billings chamber/cvb position new library facility
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Billings Chamber/CVB PositionNew Library Facility
POSITION:The Billings Chamber of Commerce/Convention & Visitors Bureau board of directorssupports the Billings Parmly Billings Library Board's proposal to build a new facility.
PROPOSAL:The current vision (subject to change) for g new library facility as presented to theChamber/CVB Board of Directors April 18'n in part proposes:
. Two level 65,000 square foot library on the property north and northwest of thecurrent library at an approximate total cost of $18 million dollars.
. The library serves approximately 365,000 user-visits annually from around theregion and anticipates the new facility will serve an additional 135,000 visitsbringing the total to about 500,000 per year.
. The library foundation will be fundraising to bring a total of $5 million dollars incurrent and anticipated funding, reducing the bonds to $13 million dollars.
. For a home with a $200,000 value, the annual bond costs would beapproximately $15.00 per year.
o The library will plan to meet LEED certifícation at the highest possible level asdetermined by the budget of $18 million dollars.
. By keeping the library on 2 levels, additional staff will not be necessary andenergy costs are expected to go down because of the library's effíciency.
RATIONALE:The Chamber/CVB supports the project for the following reasons:
o The library fulfills our strategic focus areas in education and quality of life.. The new facility will have the potential to attract 135,000 new library visits
thereby encouraging downtown visitation; fulfilling the desire of the Chamber tohave a vibrant downtown.
CITY CODE ENFORCEMENT MONTHLY REPORTMonth of April 2011
t ;leâr vtstônCommercial
no uode
General Zonino
Violation
GraffitiJunk VehiclesMtscellaneousNuisance( )nen ljl.)râñe ô1 .lunk ¿( :.iâlvâôêRV & TrailersSiqnsSnow & lce on SidewalksWeeds
uentrat ü vvest Eno
Year to Llate
Citations lssued l-13-ìNo Code Violations or Unable to Locate I 5l
Herqnts èt tjoutnstdeYear To Date
o
4
1
14a7
z54ö2
119
Commercial Areas3
2
61
Jt2
21
tì
4þJ
t9'l
/3
11
85
Total
149
3l54
17
33
4
t4+
1414
-
44
t'ltt
b
72
3339
'¿ð4
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423
514
172272
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2894
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2140
127131241
6:
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FY 12 Budget Questions and Responses
May 02,2011
Question: CM McCall asked what was the increase in General Fund donations.Response: PRPL has increased their general donation revenue line item for a possibledonation from the Billings Tennís Association for tennis court repairs.
Question: CM Astle stated that he remembered that the budget book pages were goingto be numbered this year.Response: Will be numbered for the FY 13 Council work sessions.
May 10,2011Question: CM Cimmino asked about increasing Council Contingency.Response: This item will be added to Council decision points for the May 31" worksession.
FY 12 Decision Points
1. Increase Council Contingency from $65,000 to $??.
2. FY 12landfill methane gas revenue and spending plan.
-{"1{$1
l ïir:iÌ+rìj'
åi !i.ß.4; 'u$ã.".íi'
Budget Presentation
t $,$ ",,
# $1,â ¡ì:'$'.$,
City Counc¡l
''t "1:
May 16, 2011
,5,\ti!¿
FY 201 2 Budget
capital and supplemental budget requests, isexpected to balance with the use of $2,508 ofunobligated cash reserves. ;k
supplemental budget projects from eitherexternal revenue sources or unobligated cashreserves.
'*Th¡s projection takes into account the $85,500 in protested County property taxes.
J¡bräry
Revenue
$3,112,259, r€presenting an increase of$94,570, or 3%, from the FY 201I estimatedrevenues.
receipt of a $50,000 Economic St¡mulusGrant and an estimated increase in Cityrevenue of $60,364.
.,";rìiiír"'i'i'i!iiii":: i^'i¡
,your library'.iìillill:,,,.-
re theBlock
tax
RevenueState
rsementsCharges for
Service $.|40,373
Fines &
Forfeitures
il¡bräÌy
$ 89,000Donations/
Co nt ributio n s
$ 50,000
Stimulus Federal
Block Crant
$ 5 0,000
i,*
Miscellaneous
$35,500
InvestmentEarnings $25,300
State Grants /A¡d
$ I 3 ,775
Expend itu res
201 I operations and maintenance budget tothe FY 2012 budget.
o Digitization of Historical Records project: $25,000o Addition of one seasonal employee: $3,653o Adult Summer Reading Program: $2,000
.**l*îä\r..
