - 2,000.00
Off ice Supp/Print ing 12,000.00 1,000.00 806.20 11,193.80 1,000.00 806.20 253.69
Tracking Sftware/Maint 2,000.00 - - 2,000.00
Credi t Card Discounts 1,000.00 50.00 269.43 730.57 50.00 269.43 57.89
Taxes & Licenses(ASCAF 300.00 - - 300.00
Visi tor Ctr Store Itms 20,000.00 3,000.00 7,105.48 12,894.52 3,000.00 7,105.48 1,010.08
Education Reimbursement - - -
Bank Charges - - -
Parking Expense 1,200.00 100.00 100.00 1,100.00 100.00 100.00 100.00
Advertising & Marketing - - - 1,150.00
Special Project - 500.00 (500.00) 500.00
First Thursday 3,900.00 - - 3,900.00
Dickson St 1,500.00 - - 1,500.00
Film Festival - - -
Premier Baseball - -
Sales Tax - -
Depreciation Expense - -
- -
- - -
Total 359,531.24 29,014.00 26,492.72 29,014.00 26,492.72 18,495.81
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Clinton House Museum
Stmt of Budget, Revenue, and Expense-Modified Cash BasisMonth Ending January 2011
2011 2011 2011 2011 January January 2010
Annual Budget Year To Date Year To Date Year Monthly Monthly Year To DateAccumulated Actual Balance Budget Actual Actual
Budget
Revenue
Transfer from A&P 72,071.00 30,000.00 235.00 71,836.00 30,000.00 235.00 30,000.00Admission 6,000.00 500.00 197.82 5,802.18 500.00 197.82 67.91Special Events - - -
Gift Shop Sales 5,000.00 416.00 323.00 4,677.00 416.00 323.00 167.17Interest 144.00 12.00 12.92 131.08 12.00 12.92 5.01Other Income - - -
Total 83,215.00 30,928.00 768.74 30,928.00 768.74 30,240.09
Expenses
Salary+Benefits 35,865.00 2,825.00 1,347.50 34,517.50 2,825.00 1,347.50 1,370.00Payroll Tax Exp 2,870.00 226.00 121.96 2,748.04 226.00 121.96 128.10Insurance-Health 4,025.00 335.00 403.70 3,621.30 335.00 403.70 351.89
401K Match 975.00 78.00 37.50 937.50 78.00 37.50Rent 24,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00Utilities-$3690 - - -
Water 1,000.00 40.00 58.41 941.59 40.00 58.41 37.87Gas 1,345.00 247.00 250.19 1,094.81 247.00 250.19 258.33Electricity 1,060.00 60.00 86.61 973.39 60.00 86.61 72.05
Telephone Actual 1,250.00 105.00 104.11 1,145.89 105.00 104.11 104.12Materials & Supplies 1,100.00 100.00 - 1,100.00 100.00
Credit Card Discount 750.00 65.00 109.42 640.58 65.00 109.42 15.48Bank Charges - - -Security 275.00 22.00 21.85 253.15 22.00 21.85 21.85Maintenance/Lawn 500.00 - - 500.00
Repair/Maintenance 1,000.00 - 3,991.00 (2,991.00) 3,991.00Sales Tax 500.00 30.00 233.50 266.50 30.00 233.50Special Projects 1,000.00 - - 1,000.00
Publications/Dues 200.00 - - 200.00Travel/Training 500.00 - - 500.00Gift Shop Items 5,000.00 1,000.00 - 5,000.00 1,000.00
Total 83,215.00 17,133.00 18,765.75 17,133.00 18,765.75 2,359.69
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Departmental GorrespondenceARKANSAS
Kit WilliamsCity Attornel
Jason Ij. Kelle-yA s s is tan t City A llor nc yTO: Mayor JordanA & P CommissionersCC: Don Marr, Chief of StaffFROM: Kit Williams' City AttorneYDATE: March 3,201LRE: Overdue HMR collection efforts
As in January, there were 22 active HMR prosecution cases in February. Itappears that six were fully paid, dismissed or otherwise closed. The FayettevilleCity Prosecutor's Office collected $4,050.20 in February to bring the year-to-datetotal to $8,891.86 in overdue HMR taxes collected.
