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1
CapacityBuilding in the field of Higher
Education
Erasmus+ Information Day
Nedal Jayousi/Ph.D.
National Erasmus+ Office in Palestine
Venue: Ramallah/ Grand Park HotelGaza/ Al-Azhar University
12 October 2016
NEO Palestine/ 12th October 2016
What information will you have at the end of the presentation?
2
I. General Overview of CBHE
II. The consortia and the financing rules
III. Results of the last Call for Proposals & Lesson learned
IV. How to take part under the new Call for Proposals and Novelties
NEO Palestine/ 12th October 2016
PART I General Overview of the programme
Partner and Programme Countries?
Background?
How?
Who can participate?
3
Capacity-Building Projects are transnational cooperation projects based on multilateral partnerships primarily between higher education institutions (HEIs) from Programme and eligible Partner Countries
BHE
NEO Palestine/ 12th October 2016
Partner Countries Neighbouring the EU
Western Balkans
Eastern Partnership countries
South-Mediterranean
countries
Russia
Other Partner Countries
ACP Call 2016
Asia
Central Asia
Latin America
Iran, Iraq,
Yemen
South Africa
Part I.1: Programme/Partner Countries
NEW
NEO Palestine/ 12th October 2016 4
Joint Projects:
curriculum development
university governance & management
Links between HE institutions and the wider economic and social environment
=> Impact Institutions
Structural Projects:
modernisation of policies, governance and management of
higher education systems
Links between HE systems and the wider economic and social
environment
=> Impact Systems
5
Part I.2: How? – Types of Projects
NEO Palestine/ 12th October 2016
Part I.3: How ?- Joint Projects – Example of Activities
Development, testing and
adapting of tools and methods
Staff Training (academic and non-academic)
Strengthening internationalisation and promoting the
Knowledge Triangle
Upgrading facilities
necessary to
implement innovative practices
6NEO Palestine/ 12th October 2016
Part I.3: How? Structural Projects – Example of Activities
Internationalisation and Bologna Process
ECTS, 3 cycles, recognition of degrees etc.
Quality
Frameworks, assurance systems/guidelines
Innovation
policy making + monitoring (including the establishment of
representative bodies, organisations or associations)
7NEO Palestine/ 12th October 2016
Part I.3: How?
Western Balkans, South-Mediterranean
and Eastern Partnership countries ONLY
Complementary for Joint and Structural projects
Additional to the core budget
For whom? Students registered in HEIs involved in project consortia
Staff employed in a HEI or enterprise in project consortia
Ineligible:
Programme Country to Programme Country flows
Programme Country to Partner Country flows for Staff training purposes8
Special Mobility Strand
NEO Palestine/ 12th October 2016
Conditions:
• Mobility should be instrumental and integrated in projects objectives (no mobility on its own)
• Added value and/or innovative character of the activities proposed (approx. 40% of the selected projects will receive additional funding)
• Comply with provisions of Erasmus Charter for Higher Education
9
Compulsory:
Inter-institutional agreements between institutions
Learning / mobility agreements for students and staff
Exemption of fees
Part I.3: How?
Special Mobility Strand
NEO Palestine/ 12th October 2016
Part I.3: How?
Students
Activities: Study periods (3-12 months)/traineeships-work placement (2-12 months) or a combination of both
Charactericistics: - covers all cycles (BA, MA, PhD); corresponds to study area/academic discipline addressed by the project
- Students from HEIs of the consortia can study at partner HEI or do a traineeship at a consortia country institution
10
Special Mobility Strand
NEO Palestine/ 12th October 2016
Part I.3: How?
Staff
Activities: teaching & training periods (5 days to 2 months)
Charactericistics:
teaching period=> HEI teaching staff /staff from enterprises to teach at a partner HEI abroad
training period=> HEI teaching and non-teaching staff can attend:
a) structured courses/training events (conferences excluded); b) job shadowing/observation periods/trainings at a partner HEI/,
relevant organisation abroad.
at partner HEI or any other relevant organisation in a consortia country
11
Special Mobility Strand
NEO Palestine/ 12th October 2016
12
State-recognised public or private Higher Education
Institutions
Associations/ Organizations of Higher Education Institutions
Only for Structural Projects: recognized national or international rector, teacher or student organisations.
