alamo regional mobility authority board of directors agenda meeting packet for december 17, 2015

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR

GAVINO RAMOS DAVID STARR

VICE CHAIR SECRETARY/TREASURER

LOU MILLER RAMIRO CAVAZOS JOHN MONTFORD VACANT

DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, December 17, 2015 Agenda Item 2: Approval of minutes from the Board of Directors Meeting on October 22, 2015.

Alamo RMA staff requests appropriate action regarding approval of the minutes from the October 22, 2015 Board of Directors Meeting.

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Fiscal Assessment Applicable: ☐Yes ☒ No Type: ☐ Revenue ☐ Expense Category: ☐ Project ☐ Indirect ☐ Other: _______________ Funding Source: N/A Dollar Amount Associated with Item: N/A Current Budget Amount : N/A

Coordinated by: Chris Trevino Verified by: Renee Green

Comments: There is no fiscal impact associated with the approval of this item.

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Alamo RMA Board of Directors Meeting Minutes for October 22, 2015 Page 1 of 8

BOARD MEETING Thursday, October 22, 2015 3:00 p.m.

San Antonio River Authority, Board Room 100 E. Guenther Street

San Antonio, Texas 78204

Minutes 1. Call meeting to order. Chairman Clamp called the meeting to order at 3:05 p.m. Members

present: John Clamp, Gavino Ramos, Ramiro Cavazos, John Montford, and David Starr. Members absent: Lou Miller.

2. Approval of minutes from the Regular Board of Directors Meeting of September 24, 2015.D. Starr made motion to approve the minutes as presented to the Board of Directors. R.Cavazos seconded the motion. All voted in favor.

3. Executive Director’s Report. David Smith presented

A. Monthly Status Report on General Engineering Consultant (GEC) Work AuthorizationsFor the month of September, work was performed on Work Authorization (WA) Number 1 withPape Dawson Munoz.

Work Authorization No. 1: Parking Feasibility Study:

1. Continued revisions to complete the report and prepared the final report submittal2. Performed QA/QC for the final report

For the month of September, work was performed on Work Authorization (WA) Number 2 with HNTB.

Work Authorization No. 2: Public Involvement Support:

1. Updated the US 281 North Improvement Project Fact sheet with the non-tolledconfiguration

B. Monthly Update on Loop 1604 Environmental Assessment Work Authorization No. 5: Environmental Assessment (EA):

1. Responded to TxDOT Environmental comments and revised the EA and TechnicalReports

2. Coordinated the venue for the January Public Hearing3. Continued to address comments for the Interstate Access Justification Report4. Continued project management, coordination and administration tasks

C. Monthly Financials for September 2015 Monthly financial statements are attached for September, including the following:

1. Balance Sheets2. Statement of Revenues, Expenses, and Changes in Net Assets3. Schedule of Budgetary Compliance and Changes to Net Assets4. Project Costs (Capitalized and Non-Capitalized)

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Question by J. Clamp: Seth, are we doing any kind of CD’s or keeping it all in the checking account? Response by S. McCabe: That is something we are currently looking at to see if that’s something we want to do. Response by J. Clamp: Let’s look at that and work with David and see if we can stagger out. Response by S. McCabe: I wanted to see what your appetite was on the projects and talk about the financing and after that we will have a better idea on how we can stagger out the cash that’s currently in the bank account and do some scheduled draws on that. Response by J. Clamp: I would say if the 6-month CD is better than .35%. Response by D. Smith: Be sure and look at collaterization. Response by S. McCabe: Will do.

The report was accepted by the Board of Directors as presented.

4. Discussion and appropriate action regarding the November and December 2015 BoardMeeting dates. Renee Green presented

Due to the Thanksgiving and Christmas holidays Alamo RMA staff requested that the regularlyscheduled Board Meetings for November and December 2015 be held as one combinedmeeting in early December 2015.

The Board of Directors accepted December 17th as one combined meeting and December10th as back-up.

5. Discussion and appropriate action regarding approval of the Vehicle Registration FeeProjects. Renee Green presented.

On August 29, 2013, the Bexar County Commissioners Court adopted an Optional VehicleRegistration Fee of $10.00 per vehicle.

On April 29,2014 Commissioners Court approved an Interlocal Funding Agreement with theAlamo Regional Mobility Authority in connection with the Optional Vehicle Registration Fee tofund long-term transportation projects.

$70 million is committed to Loop 1604 (FM 1957 to US 90), all future expenditures to beapproved by Commissioners Court.

- $93,801,000 Total Project Cost - $70,000,000 ARMA Contribution

The RMA may issue obligations to obtain funding and/or resources necessary to support one or more Projects that will benefit the County through improved mobility, increased safety, enhanced economic development, and expansion of the tax base.

