application software: tools for productivity 1. application software: tools for productivity 2
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Application Software: Tools for Productivity
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Application Software: Application Software: Tools for ProductivityTools for Productivity
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Objectives Objectives • Understand how system software supports application
software.• List the most popular types of general-purpose applications.• Discuss the advantages of Web-hosted technology and file
compatibility.• Understand how commercial software, shareware, freeware,
and public domain software differ.• Understand basic concepts of using application software.• Discuss the advantages and disadvantages of standalone
programs, integrated programs, and software suites.• Explain the concept of software versions and software
upgrades.
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General-Purpose General-Purpose ApplicationsApplications
• Application softwareo Any program that gives the user the ability
to complete work on the computer
• General-purpose applicationso Enable users to complete common tasks• Examples: word-processing, spreadsheet
programs
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• General-purpose application software
1) Productivity programs
2) Media and graphic software
3) Internet-based software
4) Home and education programs
General-Purpose ApplicationsGeneral-Purpose Applications
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• Productivity programs o Make it easier to do work o Examples • Word-processing software• Spreadsheet or database software• Presentation software• Project management software• Personal information management software
1)- Productivity Programs1)- Productivity Programs
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Productivity ProgramsProductivity Programs
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• Microsoft Office 2010o Office Button changed to File tab on Ribbono Allows customization of the Ribbono Live preview for the paste clipboardo Option to capture and insert screen shotso Enhanced multimedia editing
• Video cutting• Removing backgrounds• Recording a slide show as a video
o Office Web applications• Free online companions to Word, Excel, PowerPoint, OneNote• Real-time buddy list identifies who is currently editing a
documento Stronger security settings for working on collaborative projects
The new features of MS The new features of MS Office 2010Office 2010;;
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Productivity ProgramsProductivity Programs
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• Shared Office Interfaceo Features interfaces similar to Microsoft’s Windows operating systems
• Application window• Application workspace• Document• Title bar• Window control buttons: minimize, restore down/maximize, close• Window border• Status bar• Scroll bars and scroll arrows• Ribbon• Tab and contextual tab• Group• Quick Access Toolbar
Productivity ProgramsProductivity Programs
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• Microsoft Word 2010o Automatic text wrappingo Find and Replace utilityo Ability to cut, copy and paste text, images, and screen captures
• Within document• Between documents and programs
o Editing and formatting tools insert headers, footers, page breaks, page numbers, and dates
o Embed pictures, graphics, charts, tables, footnotes, endnotes, & more
o Add tables, columns, tabs, bulleted or numbered listso Theme feature provides precreated color schemes and font
selectionso Live Preview optiono Portrait or landscape orientation print options
ProductivityProductivityProgramsPrograms
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• Microsoft Excel 2010o Leading spreadsheet program for business and personal useo Stores and manipulates numberso Each file is a workbook holding worksheets with columns,
rows & cellso Spreadsheet entries and features
• Labels• Formulas• Mathematical formulas• Functions• Argument set• Charts • Sparklines
ProductivityProductivityProgramsPrograms
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• Microsoft Access 2010o Database management system
• Designed to o Store related data in tableso Create relationshipso Generate forms, queries, & reports
o Features of Access• Table• Data set• Form• Filter• Query• Report
ProductivityProductivityProgramsPrograms
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• Microsoft PowerPoint 2010o Popular program used to create and deliver presentationso PowerPoint screen features
• Slide/Outline pane• Notes pane• View buttons• Slide pane
o Includes• Professionally designed templates• Slide transitions• Placeholder and image animation options• Animation painter• Ability to insert video• Convert presentation into a WMV video file
