certification database project overview · 2015. 2. 13. · approval to design/build fire...

CERTIFICATION DATABASE PROJECT OVERVIEW

Gordon Descutner

Executive Director (907) 269-5061

gordon.descutner@alaska.gov

Manage overall functions of the AFSC Unit

Jordan Rubio

Certification Clerk (907) 269-5052

jordan.rubio@alaska.gov

Handles the administrative functions of the office

AFSC budget of $252,000- 82% is staff salary

FY2008 to FY2012 doubled certification outputs (541 to 1141)

Existing staff unable to maintain certification issuance functions

Two Alternatives

1) hire an additional

office assistant

2) create a new database

and automate the

certification process

Approval to design/build fire certification database

Request for proposal included core record management &

Functionality for certification management and separate training tracker system

Enable self-management of individual profile

Provide semi-automated management of certification eligibility

Support 24hr access to certification credentials

Semi-automated management of test notification

Each “user” has a unique ID/login

Unique Message Based on User Status

User Information

Official Certification Record

Official Certification Record

Splash Page Snapshot

AK fire dept info

Number of personnel

Validated personnel

Personnel transfers

Total certifications

Total seals issued

Expired certifications

Login details

Test Requests

Admin Management Personnel & Tests

Search Features

Admin Management Certifications & Issuance

Admin Management Cert Issuance

Ensures sequential issuance

Batched group release after prereq. check Reciprocity

issuance

Recert issuance

Admin Management Seal Reports

Admin Management Cert Types

Manage Agency Types and Departments

Improved Certification

Management

Reduced Admin Inputs:

Individual/Dept Admin

Manages Contact Info

Improved Records

Management

Project Design Build Under $35k

Total 5-year cost bid at under

$60k

Ongoing Maintenance Approx $6k annually

Contractor Interface Very Good

Has never said no

Certification

Database Vendor:

Fire Trex Inc

10621 NE 194th St

Bothell, WA 98001

206.452.1976