N$¡.sNTi.$¡öräÏy"t'ii,.,.
ExpendituresUtilities
$ I 6 3,400Capital/
Equipment
$24,000
CommunityLibrary Planning
$92,764
ERP Tran sfe r
$32,0.|9
Contingency
$25,000
D ig it izat io n
$ 2 5,000
Capital
The capital requests for FY 2012 include:
the CIP): $ I 8,383 ,684
Joint Community(rebudgeted from
branch$24,00
1995 Bookmobile forlibrary pilot projects0
L¡b raryFY20l
planningI ): $92,764
back-up and(included in ERP):
New Downtown L¡brary
o $l8,383 ,684
L¡ brary Foundation Donation: $
General Obligation Bond: up to
> Plans call for a November vote on GO Bond, per the approvedClP. Th¡s will be supplemented by Foundation donation, toconstruct a building of approximately 65,000 square feet.Construction is slated to begin in Spring 2012, withoccu pancy in Dece m be r 201 3 .
-';i'11' "';ra
ry,g,m¡öfäry
5,000,000$ I 3,3 83,684
Business Plan FY 2010
6/30/2010 6/30/2011
Cash Summary (Budget) (Estimate)
Revenues $ 3,089,307 $ 3,133,789 $Expenditures 2,897,702 2,986,866
Difference 191,605 146,922
Capital/Supplemental (ClP) 362,205
Fund Balance $ 2,789t¡791 $ 2,936,713 $
Cash Reserve (obligated operational cash reserve)
270/o of current year expenditures $ 782,380 $ 806,454 $
Reserves Designated 298,327 298,327
Cash (unobligated) $ 1,709,084 $ 1,831,932 $
Assumptions:
Property taxes were estimated to increase 2% in FY 2011 and 2012', and3% in FY 2013 and2014,
Personnel costs were estimated to increase 5% per year,
Inter.-Dept charges were estimated to increase 3,5% per year,
Utilities/lnsurance costs were estimated with a 3% increase per year.
Gash Flow Projectio,n FY10 - FY14
IFY2OI 4
0ther operating costs were estimated with a 270 increase per year or based on a 3 year average,
6t3012012 6/30/2013
(Estimate) (Estimate)
3,207,983 $ 3,301,679
3,046,604 3,107,536'161,3i9 194,142
6/30/2014
(Estimate)
$ 3,399,400
3,169,687
))471¿,--vt¡ | |
3,098,092 $ 3,292,233 $ 3,521,947
822,583$ 939,035$ 955,9'15
298,327 298,327 298,327
1,977,182$ 2,154,9't2 $ 2,367,905
Parm ly Bi | | i ngs L¡ brary¡liiiÈ .::..
, . Æ i:',;:,j ilolårll¡ü;,J:;
,j,vou'r llf' t1."-:!-:!tr-' "t' 5',
ììrri'.i:l:ì,:-':;:ììiriirr::::'.,,*.:e;iì;r
10
Total Depa rtment Reven ues
s153,390
TOTAL REVENUES = $4,899,LL0
' Licenses and permits
N Grants
N Charges for Services
ffi Property Tax
#ffi Transfers
%# Int. & Misc.
Tota I Depa rtment Expenditu res
TOTAL EXPENDITURES = $4,634,378
rrr Personal Services
N Operations & Maintenance
N Transfers
m Projects
W Administration
Code Enforcement D¡vision
Pa rt-timeAd m in istrativeSupport
2 Residential CodeEnforcement Officers
1- Commercial Code
Enforcement Officer
Supervised by ZoningCoord inator
Nicole Cromwell
FY tZ Expenditures = $293,080
Ì. PERSONAL SERVICES
& OPERATIONS ANDMAINTENANCE
# TRANSFERS
Com m unity Development D¡vision
Ad m in istrativeSu pport
2 ProgramCoord inators
. Division MangerBrenda Beckett
tY t2 Expenditures = $1,665,799
PERSONAL SERVICES
W OPERATIONS ANDMAINTENANCE
Bu¡lding D¡vision Reven ue
& LICENSES & PERMITS
& FEDERAL GRANT
M CHARGES FOR SERVICE
ft$I INTEREST ON
INVESTMENTS
ffi MISCELLANEOUS
FyLzRevenue = S L,4LZ,7OO
Ad m i nistrative Su pport
Senior Building Clerk
Build¡ng Clerk
3 Pla ns Exa m iners
6 Com bination Insp.
I Electrical Insp.