“The Authority shall not spend any of the Optional Vehicle Registration Fee revenues in connection with a particular Project for work other than preliminary project analysis unless and until it has obtained the County’s Commissioners Court approval in connection with such Project.” – Article 2, Section C. of the April 29, 2014 Interlocal Funding Agreement between Bexar County and the Alamo Regional Mobility Authority.

TxDOT will match RMA contribution dollar for dollar and TxDOT will cover all project development costs. RMA funds will be used for construction costs only. The proposed Projects are of regional importance and satisfy the Texas Transportation Code requirement that the funds be used for long term transportation projects. The list of projects includes four projects in partnership with TxDOT and ten proposed Bexar County Transportation Projects:

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Project ID No.

Project Name Pct Notes

BC – 1 Fischer Rd Phase II (IH 35 – Somerset Rd) 1 Expand from 2 to 4 lanes

BC – 2 Old FM 471/Talley Rd 1 Expand from 2 to 3 lanes

BC – 3 Talley Rd Phase I (From FM 1957 “Potranco Rd” – Wiseman Blv)

1 Expand from 2 to 4 lanes

BC – 4 Watson Rd Phase II (SWISD – Bend) 1 Widen existing 2 lanes to 12’ lanes

BC – 5 W Military Drive (Westcreek Oaks – Bridge) 1 Reconstruct street with curb/sidewalk

BC – 6 Blanco Rd Phase II (West Oak Estates – Borgfeld Rd) 3 Expand from 2 to 4 lanes

BC – 7 Evans Rd Phase I (Bulverde Rd to TPC Pkwy) 3 Expand from 2 to 4 lanes

BC – 8 Evans Rd Phase II (TPC Pkwy – Hanging Oak) 3 Expand from 2 to 4 lanes

BC – 9 Candlemeadow (Binz-Engleman – Foster Rd) 4 Improved connectivity

BC – 10 Foster Rd Phase III (IH 10 – FM 1346 “E Houston St”) 4 Expand from 2 to 4 lanes

TxDOT 1 Loop 1604 (From US 281 to FM 1303) 1 Expand from 2 to 4 lanes

TxDOT 2 FM 471 (From Old FM 471 to East to SH 211) 2 Expand from 2 to 4 lanes

TxDOT 3 FM 1516 (From FM 78 to IH 10) 4 Expand from 2 to 4 lanes

TxDOT 825 Loop 1604 (From Potranco Rd to US 90) 1 Expand from 2 to 4 lanes

Total Cost ARMA Contribution TxDOT / 825 Plan Project $93,801,000 $70,000,000TxDOT & ARMA Partnership Projects $83,850,000 $32,250,000Bexar County & ARMA Projects $93,094,016 $76,874,541Grand Total $270,745,016 $179,124,541

Question by J. Montford: These two stretches of 1604, would they complete a divided 1604? Response by R. Green: 1604 with the $70 million dollars is part of the 825 Plan, Potranco down to 90 would turn into a freeway section.

Question by J. Montford: Let’s assume both projects are done would you be able to traverse the whole loop without a stoplight? Response by R. Green: No, sir. Even with the 1604 projects we looked at you will not get a full freeway section in the southern part of 1604, the best you can get is an expanded roadway from two lanes to four lanes and you are still going to have uncontrolled access, meaning driveways and stoplights. You are many years away from turning that section of 1604 into a freeway section. Response by J. Montford: San Antonio has been short changed with 1604 for many years and I think someone needs to make some noise. Response by R. Green: Prop 7 is one of those funding source and the best use for that. Those meetings continue every three to four weeks, TxDOT, City of San Antonio, Bexar County, Chris is there to represent the RMA, and VIA putting together that list of projects for Prop 7. What you just described is an excellent use of that type of funding to convert a two lane state highway uncontrolled access into a controlled access freeway.

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Question by D. Smith: Did TxDOT tell you why not all the southern section of 1604? Response by R. Green: The growth isn’t there to support. The three sections we brought back to you are really the only growth areas where the expansion is needed right now. Response by J. Montford: Seems to me that judgement is misplaced. Response by J. Clamp: It’s also not soley our responsibility. We need to work with the County, the City and TxDOT Commission and all those to make that priority. Response by R. Green: We can ask TxDOT for the January meeting to come and show the overall plan and justification for that if you’d like. Response by J. Montford: Let’s put some pressure on our elected officials to complete the entire Loop 1604. Response by R. Green: The funding sources available to 1604 are much more vast than just Vehicle Registration Fees. They will have access to Prop 1 and 7; money that some of these projects won’t have access to. That’s all we are trying to do is address some of the local needs that are regional but we can certainly bring TxDOT in to ask.

