embracing digital transformation to achieve …...20 yrs above average designed to last 40 yrs...

1 © Copyright 2016 Dell . All rights reserved. 1 © Copyright 2016 Dell. All rights reserved.

Embracing Digital Transformation to Achieve Operational Excellence in the Energy Sector

Sean Baird & Lloyd Stoner

2 © Copyright 2016 Dell . All rights reserved.

JOIN THE CONVERSATION! #MMTM16 #Energy Take the LEAP

personality quiz and win!

Connect with us

ECD SERVICES

Genius Labs Garden Level

Foyer

3 © Copyright 2016 Dell . All rights reserved.

MOMENTUM BARCELONA APP AND WIN!

3

http://bit.ly/mmtm16BCN

© Copyright 2016 Dell . All rights reserved.

BEYOND SILOS Play the BEYOND Game and win a Raspberry Pi pre-loaded with InfoArchive

4 © Copyright 2016 Dell . All rights reserved.

LET US KNOW WHAT YOU THOUGHT Take the Session Survey

1. Open the schedule with the Momentum App 2. Go to the session you attended 3. Open “Session Survey” 4. Answer the 4 questions and submit. Thank you!

© Copyright 2016 Dell . All rights reserved.

5 © Copyright 2016 Dell . All rights reserved.

EXPECTED TO LAST

20 YRS ABOVE AVERAGE

DESIGNED TO LAST

40 YRS

NU

CLE

AR

PLA

NT

AG

E

(YR

S)

EUROPE U.S.

37 29

Maximizing Asset Lifespans

Reliance on Aging Assets in Americas and Western Europe

FACING THE REAL CHALLENGES

6 © Copyright 2016 Dell . All rights reserved.

$304M

Fines in Fiscal 2013

Regulatory Fines

US Federal Energy Regulatory Commission (FERC)

FACING THE REAL CHALLENGES

7 © Copyright 2016 Dell . All rights reserved.

The Digital Enterprise The emergence of

“Silicon Valley is coming… we are going to work hard to make our services as seamless and

competitive as theirs.” JAMIE DIMON

CEO, JPMorganChase

8 © Copyright 2016 Dell . All rights reserved.

The Digital Enterprise The emergence of

9 © Copyright 2016 Dell . All rights reserved.

Humanize experience

Inter-connect value-chain

Leverage technology & data

BUSINESS IT PEOPLE The Digital Enterprise

10 © Copyright 2016 Dell . All rights reserved.

Preparing for Change

Lack of Understanding When and Where the Digital Transformation Will Occur

REACTING TO INDUSTRY TRENDS

But only 25% have a clear understanding of

the impact to their businesses

88% of businesses undergoing digital transformations

11 © Copyright 2016 Dell . All rights reserved.

INTELLIGENT OPERATIONS

Digital Transformation in the Energy Industry

DIGITAL ASSET MANAGEMENT

CUSTOMER ENGAGEMENT

12 © Copyright 2016 Dell . All rights reserved.

RELIABILITY MANAGEMENT

Predict & Diagnose Problems Before They

Happen

Intelligent Operations

MAINTENANCE OPTIMIZATION

Balance Reliability, Performance, and Cost

EQUIPMENT HEALTH

Unified, Complete, and Accurate View

13 © Copyright 2016 Dell . All rights reserved.

Digital Asset Management…Why Now?

Workforce Disruptions are Draining Organizations of Key Subject Matter Experts 1

Lower Oil Prices are Reducing Capital Investment, allowing Oil & Gas companies to invest in infrastructure 2

Shrinking Margins are Forcing New Focus on Operational Excellence, which relies upon Information Management 3

14 © Copyright 2016 Dell . All rights reserved.

Construction Handover Operations Design Maintenance

INFORMATION

Information is the Lifeline

MANAGE CAPITAL INVESTMENTS

IMPROVE TIME TO REVENUE

OPTIMIZE OPERATIONS & MAINTENANCE

INCREASE ASSET PRODUCTIVITY

EXTEND ASSET LIFECYCLE

Training Materials

Project Owner

Document Controller

Contractors Design Engineers

Owner- Operator

Partners Contractors Maintenance Supervisor

Standard Operating Procedures

Engineering Drawings

As-built Specifications

Incident Reports

Contracts Change Memos

Design Requirements

Compliance Submissions

Certifications Audit Trails

15 © Copyright 2016 Dell . All rights reserved.

Information Management Today

Paper Records

Silos of Information

Reliance on Knowledgeable

Employees

16 © Copyright 2016 Dell . All rights reserved.

Management of Change

Ensure change management is done right Ensure review and approval processes are in place

Impact on Operations & Maintenance

Ensure approved documents are published Ensure Out-of-date documents are no longer used

Information Management Challenges

Change has a constant

impact

17 © Copyright 2016 Dell . All rights reserved.

Information Management Maturity

Limited Control of Information

Full Integration of Processes & Information

Most Have Limited Control

18 © Copyright 2016 Dell . All rights reserved.

Transforming Your Information Management

Get your content under control

Ensure optimal access to content

Manage change with a structured

approach

Coordinate information from other business

applications

19 © Copyright 2016 Dell . All rights reserved.

