Billings Chamber/CVB PositionNew Library Facility

POSITION:The Billings Chamber of Commerce/Convention & Visitors Bureau board of directorssupports the Billings Parmly Billings Library Board's proposal to build a new facility.

PROPOSAL:The current vision (subject to change) for g new library facility as presented to theChamber/CVB Board of Directors April 18'n in part proposes:

. Two level 65,000 square foot library on the property north and northwest of thecurrent library at an approximate total cost of $18 million dollars.

. The library serves approximately 365,000 user-visits annually from around theregion and anticipates the new facility will serve an additional 135,000 visitsbringing the total to about 500,000 per year.

. The library foundation will be fundraising to bring a total of $5 million dollars incurrent and anticipated funding, reducing the bonds to $13 million dollars.

. For a home with a $200,000 value, the annual bond costs would beapproximately $15.00 per year.

o The library will plan to meet LEED certifícation at the highest possible level asdetermined by the budget of $18 million dollars.

. By keeping the library on 2 levels, additional staff will not be necessary andenergy costs are expected to go down because of the library's effíciency.

RATIONALE:The Chamber/CVB supports the project for the following reasons:

o The library fulfills our strategic focus areas in education and quality of life.. The new facility will have the potential to attract 135,000 new library visits

thereby encouraging downtown visitation; fulfilling the desire of the Chamber tohave a vibrant downtown.

CITY CODE ENFORCEMENT MONTHLY REPORTMonth of April 2011

t ;leâr vtstônCommercial

no uode

General Zonino

Violation

GraffitiJunk VehiclesMtscellaneousNuisance( )nen ljl.)râñe ô1 .lunk ¿( :.iâlvâôêRV & TrailersSiqnsSnow & lce on SidewalksWeeds

uentrat ü vvest Eno

Year to Llate

Citations lssued l-13-ìNo Code Violations or Unable to Locate I 5l

Herqnts èt tjoutnstdeYear To Date

o

4

1

14a7

z54ö2

119

Commercial Areas3

2

61

Jt2

21

tì

4þJ

t9'l

/3

11

85

Total

149

3l54

17

33

4

t4+

1414

-

44

t'ltt

b

72

3339

'¿ð4

Ã

423

514

172272

vtt

2894

lÃn

5712:

tzt I

458

2140

127131241

6:

t4v t

FY 12 Budget Questions and Responses

May 02,2011

Question: CM McCall asked what was the increase in General Fund donations.Response: PRPL has increased their general donation revenue line item for a possibledonation from the Billings Tennís Association for tennis court repairs.

Question: CM Astle stated that he remembered that the budget book pages were goingto be numbered this year.Response: Will be numbered for the FY 13 Council work sessions.

May 10,2011Question: CM Cimmino asked about increasing Council Contingency.Response: This item will be added to Council decision points for the May 31" worksession.

FY 12 Decision Points

1. Increase Council Contingency from $65,000 to $??.

2. FY 12landfill methane gas revenue and spending plan.

-{"1{$1

l ïir:iÌ+rìj'

åi !i.ß.4; 'u$ã.".íi'

Budget Presentation

t $,$ ",,

# $1,â ¡ì:'$'.$,

City Counc¡l

''t "1:

May 16, 2011

,5,\ti!¿

FY 201 2 Budget

capital and supplemental budget requests, isexpected to balance with the use of $2,508 ofunobligated cash reserves. ;k

supplemental budget projects from eitherexternal revenue sources or unobligated cashreserves.

'*Th¡s projection takes into account the $85,500 in protested County property taxes.

J¡bräry

Revenue

$3,112,259, r€presenting an increase of$94,570, or 3%, from the FY 201I estimatedrevenues.

receipt of a $50,000 Economic St¡mulusGrant and an estimated increase in Cityrevenue of $60,364.

.,";rìiiír"'i'i'i!iiii":: i^'i¡

,your library'.iìillill:,,,.-

re theBlock

tax

RevenueState

rsementsCharges for

Service $.|40,373

Fines &

Forfeitures

il¡bräÌy

$ 89,000Donations/

Co nt ributio n s

$ 50,000

Stimulus Federal

Block Crant

$ 5 0,000

i,*

Miscellaneous

$35,500

InvestmentEarnings $25,300

State Grants /A¡d

$ I 3 ,775

Expend itu res

201 I operations and maintenance budget tothe FY 2012 budget.

o Digitization of Historical Records project: $25,000o Addition of one seasonal employee: $3,653o Adult Summer Reading Program: $2,000

.**l*îä\r..