Question by J. Clamp: Can you outline the Regional Guidelines for the Board to follow because we are going to get requests from everybody to do projects? Response by R. Green: I think that is an excellent point, being on the MPO Policy Board whenever there is a call for projects or whenever there is money you tend to get from a lot of the smaller areas what I call rehab Projects, when they can’t keep up with the maintenance, you’re not adding capacity, you are not improving mobility, you are not aleviating congestion, you are just fixing a road that hasn’t been maintained. When we looked at these projects we looked at what’s available. Bexar County has those kinds of projects on its list too. We looked at those projects that basically would satisfy mobility needs and adding capacity. We have gaps in between connections because we are dealing with developers that didn’t necessarily complete roads and we know there is growth in these ancipated areas. We looked at the anticipated growth, not just population growth but industrial and commercial growth. Response by R. Green: At the next December meeting we will bring a budget amendment to you to add these as capital projects and bring the policy guidelines as well. Those guidelines are yours and at a later date it’s always your power to change those. I now need to go back to Commissioner’s Court, early November, for approval on the list of projects to satisfy the Interlocal Agreement.

D. Starr made the motion to approve the Vehicle Registration Fee Projects as presented to the Board of Directors. J. Montford seconded the motion. All voted in favor.

6. Discussion regarding the debt capacity of the collected Vehicle Registration Fee.Seth McCabe presented

The Vehicle Registration Fee Debt Capacity Analysis was presented and discussed by the Alamo RMA’s Financial Advisor, Estrada Hinojosa. An initial funding strategy for projects to be financed and supported by current and future Vehicle Registration Fee collections was also presented and discussed.

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Historical Bexar County Vehicle Registrations and Vehicle Registration Fees

VRF Project Draw Schedule and Financings

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Vehicle Registration Fee Financing Assumptions

VRF Bond Issue Summary

Question by D. Starr: So you said it leaves us ample ability for future bond structures, based on what? We have to collect $15 million dollars a year to be able to pay this back for the debt service coverage that you have, even though you might have money left over. Have you run any proforma so we will know how much we will have in cash after we pay the debt service in these bonds? Response by Troy Madres from Estrada & Hinojosa: With the 1.5 times coverage it will leave you a lot of money after you pay for your bonds, yes that is part of the analysis.

Question by D. Starr: You are going to do four separate bond closings, correct? That is going to cost us a lot of money. Isn’t there a way of combining those to maybe make two of them? My concern is paying bond counsel and underwritings fees. Has that been taken into consideration? Is there a better way of saving some money? Response by Troy Madres from Estrada & Hinojosa: For purposes of this exercise we wanted to keep it simple but there are ways to optimize it and that’s our next step, but it is correct if you minimize the amount of bond issues the amount of fixed costs go down. That is a very good point and one we are definitely thinking about but for a later part of the analysis. Response by Don Gonzales from Estrada & Hinojosa: Troy is absolutely correct, all the things that we can do to extract more free cashflow as well as reduce bond issuance cost so when we get closer to getting projects defined and the timing of those if it’s possible to excelerate those at the Board’s direction we can certainly do that.

Question by D. Starr: With the money that’s leftover would we be able to do another project? Response by Don Gonzales from Estrada & Hinojosa: Yes, we could but more than likely if you are locking in at very low interest rates you may want to put it towards the project. You might dip in to what you have accumulated to cover additional costs as we have typically seen. You

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get a bid, the project comes in then you need to make some unforeseen changes, like utility realignments, or something else comes up you have additional free cashflow to finish up those projects.

Question by J. Clamp: At a base level of $15 million dollars, what is our capacity to do projects, how much can we borrow of cashflow? Response by Don Gonzales from Estrada & Hinojosa: Using the analysis we set up we can fund the $179 million dollars that is part of this plan but because of the additional cashflow after the bonds are paid there is still additional capacity of $20-45 million dollars. Response by D. Smith: So basically your capacity is $200-225 million dollars, with Don’s $180 million. But if you try to borrow all of that tomorrow might be $180 million. We are asking for this spread out over five years. Response by J. Clamp: What’s going to happen is we are going to start borrowing and our utilization is going to rip away at our capacity so we are not going to be able to do 10 more projects, it will be more like one or two. The only thing I am really concerned about is that we don’t utilize the entire $15 million dollar base, we have that extra cashflow. A good policy for the Board to keep in mind as we move forward is that we don’t get over leveraged, we stay fiscally sound and conservative on what we do. So out of the $15 million are we utilizing $12 million on the $180? Response by D. Smith: By the time we issue the debt service according to these assumptions, it will be $11.5 million.

