a project report on

A PROJECT REPORT ON

BILLING SYSTEMFOR

VIBGYOR TEXOTECH LIMITED310, Navyug, 167, Tokersi Jivraj Road,

Sewree, Mumbai - 400015

Designed and Developed

BY Miss. SOUNDARYA SUNDARA RAJAN

Submitted in partial fulfillment ofBachelors Of Science (Computer Science)

UNIVERSITY OF MUMBAI

Thakur College Of Science And CommerceKandivli (East), Mumbai – 400101.

ACADEMIC YEAR 2009-2010

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Thakur Degree College of Science & Commerce Shyamnarayan Thakur Marg, Thakur Village Kandivali (E), Mumbai-400 101

DATE: ________________

COMPUTER DEPARTMENT(2009-2010)

Certificate Of Approval

This is to certify that the project work entitled ‘BILLING SYSTEM’ is prepared by Miss. Soundarya Sundara Rajan, a student of ‘Third Year Bachelor Of Science (Computer Science)’ course of University of Mumbai, which is conducted by our college. This is the original study work and important sources used have been duly acknowledged in the report. The report is submitted in partial fulfillment of B.Sc. (Computer Science) Course as per rules of University Of Mumbai.

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Project Guide Head Of Department

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External Examiner

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VIBGYOR TEXOTECH LIMITED(AN 100% E.O.U.UNIT)

Regd.Office: 310, Navyug, 167, Tokersi Jivraj Road, Sewree, Mumbai-400015Tel: 91-22-24124221. Fax. 91-22-24138529. E-mail: ukn@vsnl.comFactory: Minaxi Complex, Bldg. No.2&3, Jeevan Sunder Indl. Estate, 65/2, Balchi Pada, Burma Shell,

Valiv Village, Vasai Taluka, Dist: Thane. Tel: 0250-2480935

TO WHOMSOEVER IT MAY CONCERN

This is to certify that Ms. Soundarya Sundara Rajan has been given permission to make a project relating to Billing System for our Company.

We also assure to cooperate with her in providing necessary information to complete the project.

for VIBGYOR TEXOTECH LIMITED

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AUTHORISED SIGNATORY

Station: Mumbai 15.Date:15.05.2009.

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It is rightly said that we are built on the shoulders of others. For so many people have a hand in everything I have achieved, and the success of this project could have been impossible without them.

I express my profound gratitude to the management of Thakur Degree College of Science and Commerce for giving me an opportunity to portray my capabilities through this project.

I express my sincere thanks to the Principal of the college Mrs. C.T. Chakraborty for the resources and cooperation in the completion of the project.

I am also grateful to Mrs. Vinita Gaikwad the Head of Department of Computer Science for her most sincere, useful and encouraging guidance throughout the project span. I would also like to thank heartily the entire faculty of Computer department for the bountiful help rendered.

Most importantly, I thank my family and friends from the bottom of my heart for all the unfaltering support and care that they have given me right to the very end.

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SR.NO. TOPIC PAGE NO.

1 Introduction2 Activity Chart3 GANTT Chart  

  PLANNING PHASE  4 Organizational Overview5 Current System6 Limitations Of Current System7 Proposed System8 Feasibility Study  9 Fact Finding Techniques

10 System Requirements

  ANALYSIS PHASE  11 Event Table  12 Class Diagram13 Use Case Diagram

  DESIGN PHASE  14 CRUD Chart15 Sequence Diagram16 State Chart Diagram17 Menu Chart

IMPLEMENTATION PHASE  

18 Program Details

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19 File Structure 20 Database Details  21 Reports Details22 System Coding  23 Screen Layouts  24 Report Layouts  25 Bibliography  

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ORGANIZATION OVERVIEW

Vibgyor Texotech Limited was started as an EOU unit in the year 2005 by the Minar Group of Companies. The Company manufactures Top of the Bed products and has introduced the unique Bed in a Bag product which is first of its kind in India.

This unit is the first unit in India to introduce verticalization of manufacturing Comforters, Coverlets, Sheet Sets and Pillows and Shams.