Applicants can be submitted by organisations located either in Programme or Partner countries
Part I.4: Who can Participate? - Eligible Applicants
Exception Libya, Russiaand Syria
NEO Palestine/ 12th October 2016
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As Full Partners:
State-recognised public or private HEIs
Any public or private organisation active in the labour market or in the fields of education, training and youth (e.g. enterprise, NGO) etc.)
Associations or organisations of HEIs with main focus on HE
Each participating organisation can be located either in a Programme or in an eligible Partner country
Part I.4: Who can Participate ? - Eligible Partners
International governmental organisation (self-financing basis)
As Associated Partners:
NEO Palestine/ 12th October 2016
• Contribute indirectly
• “Associated partners” are not considered as part of the consortium and therefore cannot benefit from any financial support from the project
• Ex: non-academic partners providing placement opportunities
14
– Structure ? Eligible Partners?Part I: Who can participate? - Associated Partners
NEO Palestine/ 12th October 2016
Consortia
Budget and Duration
Priorities
How to calculate the
budget
Partnership Agreement
15
BHE
Part II – The Consortia and the financing rules
NEO Palestine/ 12th October 2016
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Part II.1: Consortia Structure
Min.1 HEI from each Programme Country
At least as many Partner Country HEIs as
Programme Country HEIs
National Projects
(1 Partner Country only + min.
3 Programme Countries)
Min.3 HEI from the Partner Country
Multi-Country Projects
(≥ 2 Partner Countries+ min.
3 Programme Countries)
Min.1 HEI from each Programme Country
Min.2 HEI from eachPartner Country
At least as many Partner Country HEIs as
Programme Country HEIs
Exception Russia+ Latin America
STRUCTURAL
PROJECTS: Partner Country
Ministries for HE must participate
NEO Palestine/ 12th October 2016
Ex.1a : minimum consortia: national project (6 HE institutions)
Min. 1 Partner Country: at least as many HEIs as in the Programme Countries
Islamic University of
Gaza
An-Najah
University
Birzeit
University
Min. 3 Programme Countries
min. 1 HEI each
17
BonnUniversity
Rome University
UK
London University
NEO Palestine/ 12th October 2016
Ex.2: multi-country project within one region
Min. 2 Partner Countries
Min. 2 HEIs each
Birzeit University
Egyptian E-learning
University
Cairo University
Islamic University
Min. 3 Programme Countries:
Min. 1 HEI each
18
London University
Paris University
Turkey
Ankara
University
NEO Palestine/ 12th October 2016
Example 3: consortia composition (multi-country project different regions)
2 partner countries 3 programme countries
19
Palestine
Spain
Italy
Al-Hussein Bin Talal
University
Princess Sumaya
University
MadridUniversity
Linz Uni.
Wien Uni.
Salzburg Uni.
Turin Uni.
Roma Uni.
GenoaUni.
Al-Azhar Uni.
Birzeit Uni.
HebronUni.
An-Najah Uni.
Bethlehem Uni.
NEO Palestine/ 12th October 2016
National Projects
Defined by the Ministries of Education in close
consultation with the EU Delegations
Must address
National priorities
Regional priorities for the regions where no national priorities are established
Multi-Country Projects
Defined by the Commission and based on EU's external
policy priorities
Must address
the regional priorities for
countries in the same region
(regional projects)
or
regional / national priority
common to different regions
(cross-regional projects)20
Part II.2: Priorities & Project Types
NEO Palestine/ 12th October 2016
21
Part II.2: Priorities – Categories/Types of Activities
Types of Activities
Categories of Priorities
Curriculum
Development
Governance
and
Management
Higher Education
and Society
A. Subject Areas X
B. Improving quality of
education and training
X X X
C. Improving Management
and operation of HEIs
X
D. Developing the HE sector
within society at large
X
NEO Palestine/ 12th October 2016
National Priorities as set by MOHE
Category A – Subject Areas (for curriculum development projects)
Humanities Religion and theology, Foreign languages, General and comparative literature, Linguistics, Translation, interpretation, Classical philology, Languages and philological sciences, History, philosophy, History and archaeology, Philosophy and ethics Humanities.