Content Under Control

Centralize Information

Management Enforce Security Secure Records

Faster Access & Reduced Compliance Risks

European Oil Company CASE STUDY

• Required Solution for Managing Documents to Take Responsibility for Dunlin Platform

• “Drop dead” date for asset handover

• Limited IT Staff and Expertise

16 Palettes of Documentation Received from previous owner

4 Months To Deploy Solution in Production and Satisfy Contractual Requirements

CHALLENGE

• Seamlessly Transferred All Documents by Contractual Deadline

• Provided Management of Change Processes, Transmittals, Proof of Ownership

SOLUTION

21 © Copyright 2016 Dell . All rights reserved.

Fast Access to Accurate Information

Limit Access to ‘Effective’ Versions

Enforce Rights Management

Push Content Whenever, Wherever

Find the ‘Right’ Information When You Need it

North American Oil Company CASE STUDY

• Multiple Compliance Violations – Resulting in Millions of Dollars in Fines

• Unorganized, Silo’d Engineering and Operations Document

$1M Spent Building Paper-based Records Database

$4.5M+ Fines Accumulated Over the Past 36 Months

CHALLENGE

• Centralized Document Management

• Achieves Regulatory Compliance Requirements

• Integrates with IBM Maximo to Improve Operational Efficiencies

SOLUTION

23 © Copyright 2016 Dell . All rights reserved.

Seamlessly Manage Change

Follow Industry Best Practices

Structured Change Management

Automated Transmittals &

Publishing

Foster Consistency, Maximize Distribution, Ensure Compliance

European Gas Company CASE STUDY

• No Consistent System for Managing Asset Documents

• No Trust in System that Required Hours to Find Documents

• No formal process to communicate with outside companies and vendors

3 Hours Weekly Administration Time, Down from 37 Hours+

CHALLENGE

• Actively Using Workflow Processes (~670 active for 70 users)

• Solution Dashboards and Reports Replaced Manually-created Spreadsheets

• Dramatically Reduced Administration Tasks

SOLUTION

25 © Copyright 2016 Dell . All rights reserved.

Integrate with Business Systems

Integration With Key Business Systems

Leverage Existing Investments

Limit Training Requirements

Limit Change to Existing Processes While Gaining Control over Information

North American Nuclear Utility CASE STUDY

• Managing Highly Regulated Asset Information at Nuclear Facilities

• Strict Records Management Requirements

• Need to Enforce Plant Information Security

1,000+ Regular System Users

CHALLENGE

• Standardizing on Documentum Asset Operations purpose-built industry solution

• Ability to Integrate with Ventyx and Other Business Systems

SOLUTION

27 © Copyright 2016 Dell . All rights reserved.

CONSISTENCY Structure & Workflows to Support

Industry Standards and Best Practices

Controls & Versioning Ensure Access to Latest Approved Content

Records Management & Audit Trails Ensure Compliance

Information Management Requirements

PRODUCTIVITY Rapid deployment with standardized

and supported solution

Workflows to Enforce Change Management

Mobile Search, Access, and Push Distribution

SECURITY Reliable Content Management

Ensure Accessibility But Protect Valuable Content

Managed Exchange Between Departments and Organizations

28 © Copyright 2016 Dell . All rights reserved.

Industry-leading Enterprise Content Management

Simplified Configuration

Leverages Industry Best Practices

EMC DOCUMENTUM ASSET OPERATIONS

Purpose-built Interfaces &

Workflows

29 © Copyright 2016 Dell . All rights reserved.

Support for Brownfield Projects

Interoperability with Capital Projects & Supplier Exchange

Work Packs & Concurrent Engineering

Commenting & Consolidation

EMC DOCUMENTUM

ASSET OPERATIONS 2.1

30 © Copyright 2016 Dell . All rights reserved.

EMC Documentum Asset Operations Demonstration

31 © Copyright 2016 Dell . All rights reserved.

Selects tasks …

32 © Copyright 2016 Dell . All rights reserved.

Views tasks …

33 © Copyright 2016 Dell . All rights reserved.

Selects a task filter …

34 © Copyright 2016 Dell . All rights reserved.

Selects a review task …

35 © Copyright 2016 Dell . All rights reserved.

Expands viewer window …

36 © Copyright 2016 Dell . All rights reserved.

Zooms into a selected area …

37 © Copyright 2016 Dell . All rights reserved.

Selects add comment icon …

38 © Copyright 2016 Dell . All rights reserved.

Enters a comment …

39 © Copyright 2016 Dell . All rights reserved.

Selects mark-up tool …

40 © Copyright 2016 Dell . All rights reserved.

Reduces viewer window

41 © Copyright 2016 Dell . All rights reserved.

Completes task …

42 © Copyright 2016 Dell . All rights reserved.

Asset Operations Demonstration Areas Document Approvals 1

2

3

4

Read and Understood

Change Processes

Supplier Document Review

Assign Asset Documents to a project 5

Demonstration Incredibly easy process of reviewing and commenting against supplier documents

43 © Copyright 2016 Dell . All rights reserved.

Benefits

Consistent document control

Fast access to accurate content

Structured change

management

Improved productivity

44 © Copyright 2016 Dell . All rights reserved.

Title and image layout Energy @ MMTM 2016

Wednesday

8:30 AM Energy & Engineering Industry Panel Discussion

5:00 PM Energy & Engineering Industry Reception Fairmont Hotel Terrace Restaurant

Tuesday

4:15 PM Saudi Aramco Digital Exploration with Well File Joint Solution

45 © Copyright 2016 Dell . All rights reserved.