alloy by sap & ibm

AlloyTM Software by IBM® and SAP®Access SAP Information and Processes from IBM Lotus Notes

1. Key trends and issues2. Alloy software by IBM and SAP solution overview3. Why choose Alloy?

Agenda

People Have Different Roles Within Organizations

Sample roles: payroll administrator, customer service representative

Area expert with defined tasks

Conducts repetitive, structured transactional work

Uses single or a few enterprise applications

Interface of choice: SAP Portal, SAP GUI

Business User

TaskWorker

SAP “Power User”

Typical Lotus Notes User

Sample roles: business manager, sales representative, HR manager

Knowledge worker or people manager

Manages exceptions and coordinates activities & resources

Synthesizes many sources of information

Interface of choice: e-mail, desktop productivity tools

More workers in decision making roles – need better access to business information

Need transparency to improve compliance with policies

Business users have a low tolerance for complicated interfaces

Working on many activities concurrently – new tasks must

fit in, not slow everything down

Business Users are Disconnected From Enterprise Information and Processes

SAP UI Strategy: UIs That Fits The Way The User Works

Visibility to orders and issues Shorter purchasing cycles Easier to work with than your

competitors

Access and Visibility

Reduced overhead More accurate data, more quickly Easier to predict and adjust

supplies and services

Simpler Processes

Easy to process information as you work

Reduced training costs Easy access to critical information

More Users, Better Fit

SAP Helps IT to Empower Every UserIncreasing productivity and performance

Enterprise Portal

Business Client

Alloy

Forms

SAP BusinessObjects

Enterprise Search

Mobile External Portal

Custom

Moving from it interrupts their workflow and introduces opportunities for distraction.

Business User’s Inbox is a Catalyst for Productivity

InstantMessaging

E-mail,Calendar, Contacts

Documents,Presentations,Spreadsheets

Social networking –

blogs, mashups, activities

Personal content library

Feeds, My Widgets,

Live Text

Collaborative and business applications

Alloy: Bringing SAP Software to Lotus Notes

© SAP 2007 /

Business processes Industry expertise System of record

Email and Calendaring Collaborative Business

Applications On every Business User’s

desktop

Agenda

1. Key trends and issues2. Alloy software by IBM and SAP overview3. Why choose Alloy?

© SAP 2007 /

AlloyExecutive Summary

Ensure rapid adoption and minimal training for end users

Add functionality needed for each unique business user group

Rapid Deployment ExtensibilityFamiliar Working Environment

Deliver SAP information and applications into Lotus Notes to improve productivity of managers

Familiar Working Environment

Provide business users with easy access to key enterprise processes and information

Workflow Decision Management Out of the Box Workflows

Travel Management Leave Management

Reports Management

Workflow Decisions ManagementManage SAP Workflow decision steps in Lotus Notes

Bring decision steps from workflow to Lotus Notes

Simple configuration-no customization needed; no changes to existing workflows

Transparently supports multiple decision options

Extensive customization options for specific requirements

Generic template for any user interaction approval workflows scenarios

© SAP 2009 /

Workflow Decisions ManagementDetails

Manager

Collaboration

Manager reviews contextual Information and collaborates

Manager makes a decision without leaving Inbox

Workflow continues in SAP

Lotus Notes SAPSAP

Workflow runs in SAP and arrives at a decision.

Decision email is delived to Manger‘s Inbox

Alloy Workflow Approval Requirements Choosing the right workflow

© SAP 2007 /

Runs on SAP Business Workflow Engine Involves user interaction Includes decision task of approve/reject

Workflow Checklist

Approval Examples

LeaveApprovals

Invoice Approval

ERP

Marketing FundsApproval

CRM

Shopping CartApproval

SRM

Travel Approval

Purchasing Order

Purchase Order Workflow

Manager can make decision right from Lotus Notes

Contextual Information

Details

Sales Approval Workflow

Manager can make decision right from Lotus Notes

Contextual Information

Details

Contextual Collaboration

Hiring Approval

Building Alloy Workflow Approval

IMG and Custom Handlers

Configure IBM Lotus Domino

Server with the application id and bound type created in step 2

Step 1 Step 2

ConfigureSAP

Backend

ConfigureIBM LotusDominoServer

The IBM Lotus Domino configuration

generates a user role on SAP Alloy Add-on.