Social and behavioral science Psychology, Sociology and cultural studies, Political science and civics, Economics, Anthropology, Development studies, Social and behavioral science (others)
Business and administration Marketing and advertising, Finance, banking, insurance, Accounting and taxation, Management and administration, Business and administration (others)
Life sciencesBiology and biochemistry, Microbiology, biotechnology, Environmental science
Computing Computer science, Artificial intelligence, Computer programming, Computer system analysis, Computer system design, Informatics, Operating systems, Computing (others)
Health Medicine, Psychiatry and clinical psychology, Public health, Medical technology, Medicine and Surgery, Medical services, Nursing and caring, Dental studies, Medical diagnostic and treatment technology, Therapy and rehabilitation, Pharmacy, Health (others)
Social services Child care and youth services, Social work and counselling, Social services (others)
Engineering and engineering trades
Mechanics and metal work, Mechanical Engineering, Electricity and energy, Climate engineering, Electrical power generation, Electronics and automation, Communication systems, Computer engineering, Electronic engineering, Robotics, Telecommunication technology, Chemical and process, Motor vehicles
NEO Palestine/ 12th October 2016
22
National Priorities as set by MOHE
Category B - Improving quality of education and teaching (2)
Bologna process (cycle system, credit transfer, Diploma supplement, etc.)
Learning and teaching tools, methodologies & pedagogical approaches including learning outcomes and ICT-based
practices (inter alia, flexible learning paths, blended courses, virtual and real mobility, practical placements etc.)
Category C - Improving management and operation of higher education institutions (4)
Governance, strategic planning and management of HEIs (including human resource and financial management)
Quality assurance processes and mechanisms
Development of research and innovative capacities (excluding research activities)
Category D - Developing the Higher Education sector within society at large (2)
Lifelong learning, continuing education
University-enterprise cooperation, employability of graduates
NEO Palestine/ 12th October 2016
23
24
Part II.3: Budget and Duration
Instrument financierIndicative total amount
published in the 1st call €
Indicative total amount to be published for the 2nd Call €
IPA
12,67 13,17
EN
I
South 28,06 28,57
Special window Jordan 5,00 NA
East 13,66 13,86
Russia 6,72 6,89
DCI
Asia 33,46 35,38
Central Asia 8,68 9,20
Middle East 1,85 1,90
Special window Iran - 0,69
Latin America 12,26 13,10
South Africa 3,42 3,42
ED
F
ACP Countries - 5,29
TOTAL 125,78 131,47
NEO Palestine/ 12th October 2016
Duration 24 or 36 Months
Min. 500,000 -Max. 1,000,000 €
Real Costsand Unit
Costs5 Budget Headings
25
Part II.3: Budget and Duration-Overview
Excluding mobility strand
NEO Palestine/ 12th October 2016
26
Part II.3: How to calculate the budget -Categories
Staff costs (max 40%) 4 Staff Categories (Manager, Researcher/
Teacher/Trainer, Technician, Administrator)
Travel costsStudents/staff from partners in
countries involved in the project from their
place of origin to the venue of the activity
and return.
Costs of staySubsistence, accommodation, local and
public transport, personal or optional
health insurance.
Equipment (max 30%) Purchased exclusively for the benefit of
HEIs in the Partner Countries
Sub-contracting (max
10%)
Exceptional for services related to
competences that can't be found in the
consortia
NEO Palestine/ 12th October 2016
• Mandatory
• To be submitted to the Agency within 6 months of the signature of grant contract (Signed by the legal rep.)
• Joint (one doc signed by all partners) or Bilateral (partner A + coordinating inst.)
