© richard welke 2002 mba 8125: innovating business processes authors: mike gallivan lars mathiassen...
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© Richard Welke 2002
MBA 8125:Innovating Business
Processes
Authors:Mike GallivanLars Mathiassen Richard Welke
Adapted by C. Stucke
© CEPRIN (2007) MBA 8125 Innovating Processes 22
AgendaInnovationProcess innovationCase discussion
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Topic one
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What is innovation?Dictionary-style …
The act or process of inventing or introducing something newSomething newly invented or a new way of doing thingsThe process of adopting a new thing, idea, or behavior pattern into a cultureThe act of starting something for the first time; introducing something new
Authors on innovation …Leifer, et.al. (Radical Innovation, HBP, 2000)
Producing an outcome with:An entirely new set of performance featuresImprovements in known performance of 5x or greaterA significant (30 reduction) in cycle-time and/or cost
James MarchExploration vs. Exploitation
Yours? …
© CEPRIN (2007) MBA 8125 Innovating Processes 55
Who is innovating?
“Midlevel managers play a crucial role in every company’s innovation process, as they shepherd partially formed ideas into fully fledged business plans in an effort to win funding from senior management.
It is the midlevel managers that decide which ideas … they support and carry to senior management”
From C. Christensen: The Innovator’s Solution, HBP, 2004
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What types of innovation?
Sustaining innovation (exploitation):Successful companies are good at responding
to evolutionary changes in their marketsMakes a product or service perform better in ways that mainstream customers already valueTypically developed and introduced by industry leaders
Disruptive innovation (exploration):Where they run into trouble is in handling
revolutionary changes in their marketsCreates entirely new market by introducing a new product or service that mainstream customers initially sees as worseNo company has a routine for handling themMore difficult for large, mature companies, easier for smaller, immature companies
Creating change Creating change capabilitycapability
Creating new Creating new capabilities capabilities internallyinternallyCreating Creating capabilities via a capabilities via a spinoutspinout organizationorganizationCreating Creating capabilities by capabilities by acquisitionacquisition
Adapted from Christensen & Overdorf (2000)
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Which capability to change?
Which Which forms of forms of
change are change are your your
organizatioorganization capable n capable
of of handling?handling?
• Formal and informalFormal and informal• Processes are not meant to changeProcesses are not meant to change• Disabilities to change in less visible Disabilities to change in less visible
processesprocesses
Processes
Values• Basis for judgment at all levelsBasis for judgment at all levels• Clear/consistent values facilitate Clear/consistent values facilitate
changechange• Two key values influence change Two key values influence change
capability … How:capability … How:1.1.Acceptable gross margins judgedAcceptable gross margins judged2.2.Interesting opportunities judgedInteresting opportunities judged
Resources• Tangible and intangibleTangible and intangible• High quality resources facilitates High quality resources facilitates
changechange
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Capabilities evolve over timeThe factors defining an
organization’s change capabilities evolve over time:Begin with resources (primarily people)
Departure/addition of just a few people can have dramatic effectsSome fail to ever develop processes
Consistency, quality, and productivity suffersMove to visible, articulated processes and values
Founders impact initial processes and valuesSuccess becomes independent of individualsRepeatability
Migrate to shared and invisible cultureEnables people to act autonomously and consistentlyCan both enable or inhibit change
Change easier
Change more difficult
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Fitting tactics to needs
Poor
Good
Use Use heavyweight teamheavyweight team::within existing within existing
organizationorganization
Use heavyweight team:in a separate spinout
organization
Use lightweight or functional team:
within existing organization
Use heavyweight team for in-house development;
but commercialization requires a spinout
Good Poor(sustaining) (disruptive)
Innovation fitInnovation fitwith with
processesprocesses
InnovatioInnovation fitn fitwith with
valuesvaluesWhat’s a “heavyweight” team?What’s a “heavyweight” team?
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When & how to innovate? (1)
From: “Darwin and the Demon” (HBR, Geoffrey Moore, Jul-Aug 2004)From: “Darwin and the Demon” (HBR, Geoffrey Moore, Jul-Aug 2004)
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When & how to innovate (2)
Main Street (early)
Existing technologyto new markets
Established offers inexisting markets tonext level
Surface modifications toimprove customer exper.
Improve customer-touching processes
Reframe establishedvalue proposition
Restructure industryrelations
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Topic two
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Process & innovation
• Why are processes created?• How are processes managed?
• What are the defining elements?• How are the elements related?
Process Innovation• Why is innovation needed?
• How is innovation managed?• What are the defining activities?• How are the activities related?
How does business process configuration influence and shape innovation?
How is innovation organized to facilitate enhanced process performance?
