capacity building in the field of higher education building in the field of higher education...

1

CapacityBuilding in the field of Higher

Education

Erasmus+ Information Day

Nedal Jayousi/Ph.D.

National Erasmus+ Office in Palestine

Venue: Ramallah/ Grand Park HotelGaza/ Al-Azhar University

12 October 2016

NEO Palestine/ 12th October 2016

What information will you have at the end of the presentation?

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I. General Overview of CBHE

II. The consortia and the financing rules

III. Results of the last Call for Proposals & Lesson learned

IV. How to take part under the new Call for Proposals and Novelties


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PART I General Overview of the programme

Partner and Programme Countries?

Background?

How?

Who can participate?

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Capacity-Building Projects are transnational cooperation projects based on multilateral partnerships primarily between higher education institutions (HEIs) from Programme and eligible Partner Countries

BHE


Partner Countries Neighbouring the EU

Western Balkans

Eastern Partnership countries

South-Mediterranean

countries

Russia

Other Partner Countries

ACP Call 2016

Asia

Central Asia

Latin America

Iran, Iraq,

Yemen

South Africa

Part I.1: Programme/Partner Countries

NEW

NEO Palestine/ 12th October 2016 4

Joint Projects:

curriculum development

university governance & management

Links between HE institutions and the wider economic and social environment

=> Impact Institutions

Structural Projects:

modernisation of policies, governance and management of

higher education systems

Links between HE systems and the wider economic and social

environment

=> Impact Systems

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Part I.2: How? – Types of Projects



Part I.3: How ?- Joint Projects – Example of Activities

Development, testing and

adapting of tools and methods

Staff Training (academic and non-academic)

Strengthening internationalisation and promoting the

Knowledge Triangle

Upgrading facilities

necessary to

implement innovative practices

6NEO Palestine/ 12th October 2016

Part I.3: How? Structural Projects – Example of Activities

Internationalisation and Bologna Process

ECTS, 3 cycles, recognition of degrees etc.

Quality

Frameworks, assurance systems/guidelines

Innovation

policy making + monitoring (including the establishment of

representative bodies, organisations or associations)



Part I.3: How?

Western Balkans, South-Mediterranean

and Eastern Partnership countries ONLY

Complementary for Joint and Structural projects

Additional to the core budget

For whom? Students registered in HEIs involved in project consortia

Staff employed in a HEI or enterprise in project consortia

Ineligible:

Programme Country to Programme Country flows

Programme Country to Partner Country flows for Staff training purposes8

Special Mobility Strand



Conditions:

• Mobility should be instrumental and integrated in projects objectives (no mobility on its own)

• Added value and/or innovative character of the activities proposed (approx. 40% of the selected projects will receive additional funding)

• Comply with provisions of Erasmus Charter for Higher Education

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Compulsory:

Inter-institutional agreements between institutions

Learning / mobility agreements for students and staff

Exemption of fees

Part I.3: How?




Part I.3: How?

Students

Activities: Study periods (3-12 months)/traineeships-work placement (2-12 months) or a combination of both

Charactericistics: - covers all cycles (BA, MA, PhD); corresponds to study area/academic discipline addressed by the project

- Students from HEIs of the consortia can study at partner HEI or do a traineeship at a consortia country institution

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Part I.3: How?

Staff

Activities: teaching & training periods (5 days to 2 months)

Charactericistics:

teaching period=> HEI teaching staff /staff from enterprises to teach at a partner HEI abroad

training period=> HEI teaching and non-teaching staff can attend:

a) structured courses/training events (conferences excluded); b) job shadowing/observation periods/trainings at a partner HEI/,

relevant organisation abroad.

at partner HEI or any other relevant organisation in a consortia country

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State-recognised public or private Higher Education

Institutions

Associations/ Organizations of Higher Education Institutions

Only for Structural Projects: recognized national or international rector, teacher or student organisations.

Applicants can be submitted by organisations located either in Programme or Partner countries

Part I.4: Who can Participate? - Eligible Applicants

Exception Libya, Russiaand Syria



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As Full Partners:

State-recognised public or private HEIs

Any public or private organisation active in the labour market or in the fields of education, training and youth (e.g. enterprise, NGO) etc.)