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CLINTON K. JONESCITY PROSECUTORBRIAN THOMASDEPUTY CITY PROSEGUTOR
l.2.
TO:
FROM:
DATE:RE:
Acambaro Four
Brenda's Drive-ln
Butcher Block
4. Delta Soul
5. Dickson Street Theater
6. Dominoes Pizza
K. WilliamsFayetteville City AttorneYCasey JonesFayetteville City ProsecutorMarch 2,20llStatus of Active HMR cases
OFFICE OF CITY PROSECUTORMEMO
Jesus Socano
Collin L. Wilkins
Gary W. Bell
Nels E. Danielson, Jr.Nels E. Danielson, Sr.James H. Bullock
Benton S. BandyClinton W. Ogle
Lloyd W. Hardison
Delinquent Balance: $1,468.04 (5 & 6, 09)Active Criminal SummonsDelinquent Balance: -0- (10/10)Active Criminal SummonsCourt Ordered to pay $200.00 Per MonthDelinquent Balance: $ 1,87 1.28Active Contempt of CourtPending Criminal Summons (11/10)Pending Criminal Summons (1l/10)Pending Criminal Summons (11/10)Paid: $790.89 (10/10)Delinquent Balance: -0- (10/10)Delinquent Balance: No Forms (11/10)Pending Criminal Summons (12/10)Pending Criminal Summons (l2l10)Paid: $246.00 (11/10)Delinquent Balance: -0- (11/10)Delinquent Balance: No Forms (l2l1'0)Delinquent Balance: $4,590.66TD: 7/08/09 - Court ordered to PayS200.00 a monthCriminal Summons (Fail to Pay HMR)Trial Date: 9115110 - No ShowActive FTA Warrant
MANDY FINKLEAOFFICE AOITINISTMTORE-mall : hotcheck@cl.layettevllls.ar.usPHONE: (479) 57#,577(479) 575{378llot Checks: (479) 5754254FAx#: (479) 57s{373
elecommunlcation Device Deaf TDD (4791 521-1 176 South Church, Suite 2 - Fayetteville, AR 727O'l
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Williams2,201Iage3
17. Quizros Sub #107 Edward Howard Paid: S270.00 (8/10)Duane H, Livingston Delinquent Balance: -0- (8/10)Case Closed
1g. Seafood Market Bar/Grill craig E. Dowd Paid: $80.00Delinquent Balance: $4,842.60TD 9/16/09 - Time Pay: $200.00 bY the30s of every month.Trial Date: 5/19/l'0 (Fail to Pay HMR)Settled - to pay $100.00 a month
g. Shanghai chinese and Hsiao L. J. Shen Paid: $100.00Chid Garden Delinquent Balance: $3,090'0020. soul Restaurant & Lounge casey E. Dighero Paid: $150.00Delinquent Balance: S1,493.64 (3 & 4, 10)Trial Date: 10/13/10
Settled - to pay $150.00 a monthZt. Whole Earth Organic Jewelle D. Paynesmith Paid: $498.56 (10 & 11, l0)Delinquent Balance: -0- (10 & 11, 10)
Case ClosedZZ. WOW Japanese Bistro ChongN. Kim Delinquent Balance: $38.00 (2110)Delinquent Balance: $448.00 (3/10)Trial Date: 7128/10 - Settled (2 &'3,10)Delinquent Balance: $704.00 (4 & 5, l0)Trial Date: 1l/03/10 (4 & 5,10) - No ShowSetfor Tial: 5l4lll (4 & 5, 10)Delinquent Balance: $276.00 (6/10)
Set for Tial: 5/4111 (6/10)Delinquent Balance: $216.00 (7 I 10)Set for TiaI: 5/4/ll (7/10)Delinquent Balance: $360.00 (8 & 9, 10)Set for Tial: 5/4111 (8 & 9, 10)Delinquent Balance: No Forms (10/10)Active Criminal SummonsDelinquent Balance: No Forms (11/10)Active Criminal Summons
TOTAL: $4'050-20
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CrnroN HousE MusEuvrMoxrnrv REponr FnnRunRv 20llThe Clinton House Museum had a total of 52 visitors in Februarv 2011.In the works are redesigns of a new brochure for the Museum to include, the First Ladies Gardenand the visit by President Clinton this past August. The spring will launch fundraising efforts inthe form of another Buy-A-Brick Campaign and Engraved Stone Pavers with quotes of FirstLadies to establishing a rock walkway in the Garden. We are also in the process of developingexhibits featuring the former owners of the House - H.H. "Scotty" Taylor, Gilbert and BoSwanson, and Dr. Warren Gifford.
