chemeng.queensu orientation presentations posted at

http://www.chemeng.queensu.ca

Orientation Presentations Posted at

http://www.chemeng.queensu.ca/graduate-studies/information-advice/

• Graduate Assistant – Laurie Phillips– phillipl@queensu.ca– Phone extension 74830– Manage RA stipends, not tuition– Course enrollment– All paperwork, letters required

• Office Assistant/Events Cordinator Megan McKever

– megan.mckever@queensu.ca– Phone extension 32765– Assigns your mail folder– Issues Keys– Room bookings, computer loans– Send shipments by courier (account code)– Paper (account code)

• Orientation Packages– Department contacts page– Code of Conduct– Cheque deposit form– Reminder: Academic Integrity form is due by

September 30th – CEGSA information sheet

• Queen’s Net ID and Credentials– Queen’s issues a Net ID & password, with email• This is how Queen’s departments (including Chemical

Engineering) contact you

• Final Steps to Registration– SOLUS (Student On-Line University System)• Learn how to use it!• Set up your banking information for awards• Update your address and contact information• Check your program, courses for accuracy

– International Students• Register for UHIP

– Pick up Student Card

• Course Enrollments:– CHEE

• Mandatory CHEE899 or 999; CHEE897 • MEng students: CHEE898• CBME students: CHEE899 or 999, CBME802 and 801• AODA 800 Accessible Customer Servicehttp://www.queensu.ca/equity/apps/AccessibleCS_Training.php

– Non-CHEE– Undergraduate – 4th year– RMC

• How to Register for CHEE Courses – Before October 10th • Email from supervisor granting permission to take

the course• I will obtain Departmental permission• I will register you in the course

– After October 10th • Academic change form with signatures• Registrar will register you – may take 2 or 3 weeks

• How to Register for Non-CHEE or 4th Year Courses – Before October 10th • Email from supervisor granting permission to take

the course plus email from instructor• I will obtain Departmental permission• I will register you in the course

– After October 10th • Academic change form with signatures• Registrar will register you – may take 2 or 3 weeks

• How to Register for RMC Courses – As soon as possible in September• Obtain a registration form from me• Obtain a signature from CHEE Dept Head• Take the form to the Grad School for signature• Take the form to RMC, Sawyer Building for

signature from RMC CHEE Dept Head• You will be registered in the course by the RMC

Grad School• Your mark will show as a transfer credit

• Funding Packages– I prepare your funding spreadsheet– Who sees your funding spreadsheet?• Me, you, your supervisor• Lynn O’Malley Dept Manager, to sign for the Head• Grad Coordinator• Supervisor’s support staff who manage accounts• Nobody else will see it without your permission

• How do I get paid?– First you need a Social Insurance Number (SIN)• Domestic Students provide a photocopy of your card

if you have never been paid at Queen’s before• International Students bring your Study Permit to me

and I will provide a letter for you to obtain your SIN at Service Canada

• How does the money get into your bank account?– For TA & RA Contracts• If you have never been paid by Queen’s, fill out the

cheque deposit form• Include a blank cheque (or authorization to deposit

form from your bank)• Submit to me before September 12th

– Awards• Enter your banking information in SOLUS

• CONTRACTS – RA and TA– You will receive an RA contract at the beginning

of each term to be paid monthly– An email is sent to you with a link, go to the

link, sign in with your Queen’s Net ID/password and check that the amount matches your funding spreadsheet

– Accept the contract electronically– TA contracts are only paid in the course term

and are taxable income

• AWARDS – QGA, NSERC, OGS…– Paid once per term in Sept, Jan and May– The Grad School uses the banking

information you provided in SOLUS– Tuition awards (GETA, ITA) go directly into

your tuition account

• Teaching Assignment– One TA assignment per year is part of your

funding package– We must fulfill our undergraduate program so

you may receive two TA assignments (bonu$)– Discuss your assignment with the instructor

in the course and your supervisor, then bring any concerns to me

• Safety (completion allows access)– CHEM 801 (3 evening lectures; to be determined)

• Mandatory for all students, even if you don’t work with chemicals, part of OCGS accreditation

– Lab access• Supervisors control access to their research labs• Undergraduate labs must be cleared by Steve/Kelly

– WHMIS, must be at Queen’s– Safety forms, signed off by Steve/Kelly

• Keys & Access (after Safety completed)– Your FOB gets you into• Dupuis Hall• Computer Cluster• Lab floors and undergraduate labs

– Keys may be required for research labs, offices• Email from your supervisor for labs• Megan will have office keys for you

– Changes to your access come from supervisor

• Information Sources– Your supervisor, fellow students– CEGSA– Me, Grad Coordinator– School of Graduate Studies www.queensu.ca/sgs/

– Office of the University Registrar www.queensu.ca/registrar/

– SOLUS– If you’re not sure, look it up (Google is your friend)– If you can’t find it, ask someone for help