Assign user to this role.

Step 3

Configure SAP

Alloy Add-on

Magnify and enrich the decision UI

with additional

information in the decision body and the Alloy

sidebar

Opt: Step 4

MagnifyDecision UI

IBM Lotus Domino Server

IBM Lotus Domino Designer

SAPBusiness Workflow

SAPBackend

SAPAlloy Add-on

Travel ManagementRequest, review and approve trip details quickly

Schedule and approve trip requests

Links to key information, e.g. travel and expense policies

Link to collaboration tools to discuss and resolve quickly

Ensure data consistency and compliance

Leave managementManage vacation from your Lotus Notes calendar

Schedule and approve leave requests

Links to key information, e.g. vacation policies

Link to collaboration tools to discuss and resolve quickly

Ensure data consistency and compliance

Reports ManagementGive users information to make good decisions

Easy access to BI, ERP and line of business reports

Self service subscription and personalization

Forward or access reports off-line

Links to related reports and information

Reports ManagementGive users information to make good decisions

Step 1 Step 2

Open Reports Catalog

SelectReport

Step 3

PersonalizeReport

Step 4

Schedule & Run Report

View Report

Step 5

Benefits of Decision Steps & Reports in Lotus Notes

0

20

40

60

80

100

120

PurchasingApproval

LeaveApproval

TravelApproval

SalesQuote

Approval

InvoiceApproval

Processing Time Before Alloy

Processing Time After Alloy

0

10

20

30

40

50

60

PurchasingApproval

LeaveApproval

TravelApproval

Sales QuoteApproval

InvoiceApproval

Processing Cost Before Alloy

Processing Cost After Alloy

Process Compliance

Quick Decision Making

Integration

High User Adoption

Simplification & Efficiency

Rapid Deployment

Alloy can be rapidly deployed without extensive customization to support key business processes.

Simple but Robust Architecture Intuitive Design

IBM LotusNotes Client

IBM Lotus DominoMail Servers

AlloyTM Software by IBM and SAP

SAP Business Suite

SAP NetWeaverBusiness

Warehouse

IBM Lotus Domino

Alloy Add-on

IBM LotusDomino Server

SAP NetWeaver Application Server

(J2EE)

SAP Alloy Add-on

Alloy 1.0 ArchitectureStraightforward Deployment

Intuitive DesignBuild on what Notes users know and expect

Side bar adjusts to current user context

Simple action buttons for decision maker

Embedded directly into calendar, e-mail

One-click collaboration

Extensibility

Companies can easily extend Alloy to integrate additional business functionality in SAP software with Lotus Notes.

Workflow configuration Custom integration

Workflow IntegrationTransparently expose workflow decisions in Lotus Notes

Configure which workflow decisions to expose in Alloy

Add further SAP information by using ABAP workbench

Modify the decision user interface in Domino Designer

Integrate additional helpful information into the sidebar

Custom IntegrationBring contextual information to facilitate better decisions

Bring contextual information from SAP Business Suite

Use standard customization tools like Lotus Notes Designer, Lotus Script, SAP Implementation Guide

Integrate additional helpful information into the sidebar

Customize email and document forms to fit your needs

Agenda

1. Key trends and issues2. Alloy software by IBM and SAP solution overview3. Why choose Alloy?

© SAP 2008 /

Better decision making Easy and intuitive access to relevant, contextual business information allows

business users to make more informed and faster decisions.

Higher compliance with corporate policies Alloy reduces the hurdles to compliance by making it easier for employees to

adhere to processes, follow workflows, and act on essential information.

Increased productivity Alloy increases productivity by bringing information and processes to business

users in IBM Lotus Notes and avoiding application switching distraction.

Lower training cost Alloy is easy to use, and requires no training since SAP applications and

information are available to business users through their familiar IBM Lotus environment.

Value Proposition for AlloyBenefits

© SAP 2008 /

Value Proposition for AlloyKey Differentiators

Jointly developed and supported by SAP and IBM Alloy is the first product jointly developed and supported by SAP and IBM

Lotus. It delivers seamless access to SAP applications through IBM Lotus Notes.

Greater ROI by leveraging existing investments Alloy software fully leverages existing investments in SAP and IBM Lotus

applications out of the box, eliminating the need to build and maintain expensive new custom programming or interfaces.