N$¡.sNTi.$¡öräÏy"t'ii,.,.

ExpendituresUtilities

$ I 6 3,400Capital/

Equipment

$24,000

CommunityLibrary Planning

$92,764

ERP Tran sfe r

$32,0.|9

Contingency

$25,000

D ig it izat io n

$ 2 5,000

Capital

The capital requests for FY 2012 include:

the CIP): $ I 8,383 ,684

Joint Community(rebudgeted from

branch$24,00

1995 Bookmobile forlibrary pilot projects0

L¡b raryFY20l

planningI ): $92,764

back-up and(included in ERP):

New Downtown L¡brary

o $l8,383 ,684

L¡ brary Foundation Donation: $

General Obligation Bond: up to

> Plans call for a November vote on GO Bond, per the approvedClP. Th¡s will be supplemented by Foundation donation, toconstruct a building of approximately 65,000 square feet.Construction is slated to begin in Spring 2012, withoccu pancy in Dece m be r 201 3 .

-';i'11' "';ra

ry,g,m¡öfäry

5,000,000$ I 3,3 83,684

Business Plan FY 2010

6/30/2010 6/30/2011

Cash Summary (Budget) (Estimate)

Revenues $ 3,089,307 $ 3,133,789 $Expenditures 2,897,702 2,986,866

Difference 191,605 146,922

Capital/Supplemental (ClP) 362,205

Fund Balance $ 2,789t¡791 $ 2,936,713 $

Cash Reserve (obligated operational cash reserve)

270/o of current year expenditures $ 782,380 $ 806,454 $

Reserves Designated 298,327 298,327

Cash (unobligated) $ 1,709,084 $ 1,831,932 $

Assumptions:

Property taxes were estimated to increase 2% in FY 2011 and 2012', and3% in FY 2013 and2014,

Personnel costs were estimated to increase 5% per year,

Inter.-Dept charges were estimated to increase 3,5% per year,

Utilities/lnsurance costs were estimated with a 3% increase per year.

Gash Flow Projectio,n FY10 - FY14

IFY2OI 4

0ther operating costs were estimated with a 270 increase per year or based on a 3 year average,

6t3012012 6/30/2013

(Estimate) (Estimate)

3,207,983 $ 3,301,679

3,046,604 3,107,536'161,3i9 194,142

6/30/2014

(Estimate)

$ 3,399,400

3,169,687

))471¿,--vt¡ | |

3,098,092 $ 3,292,233 $ 3,521,947

822,583$ 939,035$ 955,9'15

298,327 298,327 298,327

1,977,182$ 2,154,9't2 $ 2,367,905

Parm ly Bi | | i ngs L¡ brary¡liiiÈ .::..

, . Æ i:',;:,j ilolårll¡ü;,J:;

,j,vou'r llf' t1."-:!-:!tr-' "t' 5',

ììrri'.i:l:ì,:-':;:ììiriirr::::'.,,*.:e;iì;r

10

FYL2 BudgetPlanning and Community

Services Department

City Council Work Session

May 16,2OII

Total Depa rtment Reven ues

s153,390

TOTAL REVENUES = $4,899,LL0

' Licenses and permits

N Grants

N Charges for Services

ffi Property Tax

#ffi Transfers

%# Int. & Misc.

Tota I Depa rtment Expenditu res

TOTAL EXPENDITURES = $4,634,378

rrr Personal Services

N Operations & Maintenance

N Transfers

m Projects

W Administration

Code Enforcement D¡vision

Pa rt-timeAd m in istrativeSupport

2 Residential CodeEnforcement Officers

1- Commercial Code

Enforcement Officer

Supervised by ZoningCoord inator

Nicole Cromwell

FY tZ Expenditures = $293,080

Ì. PERSONAL SERVICES

& OPERATIONS ANDMAINTENANCE

# TRANSFERS

Com m unity Development D¡vision

Ad m in istrativeSu pport

2 ProgramCoord inators

. Division MangerBrenda Beckett

tY t2 Expenditures = $1,665,799

PERSONAL SERVICES

W OPERATIONS ANDMAINTENANCE

Bu¡lding D¡vision Reven ue

& LICENSES & PERMITS

& FEDERAL GRANT

M CHARGES FOR SERVICE

ft$I INTEREST ON

INVESTMENTS

ffi MISCELLANEOUS

FyLzRevenue = S L,4LZ,7OO

Ad m i nistrative Su pport

Senior Building Clerk

Build¡ng Clerk

3 Pla ns Exa m iners

6 Com bination Insp.

I Electrical Insp.