Bu¡ld¡ng Off¡ cial/Division Manager
Kim Palmieri
Plann¡ng D¡v¡sion Revenue
o AdministrativeSu pport
P
4
P
a n n ing Assista nt
Planners
anning DivisionManager
Wyeth Friday
COUNTY PROPERTY TAX
LICENSES & PERMITS
FEDERAL/ LOCAL GRANTS
CHARGES FOR SERVICE
ffi INTEREST ON INVESTMENTS
æ H ISTORIC PRESERVATION
GRANT
Plann¡ng D¡v¡sion Expenditures
FYL? Expenditures = $1,204,579
S5,336- .S8,ooo
PERSONAL SERVICES
W OPERATION & MAINTENANCE
W TRANSFERS
ffirü HISTORIC PRESERVATION GRANT
Plans
ivisions
I Building Revenue
+n+f.l*a.. p l¿ ¡ ¡i ¡g Reve n Ue
-Building Revenue - Actual
wpl¿¡¡i¡g Revenue -
Actual
SFYl-5 Busines
and Planning
@-*-*-$*;5.81900
FY1O -Bu¡lding
$1,7oo,ooo
s1,600,000
tYt2 FY13
s1,500,000
i S1,367,988
s1,400,000
s1,3oo,ooo
s1,2oo,ooo
S1,1oo,ooo
s1,000,000
PTTxNING DTvISIONPlanning and Community Services Department510 North Broadwav4th FloorBillings, MT 59102406-657 -8246:Uffy,ci.hìIIìngs.ml
Apnlnn Report
To: Board of County Commissioners, City Administrator, Mayor and City Council, Planning
Board, Zoning Boards and Commissions, Planning and Community Services Department
Director
From: Wyeth Friday, AICP, Planning Division Manager
Date: Mav 12.2011
Below is a list of items that the Planning Division has been working on for the past month.
Meeting Management and SupportPlanning staff supported the regular meetings of the following Boards and Commissions in April2011. Each entity met once unless otherwise noted:
o Yellowstone County Board of Planningo City Zoning Commissiono City Board of Adjustmento Historic Preservation Boardo Policy Coordinating Committee
Lone-Range Planning ProiectsBillings Bikeway and Trail Master Plan - Based on a slight delay in completion of a final draftof the Trail Asset Management Plan addressing trail maintenance, it is expected that the MasterPlan and Asset Management Plan will both go to the Policy Coordinating Committee for finalaction in June (The PCC is not scheduled to meet in May). The draft plan has been presented tothe Technical Advisory Committee (TAC), Bicycle Pedestrian Advisory Committee (BPAC),Planning Board, City Council and Board of County Commissioners (BOCC) for eitherrecommendation or review. The Trail Asset Management Plan must go through the same reviewprocess as the Bike Plan before it may be acted on by PCC. This process is expected to start inearly May to be completed by the June PCC meeting.
The draft Bike Plan is available on the project website at www.billingstrails.conr for review. Adraft of the Trail Asset Management Plan will be posted on the Planning Division Website soon.
East Billings Master Plan Implementation - The City Council approved the contract for theEBURD Form Based Code development with Farr Associates. This project is starting with thefirst Steering Committee meeting with the consultant team on May 10. The project is expected tolast about nine months. An Exposition Gateway Master Plan and a Hospitality Corridor Plan are
all being coordinated with the City, County, Chamber, and BSEDA. BSEDA has prepared a draftRFP for the Exposition Gateway Master Plan and has identified some grant funding sources.
Planning staff has included partial funding of these projects in its 201 I Unified Planning WorkProgram based on the availability of other funding and staff resources to begin these projects in201I. All of these projects are expected to be underway in 2011.
South Billings Boulevard Urban Renewal District - The City Council approved the contractwith AECOM Technical Services to develop a master plan for the South Billings BoulevardUrban Renewal District (SBBURD) area. AECOM Technical Services is the lead consultant on amulti-disciplinary team. This master plan will be funded through the SBBURD tax incrementfunds as approved by the City Council. Kick off meetings between the consultant team and the
Master Plan Steering Committee, SBBLJRD residence, and local officials were held in April.This project is expected to be completed in early 2012.