Easy extensibility Alloy provides a flexible and powerful environment that allows in-house

developers and system integrators to customize and extend Alloy functionally to better serve the unique needs of the company

Value Creation +

Sustainable Competitive Advantage

Seamless Integration

Leverage Business Processes

Leverage existing Investments+

Customer Support for Alloy

“We expect the new Alloy software from IBM and SAP to help us drive down IT management costs and boost productivity by allowing employees easy access to SAP reports, procurement, data and product lifecycle management tools directly from their Lotus Notes e-mail,”

Colgate-Palmolive.

“Alloy will enable our senior management immediate access to critical information residing in SAP system directly from Lotus Notes. This will enable them to improve the quality and timeliness of their decisions, leading to superior business outcomes for Alra Foods.”

Arla Foods

Why NOW?

Just Completed ERP Upgrade? Alloy is a great way to extend the benefit of the upgrade to business users.

About to roll out new workflows? With Alloy, bring decision steps in the workflows right into Lotus Notes

Upgrading Lotus Notes? Leverage sidebar and Sametime integration with Alloy

Business is dissatisfied with usability issues? Hide the complexity from end users and bring SAP processes and information

right into the application users live in-Lotus Note

Hidden cost of custom integration eating away at your budget? Alloy is strategic offering from SAP and IBM and is the platform of choice for

integrating Lotus software and SAP software with lowest TCO possible.

Software Requirements for Alloy 1.0

IBM Lotus Notes Client Release 8.02

IBM Domino Server Release 8.02 SAP ERP SAP ERP 6.0 SPS 14 running on NetWeaver 7.0 SPS17

with the Enterprise Service Architecture (ESA) Add-on: ECC-SE 602 or higher

SAP BW (optional) BW (Business Warehouse) 3.5 – SP 23 or BW (Business Warehouse) 7.0 - SPS 17

Alloy Server Software - SAP Alloy Add-on 1.0 running on NetWeaver 7.0 SPS17 Java and - IBM Lotus Notes Alloy Add-on 1.0 running on an 8.02 Domino Server

The operating systems of the SAP Business Suite software and the IBM Domino Mail Servers are not restricted but the Alloy software requires the following: IBM Lotus Notes Client - MS Windows XP (Professional editions) or

- MS Windows Vista (Business, Enterprise editions) IBM Lotus Notes Alloy Add-on - MS Windows 2003 Server (32 bit) (Standard, Enterprise) SAP Alloy Add-on All NetWeaver 7.0 java stack platform constellations.

For example: - AIX with MaxDB or - IBM zLinux with DB2 or - MS Windows X86_64 with MS SQL or - MS Windows X86_64 with MaxDB or - AIX with Oracle 9.2

Alloy Beta Program: Colgate-Palmolive

Company Colgate-Palmolive, US, New Jersey

Implemented Functionality Reports Management Workflow Decision Management

– Purchasing Approval

Implementation Project Implementation time: 2 Weeks Implementation support: 2 Consultants

Highlights Purchasing approval workflow approval was exposed

to Lotus Notes in four hours – including customized UI and additional customized data

Feedback “We expect the new Alloy software from IBM and SAP

to help us drive down IT management costs and boost productivity by allowing employees easy access to SAP reports, procurement, data and product lifecycle management tools directly from their Lotus Notes e-mail.”

© SAP 2007 /

Alloy Beta Program: Coca-Cola

Company Coca Cola, US, Atlanta


– Address change approval Leave Management


Highlights Address change workflow approval was exposed to

Lotus Notes in four hours – including customized UI and additional customized data

Feedback “Our IT goal is to help our people to be more responsive,

productive and effective, and SAP and IBM Lotus have helped us get closer to that goal. The partnership between IBM Lotus, SAP and The Coca-Cola Company promises to deliver additional value to our associates and improve the tools they use every day.”

© SAP 2007 /

Alloy Beta Program: Arla Foods

Company Arla Foods, Denmark


– New Material Approval by Product Managers Leave Management


Highlights Material workflow approval was exposed to Lotus

Notes in four hours – including customized UI and additional customized data

Feedback “Alloy will enable our senior management immediate

access to critical information residing in SAP system directly from Lotus Notes. This will enable them to improve the quality and timeliness of their decisions, leading to superior business outcomes for Arla Foods.”

© SAP 2007 /

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