Download - Alloy by SAP & IBM
1. Key trends and issues2. Alloy software by IBM and SAP solution overview3. Why choose Alloy?
Agenda
People Have Different Roles Within Organizations
Sample roles: payroll administrator, customer service representative
Area expert with defined tasks
Conducts repetitive, structured transactional work
Uses single or a few enterprise applications
Interface of choice: SAP Portal, SAP GUI
Business User
TaskWorker
SAP “Power User”
Typical Lotus Notes User
Sample roles: business manager, sales representative, HR manager
Knowledge worker or people manager
Manages exceptions and coordinates activities & resources
Synthesizes many sources of information
Interface of choice: e-mail, desktop productivity tools
More workers in decision making roles – need better access to business information
Need transparency to improve compliance with policies
Business users have a low tolerance for complicated interfaces
Working on many activities concurrently – new tasks must
fit in, not slow everything down
Business Users are Disconnected From Enterprise Information and Processes
SAP UI Strategy: UIs That Fits The Way The User Works
Visibility to orders and issues Shorter purchasing cycles Easier to work with than your
competitors
Access and Visibility
Reduced overhead More accurate data, more quickly Easier to predict and adjust
supplies and services
Simpler Processes
Easy to process information as you work
Reduced training costs Easy access to critical information
More Users, Better Fit
SAP Helps IT to Empower Every UserIncreasing productivity and performance
Enterprise Portal
Business Client
Alloy
Forms
SAP BusinessObjects
Enterprise Search
Mobile External Portal
Custom
Moving from it interrupts their workflow and introduces opportunities for distraction.
Business User’s Inbox is a Catalyst for Productivity
InstantMessaging
E-mail,Calendar, Contacts
Documents,Presentations,Spreadsheets
Social networking –
blogs, mashups, activities
Personal content library
Feeds, My Widgets,
Live Text
Collaborative and business applications
Alloy: Bringing SAP Software to Lotus Notes
© SAP 2007 / Page 8
Business processes Industry expertise System of record
Email and Calendaring Collaborative Business
Applications On every Business User’s
desktop
© SAP 2007 / Page 10
AlloyExecutive Summary
Ensure rapid adoption and minimal training for end users
Add functionality needed for each unique business user group
Rapid Deployment ExtensibilityFamiliar Working Environment
Deliver SAP information and applications into Lotus Notes to improve productivity of managers
Familiar Working Environment
Provide business users with easy access to key enterprise processes and information
Workflow Decision Management Out of the Box Workflows
Travel Management Leave Management
Reports Management
Workflow Decisions ManagementManage SAP Workflow decision steps in Lotus Notes
Bring decision steps from workflow to Lotus Notes
Simple configuration-no customization needed; no changes to existing workflows
Transparently supports multiple decision options
Extensive customization options for specific requirements
Generic template for any user interaction approval workflows scenarios
© SAP 2009 / Page 13
Workflow Decisions ManagementDetails
Manager
Collaboration
Manager reviews contextual Information and collaborates
Manager makes a decision without leaving Inbox
Workflow continues in SAP
Lotus Notes SAPSAP
Workflow runs in SAP and arrives at a decision.
Decision email is delived to Manger‘s Inbox
Alloy Workflow Approval Requirements Choosing the right workflow
© SAP 2007 / Page 14
Runs on SAP Business Workflow Engine Involves user interaction Includes decision task of approve/reject
Workflow Checklist
Approval Examples
LeaveApprovals
Invoice Approval
ERP
Marketing FundsApproval
CRM
Shopping CartApproval
SRM
Travel Approval
Purchasing Order
Purchase Order Workflow
Manager can make decision right from Lotus Notes
Contextual Information
Details
Sales Approval Workflow
Manager can make decision right from Lotus Notes
Contextual Information
Details
Contextual Collaboration
Building Alloy Workflow Approval
IMG and Custom Handlers
Configure IBM Lotus Domino
Server with the application id and bound type created in step 2
Step 1 Step 2
ConfigureSAP
Backend
ConfigureIBM LotusDominoServer
The IBM Lotus Domino configuration
generates a user role on SAP Alloy Add-on.
Assign user to this role.