Annexation Policy and Limits of Annexation Map Amendments - The City successfullyhosted the infill workshop: Billings Grows Up: An introduction to Infill Policy and Practice inUrban Montana on April 26 and27 at the Billings Depot. The event was attended by more than
80 people from the community, as well as by people across Montana and North Dakota. Theworkshop started a dialogue to move forward with formation of an ad hoc committee to draft an
infill policy for the City. A draft policy is expected to reach the Council for initial considerationby September or October.
Amendments to the Annexation Policy and City Code are expected to go to the Council forpublic hearings and action at its meeting on May 23. These changes will align the use of the
Annexation Policy with references to the Policy in the City Code.
Grant Funded Proiectso FEMA Grant for West End Flood Mitigation/County Pre-Disaster Mitigation Plan Update
- Staff is administering the grant and staff along with a Steering Committee is workingwith the consultant team. Drafts of the PDM Plan Update and the West Billingscomponent are expected to be ready for FEMA review by early May. This is a two year
project that is scheduled to be completed by September 20Tl.o { DNRC Renewable Resource Grant is also being administered by staff in conjunction
with FEMA grant referenced above and will follow the same two year schedule forimplementation.
o Division staff continues to help manage the $1 million Energy Efficiency and
Conservation Block Grant on behalf of the other City Department grant recipients. Thegrant is partially funding a new hybrid bookmobile; alarge portion of the Swords Park
Trail, Phase II, training for Building Division inspectors to enforce the 2009 InternationalEnergy Conservation Code (IECC), and the technical audit for the City's PerformanceContract project to make multiple City facilities more energy efficient. The Swords ParkTrail and several of these components of the grant are expected to be completed in 2011.The hybrid bookmobile is expected to be purchased before the end of FY201 1
Communitv Events/TrainingThe Division hosted several webinar workshops for staff and the public in April. The webinarsare advertised via email and on the Division's website and anyone is welcome to attend. Thewebinar topics in April included: Campus Planning for Pedestrians and Bicyclists, and
Transforming the Suburbs, Step by Step Using Form Based Code.
Special Proi ects/Assienmentso Staff worked on its draft City Budget for FYl2 with City Administration and Finance
staff in preparation for a presentation to the City Council on May 16.
Staff met with City IT staff to work on initial conversion of the Planning Division'spermits into the new project management software system. The permit conversionprocess is expected to take place by June.
Based on the 2009 Legislative changes, and now changes in the 2011 Legislature inrelation to land use regulations, staff plans to move forward with amendments to the Cityand County subdivision regulations and zoning regulations. Planning staff has had limitedtime to devote to these issues and they have been delayed in the last year. Staff expects tobegin this effort in May or June after all new Legislation is signed into law.Serving on Healthy Places Initiative through Riverstone Health to participate in ActionCommunities for Health, Innovation and Environmental Change (ACHIEVE) grantprogram to review implementation of the healthy community strategies in the 2008Growth Policy, and work with the City and other community stakeholders on developinga Complete Streets Policy for the City. Representatives from Riverstone Health andBillings Clinic presented a draft Complete Streets Policy at a public meeting ApnlT at
the Billings Community Center. Forty-seven people signed in at the event and themeeting went very well. A final Policy draft is expected to move forward for Councilreview at a work session in July and on for Council action in September 2011.Staff continues to meet with alarge group of community partners to discuss and plan forfuture application for a HUD-EPA-FTA Sustainable Communities Grant. The focus ofthe group has been a future project in the EBURD that might be mixed use and transitaccessible. Staff and local participating organizations have participated in a meeting inHelena and a meeting in Denver in the last month that involved Federal representativesfrom HUD, EPA and FTA thatare administering the Sustainable Communities Grantprogram. Federal budget delays have slowed the grant application process.