Bu¡ld¡ng Off¡ cial/Division Manager

Kim Palmieri

Bu¡lding D¡vision Expenditures

tYLz Expenditures

PERSONAL SERVICES

W OPERATIONS & MAINT.

Plann¡ng D¡v¡sion Revenue

o AdministrativeSu pport

P

4

P

a n n ing Assista nt

Planners

anning DivisionManager

Wyeth Friday

COUNTY PROPERTY TAX

LICENSES & PERMITS

FEDERAL/ LOCAL GRANTS

CHARGES FOR SERVICE

ffi INTEREST ON INVESTMENTS

æ H ISTORIC PRESERVATION

GRANT

Plann¡ng D¡v¡sion Expenditures

FYL? Expenditures = $1,204,579

S5,336- .S8,ooo

PERSONAL SERVICES

W OPERATION & MAINTENANCE

W TRANSFERS

ffirü HISTORIC PRESERVATION GRANT

Plans

ivisions

I Building Revenue

+n+f.l*a.. p l¿ ¡ ¡i ¡g Reve n Ue

-Building Revenue - Actual

wpl¿¡¡i¡g Revenue -

Actual

SFYl-5 Busines

and Planning

@-*-*-$*;5.81900

FY1O -Bu¡lding

$1,7oo,ooo

s1,600,000

tYt2 FY13

s1,500,000

i S1,367,988

s1,400,000

s1,3oo,ooo

s1,2oo,ooo

S1,1oo,ooo

s1,000,000

PTTxNING DTvISIONPlanning and Community Services Department510 North Broadwav4th FloorBillings, MT 59102406-657 -8246:Uffy,ci.hìIIìngs.ml

Apnlnn Report

To: Board of County Commissioners, City Administrator, Mayor and City Council, Planning

Board, Zoning Boards and Commissions, Planning and Community Services Department

Director

From: Wyeth Friday, AICP, Planning Division Manager

Date: Mav 12.2011

Below is a list of items that the Planning Division has been working on for the past month.

Meeting Management and SupportPlanning staff supported the regular meetings of the following Boards and Commissions in April2011. Each entity met once unless otherwise noted:

o Yellowstone County Board of Planningo City Zoning Commissiono City Board of Adjustmento Historic Preservation Boardo Policy Coordinating Committee

Lone-Range Planning ProiectsBillings Bikeway and Trail Master Plan - Based on a slight delay in completion of a final draftof the Trail Asset Management Plan addressing trail maintenance, it is expected that the MasterPlan and Asset Management Plan will both go to the Policy Coordinating Committee for finalaction in June (The PCC is not scheduled to meet in May). The draft plan has been presented tothe Technical Advisory Committee (TAC), Bicycle Pedestrian Advisory Committee (BPAC),Planning Board, City Council and Board of County Commissioners (BOCC) for eitherrecommendation or review. The Trail Asset Management Plan must go through the same reviewprocess as the Bike Plan before it may be acted on by PCC. This process is expected to start inearly May to be completed by the June PCC meeting.

The draft Bike Plan is available on the project website at www.billingstrails.conr for review. Adraft of the Trail Asset Management Plan will be posted on the Planning Division Website soon.

East Billings Master Plan Implementation - The City Council approved the contract for theEBURD Form Based Code development with Farr Associates. This project is starting with thefirst Steering Committee meeting with the consultant team on May 10. The project is expected tolast about nine months. An Exposition Gateway Master Plan and a Hospitality Corridor Plan are

all being coordinated with the City, County, Chamber, and BSEDA. BSEDA has prepared a draftRFP for the Exposition Gateway Master Plan and has identified some grant funding sources.

Planning staff has included partial funding of these projects in its 201 I Unified Planning WorkProgram based on the availability of other funding and staff resources to begin these projects in201I. All of these projects are expected to be underway in 2011.