Associations or organisations of HEIs with main focus on HE

Each participating organisation can be located either in a Programme or in an eligible Partner country

Part I.4: Who can Participate ? - Eligible Partners

International governmental organisation (self-financing basis)

As Associated Partners:



• Contribute indirectly

• “Associated partners” are not considered as part of the consortium and therefore cannot benefit from any financial support from the project

• Ex: non-academic partners providing placement opportunities

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– Structure ? Eligible Partners?Part I: Who can participate? - Associated Partners



Consortia

Budget and Duration

Priorities

How to calculate the

budget

Partnership Agreement

15

BHE

Part II – The Consortia and the financing rules


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Part II.1: Consortia Structure

Min.1 HEI from each Programme Country

At least as many Partner Country HEIs as

Programme Country HEIs

National Projects

(1 Partner Country only + min.

3 Programme Countries)

Min.3 HEI from the Partner Country

Multi-Country Projects

(≥ 2 Partner Countries+ min.

3 Programme Countries)

Min.1 HEI from each Programme Country

Min.2 HEI from eachPartner Country

At least as many Partner Country HEIs as

Programme Country HEIs

Exception Russia+ Latin America

STRUCTURAL

PROJECTS: Partner Country

Ministries for HE must participate


Ex.1a : minimum consortia: national project (6 HE institutions)

Min. 1 Partner Country: at least as many HEIs as in the Programme Countries

Islamic University of

Gaza

An-Najah

University

Birzeit

University

Min. 3 Programme Countries

min. 1 HEI each

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BonnUniversity

Rome University

UK

London University


Ex.2: multi-country project within one region

Min. 2 Partner Countries

Min. 2 HEIs each

Birzeit University

Egyptian E-learning

University

Cairo University

Islamic University

Min. 3 Programme Countries:

Min. 1 HEI each

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London University

Paris University

Turkey

Ankara

University


Example 3: consortia composition (multi-country project different regions)

2 partner countries 3 programme countries

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Palestine

Spain

Italy

Al-Hussein Bin Talal

University

Princess Sumaya

University

MadridUniversity

Linz Uni.

Wien Uni.

Salzburg Uni.

Turin Uni.

Roma Uni.

GenoaUni.

Al-Azhar Uni.

Birzeit Uni.

HebronUni.

An-Najah Uni.

Bethlehem Uni.


National Projects

Defined by the Ministries of Education in close

consultation with the EU Delegations

Must address

National priorities

Regional priorities for the regions where no national priorities are established

Multi-Country Projects

Defined by the Commission and based on EU's external

policy priorities

Must address

the regional priorities for

countries in the same region

(regional projects)

or

regional / national priority

common to different regions

(cross-regional projects)20

Part II.2: Priorities & Project Types


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Part II.2: Priorities – Categories/Types of Activities

Types of Activities

Categories of Priorities

Curriculum

Development

Governance

and

Management

Higher Education

and Society

A. Subject Areas X

B. Improving quality of

education and training

X X X

C. Improving Management

and operation of HEIs

X

D. Developing the HE sector

within society at large

X


National Priorities as set by MOHE

Category A – Subject Areas (for curriculum development projects)

Humanities Religion and theology, Foreign languages, General and comparative literature, Linguistics, Translation, interpretation, Classical philology, Languages and philological sciences, History, philosophy, History and archaeology, Philosophy and ethics Humanities.

Social and behavioral science Psychology, Sociology and cultural studies, Political science and civics, Economics, Anthropology, Development studies, Social and behavioral science (others)

Business and administration Marketing and advertising, Finance, banking, insurance, Accounting and taxation, Management and administration, Business and administration (others)

Life sciencesBiology and biochemistry, Microbiology, biotechnology, Environmental science

Computing Computer science, Artificial intelligence, Computer programming, Computer system analysis, Computer system design, Informatics, Operating systems, Computing (others)

Health Medicine, Psychiatry and clinical psychology, Public health, Medical technology, Medicine and Surgery, Medical services, Nursing and caring, Dental studies, Medical diagnostic and treatment technology, Therapy and rehabilitation, Pharmacy, Health (others)

Social services Child care and youth services, Social work and counselling, Social services (others)

Engineering and engineering trades

Mechanics and metal work, Mechanical Engineering, Electricity and energy, Climate engineering, Electrical power generation, Electronics and automation, Communication systems, Computer engineering, Electronic engineering, Robotics, Telecommunication technology, Chemical and process, Motor vehicles


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National Priorities as set by MOHE

Category B - Improving quality of education and teaching (2)

Bologna process (cycle system, credit transfer, Diploma supplement, etc.)