Serving on Traffic Control BoardServing on Billings Preservation SocietyServing on Steering Committee for East Billings Environmental Assessment Program
Attended Monthly Homebuilders Association Meeting with City staffAttended monthly South Billings Boulevard Urban Renewal District Association Meeting
a
a
o
o
o
See Application Review Activitv FY2011 Below
SUBDIVISIONS
Pre-Application Meetinss
Preliminary Plats
Final Plats
Citv
CountV
Total
Exempt Plats
ZONING
u
City
Countv
A
Total
1
Se
0
Neighborhood Meetinss
2
Citv
t4
Countv
Oct Nov Dec Jan
6
Total
2
0
2
1
Zone Changes
'4
0
0
City
t'
2
County
0
2
2
Total
0
1
2
0
0
1.
0
2
SpecialReviews
0
3
L
3
eb
2
0
2
Citv
t
'0
2
t
Mar
5
County
0
t
L
0
I otal
1.
0
2
0
1
1
1,
0
0
4
1.
0
2
2
1
City
4
I
1
1
1.
3
0
Ma
8
Countv
1
0
3
2
0
3
Total
9
7
1.
L
4
10
t
0
2
June Totals
: ..0
0
2
5
0
5
0
City
0
t
YTD
3
1
0
6
0
Countv
0
0
-o
3
0
2
t
0
0
0
L
4
0
0
0
t
I
6
0
2
t
0
0
0
2
1
7
1.4
0
L
0
1.
0
0
13
2
0
0
0
2
3
2
0
27
0
5
0
0
2
0
5
t
2
0
2
0
0
0
L
0
0
6
2
'0
0
3
t
0
2
1"
1
0
0
4
0
7
1_
1
0
0
4
0
0
0
0
10
1
0
2
1
0
TT
0
0
0
0
2L
1.
0
0
2
_: 0
0
0
1
0
13
2
0
1
0
0
38
0
51
2
2
L
0
0
0
,0
1
2
0
4
0
1
T
0
0
5
L0
2
t2
7
0
Variances
MedicalCorridor
Zonins Clarifications
Total
Zoning Compliance Permits (YC)
C¡tv
Fence Permits
County
Total
0
Sign Permits
City
0
Countv
1
Total
1
2
L
2
Temp. Sign Permits
0
0
0
4
C¡tv
T
0
County
0
9
0
2
4
Total
0
0
Temp. Use Permits
0
4
9
0
3
2
0
Citv
3
0
0
4
5
County
0
2
3
t2
Tòtal
8
2
0
0
13
5
Buildine Permit Reviews
1
L
4
2
20
o
t6
0
City
t
10
0
T
2
5
0
Countv
t
0
20
0
2
13
Total
0
8
10
5
4
2
L
0
5
0
'52
0
27
7
0
:$
18
Citv
7
4
0
4
0
9
0
Countv
4
27
36
7
0
0
6
Total
0
2
0
2T
0
4
0
0
4
0
10
1
42
6
5
0
2
2
0
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1
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0
0
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t
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6
5
2
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2
0
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24
0
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2
0
2
2
2
t
0
8
64
L0
0
0
L
0
,:2
25
'25
T
1
0
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44
9
10
0
0
L
L
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0
0
1
t4
20
0
10
59
66
0
0
1
3
2
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0
22
52
L1
0
'0
L
0
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3
L6
0
0
49
0
tt
2
L
0
1
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74
0
0
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1
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T
79
23
4
0
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4t
0
0
40
0
2
0
:197
49
0
0
2
0
62
L3
0
13
16
4
20
462
RECEIVEDMAY - I 20fl
CÌtY
C¡ty of BillingsPublic Works Administration
Public Works DeParlment2224 Montana Avenue - 2no Floor
Billings, MT 59101Office (a06) 657-8230Fax (406) 237-6291
Public Works"Working for You"
To:
From:
Date:
SUBJECT: MONTHLY REPORT - PUBLIC WORKS DEPARTMENT
The following is the Public Works Department's Monthly Report for March 2011-
Engineering Division
punch list work to be completed when slopes dry out and weather permits.
W.O. 04-26 Zone 4 Reservoir: Interior slab poured, CMU walls are constructed, overhead
decking installed, and interior painting complete. Phase 2 contractor continuing to work on
pump station (interior piping, electrical, etc.).
l4/.O. 05-l3 Jackson Street Sidewallrs (phase 2): Bid awarded to Ostermiller Construction.
Construction to begin around first of June. Utilities are currently being relocated-
W.O. 05-l5 Howard Heights; Phase II complete. Punch list items to be completed in May.