Musnuvr AcrrvrrrEs AND Evnxts:February 2l"t - Annual President's Day Trivia Contest - winner received a free t-shirtFebruary 24th - Group Tour - Specialty Programs - Mena, AR
The Group came for lunch and a tour of the House. They were served Swanson pot piesand got to experience "Living History" as Roberta "Bo" Swanson (a transformed 30s era,Marilyn Heifner) arrived and told of her life and times in Fayetteville. "Bo" then boarded theirmotor coach for euided Favetteville tour.
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Sales Leads by Date Issued
February 2011 Meeting Dates Decision Date Attend Pe
Fayetteville Parks & Recreation 02/25/2011 900
Arctic Classic Adult Softball Tournament 02/27/2011
Historic Preservation Alliance of Arkansas 05/18/2012 150 1
Annual Meeting 05/20/2012
GRAND TOTAL 3 Meetings 1,050
Definite Bookings By Booking Date
February 2011 Meeting Dates Attnd Pe
Fayetteville Parks & Recreation 02/25/2011 900
Arctic Classic Adult Softball Tournament 02/27/2011
Sweet Magnolia Tours 10/25/2011 50
10/27/2011
Tyson Invitational Indoor Track & Field 02/09/2012 600 3
02/12/2012
UA Curriculum & Instruction 02/23/2012 300
ESL Symposium 02/24/2012
AAU Track and Field 06/21/2012 1,000 5
Area 11 National Qualifying Meet 06/24/2012
16 Meetings 2,850
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Convention Calendar
Meeting Dates
Attendance/ Peak/Rooms
Headquarters
February 2011
2/13/2011
Tyson Invitational Indoor Track & Field 5002/10/2011 283 849
Citywide
2/11/2011
UA Cooperative Extension Service
Blue Pathways
1002/11/2011 0 0
2/27/2011
Dine in Fayetteville
Restaurant Week
02/17/2011 0 0
2/24/2011
Arkansas Convention & Event Marketing**
101 Runners Mardi Gras Indian Funk Band
2502/24/2011 0 0
2/24/2011
Special Programs 272/24/2011 0 0
2/27/2011
UA Track and Field
SEC Indoor Championships
5002/25/2011 100 200
Citywide
2/26/2011
UA Curriculum & Instruction
ESL Symposium
3002/25/2011 33 33
Clarion
2/27/2011
Fayetteville Parks & Recreation
Arctic Classic Adult Softball Tournament
9002/25/2011 25 50
Holiday Inn Express
March 2011
3/3/2011
UA College of Education & Health Professions
Symposium on Autism Spectrum Disorders
1003/2/2011 10 10
Cosmopolitan Hotel
3/11/2011
UA Information Technology Research Institute
Women in IT
3003/10/2011 25 25
Citywide
3/16/2011UA Information Technology Research InstituteIT Day for Students
03/16/2011 0 0
3/17/2011
UA Supply Chain Management Research Center
Annual Conference
1003/17/2011 0
UA Reynolds Center
3/17/2011
Mountain Home Charter Service, Inc
St. Patricks Day Tour
423/17/2011 0 0
April 2011
4/3/2011
Midwest Cheer and Dance Association 5004/1/2011 25 50
Cosmopolitan Hotel
4/3/2011All Sports Productions**Iron Pig Festival
1,1004/1/2011 75 150Cosmopolitan Hotel
4/2/2011
Association of Mechanical Engineers
District E Conference
2004/2/2011 50 50
Citywide
4/9/2011
UA Mathematical Sciences
Spring Lecture Series
404/7/2011 40 40
Cosmopolitan Hotel
4/10/2011
American Institute of Chemical Engineers
Regional Conference
2504/8/2011 75 150
Holiday Inn Express
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Convention Calendar
Meeting Dates
Attendance/ Peak/Rooms
Headquarters