Step 3
Configure SAP
Alloy Add-on
Magnify and enrich the decision UI
with additional
information in the decision body and the Alloy
sidebar
Opt: Step 4
MagnifyDecision UI
IBM Lotus Domino Server
IBM Lotus Domino Designer
SAPBusiness Workflow
SAPBackend
SAPAlloy Add-on
Travel ManagementRequest, review and approve trip details quickly
Schedule and approve trip requests
Links to key information, e.g. travel and expense policies
Link to collaboration tools to discuss and resolve quickly
Ensure data consistency and compliance
Leave managementManage vacation from your Lotus Notes calendar
Schedule and approve leave requests
Links to key information, e.g. vacation policies
Link to collaboration tools to discuss and resolve quickly
Ensure data consistency and compliance
Reports ManagementGive users information to make good decisions
Easy access to BI, ERP and line of business reports
Self service subscription and personalization
Forward or access reports off-line
Links to related reports and information
Reports ManagementGive users information to make good decisions
Step 1 Step 2
Open Reports Catalog
SelectReport
Step 3
PersonalizeReport
Step 4
Schedule & Run Report
View Report
Step 5
Benefits of Decision Steps & Reports in Lotus Notes
0
20
40
60
80
100
120
PurchasingApproval
LeaveApproval
TravelApproval
SalesQuote
Approval
InvoiceApproval
Processing Time Before Alloy
Processing Time After Alloy
0
10
20
30
40
50
60
PurchasingApproval
LeaveApproval
TravelApproval
Sales QuoteApproval
InvoiceApproval
Processing Cost Before Alloy
Processing Cost After Alloy
Process Compliance
Quick Decision Making
Integration
High User Adoption
Simplification & Efficiency
Rapid Deployment
Alloy can be rapidly deployed without extensive customization to support key business processes.
Simple but Robust Architecture Intuitive Design
IBM LotusNotes Client
IBM Lotus DominoMail Servers
AlloyTM Software by IBM and SAP
SAP Business Suite
SAP NetWeaverBusiness
Warehouse
IBM Lotus Domino
Alloy Add-on
IBM LotusDomino Server
SAP NetWeaver Application Server
(J2EE)
SAP Alloy Add-on
Alloy 1.0 ArchitectureStraightforward Deployment
Intuitive DesignBuild on what Notes users know and expect
Side bar adjusts to current user context
Simple action buttons for decision maker
Embedded directly into calendar, e-mail
One-click collaboration
Extensibility
Companies can easily extend Alloy to integrate additional business functionality in SAP software with Lotus Notes.
Workflow configuration Custom integration
Workflow IntegrationTransparently expose workflow decisions in Lotus Notes
Configure which workflow decisions to expose in Alloy
Add further SAP information by using ABAP workbench
Modify the decision user interface in Domino Designer
Integrate additional helpful information into the sidebar
Custom IntegrationBring contextual information to facilitate better decisions
Bring contextual information from SAP Business Suite
Use standard customization tools like Lotus Notes Designer, Lotus Script, SAP Implementation Guide
Integrate additional helpful information into the sidebar
Customize email and document forms to fit your needs
Agenda
1. Key trends and issues2. Alloy software by IBM and SAP solution overview3. Why choose Alloy?
© SAP 2008 / Page 31
Better decision making Easy and intuitive access to relevant, contextual business information allows
business users to make more informed and faster decisions.
Higher compliance with corporate policies Alloy reduces the hurdles to compliance by making it easier for employees to
adhere to processes, follow workflows, and act on essential information.
Increased productivity Alloy increases productivity by bringing information and processes to business
users in IBM Lotus Notes and avoiding application switching distraction.
Lower training cost Alloy is easy to use, and requires no training since SAP applications and
information are available to business users through their familiar IBM Lotus environment.
Value Proposition for AlloyBenefits
© SAP 2008 / Page 32
Value Proposition for AlloyKey Differentiators
Jointly developed and supported by SAP and IBM Alloy is the first product jointly developed and supported by SAP and IBM
Lotus. It delivers seamless access to SAP applications through IBM Lotus Notes.
Greater ROI by leveraging existing investments Alloy software fully leverages existing investments in SAP and IBM Lotus
applications out of the box, eliminating the need to build and maintain expensive new custom programming or interfaces.