Learning and teaching tools, methodologies & pedagogical approaches including learning outcomes and ICT-based

practices (inter alia, flexible learning paths, blended courses, virtual and real mobility, practical placements etc.)

Category C - Improving management and operation of higher education institutions (4)

Governance, strategic planning and management of HEIs (including human resource and financial management)

Quality assurance processes and mechanisms

Development of research and innovative capacities (excluding research activities)

Category D - Developing the Higher Education sector within society at large (2)

Lifelong learning, continuing education

University-enterprise cooperation, employability of graduates


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Part II.3: Budget and Duration

Instrument financierIndicative total amount

published in the 1st call €

Indicative total amount to be published for the 2nd Call €

IPA

12,67 13,17

EN

I

South 28,06 28,57

Special window Jordan 5,00 NA

East 13,66 13,86

Russia 6,72 6,89

DCI

Asia 33,46 35,38

Central Asia 8,68 9,20

Middle East 1,85 1,90

Special window Iran - 0,69

Latin America 12,26 13,10

South Africa 3,42 3,42

ED

F

ACP Countries - 5,29

TOTAL 125,78 131,47


Duration 24 or 36 Months

Min. 500,000 -Max. 1,000,000 €

Real Costsand Unit

Costs5 Budget Headings

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Part II.3: Budget and Duration-Overview

Excluding mobility strand


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Part II.3: How to calculate the budget -Categories

Staff costs (max 40%) 4 Staff Categories (Manager, Researcher/

Teacher/Trainer, Technician, Administrator)

Travel costsStudents/staff from partners in

countries involved in the project from their

place of origin to the venue of the activity

and return.

Costs of staySubsistence, accommodation, local and

public transport, personal or optional

health insurance.

Equipment (max 30%) Purchased exclusively for the benefit of

HEIs in the Partner Countries

Sub-contracting (max

10%)

Exceptional for services related to

competences that can't be found in the

consortia


• Mandatory

• To be submitted to the Agency within 6 months of the signature of grant contract (Signed by the legal rep.)

• Joint (one doc signed by all partners) or Bilateral (partner A + coordinating inst.)

• Template available to be adapted to specific needs of partnership

• Comprehensive : covering all aspects of the project:– The partners role and responsibilities;

– Financial Management;

– Project Management;

– Project Quality Assurance;

– Student issues

– Decision/Conflict resolution mechanisms

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Part II.4: Partnership Agreement


PART III Results of the last Call for Proposals& Lesson learned

Overview on selection

progress by Region

Type of Projects

Country Particip

ation

Lessons Learned

BHE


Partner Countries - Number of applications selected for funding in which the country is involved


Eligible and ineligible applications by regions


Coverage of priorities 2016


Tempus and Erasmus+ CBHE /Palestine

• CBHE status: NEO Palestine is currently managing around 41 projects , each project budget range from 800.00 to 1.5 million Euro.


CBHE 2016 Call Results / List of Winning Projects in Palestine

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Project

Reference

Applicant Project Title Internatio

nal

partners

Budget Palestinian HEIs

573684-EPP-

1-2016-1-PS-

EPPKA2-

CBHE-JP

AN-NAJAH

NATIONAL

UNIVERSI

TY

Improving

Governance

Practices and

Palestinian

Higher

Education

Institutions

IE, IT , PT ,SI

856.840,00

An-Najah National

University

Arab American

University


Gaza

Palestine Polytechnic

University

Birzeit University


CBHE 2016 Call Results / List of Winning Projects in Palestine

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Project

Reference


nal

partners


574063-EPP-

1-2016-1-IT-

EPPKA2-

CBHE-JP

UNIVERSI

TA DEGLI

STUDI DI

CAGLIARI

Pathway in

Forensic

Computing

JO , IE , IT

, UK , 899.213,00 • Al-Andalus Software

Development Co

(ASD)

• Al-Quds University,

• Palestine Technical

University


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Project

Reference

Applicant Project Title Intern

ational

partne

rs


573738-EPP-

1-2016-1-PS-

EPPKA2-

CBHE-SP

AN-NAJAH

NATIONAL

UNIVERSIT

Y

Transforming

Assessment

Practices in

Large

Enrollment

First Year

Education

EL , ES , IE , SK

508.118,00

An-Najah National

University

Accreditation and Quality

Assurance Commission

Alaqsa University

Palestine Polytechnic

University

Birzeit University

• University College of

Applied Sciences


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Project

Reference


nal

partners


574131-EPP-

1-2016-1-PS-

EPPKA2-

CBHE-JP

UNIVERSI

TY

COLLEGE

OF

APPLIED

SCIENCES

Boosting

Innovation in

Curricula

Development

of IT Programs

in Palestine

DE (1), IT

(1), SI (1)