Dickie Park: Work has started and completion is scheduled for late June.
W.O. 07-09 Stormwater Management Feasibility Plan: Working on completion of the
feasibility plan.
W.O. 08-21 Lake Elmo Drive-Main Street to Wicks Lane; Working on punch list items
towards final completion. Remaining work generally includes signage, seeding, and
additional cleanup.
W.O. 08-22 WWTP Alternative Disinfection: Installation of UV equipment and crane is
complete. Trojan System installed and operating with demonstration period complete. 30-
day performance period underway with all permit requirements being met.
W.O. 08-25 Zone3 Reservoir: Reducing the size of reservoir to meet immediate needs and
will construct on site near Chapple. Land must be acquired. Final appraisal received, land
owner contacted, purchase offer has been made. In current negotiations with land owner.
W.O. 08-27 Landfilt Improvements: Construction began March 7th with ET layer
approximately 75Yo installed. The target date for final completion (excluding fall planting ofshrubs) is June 1't.
W.O. 09-02 Miscellaneous and Developer Reløted: Working on final completion by June.
W.O. 09-06 On-Street Bike Lanes: 5 of 6 corridors are substantially completed with long
lines striped and signs have been installed on Nutter Blvd. Bike lane symbols are to be
constructed shortly.
W.O. 09-l0 Terrace Estates/Galaxy Subdivision Water Booster Station: Station start up
scheduled for May l ltn with exterior finish contract in routing.
W.O. 0g-l I Rimrock Road, I7'h to Forsythia: Project bid April 26ù. Apparent low bidder is
Knife River and the creation of Special Lighting Maintenance District underway.
W.O. 09-12 Inner Belt Loop: Final appraisal due this month. Planned meeting with Jeanne
Whisler the first week of May. Also, will meet againwith Mooreledge LLC about AlkaliCreek parcel. Sanderson Stewart will be submitting contract amendment to review for the
Alkali to Wicks section responding to comments received back from Tecca.
W.O. 09-14 Wiclrs and St. Andrews Signal; Signal is operational, but still need install
detector loops in St. Andrews. Waiting on Heights water project to get out of the intersection.
íf.O. 09-15 Grand Ave Zimmerman to Shiloh: Preliminary design is complete and being
reviewed.
W.O. 09-25 Downtown Signals; Intersections of 4th &.26th and2"d & 30th are fullyoperational. Constructionis underway at 3'd &. 2gth.
W.O. 09-28 WTP Backup Power, Phase 2: Design will be finalized and bid package prepared
to meet HUD regulations. An environmental review must be done and approved by the
federal government prior to bidding. Response received from affected agencies and the
request for categorical exclusion sent to HUD.
W.O. 10-03 City Crack Seal: IJnder construction and to be completed by spring 2011.
W.O. I0-05 Two Way Conversion - East Downtown' Contract is being negotiated with MRL.P/S/E sets are being finalized with the project set to bid in late May or early June.
W.O. I0-I3 Safe Routes to School Phase /t Field reviews complete and consultant has
developed draft recommendations for each school. Meeting with steering committee
scheduled l/.av 2"".
being prepared. 32"d &.Broadwater Ave right turn lane is being coordinated. Currently
waiting for updated accident data on King Ave and Henesta from MDT.
planning to bid this summer.
weather allows.
preliminary design started. Meeting with adjacent property owner this month.
28th; project will bid later this summer.
awarded Mray 23'd.
contracts being signed, and construction to begin by June 1".
of May 8tn.
2011 construction.
information from Northwestern Energy.
. SID I369 Moore Lane; Advertising 5l5lTl. Bid May 24th.
. SID I39l Lynn Avenue: Punch list items to be completed this spring. Driveway
work and landscaping are planned for l't week in May.
. State Avenue; Project to improve State Avenue from South ZJth to Orchard Street
will begin this spring.