South Billings Boulevard Urban Renewal District - The City Council approved the contractwith AECOM Technical Services to develop a master plan for the South Billings BoulevardUrban Renewal District (SBBURD) area. AECOM Technical Services is the lead consultant on amulti-disciplinary team. This master plan will be funded through the SBBURD tax incrementfunds as approved by the City Council. Kick off meetings between the consultant team and the

Master Plan Steering Committee, SBBLJRD residence, and local officials were held in April.This project is expected to be completed in early 2012.

Annexation Policy and Limits of Annexation Map Amendments - The City successfullyhosted the infill workshop: Billings Grows Up: An introduction to Infill Policy and Practice inUrban Montana on April 26 and27 at the Billings Depot. The event was attended by more than

80 people from the community, as well as by people across Montana and North Dakota. Theworkshop started a dialogue to move forward with formation of an ad hoc committee to draft an

infill policy for the City. A draft policy is expected to reach the Council for initial considerationby September or October.

Amendments to the Annexation Policy and City Code are expected to go to the Council forpublic hearings and action at its meeting on May 23. These changes will align the use of the

Annexation Policy with references to the Policy in the City Code.

Grant Funded Proiectso FEMA Grant for West End Flood Mitigation/County Pre-Disaster Mitigation Plan Update

- Staff is administering the grant and staff along with a Steering Committee is workingwith the consultant team. Drafts of the PDM Plan Update and the West Billingscomponent are expected to be ready for FEMA review by early May. This is a two year

project that is scheduled to be completed by September 20Tl.o { DNRC Renewable Resource Grant is also being administered by staff in conjunction

with FEMA grant referenced above and will follow the same two year schedule forimplementation.

o Division staff continues to help manage the $1 million Energy Efficiency and

Conservation Block Grant on behalf of the other City Department grant recipients. Thegrant is partially funding a new hybrid bookmobile; alarge portion of the Swords Park

Trail, Phase II, training for Building Division inspectors to enforce the 2009 InternationalEnergy Conservation Code (IECC), and the technical audit for the City's PerformanceContract project to make multiple City facilities more energy efficient. The Swords ParkTrail and several of these components of the grant are expected to be completed in 2011.The hybrid bookmobile is expected to be purchased before the end of FY201 1

Communitv Events/TrainingThe Division hosted several webinar workshops for staff and the public in April. The webinarsare advertised via email and on the Division's website and anyone is welcome to attend. Thewebinar topics in April included: Campus Planning for Pedestrians and Bicyclists, and

Transforming the Suburbs, Step by Step Using Form Based Code.

Special Proi ects/Assienmentso Staff worked on its draft City Budget for FYl2 with City Administration and Finance

staff in preparation for a presentation to the City Council on May 16.

Staff met with City IT staff to work on initial conversion of the Planning Division'spermits into the new project management software system. The permit conversionprocess is expected to take place by June.

Based on the 2009 Legislative changes, and now changes in the 2011 Legislature inrelation to land use regulations, staff plans to move forward with amendments to the Cityand County subdivision regulations and zoning regulations. Planning staff has had limitedtime to devote to these issues and they have been delayed in the last year. Staff expects tobegin this effort in May or June after all new Legislation is signed into law.Serving on Healthy Places Initiative through Riverstone Health to participate in ActionCommunities for Health, Innovation and Environmental Change (ACHIEVE) grantprogram to review implementation of the healthy community strategies in the 2008Growth Policy, and work with the City and other community stakeholders on developinga Complete Streets Policy for the City. Representatives from Riverstone Health andBillings Clinic presented a draft Complete Streets Policy at a public meeting ApnlT at

the Billings Community Center. Forty-seven people signed in at the event and themeeting went very well. A final Policy draft is expected to move forward for Councilreview at a work session in July and on for Council action in September 2011.Staff continues to meet with alarge group of community partners to discuss and plan forfuture application for a HUD-EPA-FTA Sustainable Communities Grant. The focus ofthe group has been a future project in the EBURD that might be mixed use and transitaccessible. Staff and local participating organizations have participated in a meeting inHelena and a meeting in Denver in the last month that involved Federal representativesfrom HUD, EPA and FTA thatare administering the Sustainable Communities Grantprogram. Federal budget delays have slowed the grant application process.