ProductivityProductivityProgramsPrograms
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• Microsoft Project 2010o Useful for the management of one
or more projects that can vary in complexity
o Features include• Visually enhanced timeline
emphasizes due dates and deadlines
• Team-planning capability
ProductivityProductivityProgramsPrograms
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• Microsoft Outlook 2010o Personal information management systemo Features include
• E-mail• Conversation grouping• Ignoring conversations• Think before you send feature• Calendar with alarms
ProductivityProductivityProgramsPrograms
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• Mediao Refers to the technology used in presenting
information including:• Pictures• Sound • Video
• Multimedia programso Enable users to incorporate more than one
type of technology
2)- Media and Graphic 2)- Media and Graphic SoftwareSoftware
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• Multimedia and graphics software programso Professional desktop publishingo Multimedia authoringo Paint, drawing, and animationo Image editingo 3D rendering, such as CADo Audioo Video editing
Media and Graphic SoftwareMedia and Graphic Software
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• Compression and decompressiono Codecs {Coder & Decoder. }algorithms that reduce file size and allow faster
Internet transfer speeds• Lossless compression—does not delete
information needed to reproduce the image without flaws
• Lossy compression—removes some information, but the loss is typically not noticeable
o Audio Video Interleave (AVI)—Microsoft-created specification for packaging audio and video data into a file
Media and Graphic SoftwareMedia and Graphic Software
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• Desktop publishing programso Used to create newsletters, product
catalogs, advertising brochures, and other documents requiring unusual design and layout normal word processors do not provide.
Media and Graphic SoftwareMedia and Graphic Software
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Paint programso Create bitmapped images
made up of tiny dots known as pixels
•Paint program standard file formats
o GIFo JPEGo PNGo BMPo TIFF
Media and Graphic SoftwareMedia and Graphic Software
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• Graphics Interchange Format (GIF)o Lossless compression of simple imageso Often used for Web pages
• Joint Photographic Experts Group (JPEG)o Lossy compression of complex imageso Also used for Web pages
• Portable Network Graphics (PNG)o Patent-free alternative to a GIFo Lossless compression, suitable for Web use only
• Windows Bitmap (BMP)o Compression optionalo Files tend to be large
• Tag Image File Format (TIFF)o Includes descriptive information with the imageo Used in publishing
Media and Graphic SoftwareMedia and Graphic Software
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• Drawing programso Create vector graphics
that can be edited and resized without distortion
o Vector use the equation or formula to draw the shapes of object.
Media and Graphic SoftwareMedia and Graphic Software
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• 3D rendering programso Provide graphic objects with three dimensional effects
• Ray tracingo Manipulates variations in color intensity that would be
produced by light falling on an object from multiple directions
• Computer Aided Design (CAD)o 3D rendering programs used by engineers and scientists
• Image editors o Advanced types of paint programso Can change complicated bitmapped objects, including
photographso Can edit, but not create, bitmapped images
Media and Graphic SoftwareMedia and Graphic Software
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Animation programso Give the ability to create
animation from images and run the animation
Media and Graphic SoftwareMedia and Graphic Software
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• Audio softwareo Used to capture and process sound used
in multimedia presentations
Media and Graphic SoftwareMedia and Graphic Software
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• Standard sound file formatso MP3o Windows Media Audio (WMA)o WAVo Musical Instrument Digital Interface (MIDI)
Media and Graphic SoftwareMedia and Graphic Software
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Video editorso Enable the user to:
• Modify digitized videos• Save in at least one of these formats:
o Moving Picture Experts Group (MPEG)
o QuickTimeo Video for Windows
Media and Graphic SoftwareMedia and Graphic Software
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Media and Graphic SoftwareMedia and Graphic Software
• Multimedia authoring systemsUsed to create multimedia presentations, require a large amount of disk space and memory to run properly.