Question by J. Clamp: That is a decent number for me, what is that percent? Response by R. Green: 77% Response by J. Clamp: If the Board agrees to look at that as a policy to keep our debt at 75% of our Vehicle Registration Fee. Response by D. Smith: We will put that in our policies as for your consideration. I will also point out that every year there is going to be additional cash accumulated, in addition to the $15 million you have already, and we have to discuss with you how to fund reserves that will be required but it doesn’t necessarily have to be with cash on hand, and so if you are comfortable issuing more debt to fund those reserves that will become available once the debt is paid off, there is pros and cons. Response by R. Green: We will bring you back in December the amended budget, the policy on criteria for selecting those projects as well as some policy guidance for the financial aspects of financing of those projects.

Question by D. Smith: Do we have procurement policies in place? Response by C. Trevino: We may need to re-visit it for specifically this type of project but there is an existing procurement policy we can bring forward and amend it if necessary. Response by R. Green: In January, we will ask TxDOT to comeback and start the 1604 discussion. Response by D. Smith: TxDOT is doing 1604 West and typically wants their money all at once. I believe they are asking for it in March so we will probably have to do some financial work. Don, since this is our first issuance how long do you think we are going to need to put cash in the bank? Response by Don Gonzales from Estrada & Hinojosa: My suggestion would be to come back in December with an authorization to issue the debt. Since this is our first issuance, a lot more documentation will need to be assembled.

7. Citizens’ Communications. (Citizens must sign the register to speak)No citizens signed up to speak.

8. Executive Session - Pursuant to Chapter 551, Subchapter D, Texas Government Code.Alamo RMA Board of Directors did not meet in Executive Session and no action was taken.

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9. Adjournment.There being no further action for the Board, Chairman Clamp adjourned the meeting at 4:04p.m.

APPROVED:

________________________________________ _ JOHN CLAMP, CHAIRMAN

DATE ADOPTED: 12/17/2015 I hereby certify that the above foregoing pages constitute the full, true, and correct minutes of all the proceedings and official records of the Alamo Regional Mobility Authority at its meeting on October 22, 2015.

ATTEST: _________________________ _ DAVID STARR, TREASURER/SECRETARY

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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, December 17, 2015

Agenda Item 3: Executive Director’s Report.

The Executive Director’s Report for this month will cover the following topics:

A. Monthly Status Report on GEC Work Authorizations

B. Monthly Update on the Loop 1604 Environmental Assessment

C. Monthly Financials for October 2015

This information is included in your packets for your review. There is no action required of the Board on this item.

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Comments: There is no fiscal impact associated with this item.

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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Executive Director’s Report

A. Monthly Status Report on General Engineering Consultant (GEC) Work Authorizations

For the month of October, work was performed on Work Authorization (WA) Number 1 with Pape Dawson Munoz.

Work Authorization No. 1: Parking Feasibility Study:

1. Finalized and submitted the final report

For the months of October and November, work was performed on Work Authorization (WA) Number 2 with HNTB.

Work Authorization No. 2: Public Involvement Support:

1. Created a Project Fact Sheet for the I-10 Project with the non-tolled configuration

B. Monthly Update on Loop 1604 Environmental Assessment

Work Authorization No. 5: Environmental Assessment (EA):

1. Developed materials for the Public Hearing2. Continued to respond to TxDOT Environmental comments and revise the EA and

Technical Reports3. Continued to address comments for the Interstate Access Justification Report4. Coordinated with the Federal Highway Administration for review of the Interstate

Access Justification Report5. Continued project management, coordination and administration tasks

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C. Monthly Financials for October 2015

Monthly financial statements are attached for October including the following:

1. Balance Sheets2. Statement of Revenues, Expenses, and Changes in Net Assets3. Schedule of Budgetary Compliance and Changes to Net Assets4. Project Costs (Capitalized and Non-Capitalized)

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PAPE-DAWSON MUNOZ

October 2015 MONTHLY PROGRESS REPORT

Project Name: Parking Feasibility Garage Study PD Job Number: 8636-00 Date: November 16, 2015 Page: 1 of 1

The efforts this month focus on continuing development of the Parking Garage

Research and Report.

The following are specific project tasks for which the GEC provided support to

the Alamo RMA staff:

Final report submitted

Report approved by ARMA

Tasks Scheduled for October:

No further action.