822.433,33 University College of

Applied Sciences

Alaqsa University

Al Azhar University

Gaza

Gaza University


Gaza

• The Palestinian

Information

Technology

Association of

Companies (PITA)


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Project

Reference

Applicant Project Title Internati

onal

partners


573700-EPP-

1-2016-1-PS-

EPPKA2-

CBHE-JP

Islamic

University

of Gaza

Research

Output

Management

through Open

Access

Institutional

Repositories in

Palestinian

Higher

Education

AT ,IT

,UK

1.117.516,

00


Gaza

Al-Quds Open University

Palestine Technical

University – Kadoorie

(PTUK),

• Birzeit University


CBHE Statistics


Erasmus+ Capacity-Building in Higher Education - Call 2015

0

2

4

6

8

10

12

14

Moroccow Eygpt Jordan Tunisia Israel Algeria Palestine Lebanon Libya Syria


Erasmus+ Capacity-Building in Higher Education - Call 2016

0

2

4

6

8

10

12


Erasmus+

• Relatively high percentage of ineligible applications (12%) due to insufficient understanding of minimum requirements for consortia;

• Limited number of applications in Asia and South Africa;

• National/regional priorities established for the Partner Country need to be respected and matched with the local needs (assessed in award criterion 'relevance');

• A need to mobilise new institutions (not the usual suspects) both in Programme and Partner Countries, as grant holders and/or partners;

• Outreach beyond the capital cities to institutions in the regions and the periphery;

• Lack of innovative approaches (new content and methodologies);

Part III.4: Lessons Learned- General


Lessons Learnt from Erasmus+ First Call for Proposals 2015

Palestine- Specific

Not all projects were rejected based on quality. Some as a result of budget

constraints.

National priorities has not been respected in some proposals. Some mentioned the

priority only without justifying it with facts and statistics.

The competition were between local applicants and not regional or international.

Recommendations

To apply more for the regional projects

To focus more on the structural measures projects


Key messages for the 2nd

Call

What is assessed-criteria?

By whom -Selection Process?

How and what do I submit?

44

BHE

Part IV: How to take part under the new Call for Proposals and Novelties



Erasmus+

Intensify efforts to encourage the cooperation with Asian countries;

Disseminate widely the new opportunity to cooperate with ACP countries;

Pay particular attention to the eligibility criteria, mainly minimum number of nationally recognised HEIs in consortia;

Respect strictly the national / regional priorities addressed to each Partner Country affecting the score on Relevance (threshold of 50% must be reached to pass to the next selection stages);

Insist on the need to empower the Partner Country partners from the early stages of the proposal preparation.

Part IV.1: – Key messages for the 2nd Call



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Part IV.2 : How and what do I submit? - General

More information on CBHE and application forms:

https://eacea.ec.europa.eu/erasmus-plus/actions/key-action-2-cooperation-for-innovation-and-exchange-good-practices/capacity-0_en

Applications to be submitted using an eForm withattachments



https://eacea.ec.europa.eu/erasmus-plus/actions/key-action-2-cooperation-for-innovation-and-exchange-good-practices/capacity-0_en

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eForm (PDF Adobe doc)

A. Identification of the applicant and other partners

B. Description of the project (summary information)

C. Specific information related to CBHE

Detailed project description (Word doc. Attached to eForm)

D. Quality of the project team and the cooperation arrangements

E. Project characteristics and relevance

F. Quality of the project design and implementation

G. Impact, dissemination and exploitation, sustainability; LFM; Workplan

H. Work packages

I. Special Mobility Strand (where applicable)

J. Other EU Grants

Part IV.2: How and what do I submit ?Application form - structure & contents



Eligibility Criteria

Exclusion &

Selection Criteria

Award Criteria

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Part IV.2: What is assessed? Assessment of CBHE Projects



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Formal submission requirements

Grant size and duration

Applicant, Partners and Partnership requirements (number of partners, status

of the grant applicant & partners, etc.)