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• Web page authoring programso Professional development tools that have
greater scope to create Web pages• Dreamweaver• Flash• Fireworks
3)- Internet-based software3)- Internet-based software
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Internet-based softwareInternet-based software
• Web-hosted technologyo Share files and collaborate• Windows Office Live• Google Docs
• Undesirable Internet softwareo Spyware—monitors your activityo Pop-up—small window that appears in the
current browser windowo Adware—targets products to your interests
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4)- Home and Educational 4)- Home and Educational ProgramsPrograms
o Personal finance and tax preparation softwareo Home design and landscaping softwareo Computerized reference software• Multimedia dictionaries• Encyclopedias• How-to guides
o Computer games
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Home and Educational Home and Educational ProgramsPrograms
• Computer gameso Total sales up to $68.4 billion by 2012o Started in 1970so Multiplayer online gaming—players interact with
characters controlled by other players• MUDs (multiuser dungeons or dimensions)• gMUDs (Graphical MUDs)• MMORPGs (massively multiplayer online role-
playing games)
• Gaming trendso Gamers spend an average 18 hrs per week playing
games.o Two of every five gamers are female.o Members of 65% of U.S. households play video gameso Age of average gamer is 32.
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Tailor-Made ApplicationsTailor-Made Applications
Software designed for specific businesses or users
o Often cost more than general-purpose applications because of their development costs
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Tailor-Made ApplicationsTailor-Made Applications
Custom versus packages softwareo Custom software• Developed for a user’s specific needs• Necessary when an application is not
availableo Packaged software• Developed for the mass market
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• Standalone programo Fully self-contained programo Advantages• Purchased and installed separately• Function by themselves
o Disadvantages• Take a lot of storage space• Do not share resources
Standalone Programs, Standalone Programs, Integrated Programs, and Integrated Programs, and Software SuitesSoftware Suites
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• Integrated programso Single program that
combines the most commonly used functions of many productivity software programs• Example: Microsoft
Workso Modules (functions)
share the same interface
Standalone Programs, Standalone Programs, Integrated Programs, and Integrated Programs, and Software SuitesSoftware Suites
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Standalone Programs, Standalone Programs, Integrated Programs, and Integrated Programs, and Software SuitesSoftware Suites
• Software suite (office suite)o Bundle of standalone programs• Word processing• Spreadsheet• Presentation graphics• Database• Personal information
o Share common code, drivers, and graphic libraries
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System Requirements System Requirements && Software Software
VersionsVersions
• System requirementso Outline the minimal level of resources that a
program requires
• Releases of programs are cited by a year or version number.o In a version number, a decimal number
indicates a maintenance release.
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System Requirements System Requirements && Software Software
VersionsVersions
• Time-limited trial versionso Offered for commercial programs by software
companies
• Beta versionso Sometimes available to users• Software is in the final testing stages and
may contain bugs.• Access is free.
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System Requirements System Requirements && Software Software
VersionsVersions
• Documentationo In print or downloaded from the Internet.• Brief tutorials• Read Me files• Help files
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System Requirements System Requirements && Software Software
VersionsVersions• Software license
o Permits the user to install the program on one computer
• Site licenseo Right to install copies of programs on a precise
number of computers
• Validate softwareo Providing a special code or product key before
using it
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System Requirements System Requirements && Software Software
VersionsVersions• Commercial software
o Software that must be purchased• May have a trial period• Examples
oMicrosoft OfficeoAdobe AcrobatoApple iLife
• Shareware o You may try before purchasing
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System Requirements System Requirements && Software Software
VersionsVersions
• Freewareo Free to users as long as users do not sell it to
others
• Public domain software o Copyright-free softwareo Users can modify or sell
• Copy-protected softwareo Internal process prohibits making unauthorized
copies
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Installing and Managing Installing and Managing
Application SoftwareApplication Software
• Installingo Moving the software to the hard disk and
properly configuring the software
• Uninstallingo Takes the program off the hard disk
• Launchingo Moves it from the hard disk to memory
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Installing and Managing Installing and Managing Application SoftwareApplication Software
• Optionso Can be chosen to identify program is run
• Defaultso Software settings used by the program unless
overridden by the user
• AutoSave or Auto Recovero Automatically saves the users work at specified
intervals
• Exitingo Quitting or closing down an application
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