application software: tools for productivity 1. application software: tools for productivity 2

Application Software: Tools for Productivity

Application Software: Application Software: Tools for ProductivityTools for Productivity

Objectives Objectives • Understand how system software supports application

software.• List the most popular types of general-purpose applications.• Discuss the advantages of Web-hosted technology and file

compatibility.• Understand how commercial software, shareware, freeware,

and public domain software differ.• Understand basic concepts of using application software.• Discuss the advantages and disadvantages of standalone

programs, integrated programs, and software suites.• Explain the concept of software versions and software

upgrades.

General-Purpose General-Purpose ApplicationsApplications

• Application softwareo Any program that gives the user the ability

to complete work on the computer

• General-purpose applicationso Enable users to complete common tasks• Examples: word-processing, spreadsheet

programs

• General-purpose application software

1) Productivity programs

2) Media and graphic software

3) Internet-based software

4) Home and education programs

General-Purpose ApplicationsGeneral-Purpose Applications

• Productivity programs o Make it easier to do work o Examples • Word-processing software• Spreadsheet or database software• Presentation software• Project management software• Personal information management software

1)- Productivity Programs1)- Productivity Programs

Productivity ProgramsProductivity Programs

• Microsoft Office 2010o Office Button changed to File tab on Ribbono Allows customization of the Ribbono Live preview for the paste clipboardo Option to capture and insert screen shotso Enhanced multimedia editing

• Video cutting• Removing backgrounds• Recording a slide show as a video

o Office Web applications• Free online companions to Word, Excel, PowerPoint, OneNote• Real-time buddy list identifies who is currently editing a

documento Stronger security settings for working on collaborative projects

The new features of MS The new features of MS Office 2010Office 2010;;

• Shared Office Interfaceo Features interfaces similar to Microsoft’s Windows operating systems

• Application window• Application workspace• Document• Title bar• Window control buttons: minimize, restore down/maximize, close• Window border• Status bar• Scroll bars and scroll arrows• Ribbon• Tab and contextual tab• Group• Quick Access Toolbar

• Microsoft Word 2010o Automatic text wrappingo Find and Replace utilityo Ability to cut, copy and paste text, images, and screen captures

• Within document• Between documents and programs

o Editing and formatting tools insert headers, footers, page breaks, page numbers, and dates

o Embed pictures, graphics, charts, tables, footnotes, endnotes, & more

o Add tables, columns, tabs, bulleted or numbered listso Theme feature provides precreated color schemes and font

selectionso Live Preview optiono Portrait or landscape orientation print options

ProductivityProductivityProgramsPrograms

• Microsoft Excel 2010o Leading spreadsheet program for business and personal useo Stores and manipulates numberso Each file is a workbook holding worksheets with columns,

rows & cellso Spreadsheet entries and features

• Labels• Formulas• Mathematical formulas• Functions• Argument set• Charts • Sparklines

• Microsoft Access 2010o Database management system

• Designed to o Store related data in tableso Create relationshipso Generate forms, queries, & reports

o Features of Access• Table• Data set• Form• Filter• Query• Report

• Microsoft PowerPoint 2010o Popular program used to create and deliver presentationso PowerPoint screen features

• Slide/Outline pane• Notes pane• View buttons• Slide pane

o Includes• Professionally designed templates• Slide transitions• Placeholder and image animation options• Animation painter• Ability to insert video• Convert presentation into a WMV video file

• Microsoft Project 2010o Useful for the management of one

or more projects that can vary in complexity

o Features include• Visually enhanced timeline

emphasizes due dates and deadlines

• Team-planning capability

• Microsoft Outlook 2010o Personal information management systemo Features include

• E-mail• Conversation grouping• Ignoring conversations• Think before you send feature• Calendar with alarms

• Mediao Refers to the technology used in presenting

information including:• Pictures• Sound • Video

• Multimedia programso Enable users to incorporate more than one

type of technology

2)- Media and Graphic 2)- Media and Graphic SoftwareSoftware

• Multimedia and graphics software programso Professional desktop publishingo Multimedia authoringo Paint, drawing, and animationo Image editingo 3D rendering, such as CADo Audioo Video editing

Media and Graphic SoftwareMedia and Graphic Software

• Compression and decompressiono Codecs {Coder & Decoder. }algorithms that reduce file size and allow faster

Internet transfer speeds• Lossless compression—does not delete

information needed to reproduce the image without flaws

• Lossy compression—removes some information, but the loss is typically not noticeable

o Audio Video Interleave (AVI)—Microsoft-created specification for packaging audio and video data into a file

• Desktop publishing programso Used to create newsletters, product

catalogs, advertising brochures, and other documents requiring unusual design and layout normal word processors do not provide.

Paint programso Create bitmapped images

made up of tiny dots known as pixels

•Paint program standard file formats

o GIFo JPEGo PNGo BMPo TIFF

• Graphics Interchange Format (GIF)o Lossless compression of simple imageso Often used for Web pages

• Joint Photographic Experts Group (JPEG)o Lossy compression of complex imageso Also used for Web pages

• Portable Network Graphics (PNG)o Patent-free alternative to a GIFo Lossless compression, suitable for Web use only

• Windows Bitmap (BMP)o Compression optionalo Files tend to be large

• Tag Image File Format (TIFF)o Includes descriptive information with the imageo Used in publishing

• Drawing programso Create vector graphics

that can be edited and resized without distortion

o Vector use the equation or formula to draw the shapes of object.