Serving on Traffic Control BoardServing on Billings Preservation SocietyServing on Steering Committee for East Billings Environmental Assessment Program

Attended Monthly Homebuilders Association Meeting with City staffAttended monthly South Billings Boulevard Urban Renewal District Association Meeting

a

a

o

o

o

See Application Review Activitv FY2011 Below

SUBDIVISIONS

Pre-Application Meetinss

Preliminary Plats

Final Plats

Citv

CountV

Total

Exempt Plats

ZONING

u

City

Countv

A

Total

1

Se

0

Neighborhood Meetinss

2

Citv

t4

Countv

Oct Nov Dec Jan

6

Total

2

0

2

1

Zone Changes

'4

0

0

City

t'

2

County

0

2

2

Total

0

1

2

0

0

1.

0

2

SpecialReviews

0

3

L

3

eb

2

0

2

Citv

t

'0

2

t

Mar

5

County

0

t

L

0

I otal

1.

0

2

0

1

1

1,

0

0

4

1.

0

2

2

1

City

4

I

1

1

1.

3

0

Ma

8

Countv

1

0

3

2

0

3

Total

9

7

1.

L

4

10

t

0

2

June Totals

: ..0

0

2

5

0

5

0

City

0

t

YTD

3

1

0

6

0

Countv

0

0

-o

3

0

2

t

0

0

0

L

4

0

0

0

t

I

6

0

2

t

0

0

0

2

1

7

1.4

0

L

0

1.

0

0

13

2

0

0

0

2

3

2

0

27

0

5

0

0

2

0

5

t

2

0

2

0

0

0

L

0

0

6

2

'0

0

3

t

0

2

1"

1

0

0

4

0

7

1_

1

0

0

4

0

0

0

0

10

1

0

2

1

0

TT

0

0

0

0

2L

1.

0

0

2

_: 0

0

0

1

0

13

2

0

1

0

0

38

0

51

2

2

L

0

0

0

,0

1

2

0

4

0

1

T

0

0

5

L0

2

t2

7

0

Variances

MedicalCorridor

Zonins Clarifications

Total

Zoning Compliance Permits (YC)

C¡tv

Fence Permits

County

Total

0

Sign Permits

City

0

Countv

1

Total

1

2

L

2

Temp. Sign Permits

0

0

0

4

C¡tv

T

0

County

0

9

0

2

4

Total

0

0

Temp. Use Permits

0

4

9

0

3

2

0

Citv

3

0

0

4

5

County

0

2

3

t2

Tòtal

8

2

0

0

13

5

Buildine Permit Reviews

1

L

4

2

20

o

t6

0

City

t

10

0

T

2

5

0

Countv

t

0

20

0

2

13

Total

0

8

10

5

4

2

L

0

5

0

'52

0

27

7

0

:$

18

Citv

7

4

0

4

0

9

0

Countv

4

27

36

7

0

0

6

Total

0

2

0

2T

0

4

0

0

4

0

10

1

42

6

5

0

2

2

0

2

1

1

0

0

0

1.1.

T2

t

L0

6

5

2

0

2

2

0

0

5

0

0

24

0

0

11

0

10

24

2

0

2

2

2

t

0

8

64

L0

0

0

L

0

,:2

25

'25

T

1

0

2

0

1

I4

10

0

44

9

10

0

0

L

L

2

0

0

0

1

t4

20

0

10

59

66

0

0

1

3

2

2

9

0

22

52

L1

0

'0

L

0

2

3

L6

0

0

49

0

tt

2

L

0

1

2

74

0

0

l_9

2

0

1

5

T

79

23

4

0

0

0

5

L57

4t

0

0

40

0

2

0

:197

49

0

0

2

0

62

L3

0

13

16

4

20

462

RECEIVEDMAY - I 20fl

CÌtY

C¡ty of BillingsPublic Works Administration

Public Works DeParlment2224 Montana Avenue - 2no Floor

Billings, MT 59101Office (a06) 657-8230Fax (406) 237-6291

Public Works"Working for You"

To:

From:

Date:

SUBJECT: MONTHLY REPORT - PUBLIC WORKS DEPARTMENT

The following is the Public Works Department's Monthly Report for March 2011-

Engineering Division

punch list work to be completed when slopes dry out and weather permits.

W.O. 04-26 Zone 4 Reservoir: Interior slab poured, CMU walls are constructed, overhead

decking installed, and interior painting complete. Phase 2 contractor continuing to work on

pump station (interior piping, electrical, etc.).

l4/.O. 05-l3 Jackson Street Sidewallrs (phase 2): Bid awarded to Ostermiller Construction.