April 2011
4/10/2011
Arkansas Comets - Soccer
Ozark Classic Cup
1,0004/8/2011 300 600
Citywide
4/10/2011
Hogeye Marathon & Relays
Hogeye Marathon
1,0004/9/2011 150 150
Cosmopolitan Hotel
4/17/2011
UA Alumni Association
Black Alumni Reunion
1,0004/15/2011 300 600
Citywide
5/16/2011
Dream Journeys
Fayetteville Tour- Farmers Market and Golden Coral
504/15/2011 0 0
4/17/2011
UA Engineering
Engineering Academy
5004/15/2011 250 500
Citywide
4/17/2011
Dudley Thunder Series
Adult Softball Tournament
2004/15/2011 25 50
Holiday Inn Express
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Inquiries Tabulated by Source/ModeFrom: 2/1/2011 To: 2/28/2011
NOTE: This report shows only active modes and sources, and can only display the first nine active mode
Source 800 Number e-mail Formatted -Bulk
Formatted -
First Cl
Totals
Mode
@ Website 3 2 0 172 177
Midwest Living 0 0 131 0 131
Silver Carrot 0 0 1 0 1
Southern Living 0 0 5 0 5
Travel Guides Free 0 0 232 0 232
Travel Information.com 0 0 264 0 264
UA Graduate School 0 0 0 70 70
Totals: 3 2 633 242 880
Page 1 of 1 3/11/2011 02:58
Fayetteville Convention & Visitors Bureau21 S. Block, Suite 100 ~ Fayetteville, AR 72701
Phone: (800) 766-4626, (479) 521-5776 ~ Fax: (479) 571-4731 ~ info@experiencefayetteville.com ~ Web:www.experiencefayetteville.com
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ADVERTISING INQUIRIES BY STATE - 2011
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
AE 0
Alabama 14 9 23
Alaska 2 2
Alberta 1 1 2
AP 1
Arizona 12 11 23
Arkansas 125 75 200
British Columbia 2 2 4
California 34 27 61
Colorado 8 14 22Connecticut 1 3 4
Delaware 1 1
Florida 29 33 62
Georgia 23 15 38
Hawaii 0
Idaho 2 2 4
Illinois 66 49 115
Indiana 23 30 53
Iowa 36 22 58
Kansas 43 23 66
Kentucky 12 16 28
Louisiana 38 19 57Maine 1 2 3
Manitoba 1 1
Maryland 6 6 12
Massachusetts 3 11 14
Michigan 33 32 65
Minnesota 39 28 67Mississippi 14 14 28
Missouri 139 74 213
Montana 4 3 7
Nebraska 15 8 23
Nevada 7 1 8
New Brunswick 3 4 7
New Foundland
New Hampshire 4 1 5
New Jersey 7 9 16
New Mexico 5 6 11
New York 19 23 42
North Carolina 25 10 35
North Dakota 3 3 6
Nova Scotia 2 2
Ohio 27 38 65
Oklahoma 74 22 96
Ontario 5 6 11Oregon 3 4 7
Pennsylvania 16 25 41
Prince Edward Isl. 0 0
Puerto Rico 1 1 2
Quebec 3 2 5
Rhode Island 2 2 4
Saskatchewan 1 1 2
South Carolina 20 9 29
South Dakota 5 2 7
Tennessee 15 25 40
Texas 135 82 217
Thailand
Utah 9 6 15
Vermont 3 3
Virginia 12 7 19
Washington 18 6 24
Washington, D. C. 2 1 3
West Virginia 7 8 15
Wisconsin 42 31 73
Wyoming 4 6 10
Military 0
TOTAL 1197 880 0 0 0 0 0 0 0 0 0 0 2076
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Fayetteville Town Center, Manager's Activity ReportFebruary 1,2011 to February 28,2011Sales:
FEBRUARY2010 (oase) FEBRUARY20'11 Month% Ghanqe YTD2010 YTD2011 YTD% ChangSalesi# returned contracts bv loo date - GL)