END OF STATUS REPORT

P:\86\36\00\Status Reports\ARMA_ PDM GEC Monthly Progress Report August 2015 (2).docx

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Alamo Regional Mobility Authority

PDM - General Engineering Consultant Services

DBE and Local Effort Distribution (through 10/14/15)

PDM - GEC TEAM WORK AUTHORIZATION STATUS - as of October 14, 2015

$27,878.95

$43,101.93

$0.00

$27,878.95

DBE Effort Distribution

Contracted Invoiced % of Total Costs % of Sub Work

$0.00 $0.00 0% 0%

$0.00 $0.00 0% 0%

$0.00 $0.00 0% 0%

$0.00 $0.00 0% 0%

$0.00 $0.00 0% 0%

$0.00 $0.00

Non-DBE Effort Distribution

Contracted Invoiced % of Total Costs % of Sub Work

$50,073.40 $43,101.93 61% 100%

$0.00 $0.00 0% 0%

$0.00 $0.00 0% 0%

$0.00 $0.00 0% 0%

$50,073.40 $43,101.93

Local Effort Distribution

Local Non-local Total % Local

$27,878.95 $0.00 $27,878.95 39%

$0.00 $0.00 $0.00 0%

$27,878.95 $0.00 $27,878.95

DBE and Local Effort Distribution October 2015

Local Effort Expenditures (through 10/14/15)

\

SUPPORTING INFORMATION

Total GEC Expenditures (through 10/14/15)

Total Subconsultant Expenditures (through 10/14/15)

DBE Expenditures (through 10/14/15)

Arias & Associates, Inc.

Foster CM Group

Omega Engineers

Adisa Communications

GGC Engineers, Inc.

So-Deep, Inc.

Ardaga & Associates

Total

AECOM

Total

Pape-Dawson Munoz

Subconsultants

Total

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The efforts for October and November focused on general Public Involvement Support for RMA activities.

The following are specific project tasks for which the GEC provided support to Alamo RMA staff:

Public Involvement Support Services • General public involvement support.

GEC ACTIVITIES REPORT October/November 2015

Page 1 of 1

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DBE and Local Effort Distribution Jun 2015

Alamo Regional Mobility AuthorityGeneral Engineering Consultant ServicesDBE and Local Effort Distribution (through 11/20/15)

Total GEC Expenditures (through 11/20/15) 60,830.69$ Total Subconsultant Expenditures (through 11/20/15) 13% 8,041.00$ DBE Expenditures (through 11/20/15) 13% 8,040.95$ Local Effort Expenditures (through 11/20/15) 100% 60,831.00$

SUPPORTING INFORMATION

DBE Effort Distribution

Contracted Invoiced % of Total Costs % of Sub WorkArias and AssociatesDeBerry Group 74,912$ 8,041$ 13.22% 100%FosterGonzalez de la GarzaPoznecki-Camarillo Inc.Sanchez Salazar & Associates

Total 74,912$ 8,041$ 13.22% 100%

Non-DBE Effort Distribution

Contracted Invoiced % of Total Costs % of Sub WorkCDM SmithPrime Strategies Inc.

Total -$ -$ 0.00% 0%

Local Effort Distribution

Local Non-local Total % LocalHNTB 52,790$ -$ 52,790$ 100%Subconsultants 8,041$ -$ 8,041$ 100%

Total 60,831$ -$ 60,831$ 100%

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LOOP 1604 ENVIRONMENTAL ASSESSMENT - BAKER TEAM 1

Loop 1604 Environmental Assessment: SH 16 to Interstate Highway 35

Project Authorization No. 5 Progress Report No. 19

Progress for period: October 1, 2015 through October 31, 2015

ACTIVITIES COMPLETED IN THIS PERIOD:

Task 1.0 – Project Management, Coordination, and Administration Continued PA #5 activities. Performed project management functions including: identifying and

assigning resources to perform the work, communicating roles and responsibilities, supervising the performance of the work, and communication/meetings with RMA/TxDOT personnel on the direction and progress of the work.

Held bi-weekly internal Team calls to discuss project progress/issues. Coordinated bi-weekly project call with TxDOT and RMA. Continued Project Record filing.

Task 2.0 – Public Awareness, Involvement, and Education Researched additional places of worship to contact for public hearing Developed public hearing materials for TxDOT/RMA review

Task 3.0 – Draft Environmental Document Responded to TxDOT comments and revised resource technical reports. Responded to TxDOT comments and revised EA.

Task 5.0 – Engineering

Traffic Coordinated with TxDOT regarding I-10 IAJR. Received comments on IAJR from ARMA on 9/10/2015 and started to address. Coordinated with design team regarding any design issues, particularly on I-10 south of Loop

1604. Modified IAJR CORSIM Build analysis to represent latest design and updated results exhibit. Conducted IAJR HCS analysis of No Build and Build conditions.