• Template available to be adapted to specific needs of partnership
• Comprehensive : covering all aspects of the project:– The partners role and responsibilities;
– Financial Management;
– Project Management;
– Project Quality Assurance;
– Student issues
– Decision/Conflict resolution mechanisms
27
Part II.4: Partnership Agreement
NEO Palestine/ 12th October 2016
PART III Results of the last Call for Proposals& Lesson learned
Overview on selection
progress by Region
Type of Projects
Country Particip
ation
Lessons Learned
BHE
NEO Palestine/ 12th October 2016 28
29NEO Palestine/ 12th October 2016
Partner Countries - Number of applications selected for funding in which the country is involved
30NEO Palestine/ 12th October 2016
Eligible and ineligible applications by regions
31NEO Palestine/ 12th October 2016
Coverage of priorities 2016
32NEO Palestine/ 12th October 2016
Tempus and Erasmus+ CBHE /Palestine
• CBHE status: NEO Palestine is currently managing around 41 projects , each project budget range from 800.00 to 1.5 million Euro.
33NEO Palestine/ 12th October 2016
CBHE 2016 Call Results / List of Winning Projects in Palestine
34
Project
Reference
Applicant Project Title Internatio
nal
partners
Budget Palestinian HEIs
573684-EPP-
1-2016-1-PS-
EPPKA2-
CBHE-JP
AN-NAJAH
NATIONAL
UNIVERSI
TY
Improving
Governance
Practices and
Palestinian
Higher
Education
Institutions
IE, IT , PT ,SI
856.840,00
An-Najah National
University
Arab American
University
Islamic University of
Gaza
Palestine Polytechnic
University
Birzeit University
NEO Palestine/ 12th October 2016
CBHE 2016 Call Results / List of Winning Projects in Palestine
35
Project
Reference
Applicant Project Title Internatio
nal
partners
Budget Palestinian HEIs
574063-EPP-
1-2016-1-IT-
EPPKA2-
CBHE-JP
UNIVERSI
TA DEGLI
STUDI DI
CAGLIARI
Pathway in
Forensic
Computing
JO , IE , IT
, UK , 899.213,00 • Al-Andalus Software
Development Co
(ASD)
• Al-Quds University,
• Palestine Technical
University
NEO Palestine/ 12th October 2016
36
Project
Reference
Applicant Project Title Intern
ational
partne
rs
Budget Palestinian HEIs
573738-EPP-
1-2016-1-PS-
EPPKA2-
CBHE-SP
AN-NAJAH
NATIONAL
UNIVERSIT
Y
Transforming
Assessment
Practices in
Large
Enrollment
First Year
Education
EL , ES , IE , SK
508.118,00
An-Najah National
University
Accreditation and Quality
Assurance Commission
Alaqsa University
Palestine Polytechnic
University
Birzeit University
• University College of
Applied Sciences
NEO Palestine/ 12th October 2016
37
Project
Reference
Applicant Project Title Internatio
nal
partners
Budget Palestinian HEIs
574131-EPP-
1-2016-1-PS-
EPPKA2-
CBHE-JP
UNIVERSI
TY
COLLEGE
OF
APPLIED
SCIENCES
Boosting
Innovation in
Curricula
Development
of IT Programs
in Palestine
DE (1), IT
(1), SI (1)
822.433,33 University College of
Applied Sciences
Alaqsa University
Al Azhar University
Gaza
Gaza University
Islamic University of
Gaza
• The Palestinian
Information
Technology
Association of
Companies (PITA)
NEO Palestine/ 12th October 2016
38
Project
Reference
Applicant Project Title Internati
onal
partners
Budget Palestinian HEIs
573700-EPP-
1-2016-1-PS-
EPPKA2-
CBHE-JP
Islamic
University
of Gaza
Research
Output
Management
through Open
Access
Institutional
Repositories in
Palestinian
Higher
Education
AT ,IT
,UK
1.117.516,
00
Islamic University of
Gaza
Al-Quds Open University
Palestine Technical
University – Kadoorie
(PTUK),
• Birzeit University
NEO Palestine/ 12th October 2016
CBHE Statistics
NEO Palestine/ 12th October 2016 39
Erasmus+ Capacity-Building in Higher Education - Call 2015
0
2
4
6
8
10
12
14
Moroccow Eygpt Jordan Tunisia Israel Algeria Palestine Lebanon Libya Syria
NEO Palestine/ 12th October 2016 40
Erasmus+ Capacity-Building in Higher Education - Call 2016
0
2
4
6
8
10
12
NEO Palestine/ 12th October 2016 41
Erasmus+
• Relatively high percentage of ineligible applications (12%) due to insufficient understanding of minimum requirements for consortia;
• Limited number of applications in Asia and South Africa;
• National/regional priorities established for the Partner Country need to be respected and matched with the local needs (assessed in award criterion 'relevance');
• A need to mobilise new institutions (not the usual suspects) both in Programme and Partner Countries, as grant holders and/or partners;
• Outreach beyond the capital cities to institutions in the regions and the periphery;
• Lack of innovative approaches (new content and methodologies);
Part III.4: Lessons Learned- General
NEO Palestine/ 12th October 2016 42
Lessons Learnt from Erasmus+ First Call for Proposals 2015
Palestine- Specific
Not all projects were rejected based on quality. Some as a result of budget
constraints.