Construction to begin around first of June. Utilities are currently being relocated-

W.O. 05-l5 Howard Heights; Phase II complete. Punch list items to be completed in May.

Dickie Park: Work has started and completion is scheduled for late June.

W.O. 07-09 Stormwater Management Feasibility Plan: Working on completion of the

feasibility plan.

W.O. 08-21 Lake Elmo Drive-Main Street to Wicks Lane; Working on punch list items

towards final completion. Remaining work generally includes signage, seeding, and

additional cleanup.

W.O. 08-22 WWTP Alternative Disinfection: Installation of UV equipment and crane is

complete. Trojan System installed and operating with demonstration period complete. 30-

day performance period underway with all permit requirements being met.

W.O. 08-25 Zone3 Reservoir: Reducing the size of reservoir to meet immediate needs and

will construct on site near Chapple. Land must be acquired. Final appraisal received, land

owner contacted, purchase offer has been made. In current negotiations with land owner.

W.O. 08-27 Landfilt Improvements: Construction began March 7th with ET layer

approximately 75Yo installed. The target date for final completion (excluding fall planting ofshrubs) is June 1't.

W.O. 09-02 Miscellaneous and Developer Reløted: Working on final completion by June.

W.O. 09-06 On-Street Bike Lanes: 5 of 6 corridors are substantially completed with long

lines striped and signs have been installed on Nutter Blvd. Bike lane symbols are to be

constructed shortly.

W.O. 09-l0 Terrace Estates/Galaxy Subdivision Water Booster Station: Station start up

scheduled for May l ltn with exterior finish contract in routing.

W.O. 0g-l I Rimrock Road, I7'h to Forsythia: Project bid April 26ù. Apparent low bidder is

Knife River and the creation of Special Lighting Maintenance District underway.

W.O. 09-12 Inner Belt Loop: Final appraisal due this month. Planned meeting with Jeanne

Whisler the first week of May. Also, will meet againwith Mooreledge LLC about AlkaliCreek parcel. Sanderson Stewart will be submitting contract amendment to review for the

Alkali to Wicks section responding to comments received back from Tecca.

W.O. 09-14 Wiclrs and St. Andrews Signal; Signal is operational, but still need install

detector loops in St. Andrews. Waiting on Heights water project to get out of the intersection.

íf.O. 09-15 Grand Ave Zimmerman to Shiloh: Preliminary design is complete and being

reviewed.

W.O. 09-25 Downtown Signals; Intersections of 4th &.26th and2"d & 30th are fullyoperational. Constructionis underway at 3'd &. 2gth.

W.O. 09-28 WTP Backup Power, Phase 2: Design will be finalized and bid package prepared

to meet HUD regulations. An environmental review must be done and approved by the

federal government prior to bidding. Response received from affected agencies and the

request for categorical exclusion sent to HUD.

W.O. 10-03 City Crack Seal: IJnder construction and to be completed by spring 2011.

W.O. I0-05 Two Way Conversion - East Downtown' Contract is being negotiated with MRL.P/S/E sets are being finalized with the project set to bid in late May or early June.

W.O. I0-I3 Safe Routes to School Phase /t Field reviews complete and consultant has

developed draft recommendations for each school. Meeting with steering committee

scheduled l/.av 2"".

being prepared. 32"d &.Broadwater Ave right turn lane is being coordinated. Currently

waiting for updated accident data on King Ave and Henesta from MDT.

planning to bid this summer.

weather allows.

preliminary design started. Meeting with adjacent property owner this month.

28th; project will bid later this summer.

awarded Mray 23'd.

contracts being signed, and construction to begin by June 1".

of May 8tn.

2011 construction.

information from Northwestern Energy.

. SID I369 Moore Lane; Advertising 5l5lTl. Bid May 24th.

. SID I39l Lynn Avenue: Punch list items to be completed this spring. Driveway

work and landscaping are planned for l't week in May.

. State Avenue; Project to improve State Avenue from South ZJth to Orchard Street

will begin this spring.