. dh Ave to Bench Connection' Sewer has been relocated with the contractor doing
preliminary bridge work and starting the retaining walls.
o Electrical Master Plan - 90o/oDraît has been submitted for city review. Review
meeting was held on April 7th. currently working on final document.
o 'West Mechanical Building MCC Panel Replacement Project- 90% plans and
specs have been submitted and reviewed. Plan to advertise in May and award in
June.
o Gas Line Replacement Project- Awarded to MDU. Signing contracts.
o Water line Replacement-Project is at final completion. Finalizingpaperwork.o T-5 Transformer Replacement-Walk thru completed March 29th. CIE is working
on punch listo Clarifier Infrastructure Improvements-90o/o of plans and specs were submitted and
a review meeting was held in April. Plan to bid late May early June.
o Storm'Water Improvements-Construction near final completion.
o Meter and Valve Replacement-on holdo Door in AFT building- is on order
o Scada Evaluation - Putting together bid packages with the plan to advertise in
May and award in June
o Electrical Master Plan - 90Yo drafthas been submitted for city review. Review
meeting was held April 6tn. Working on final document.
o High Service Pump Station H2-1 Pump Replacement- Pump has been installed.
Working on electrical issues. The contactor wtII be installed this fall. Walk thru
possibly 1't part of May.o Low Service Pump Station 1 Upgrade- Awarded to COP Construction. Working
on signing contracts.o Clearwell Contact Time Improvements-All 3 Baffle curtains have been installed
in Clearwell No. 2. City is working on cleaning and disinfection. Access opening
will be closed up f,rrst week in May. Clearwell should be back on line mid to late
May. Clearwell No. 1 should be drained mid May or early June to begin work.
o High Service Pump Station 2011 Transfer Pump Replacement-Kick off meeting
with HDR in mid-Mav.
Administration Division
Þ Spoke students at Sandstone Elementary about water and wastewater
Þ Attended Nutrient Workshop in Helena
!-f:r: :.¡ .::. I 1
Solid Waste Division
Amend Park received four 3-yard front load tanks for the22"" annual Stockman Bank Classic
Soccer Tournament on April 29th and 30th. 90 gallon barrels on the Overlooks were replaced
with four 3-yard front load tanks. Also, donated two roll-off containers to Bright n'Beautiful for the April 30th Great American Clean-Up. In addition, route drivers collected
bags of litter left along roadways after the clean-up event.
customers with the yard waste program (Green Barrels). This will be expanding to Mary and
Wicks Lane and east of Main St. Currently, working on aplan to deliver yard waste barrels
and serving customers with alley service by mid-summer. Currently divertingTo/o of yard
waste to be composted. This number will rise as the weather wañns and more containers are
delivered.
and emergency response (HAZWOPER) refresher course for re-certifrcation. This training is
required for employees to work at the City's Toxic Trash Round-Up in June. Six additional
Solid Waste employees will be re-certified in May.
were land filled, 298 tons for compost, 37 tons for metal and white goods, 11 tons ofasbestos, and2,494 tons of soil used as cover material.
proceeding on schedule. Cop Construction anticipates completion of the cap cover soil by
the first week of May, followed by placement of mulch material and seeding by May 15"'.
Commercial & Meters Division
hearing.
Distribution & Collection Division
Ii:;ii,' ,i l:lt lì
Street-Traffi c Division
fall that did not get picked up.
Environmental Division
drain inlets scheduled for May 14tn.
Ditch.
StatisticsPoles straiehtened l8 Yards of sweepings 1.916
Feet of 2" pipe Gallons of water 32.200
Feet of Telsoar 115 Broom hours (sweepers) 285.8
Street Lieht Complaints 36 Animals picked up 1I
Sisns fabricated 18 Intakes cleaned 906
Sisns replaced 49 Feet of pipe iettedTrees trimmed for signs Feet of pipe tv'dMisc (welds,paint,clean,hdw) 80 Line Locates t.046
Gallons of vellow center line paint Number of allevs graded 67
Gallons of curb paint 30 Number of times water pumped I
Lbs ofbeads Number of streets graded 60
Total feet of white Yards of material (road mix) 246.3
Phone calls received 790 Yards of material used (sand)
Gallons of white (crosswalk) Tons of material used (AC) r24.29
Total fee of curb paint 1.095 Gallons of d-ice used (State) r.900
Number of arrows & onlvs Gallons of d-ice used (City) 900
Field checks 8 Tons of ice slicer 11
External signal requests 20 Dieouts/cave-ins I
perforrnance contract.
Water Treatment Division
PRODUCTION SUMMARY:
years. The continued cold and moist weather pattern during the month is the most likelyreason for the change.
be rebuilt next winter.
all customers in four separate mailings. Additionally, the CCR will be published in the
newspaper. Public delivery of the CCR must be complete before July 1, 20i 1 in accordance
with federal and state rules.