• 3D rendering programso Provide graphic objects with three dimensional effects

• Ray tracingo Manipulates variations in color intensity that would be

produced by light falling on an object from multiple directions

• Computer Aided Design (CAD)o 3D rendering programs used by engineers and scientists

• Image editors o Advanced types of paint programso Can change complicated bitmapped objects, including

photographso Can edit, but not create, bitmapped images

Animation programso Give the ability to create

animation from images and run the animation

• Audio softwareo Used to capture and process sound used

in multimedia presentations

• Standard sound file formatso MP3o Windows Media Audio (WMA)o WAVo Musical Instrument Digital Interface (MIDI)

Video editorso Enable the user to:

• Modify digitized videos• Save in at least one of these formats:

o Moving Picture Experts Group (MPEG)

o QuickTimeo Video for Windows

• Multimedia authoring systemsUsed to create multimedia presentations, require a large amount of disk space and memory to run properly.

• Web page authoring programso Professional development tools that have

greater scope to create Web pages• Dreamweaver• Flash• Fireworks

3)- Internet-based software3)- Internet-based software

Internet-based softwareInternet-based software

• Web-hosted technologyo Share files and collaborate• Windows Office Live• Google Docs

• Undesirable Internet softwareo Spyware—monitors your activityo Pop-up—small window that appears in the

current browser windowo Adware—targets products to your interests

4)- Home and Educational 4)- Home and Educational ProgramsPrograms

o Personal finance and tax preparation softwareo Home design and landscaping softwareo Computerized reference software• Multimedia dictionaries• Encyclopedias• How-to guides

o Computer games

Home and Educational Home and Educational ProgramsPrograms

• Computer gameso Total sales up to $68.4 billion by 2012o Started in 1970so Multiplayer online gaming—players interact with

characters controlled by other players• MUDs (multiuser dungeons or dimensions)• gMUDs (Graphical MUDs)• MMORPGs (massively multiplayer online role-

playing games)

• Gaming trendso Gamers spend an average 18 hrs per week playing

games.o Two of every five gamers are female.o Members of 65% of U.S. households play video gameso Age of average gamer is 32.

Tailor-Made ApplicationsTailor-Made Applications

Software designed for specific businesses or users

o Often cost more than general-purpose applications because of their development costs

Tailor-Made ApplicationsTailor-Made Applications

Custom versus packages softwareo Custom software• Developed for a user’s specific needs• Necessary when an application is not

availableo Packaged software• Developed for the mass market

• Standalone programo Fully self-contained programo Advantages• Purchased and installed separately• Function by themselves

o Disadvantages• Take a lot of storage space• Do not share resources

Standalone Programs, Standalone Programs, Integrated Programs, and Integrated Programs, and Software SuitesSoftware Suites

• Integrated programso Single program that

combines the most commonly used functions of many productivity software programs• Example: Microsoft

Workso Modules (functions)

share the same interface

Standalone Programs, Standalone Programs, Integrated Programs, and Integrated Programs, and Software SuitesSoftware Suites

• Software suite (office suite)o Bundle of standalone programs• Word processing• Spreadsheet• Presentation graphics• Database• Personal information

o Share common code, drivers, and graphic libraries

System Requirements System Requirements && Software Software

VersionsVersions

• System requirementso Outline the minimal level of resources that a

program requires

• Releases of programs are cited by a year or version number.o In a version number, a decimal number

indicates a maintenance release.

VersionsVersions

• Time-limited trial versionso Offered for commercial programs by software

companies

• Beta versionso Sometimes available to users• Software is in the final testing stages and

may contain bugs.• Access is free.

VersionsVersions

• Documentationo In print or downloaded from the Internet.• Brief tutorials• Read Me files• Help files

VersionsVersions• Software license

o Permits the user to install the program on one computer

• Site licenseo Right to install copies of programs on a precise

number of computers

• Validate softwareo Providing a special code or product key before

using it

VersionsVersions• Commercial software

o Software that must be purchased• May have a trial period• Examples

oMicrosoft OfficeoAdobe AcrobatoApple iLife

• Shareware o You may try before purchasing

VersionsVersions

• Freewareo Free to users as long as users do not sell it to

others

• Public domain software o Copyright-free softwareo Users can modify or sell

• Copy-protected softwareo Internal process prohibits making unauthorized

copies

Installing and Managing Installing and Managing

Application SoftwareApplication Software

• Installingo Moving the software to the hard disk and

properly configuring the software

• Uninstallingo Takes the program off the hard disk

• Launchingo Moves it from the hard disk to memory

Installing and Managing Installing and Managing Application SoftwareApplication Software

• Optionso Can be chosen to identify program is run

• Defaultso Software settings used by the program unless

overridden by the user

• AutoSave or Auto Recovero Automatically saves the users work at specified

intervals

• Exitingo Quitting or closing down an application

application software: tools for productivity 1. application software: tools for productivity 2

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