National priorities has not been respected in some proposals. Some mentioned the
priority only without justifying it with facts and statistics.
The competition were between local applicants and not regional or international.
Recommendations
To apply more for the regional projects
To focus more on the structural measures projects
NEO Palestine/ 12th October 2016 43
Key messages for the 2nd
Call
What is assessed-criteria?
By whom -Selection Process?
How and what do I submit?
44
BHE
Part IV: How to take part under the new Call for Proposals and Novelties
NEO Palestine/ 12th October 2016
Erasmus+
Intensify efforts to encourage the cooperation with Asian countries;
Disseminate widely the new opportunity to cooperate with ACP countries;
Pay particular attention to the eligibility criteria, mainly minimum number of nationally recognised HEIs in consortia;
Respect strictly the national / regional priorities addressed to each Partner Country affecting the score on Relevance (threshold of 50% must be reached to pass to the next selection stages);
Insist on the need to empower the Partner Country partners from the early stages of the proposal preparation.
Part IV.1: – Key messages for the 2nd Call
NEO Palestine/ 12th October 2016 45
46
Part IV.2 : How and what do I submit? - General
More information on CBHE and application forms:
https://eacea.ec.europa.eu/erasmus-plus/actions/key-action-2-cooperation-for-innovation-and-exchange-good-practices/capacity-0_en
Applications to be submitted using an eForm withattachments
NEO Palestine/ 12th October 2016
47
eForm (PDF Adobe doc)
A. Identification of the applicant and other partners
B. Description of the project (summary information)
C. Specific information related to CBHE
Detailed project description (Word doc. Attached to eForm)
D. Quality of the project team and the cooperation arrangements
E. Project characteristics and relevance
F. Quality of the project design and implementation
G. Impact, dissemination and exploitation, sustainability; LFM; Workplan
H. Work packages
I. Special Mobility Strand (where applicable)
J. Other EU Grants
Part IV.2: How and what do I submit ?Application form - structure & contents
NEO Palestine/ 12th October 2016
Eligibility Criteria
Exclusion &
Selection Criteria
Award Criteria
48
Part IV.2: What is assessed? Assessment of CBHE Projects
NEO Palestine/ 12th October 2016
49
Formal submission requirements
Grant size and duration
Applicant, Partners and Partnership requirements (number of partners, status
of the grant applicant & partners, etc.)
Part IV.2: What is assessed? Eligibility Criteria
NEO Palestine/ 12th October 2016
Part IV.2: What is assessed? Exclusion and Selection Criteria
The institution is not in one of the situations described in section C. Exclusion criteria of the Guidelines (such as bankruptcy, professional misconduct, subject of fraud, corruption, administrative penalties, conflict of interest, etc.)