Certified laboratories are audited every three years. No deficiencies were identified in the
out briefing or the subsequent written report.
establishes fire insurance rates. The rating agency had submitted an information request
through the Fire Department for a significant amount of information related to fire protection.
with HDR, Inc. HDR will prepare a final document which will guide our electricalreplacements and upgrades in the coming years. The previous master plan has been an
extremely useful guide for our electrical system priorities.
our representatives about drinking water infrastructure issues. Bill is an officer in the
Montana Section of AWWA. The trip was paid for by AWWA.
!.::¡-i1- ' . i
Willett Reservoir was cleaned, sanitized and put back into service for the summer the second
week of April.
Start up of the replacement high service pump H2-1 took place the second week of April.Representatives from the pump manufacturer, Patterson Pump, and the variable frequency
drive, Toshiba, were on hand to start up the system. During that period Patterson Pump
provided several hours of operations and maintenance training on the new pump. Aprogramming problem was identified after the initial start up. Toshiba will return in early
May to correct the problem and provide training on operation and maintenance of the drive.
Once these two issues are resolved the system will be ready for performance testing and
routine service.
The baffle system in Clearwell #2 was completed in the last week of April. As present we
are removing failed sections of paint on the interior of the clearwell. Once that work iscomplete COP Construction will weld the access hole back and we will sanitize the interior
and put it into service. A project will need to be placed in the CIP to recoat the interior ofthis reservoir within the next couple of years.
Mike Rubich met with Anne Kindness and State of Montana personnel regarding the plan foran interoperability radio system site on the Fox Reservoir site. The building and tower would
replace the existing 800 MHz tower on the site at present. The new tower is not anticipated
to interfere with any existing or planned water system upgrades at the site.
Division personnel attended a webcast sponsored by the Water Research Foundation on both
the uses and the dangers of nano-particles in the drinking water industry.
Wastewater Treatment Division
be addressed. The plant technicians are in control of the day-to-day operation of the
system and laboratory people are conducting performance testing of the channels and the
banks of lights.
Provided tours to various schools.
Finalized the Wastewater Permit Application and submitted to Montana DEQ.
Continued plant wide staff meetings that were initiated in January. Meetings will be
conducted two times a month. The agenda will include current operation, maintenance,
projects, open discussion.
Plant Staff participated in a webinar on suspended growth media for wastewater plants.
Reviewed the Electrical Master Plan with HDR.
Finalized the control signals from Lockwood sewer. Waiting for the district to complete
their rate setting process and begin taking applications for connections.
Please let me know if you have questions or would like additional information about any of these
items.
DDM:kf
Attachment
wo 10-01 2010 WTR & SWR Replc Sch 3 Additional traffìc signal &electrical work at 24th &Lewis; installation of geofabricin Broadwater; Reconcilliationof quatities to reflect actualquantities installed.
WO 03-07 Alkali Cr Multi Use Path
PWA WO 03-07 Alkali Cr Multi Use Path
PWA
PWA
PWA
wo 03-07
stD 1389
Raise top of Sanitary manholein side slope of accessroad;construct strmwtrdetention pond;broadcastseed to the disturbed areasabove access rd;reconcile bidquantity veÍsus actual.
Excavated material for sch2acontained a lot of waste,hauled to landfill, subject todumping fees; 400sfpavement removed &replaced; reconcile quantitesto actual
Reconciling estimatedquanties versus actual
Reconcile Contract to ReflectActual Quantities Installed
Install new grounding systemat the pumping stationrequired by the Statetrlo¡r¡inal lncna¡fnr
2.717.181 .00
Alkali Cr Multi Use Path
Lake Hills Subd
\\PWA-W3K01\PW-Administration\PWA-DurayJ\Shares\Paymenf Spreads/reets\FY 1 1 Change Orders
WO 08-'14 WWTP Storm Drain
(157,848 54)
1,472,636.00 15.273.75
2,264.97
203,025.00
22,465.00 2.6%
"5.7%
203,025.00
444,048.53
169,062.00
14,087.58 4.348.65
(2,408.00)
7,806.61
400.00
18,436.23
0.00
5,809 65
9.1%
7.9%
1,8%
3.7%
5/6/201 1
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