Geometric Schematic Continued coordination with ENV EA preparation. Continued coordination with Traffic intersection analysis.

3-11

LOOP 1604 ENVIRONMENTAL ASSESSMENT - BAKER TEAM 1

Loop 1604 Environmental Assessment: SH 16 to Interstate Highway 35

Project Authorization No. 5 Progress Report No. 20

Progress for period: November 1, 2015 through November 30, 2015

ACTIVITIES COMPLETED IN THIS PERIOD:

Task 1.0 – Project Management, Coordination, and Administration Continued PA #5 activities. Performed project management functions including: identifying and

assigning resources to perform the work, communicating roles and responsibilities, supervising the performance of the work, and communication/meetings with RMA/TxDOT personnel on the direction and progress of the work.

Held bi-weekly internal Team calls to discuss project progress/issues. Coordinated bi-weekly project call with TxDOT and RMA. Continued Project Record filing.

Task 2.0 – Public Awareness, Involvement, and Education Developed public hearing materials.

Task 3.0 – Draft Environmental Document Responded to TxDOT comments and revised EA.

Task 5.0 – Engineering

Traffic Coordinated with TxDOT regarding I-10 IAJR. Continued to address/prepare response to Alamo RMA IAJR comments. Received comments on the IAJR from TxDOT on November 2nd and began to address and prepare

a response to comments. Coordinated with design team regarding any design issues, particularly on I-10 south of Loop 1604

under the Build condition. Completed HCS analysis of I-10 interchange area. Participated in FHWA coordination meeting on November 4th. Examined impacts of the I-10 Managed Lanes to HOV conversion.

Geometric Schematic Continued coordination with ENV EA preparation and traffic intersection analysis. Review DC connection with I-10.

3-12

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3-13


San Antonio, Texas

Statement of Revenues, Expenses, and Changes in Net Assets

as of October 31, 2015

Operating Revenues

Refund prior year expense ‐$Total operating revenues ‐

Operating Expenses

Payroll and payroll related expenses 25,343Memberships & Accreditations 1,500Sponsored events 28

Total operating expenses 26,871

Operating gain/(loss) ‐26,871

Nonoperating Revenues (Expenses)

Vehicle registration revenues 1,510,410State grant revenue 4,644Interest income 8,608

Total nonoperating revenues (expenses) 1,523,662

Increase in net assets before capital contributions 1,496,791

Change in net assets 1,496,791

Net assets at beginning of year 31,541,323

Net assets at end of October 33,038,114$

*decimals not shown on above amountssource: gl 291 ran 12/7/15 for October 2015

H:\RMA\Financial Reports\FY16\1510 October\GL291 October revision 1.xlsx\Income Statement3-14

ALAMO REGIONAL MOBILITY AUTHORITY

Schedule of Budgetary Compliance and Change to Net Assetsas of Ocotber 31, 2015

(unaudited)

Original Budget

October Actuals

October Budget Variance YTD Actual YTD Budget YTD Variance

Operating RevenueRefunds -$ - -$ -$ -$ -$ -$

Total Operating Revenue - - - - - - -

Operating ExpenseSalary Regular 234,168 19,311 19,514 203 19,311 19,514 203 Social Security 13,488 1,014 1,124 110 1,014 1,124 110 Medicare 3,804 267 317 50 267 317 50 Life Insurance 467 39 39 - 39 39 - Health Insurance 24,413 2,034 2,034 - 2,034 2,034 - Unemployment Insurance 584 35 49 14 35 49 14 Workers Compensation 800 98 67 (31) 98 67 (31) Retirement 30,861 2,545 2,572 27 2,545 2,572 27

Subtotal 308,585 25,343 25,716 373 25,343 25,716 373

Discretionary -Training/Cert/Dev-Regist 6,000 - 500 500 - 500 500 Discretionary - Mileage & Parking 1,000 - 83 83 - 83 83 Discretionary - Transportation 1,000 - 83 83 - 83 83

Subtotal 8,000 - 666 666 - 666 666

Auditing Services 35,000 - - - - - - Professional Services 50,000 - 4,167 4,167 - 4,167 4,167 Contracted Services 2,000 - 167 167 - 167 167 Banking Fees 5,000 - 417 417 - 417 417 Legal Services 35,500 - 2,958 2,958 - 2,958 2,958 Printing and Binding 2,000 - 167 167 - 167 167 Membership Fees 4,500 1,500 375 (1,125) 1,500 375 (1,125) Accreditation & Certification 250 - 21 21 - 21 21 Marketing and Advertisement 1,000 - 83 83 - 83 83 Copier Rental & Expense 2,570 - 214 214 - 214 214 RMA Events 500 28 42 14 28 42 14 Indemnification Expense 500 - 42 42 - 42 42 Administrative Service Fee 500 - 42 42 - 42 42 Liability Insurance 3,000 - 250 250 - 250 250 Telephone and Internet Service 1,500 - 125 125 - 125 125 Repairs and Maintenance - Computer Software 1,500 - 125 125 - 125 125