Legal person status of the applicant organisation
Financial capacity to complete the proposed activities (private entities only)
Operational capacity to complete the proposed activities
50
Based on supporting and administrative documents, like the declaration of honour, legal entity form, profit and loss accounts...NEO Palestine/ 12th October 2016
51
Relevance
(30 points)
Quality of
Design + Implementation
(30 points)
Quality of
Team + Cooperationarrangements
(20 points)
Impact and Sustainability
(20 points)
Part IV.2: What is assessed? Award Criteria
To be considered for funding, proposals must score at least 60 points in total and - out of these points at least 15 points for "Relevance"
NEO Palestine/ 12th October 2016
DEFINITION
• The project contributes to the achievement of the policy objectives of the participating partners
• It is based on and addresses real needs & problems of the target groups
CONTENT
•How clearly the project addresses the Programmeobjectives and priorities ( thematic, national and regional priorities)
•Needs analysis and presentation of specific problems addressed
•Definition of target groups
•What is innovative or complementary to other initiatives
•How the project was prepared
Part IV.2: What is assessed? Award Criterion 1 – Relevance
NEO Palestine/ 12th October 2016 52
DEFINITION
• The activities proposed are appropriate to achieve the specific and wider objectives
• It uses the most appropriate methodology
• It demonstrates a logical and sound planning capacity
CONTENT
Description of the project as a whole, including:
• specific objectives
• activities, expected outcomes, wider and specific objectives
• academic content and pedagogical approach
• involvement of academics, students and stakeholders at large
• quality control processes53
Part IV.2: What is assessed ? Award Criterion 2 -
Quality of Design and Implementation
NEO Palestine/ 12th October 2016
DEFINITION
• The partnership includes all the skills, recognised expertise and competences required
• Suitable distribution of tasks
• Sound communication and coordination
CONTENT
• Presentation of the partners competences and roles in the project
• Description of any complementary skills, expertise and competences directly relating to the planned project activities
• ensure regional dimension
• Planned measures to ensure effective communication
54
Part IV.2: What is assessed? Award Criterion 3 - Quality Team and Cooperation
NEO Palestine/ 12th October 2016
DEFINITION
• Information/outcomes of the project are made available to groups not directly involved (multiplier effect)
• Optimal use of the results during & beyond the project lifetime
• Expected impact will be substantial and sustainable in the long term (financial, institutional and policy level)
CONTENT
• Expected impact at different levels
• Dissemination strategy: outputs to be disseminated, target groups, dissemination tools & activities
• Measures planned to ensure the sustainability of project outcomes and outputs at three levels: financial, institutional and political
• Evidence of impact on HE at institutional / national level in PCs
55
Part IV.2: What is assessed?Award Criterion 4 - Impact and Sustainability
NEO Palestine/ 12th October 2016
Part IV.3: Selection Process
EACEAEligibility check
Assessment by Independent
expertsRanking on
QUALITY based on award criteria
Consultation: EU Delegations, PC
authorities, NEOs
EACEA
Evaluation Committee
EACEA, DGs, EEAS
Final ranking list
Grant Award Decision
EACEA
ProjectProposal
NEO Palestine/ 12th October 2016 56
EACEA takes decision based on:
Evaluation Committee's
recommendation, taking into account:
ranking list on quality established by external experts
the results from the consultation process
the budget available for each region
the need to achieve a geographical balance within a region
sufficient coverage of the priorities
57
Part IV: What is assessed? - Award Decision
NEO Palestine/ 12th October 2016
Local Support
Centrally managed (EACEA) but local support :
International E+ Contact Points (ICPs) in Programme Countries https://eacea.ec.europa.eu/erasmus-plus/contacts/international-erasmus-plus-contact-points_en
National Erasmus+ Offices (NEOs) in certain Partner Countries (PCs) https://eacea.ec.europa.eu/erasmus-plus/contacts/national-erasmus-plus-offices_en
More Information: Erasmus+ website - EACEAhttp://eacea.ec.europa.eu/erasmus-plus_en
Programme Guide Version 3 (2015): ??/??/????
Erasmus+ website – EU Commission
http://ec.europa.eu/programmes/erasmus-plus/index_en.htm
58NEO Palestine/ 12th October 2016
59NEO Palestine/ 12th October 2016
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