Business Context
MarketMarket
Techno-Techno-logy logy
BusinesBusinesss
partners partners
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Degrees of change
Improvement Innovation
Level of change IncrementalIncremental RadicalRadical
Starting point Process problemsProcess problems Environmental Environmental changechange
Frequency of change ContinuousContinuous DiscreteDiscrete
Participation Bottom-upBottom-up Top-downTop-down
Risk ModerateModerate HighHigh
Primary enabler Statistical controlStatistical control Information Information TechnologyTechnology
Adapted from Thomas H. Davenport: Process Innovation: Reengineering Work Through Information Technology, Harvard Business School Press, 1992.
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Outcome and Process Focus
Poor
Good
Use Use heavyweight teamheavyweight team::within existing within existing
organizationorganization
INNOVATIONINNOVATION
Use heavyweight team:in spinout organization
INNOVATION
Use lightweight or functional team:
within existing organization
IMPROVEMENT
Use heavyweight team in-house; commercialization requires a spinout
IMPROVEMENT
Good Poor(sustaining) (disruptive)
Innovation fitInnovation fitwith with
processesprocesses
Innovation Innovation fitfit
with valueswith values
Radical versus IncrementalRadical versus IncrementalRelates to both outcomes and Relates to both outcomes and Process and can be combined Process and can be combined
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Managing the BPI project portfolio
BPI management
BPI project
BPI project
BPI project
BPI project
Prioritize, coordinate, and monitor portfolio of BPI projects
Focused BPI projects
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Building innovation capabilityTYPESTYPES
1. Leadership-driven capacity:
Individuals see opportunity Individuals see opportunity and run with itand run with it
2. Structural-driven capacity:
Mechanisms are put in place Mechanisms are put in place to enable changeto enable change
3. Organic capacity:Employees see innovation as Employees see innovation as an integral part of their joban integral part of their job
INGREDIENTSINGREDIENTS
1. The ability of people within the organization to innovate
2. The desire of people to act in an innovative manner
3. An environment that enables and empowers innovation
Innovation is like jazz -- not random; requires improvisation
Creativity is just having enough dots to connect
Is Is youryour organizatioorganizatio
n n InnovativeInnovative
??
Adapted from Shapiro: Innovate your organization. The 24/7 Innovation www.24-7innovation.com.
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Innovation and improvement
Improvement Innovation
1.1. Process definedProcess defined
2.2. Process measures definedProcess measures defined
3.3. Process diagnosisProcess diagnosis
4.4. Improvements identifiedImprovements identified
5.5. Improvements prioritizedImprovements prioritized
6.6. Process design and testProcess design and test
7.7. Implement improvementsImplement improvements
1.1. Success indicators definedSuccess indicators defined
2.2. Current strength-weakness Current strength-weakness analysisanalysis
3.3. Future opportunities-threat Future opportunities-threat analysisanalysis
4.4. Innovations identifiedInnovations identified
5.5. Innovations prioritizedInnovations prioritized
6.6. Process design and testProcess design and test
7.7. Implement innovationImplement innovation
Adapted from Beechner & Hamilton: “Infinity: A Model for Organizational Excellence”(www.paragonstar.com)
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IDEAL improvement model
McFeeley, B. (1996). “IDEAL: A User's Guide for Software Process Improvement”, CMU/SEI-96-HB-001. www.sei.cmu.edu
Stimulus for improvement
Set context &establishsponsorship Establish
infrastructure
Appraise &characterizecurrent process
Develop recommendations& document results
Set strategy & priorities
Establish processaction teams &action plans
Define processes & measuresPlan & Execute pilot plan
Execute, & Track installation
Document & analyzelessons
Reviseorganizationalapproach
INITIATING
DIAGNOSING
ESTABLISHMENT
ACTINGLEARNING
See also:See also:CMMCMMCMMICMMI
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Critiquing the as-is process
1. Rethink2. Reconfigure3. Resequence4. Relocate5. Reduce6. Reassign7. Retool
Adapted from Stephen ShapiroThe 24/7 Innovationwww.24-7innovation.com
Question Apply when…..
How can activity frequency be reduced or increased?
An activity is non-value added but necessaryThere is low variation in the process or productThere is high variability and low setup costs and times
How would more information enable greater effectiveness?
Higher accuracy is neededGreater segmentation would yield greater marketing effectiveness
How would less information or fewer controls improve efficiency?
A high proportion of costs goes to data collection and controlsThe value received from information or controls is minimalAbsolute accuracy is not necessary
How can critical resources be used more effectively?
Utilization of key resources is lowCritical resources are performing non-value-added or waste work
7R’s of process innovation
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Reviewing the BPI triangle
InfrastructureInfrastructure
CustomerCustomerss
Products & Products & ServicesServices Strategies
StrategiesEnvi
ronm
ent
Envi
ronm
ent
Work Practices
InformationParticipants Technology
Steven Alter (2002). Substitute:
- Work system Business process
- Business process Work practices
1. Create a snapshot of the business process
2. Find problems and opportunities for improvement
3. Explore effects of proposed process changes
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