Bed In A Bag - A 7 piece set contains a sheet set consisting of Fitted sheet, a flat sheet and 2 pillow cases and two pillows, 2 neck rolls and a comforter on the lower end of the series and can be increased as per customer’s desire to 12 piece set.

Comforters are poly filled and stitched with designs patterns according to the customer’s requirements are light in weight and are really comfortable while sleeping.

Coverlets are lighter than comforters are used as dust covers over bed when not in use which contains again patterns as per customer’s choice.

The Thread Count decides the fineness of the Cotton Cloth which is unique for the product range of Minar Group. The product range starts from 300 TC to 1200 TC according to the customer’s requirements.

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CURRENT WORKING

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The current system makes use of Microsoft Excel.

The customer enquires about the products and its costs knowing what his requirements are.

The organization then provides the customer with a QUOTE with details of Thread Count and the price depending upon the market rates of the cloth,$ value, etc.

Prices vary with the market as $ value and input cloth value keep varying by the day.

For eg. A 300TC Bed in bag with 2 pillows, 2 pillow cases, 2 neck rolls, 1 flat sheet, 1 fitted sheet and a comforter costs $35 while the same with a 400 TC costs about $40.

If the customer then wishes to place an order, he sends an order to the organization.

The organization then generates the invoice and sends it to the customer.

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LIMITATIONS OF THE CURRENT SYSTEM

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The current system implements Microsoft Excel which requires thorough knowledge of the application and hence it requires trained staff.

It is not very user friendly and is tedious to work on it.

The system does not check the data for validations.

The system is not flexible and hence it takes some effort to generate invoice and reports.

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PROPOSED SYSTEM

The new system handles data better as there are Validations to check for errors.

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It is very user friendly and does not require much knowledge of computers.

Generating reports is easier and faster.

Data redundancy and data inconsistency is reduced.

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FEASIBILITY STUDY

1.Economic Feasibility As the system is fully automated, the processing speeds

up, thus saving time. Reducing error rates due to validation in automated

system.

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2.Technological Feasibility The system does not make use of new technology thus

reducing technological risks. Since the system provides a user friendly environment

so even a non-technical user can use the system effectively.

3.Organizational and Cultural Feasibility The current working of organization is computerized

and the company database is maintained in MS-Access. The staff of organization is comfortable with the not-so-complex technology.

Neither does any computer phobia exist amongst the staff of the organization.

Therefore the proposed system will help the organization work efficiently.

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FACT FINDING TECHNIQUES

INTERVIEW:Information on the working of the system was gathered

through this technique. Questions were asked about the working of the current system.

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DOCUMENT STUDY:The documents involved in taking up an order were

reviewed. These documents helped gain better understanding of various processes of the system.

OBSERVATION: The current working system was observed. Pros and cons of the system were revealed. This helped to plan a system which would overcome the flaws of the former system.

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SYSTEM REQUIREMENTS

The software used for the development of the proposed system is:VB.Net 2003 and Microsoft Access 2000.

The Hardware requirement: Pentium – 4 Processor

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256MB RAM 40GB HD

The software requirement: Back end: Access 2000 Front end: VB.Net 2003

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Event Trigger Source Activity Response DestinationAdding a User Admin Adding a

UserUser added Admin

Modifying a User

Admin Modifying a user

User Modified

Admin

Deleting a User Admin Deleting a User

User deleted Admin

Adding a Client

Client Adding a Client

Client added User

Modifying a Client

Client Modifying a Client

Client modified

User

Deleting a Client Deleting a Client deleted User

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Client ClientAdding a Product