. dh Ave to Bench Connection' Sewer has been relocated with the contractor doing

preliminary bridge work and starting the retaining walls.

o Electrical Master Plan - 90o/oDraît has been submitted for city review. Review

meeting was held on April 7th. currently working on final document.

o 'West Mechanical Building MCC Panel Replacement Project- 90% plans and

specs have been submitted and reviewed. Plan to advertise in May and award in

June.

o Gas Line Replacement Project- Awarded to MDU. Signing contracts.

o Water line Replacement-Project is at final completion. Finalizingpaperwork.o T-5 Transformer Replacement-Walk thru completed March 29th. CIE is working

on punch listo Clarifier Infrastructure Improvements-90o/o of plans and specs were submitted and

a review meeting was held in April. Plan to bid late May early June.

o Storm'Water Improvements-Construction near final completion.

o Meter and Valve Replacement-on holdo Door in AFT building- is on order

o Scada Evaluation - Putting together bid packages with the plan to advertise in

May and award in June

o Electrical Master Plan - 90Yo drafthas been submitted for city review. Review

meeting was held April 6tn. Working on final document.

o High Service Pump Station H2-1 Pump Replacement- Pump has been installed.

Working on electrical issues. The contactor wtII be installed this fall. Walk thru

possibly 1't part of May.o Low Service Pump Station 1 Upgrade- Awarded to COP Construction. Working

on signing contracts.o Clearwell Contact Time Improvements-All 3 Baffle curtains have been installed

in Clearwell No. 2. City is working on cleaning and disinfection. Access opening

will be closed up f,rrst week in May. Clearwell should be back on line mid to late

May. Clearwell No. 1 should be drained mid May or early June to begin work.

o High Service Pump Station 2011 Transfer Pump Replacement-Kick off meeting

with HDR in mid-Mav.

Administration Division

Þ Spoke students at Sandstone Elementary about water and wastewater

Þ Attended Nutrient Workshop in Helena

!-f:r: :.¡ .::. I 1

Solid Waste Division

Amend Park received four 3-yard front load tanks for the22"" annual Stockman Bank Classic

Soccer Tournament on April 29th and 30th. 90 gallon barrels on the Overlooks were replaced

with four 3-yard front load tanks. Also, donated two roll-off containers to Bright n'Beautiful for the April 30th Great American Clean-Up. In addition, route drivers collected

bags of litter left along roadways after the clean-up event.

customers with the yard waste program (Green Barrels). This will be expanding to Mary and

Wicks Lane and east of Main St. Currently, working on aplan to deliver yard waste barrels

and serving customers with alley service by mid-summer. Currently divertingTo/o of yard

waste to be composted. This number will rise as the weather wañns and more containers are

delivered.

and emergency response (HAZWOPER) refresher course for re-certifrcation. This training is

required for employees to work at the City's Toxic Trash Round-Up in June. Six additional

Solid Waste employees will be re-certified in May.

were land filled, 298 tons for compost, 37 tons for metal and white goods, 11 tons ofasbestos, and2,494 tons of soil used as cover material.

proceeding on schedule. Cop Construction anticipates completion of the cap cover soil by

the first week of May, followed by placement of mulch material and seeding by May 15"'.

Commercial & Meters Division

hearing.

Distribution & Collection Division

Ii:;ii,' ,i l:lt lì

Street-Traffi c Division

fall that did not get picked up.

Environmental Division

drain inlets scheduled for May 14tn.

Ditch.

StatisticsPoles straiehtened l8 Yards of sweepings 1.916

Feet of 2" pipe Gallons of water 32.200

Feet of Telsoar 115 Broom hours (sweepers) 285.8

Street Lieht Complaints 36 Animals picked up 1I

Sisns fabricated 18 Intakes cleaned 906

Sisns replaced 49 Feet of pipe iettedTrees trimmed for signs Feet of pipe tv'dMisc (welds,paint,clean,hdw) 80 Line Locates t.046

Gallons of vellow center line paint Number of allevs graded 67

Gallons of curb paint 30 Number of times water pumped I

Lbs ofbeads Number of streets graded 60

Total feet of white Yards of material (road mix) 246.3

Phone calls received 790 Yards of material used (sand)

Gallons of white (crosswalk) Tons of material used (AC) r24.29

Total fee of curb paint 1.095 Gallons of d-ice used (State) r.900

Number of arrows & onlvs Gallons of d-ice used (City) 900

Field checks 8 Tons of ice slicer 11

External signal requests 20 Dieouts/cave-ins I

perforrnance contract.

Water Treatment Division

PRODUCTION SUMMARY:

years. The continued cold and moist weather pattern during the month is the most likelyreason for the change.

be rebuilt next winter.

all customers in four separate mailings. Additionally, the CCR will be published in the

newspaper. Public delivery of the CCR must be complete before July 1, 20i 1 in accordance

with federal and state rules.