Subtotal 145,320 1,528 9,195 7,667 1,528 9,195 7,667

Office Supplies 2,000 - 167 167 - 167 167 Postage 500 - 42 42 - 42 42 Minor Equipment & Machinery 2,500 - 208 208 - 208 208

Subtotal 5,000 - 417 417 - 417 417

Total Operating Expense 466,905 26,871 35,994 9,123 26,871 35,994 9,123

Nonoperating Revenues (Expenses)Vehicle registration revenues 13,000,000 1,510,410 1,083,333 427,077 1,510,410 1,083,333 427,077 State grant revenue - 4,644 - 4,644 4,644 - 4,644 Capital Contributions - - - - - - - Interest income - 8,608 - 8,608 8,608 - 8,608

Total nonoperating revenues 13,000,000$ 1,523,662 1,083,333$ 440,329$ 1,523,662$ 1,083,333$ 119,652,263$

Increase in net assets 1,496,791

Net assets at beginning of month 31,541,323

Net assets at end of October 2015 33,038,114$

*decimals not shown on above amounts - source: gl 291 ran 12/7/15 for October 2015

H:\RMA\Financial Reports\FY16\1510 October\GL291 October revision 1.xlsx\Sched of Budget and Net Assets

3-15

Alamo Regional M

obility Authority

Project Costs (Cap

italized and Non‐Cap

italized)

As of October 31, 2015

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H:\RMA\Financial Rep

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10 Octob

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Octob

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er 15

3-16

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Agenda Item 4: Approval of the 4th Quarterly Investment Reports for FY 2015 in accordance with Section 2256.023 (a) of the Texas Public Funds Investment Act.

Section 2256.023 (a) of the Texas Public Funds Investment Act (PFIA) requires that investment reports be filed with the governing body on a quarterly basis each fiscal year.

Attached is the quarterly investment report for the 4th quarter of FY 2015. Interest earned on the bank balances ranged from 1 to 35 basis points. Total investment income earned over the quarter was $7,479.92. The weighted average maturity for the investments was one day.

4-1

2

Fiscal Assessment Applicable: ☒Yes ☐ No Type: ☒ Revenue ☐ Expense Category: ☐ Project ☐ Indirect ☒ Other: Interest Income Funding Source: N/A Dollar Amount Associated with Item: $7,479.92 Current Budget Amount : N/A

Coordinated by: John Bownds Verified by: Seth McCabe

Comments: Interest was earned on the Alamo RMA Frost Bank account that was swept into an Invesco Government & Agency Portfolio Short-Term Investments Trust as well as the Generations Federal Credit Union sweep account. The Generations banking agreement went into effect on September 1, 2015 and currently earns 35 basis points on invested funds.

4-2

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Agenda Item 5: Discussion and appropriate action regarding approval of the Amended Fiscal Year 2016 Capital Budget.

Staff requests discussion and appropriate action regarding approval of the Amended Fiscal Year 2016 Capital Budget that has been amended to include the Vehicle Registration Fee Projects approved by the Alamo RMA Board on October 22, 2015 and Bexar County Commissioners Court on November 10, 2015.

5-1

2



Comments: The proposed amended capital budget incorporates the Vehicle Registration Fee (VRF) projects that were approved by the Board on October 22, 2015. The addition of these VRF projects will increase the FY 2015-16 Adopted Capital Budget from $33,277,078 to $179,124,541.

5-2

Bex

ar C

ount

y, T

exas

Ala

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l Mob

ility

Aut

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Cap

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FY 2

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ork

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se II

(MPO

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vans

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5-3

Approved Oct. 22, 2015

5-4

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Agenda Item 6: Discussion and appropriate action regarding approval of a Resolution relating to establishing the Alamo RMA’s intention to reimburse itself for the prior lawful expenditure of funds from the proceeds of Vehicle Registration Fee Revenue Bonds to be issued by the Alamo RMA for authorized purposes.