zu 11 (45%) 42 (21o/o)Completed Events 14 14 lYo 22 27 23o/oSalesi$ returned contracts bv loo date - GL) $33.098.95 $15,550 00 (53%) $74,973.95 $51,622.75 (31%)Collections **l$ - Pavment Loo) $38,243 10 $27,774.87 (27o/o) $72,709.69 $52,106 43 (28o/o)Executed Contracts $29,200.00 $27,845.00 (5o/o) $60,325.00 $72,635.00Sredit$. GL) 0 0 NA 0 n 0Average perwent'$Sales/#Sales) $1,654.95 $1,413.64 (14%) $'1,785.09 $1,564.33 (12o/o)We collected $27,774 87 for rentals and incidentals in February 2011. Because of the events that were cancelleddue to the weather we were unable to collect $11.450.00 in room rental feesOperations ltems:. Audio Visual Upgrade. General Maintenance and reoairsMarketing, Sales and Public Relations:
Director of SalesMost weekends are full; Lynn is continuing to work on corporate day events Lynn has also taken on theresponsibility of following up with clients for re-booking and an evaluation of the staffs performance during theirevenI.
Event List:. February 5 - SARPA . February 20 - Girl Scouts. February 12 - Franks/Mills Reception . February 22 - Harding University. February 15 - Arvest o February 23 - Harding University. February 18 - Storms Orthodontics . February 24 - FHS DECAo February 19 - Donaldson/McEntire Reception . February 25 - Bassnectar Concert: F:i:::'t 3Z _iihffiafffi"T:f"j
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t)
4zg sr'DwMtc lbrubrn '. azz*.4f1 Clcset:2r,'St7tb c'(t^(rp(fi: zD+sf.4\L C*FtC-e.rt3{sq4lr cftrct-ill*'4\g Deeict ttlsF
lAfLPe t - 10, oo oPAtpt- 25,ooaunLL eov R- ^&+sa Bonar -
4 14 *rllh,n ilhus : -iclt I .Ave, @^teen.z Zg. V t4Dg E^nib,l. il^ll: ta,EcCst,.", ,il,.t r. i'. "_1i11 ? p#VnZ\Ftav FZ '31si (2 vaNlo t' (
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March 4,201IThe following bids were received for document 0040 and were opened at 4:30 p.m. onFriday, March 4,20II.BID FORM - PAINTINGBurnett Painting Contractor' s Inc.Geels Paint & Wallcovering, Inc.Stucki Paint & Wallcoverings, Inc.BID FORM - CARPET
$32,920.00$38,959.00$21,455.00
Carpet One $104,000.00Miller Commercial Flooring Inc. g 67,994.00OzarkFloor Co., Inc. $ 9I,224.00All bids will be taken under advisement. Decision will be made by the Fayetteville A &P Commission on Monday, March 14 at their regular scheduled meeting at2 p.m. at theFayetteville Town Center.
Marilyn HeifnerExecutive DirectorFayetteville A & P Commission479-587-9944
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March I0,20IITo: Fayetteville A & P CommissionFrom: Marilyn HeifnerRecently, I served as a member of the Mayor's Festival Committee. The Committeerecommended that the HMR tax be extended to collect HMR taxes from out of townvendors at all festivals. Currently out of town vendors selling prepared food at a festivaldo not charge/collect HMR tax; however, local restaurants/vendors do have tocharge/collect the tax. This gives the out of town vendor an unfair advantage over a localrestaurant.The ordinance was originally intended for food vendor booths run by the festivalcommittee itself to not charge/ collect the tax. Now most, if not all festivals, do not runfood vendor booths themselves.Because we represent the interests of hotels and restaurants, I recommend that the A & PCommission refer a formal request to the City Council to revise the HMR ordinance tocollect HMR from all food vendors at all festivals. This would be benefrcial not only tothe A & P but also to the Parks department.
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