Certified laboratories are audited every three years. No deficiencies were identified in the

out briefing or the subsequent written report.

establishes fire insurance rates. The rating agency had submitted an information request

through the Fire Department for a significant amount of information related to fire protection.

with HDR, Inc. HDR will prepare a final document which will guide our electricalreplacements and upgrades in the coming years. The previous master plan has been an

extremely useful guide for our electrical system priorities.

our representatives about drinking water infrastructure issues. Bill is an officer in the

Montana Section of AWWA. The trip was paid for by AWWA.

!.::¡-i1- ' . i

Willett Reservoir was cleaned, sanitized and put back into service for the summer the second

week of April.

Start up of the replacement high service pump H2-1 took place the second week of April.Representatives from the pump manufacturer, Patterson Pump, and the variable frequency

drive, Toshiba, were on hand to start up the system. During that period Patterson Pump

provided several hours of operations and maintenance training on the new pump. Aprogramming problem was identified after the initial start up. Toshiba will return in early

May to correct the problem and provide training on operation and maintenance of the drive.

Once these two issues are resolved the system will be ready for performance testing and

routine service.

The baffle system in Clearwell #2 was completed in the last week of April. As present we

are removing failed sections of paint on the interior of the clearwell. Once that work iscomplete COP Construction will weld the access hole back and we will sanitize the interior

and put it into service. A project will need to be placed in the CIP to recoat the interior ofthis reservoir within the next couple of years.

Mike Rubich met with Anne Kindness and State of Montana personnel regarding the plan foran interoperability radio system site on the Fox Reservoir site. The building and tower would

replace the existing 800 MHz tower on the site at present. The new tower is not anticipated

to interfere with any existing or planned water system upgrades at the site.

Division personnel attended a webcast sponsored by the Water Research Foundation on both

the uses and the dangers of nano-particles in the drinking water industry.

Wastewater Treatment Division

be addressed. The plant technicians are in control of the day-to-day operation of the

system and laboratory people are conducting performance testing of the channels and the

banks of lights.

Provided tours to various schools.

Finalized the Wastewater Permit Application and submitted to Montana DEQ.

Continued plant wide staff meetings that were initiated in January. Meetings will be

conducted two times a month. The agenda will include current operation, maintenance,

projects, open discussion.

Plant Staff participated in a webinar on suspended growth media for wastewater plants.

Reviewed the Electrical Master Plan with HDR.

Finalized the control signals from Lockwood sewer. Waiting for the district to complete

their rate setting process and begin taking applications for connections.

Please let me know if you have questions or would like additional information about any of these

items.

DDM:kf

Attachment

wo 10-01 2010 WTR & SWR Replc Sch 3 Additional traffìc signal &electrical work at 24th &Lewis; installation of geofabricin Broadwater; Reconcilliationof quatities to reflect actualquantities installed.

WO 03-07 Alkali Cr Multi Use Path

PWA WO 03-07 Alkali Cr Multi Use Path

PWA

PWA

PWA

wo 03-07

stD 1389

Raise top of Sanitary manholein side slope of accessroad;construct strmwtrdetention pond;broadcastseed to the disturbed areasabove access rd;reconcile bidquantity veÍsus actual.

Excavated material for sch2acontained a lot of waste,hauled to landfill, subject todumping fees; 400sfpavement removed &replaced; reconcile quantitesto actual

Reconciling estimatedquanties versus actual

Reconcile Contract to ReflectActual Quantities Installed

Install new grounding systemat the pumping stationrequired by the Statetrlo¡r¡inal lncna¡fnr

2.717.181 .00

Alkali Cr Multi Use Path

Lake Hills Subd

\\PWA-W3K01\PW-Administration\PWA-DurayJ\Shares\Paymenf Spreads/reets\FY 1 1 Change Orders

WO 08-'14 WWTP Storm Drain

(157,848 54)

1,472,636.00 15.273.75

2,264.97

203,025.00

22,465.00 2.6%

"5.7%

203,025.00

444,048.53

169,062.00

14,087.58 4.348.65

(2,408.00)

7,806.61

400.00

18,436.23

0.00

5,809 65

9.1%

7.9%

1,8%

3.7%

5/6/201 1