Part IV.2: What is assessed? Eligibility Criteria



Part IV.2: What is assessed? Exclusion and Selection Criteria

The institution is not in one of the situations described in section C. Exclusion criteria of the Guidelines (such as bankruptcy, professional misconduct, subject of fraud, corruption, administrative penalties, conflict of interest, etc.)

Legal person status of the applicant organisation

Financial capacity to complete the proposed activities (private entities only)

Operational capacity to complete the proposed activities

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Based on supporting and administrative documents, like the declaration of honour, legal entity form, profit and loss accounts...NEO Palestine/ 12th October 2016


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Relevance

(30 points)

Quality of

Design + Implementation

(30 points)

Quality of

Team + Cooperationarrangements

(20 points)

Impact and Sustainability

(20 points)

Part IV.2: What is assessed? Award Criteria

To be considered for funding, proposals must score at least 60 points in total and - out of these points at least 15 points for "Relevance"



DEFINITION

• The project contributes to the achievement of the policy objectives of the participating partners

• It is based on and addresses real needs & problems of the target groups

CONTENT

•How clearly the project addresses the Programmeobjectives and priorities ( thematic, national and regional priorities)

•Needs analysis and presentation of specific problems addressed

•Definition of target groups

•What is innovative or complementary to other initiatives

•How the project was prepared

Part IV.2: What is assessed? Award Criterion 1 – Relevance



DEFINITION

• The activities proposed are appropriate to achieve the specific and wider objectives

• It uses the most appropriate methodology

• It demonstrates a logical and sound planning capacity

CONTENT

Description of the project as a whole, including:

• specific objectives

• activities, expected outcomes, wider and specific objectives

• academic content and pedagogical approach

• involvement of academics, students and stakeholders at large

• quality control processes53

Part IV.2: What is assessed ? Award Criterion 2 -

Quality of Design and Implementation



DEFINITION

• The partnership includes all the skills, recognised expertise and competences required

• Suitable distribution of tasks

• Sound communication and coordination

CONTENT

• Presentation of the partners competences and roles in the project

• Description of any complementary skills, expertise and competences directly relating to the planned project activities

• ensure regional dimension

• Planned measures to ensure effective communication

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Part IV.2: What is assessed? Award Criterion 3 - Quality Team and Cooperation



DEFINITION

• Information/outcomes of the project are made available to groups not directly involved (multiplier effect)

• Optimal use of the results during & beyond the project lifetime

• Expected impact will be substantial and sustainable in the long term (financial, institutional and policy level)

CONTENT

• Expected impact at different levels

• Dissemination strategy: outputs to be disseminated, target groups, dissemination tools & activities

• Measures planned to ensure the sustainability of project outcomes and outputs at three levels: financial, institutional and political

• Evidence of impact on HE at institutional / national level in PCs

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Part IV.2: What is assessed?Award Criterion 4 - Impact and Sustainability



Part IV.3: Selection Process

EACEAEligibility check

Assessment by Independent

expertsRanking on

QUALITY based on award criteria

Consultation: EU Delegations, PC

authorities, NEOs

EACEA

Evaluation Committee

EACEA, DGs, EEAS

Final ranking list

Grant Award Decision

EACEA

ProjectProposal



EACEA takes decision based on:

Evaluation Committee's

recommendation, taking into account:

ranking list on quality established by external experts

the results from the consultation process

the budget available for each region

the need to achieve a geographical balance within a region

sufficient coverage of the priorities

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Part IV: What is assessed? - Award Decision



Local Support

Centrally managed (EACEA) but local support :

International E+ Contact Points (ICPs) in Programme Countries https://eacea.ec.europa.eu/erasmus-plus/contacts/international-erasmus-plus-contact-points_en

National Erasmus+ Offices (NEOs) in certain Partner Countries (PCs) https://eacea.ec.europa.eu/erasmus-plus/contacts/national-erasmus-plus-offices_en

More Information: Erasmus+ website - EACEAhttp://eacea.ec.europa.eu/erasmus-plus_en

Programme Guide Version 3 (2015): ??/??/????

Erasmus+ website – EU Commission

http://ec.europa.eu/programmes/erasmus-plus/index_en.htm


https://eacea.ec.europa.eu/erasmus-plus/contacts/international-erasmus-plus-contact-points_en

https://eacea.ec.europa.eu/erasmus-plus/contacts/national-erasmus-plus-offices_en

http://eacea.ec.europa.eu/erasmus-plus_en


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