User Adding a Product

Product added

User

Modifying a Product

User Modifying a Product

Product modified

User

Deleting a Product

User Deleting a Product

Product deleted

User

Adding a Set New order User Adding a Set Set added UserDeleting a Set Order

canceledUser Deleting a

SetSet deleted User

Adding Set Details

Set added User Adding Set Details

Set details added

User

Modifying Set Details

Set added User Modifying Set Details

Set details modified

User

Deleting Set Details

Set deleted User Deleting Set details

Set details deleted

User

Adding Consignment

New order User Adding Consignment

Consignment added

User

Modifying Consignment

Order modified

User Modifying consignment

Consignment modified

User

Deleting Consignment

Ordercanceled

User Deleting consignment

Consignment deleted

User

Adding a Carton

Consignment added or modified

User Adding a carton

Carton added User

Modifying a Carton

Consignment modified

User Modifying a carton

Carton modified

User

Deleting a Carton

Consignment modified/deleted

User Deleting a carton

Carton deleted

User

Adding Details Carton added/modified

User Adding details

Details added User

Modifying Details

Carton modified

User Modifying details

Details modified

User

Deleting Details

Carton deleted

User Deleting details

Details deleted

User

Generating Packing List

Order complete

User Generating packing list

Packing list generated

Client

Generating Packing List User Generating Invoice Client

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Invoice generate invoice generatedGenerating reports

1 month complete

User Generating reports

Reports generated

Admin

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Modify User

Delete User

Delete Customer

Add Client

Modify Client

Add Product

Add User

Add Set Details Modify Product

Delete ConsignmentAdd Consignment

Delete ProductModify Set DetailsModify Consignment

Delete CartonDelete Set Details

Modify Carton

Delete SetAdd SetAdd Carton Delete

DetailsDelete Invoice

Add Invoice Modify Invoice

Invoice generatedSummary ReportInvoice UserCarton UserConsignmentUser UserSetUser User

Product

Client

U

User1

User User

Client User

Admin Admin

User UserSet DetailsAdd Details Modify DetailsDetailsUserUser UserUser Client Wise Reports

Monthly Reports

City-Wise Reports

User AdminClientFinal ReportUser

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Table Process

User Client

Product

Set SetDetails

Consignment

Carton

Details

Invoice

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Login R

AddUser CR

ModifyUser RU

DeleteUser RD

Client R CRUD

Product R CRUD

Set R CRD

SetDetails R R R CRUD

Consignment

R R CRUD

Carton R R CRUD

Details R R R CRUD

Invoice R R CRUD

C-Create R-Read U-Update D-Delete

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:User:btnAdd:btnModify:btnDelete

btnAdd_click()User_load()btnSave_click()btnModify_click()btnDelete_click()Modify()Delete()

:btnSave

Admin

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Add()

:Client:btnAdd:btnModify:btnDelete

btnAdd_click()btnSave_click()btnModify_click()btnDelete_click()AddClient()ModifyClient()DeleteClient()

:btnSave

User

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Client_load()

:Product:btnAdd:btnModify:btnDelete

btnAdd_click()Product_load()btnSave_click()btnModify_click()btnDelete_click()AddProd()ModifyProd()DeleteProd()

:btnSave

User

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User

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:Set

:btnAdd

:btnDelete

Set_load()

btnSave_click()

btnAdd_click()

btnDelete_click()

AddSet()

DeleteProd()

:btnSave

User

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:SetDetails

:btnAdd

:btnModify

:btnDelete

btnAdd_click()

SetDetails_load()

btnSave_click()

btnModify_click()

btnDelete_click()

AddSetDetails()

ModifySetDetails()

DeleteSetDetails()

:btnSave

User

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:Consignment

:btnAdd

:btnModify

:btnDelete

btnAdd_click()

Consignment_load()

btnSave_click()

btnModify_click()

btnDelete_click()

AddConsignment()

ModifyConsignment()

DeleteConsignment()

:btnSave

User

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:Carton

:btnAdd

:btnModify

:btnDelete

btnAdd_click()

Carton_load()

btnSave_click()

btnModify_click()

btnDelete_click()

AddCarton()

ModifyCarton()

DeleteCarton()

:btnSave

User

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:Details

:btnAdd

:btnModify

:btnDelete

btnAdd_click()

Details_load()

btnSave_click()

btnModify_click()

btnDelete_click()

AddDetails()

ModifyDetails()DeleteDetails():btnSave

User

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:Invoice

:btnAdd

:btnModify

:btnDelete

btnAdd_click()

Invoice_load()

btnSave_click()

btnModify_click()

btnDelete_click()

AddInvoice()

ModifyInvoice()

DeleteInvoice()

:btnSave

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