Easy extensibility Alloy provides a flexible and powerful environment that allows in-house
developers and system integrators to customize and extend Alloy functionally to better serve the unique needs of the company
Value Creation +
Sustainable Competitive Advantage
Seamless Integration
Leverage Business Processes
Leverage existing Investments+
Customer Support for Alloy
“We expect the new Alloy software from IBM and SAP to help us drive down IT management costs and boost productivity by allowing employees easy access to SAP reports, procurement, data and product lifecycle management tools directly from their Lotus Notes e-mail,”
Colgate-Palmolive.
“Alloy will enable our senior management immediate access to critical information residing in SAP system directly from Lotus Notes. This will enable them to improve the quality and timeliness of their decisions, leading to superior business outcomes for Alra Foods.”
Arla Foods
Why NOW?
Just Completed ERP Upgrade? Alloy is a great way to extend the benefit of the upgrade to business users.
About to roll out new workflows? With Alloy, bring decision steps in the workflows right into Lotus Notes
Upgrading Lotus Notes? Leverage sidebar and Sametime integration with Alloy
Business is dissatisfied with usability issues? Hide the complexity from end users and bring SAP processes and information
right into the application users live in-Lotus Note
Hidden cost of custom integration eating away at your budget? Alloy is strategic offering from SAP and IBM and is the platform of choice for
integrating Lotus software and SAP software with lowest TCO possible.
Software Requirements for Alloy 1.0
IBM Lotus Notes Client Release 8.02
IBM Domino Server Release 8.02 SAP ERP SAP ERP 6.0 SPS 14 running on NetWeaver 7.0 SPS17
with the Enterprise Service Architecture (ESA) Add-on: ECC-SE 602 or higher
SAP BW (optional) BW (Business Warehouse) 3.5 – SP 23 or BW (Business Warehouse) 7.0 - SPS 17
Alloy Server Software - SAP Alloy Add-on 1.0 running on NetWeaver 7.0 SPS17 Java and - IBM Lotus Notes Alloy Add-on 1.0 running on an 8.02 Domino Server
The operating systems of the SAP Business Suite software and the IBM Domino Mail Servers are not restricted but the Alloy software requires the following: IBM Lotus Notes Client - MS Windows XP (Professional editions) or
- MS Windows Vista (Business, Enterprise editions) IBM Lotus Notes Alloy Add-on - MS Windows 2003 Server (32 bit) (Standard, Enterprise) SAP Alloy Add-on All NetWeaver 7.0 java stack platform constellations.
For example: - AIX with MaxDB or - IBM zLinux with DB2 or - MS Windows X86_64 with MS SQL or - MS Windows X86_64 with MaxDB or - AIX with Oracle 9.2
Alloy Beta Program: Colgate-Palmolive
Company Colgate-Palmolive, US, New Jersey
Implemented Functionality Reports Management Workflow Decision Management
– Purchasing Approval
Implementation Project Implementation time: 2 Weeks Implementation support: 2 Consultants
Highlights Purchasing approval workflow approval was exposed
to Lotus Notes in four hours – including customized UI and additional customized data
Feedback “We expect the new Alloy software from IBM and SAP
to help us drive down IT management costs and boost productivity by allowing employees easy access to SAP reports, procurement, data and product lifecycle management tools directly from their Lotus Notes e-mail.”
© SAP 2007 / Page 37
Alloy Beta Program: Coca-Cola
Company Coca Cola, US, Atlanta
Implemented Functionality Reports Management Workflow Decision Management
– Address change approval Leave Management
Implementation Project Implementation time: 2 Weeks Implementation support: 2 Consultants
Highlights Address change workflow approval was exposed to
Lotus Notes in four hours – including customized UI and additional customized data
Feedback “Our IT goal is to help our people to be more responsive,
productive and effective, and SAP and IBM Lotus have helped us get closer to that goal. The partnership between IBM Lotus, SAP and The Coca-Cola Company promises to deliver additional value to our associates and improve the tools they use every day.”
© SAP 2007 / Page 38
Alloy Beta Program: Arla Foods
Company Arla Foods, Denmark
Implemented Functionality Reports Management Workflow Decision Management
– New Material Approval by Product Managers Leave Management
Implementation Project Implementation time: 2 Weeks Implementation support: 2 Consultants
Highlights Material workflow approval was exposed to Lotus
Notes in four hours – including customized UI and additional customized data
Feedback “Alloy will enable our senior management immediate
access to critical information residing in SAP system directly from Lotus Notes. This will enable them to improve the quality and timeliness of their decisions, leading to superior business outcomes for Arla Foods.”
© SAP 2007 / Page 39
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