This item will allow for the Alamo RMA to reimburse itself for costs associated with the designing, engineering, material testing, acquiring Right-of-Way, constructing, renovating, repairing, and improving road projects and other professional services related to road projects. These road projects will be funded through the issuance of obligations to be issued by the Alamo RMA and will be paid by Vehicle Registration Fee Revenue. This Reimbursement Resolution is in the amount of $1,000,000 and will allow the Alamo RMA to begin work on approved Vehicle Registration Fee projects.

6-1

2



Comments: There is no fiscal impact associated with approval of this item.

6-2

#5077523

GENERAL MEETING OF THE BOARD OF DIRECTORS OF THE


RESOLUTION NO. 15-02

RESOLUTION EXPRESSING INTENT TO

FINANCE EXPENDITURES TO BE INCURRED

WHEREAS, Alamo Regional Mobility Authority (the “Authority”) is a political subdivision of the State of Texas authorized to finance its activities by issuing obligations; and

WHEREAS, the Authority will make, or has made not more than 60 days prior to the date hereof, payments with respect to road projects as described on Exhibit A attached hereto (the “Financed Project”); and

WHEREAS, the Authority has concluded that it does not currently desire to issue obligations to finance the costs associated with the Financed Project; and

WHEREAS, the Authority desires to reimburse itself for the costs associated with the Financed Project from the proceeds of obligations to be issued subsequent to the date hereof; and

WHEREAS, the Authority reasonably expects to issue obligations to reimburse itself for the costs associated with the Financed Project;

NOW, THEREFORE, be it resolved that:

Section 1. The Authority reasonably expects to reimburse itself for costs that have been or will be paid subsequent to the date that is 60 days prior to the date hereof and that are to be paid in connection with the acquisition, construction, reconstruction or renovation of the Financed Project from the proceeds of obligations to be issued subsequent to the date hereof.

Section 2. The Authority reasonably expects that the maximum principal amount of obligations issued to reimburse the Authority for the costs associated with the Financed Project, will be $1,000,000.

ADOPTED THIS ______ DAY OF _________________, 2015.


By:

Name:

Title:

6-3

A-1

#5077523

EXHIBIT A

DESCRIPTION OF PROJECT

Purpose/Project Total AmountDesigning, engineering, material testing, acquiring rights-of-way, constructing, renovating, repairing, and improving road projects and other professional services related to road projects.

$1,000,000

6-4

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Agenda Item 7: Discussion and appropriate action regarding approval of a Resolution authorizing submittal of Blanco Road Phase II for the Alamo Area MPO FY 2017-2020 STP-MM Call for Projects.

On March 27, 2015 the Alamo Area Metropolitan Planning Organization (“MPO”) issued a call for projects, announcing that approximately $100,000,000 would be made available for eligible Surface Transportation Program – Metropolitan Mobility (“STP-MM”) projects. The STP-MM is a federally funded program, on a reimbursable basis, that allocates funds to major roadway, bicycle, and public transportation projects.

Alamo RMA staff requests discussion and appropriate action regarding approval of a Resolution that authorizes the submittal of an application for Blanco Road Phase II to the MPO for projects to be included in the FY 2017-202 Transportation Improvement Program making the project eligible to receive STP-MM funding.

Once the project is submitted it will undergo a competitive selection process.

7-1

2

Fiscal Assessment Applicable: ☒Yes ☐ No Type: ☐ Revenue ☒ Expense Category: ☒ Project ☐ Indirect ☐ Other: _______________ Funding Source: See comment. Dollar Amount Associated with Item: $7,333,247 Current Budget Amount : See comment.


Comments: Currently, Blanco Road Phase II is not a budgeted project. If the project is approved by the MPO, the Alamo RMA will need to identify funding in the amount of $7,333,247 as its contribution to the project costs.

7-2

W BORGFELD DR

BLANCORD

CampBullis

W OAK ESTAT

ES DR

OLD B LANCO RD

±

Blanco RoadProject AreaWaterwaysFEMA 100 yr FloodplainResidentialUndeveloped Green SpaceCamp Bullis Military Base

7-3

GENERAL MEETING OF THE BOARD OF DIRECTORS OF THE


RESOLUTION NO. 15-03

RELATING TO THE SUBMISSION OF THE BLANCO ROAD PROJECT FOR THE FY 2017-2020 ALAMO AREA METROPOLITAN PLANNING ORGANIZATION SURFACE

TRANSPORTATION PROGRAM – METROPOLITAN MOBILITY CALL FOR PROJECTS

WHEREAS, the ALAMO REGIONAL MOBILITY AUTHORITY (“Alamo RMA”) is a political subdivision of the State of Texas; and

WHEREAS, the ALAMO AREA METROPOLITAN PLANNING ORGANIZATION (the “MPO”) maintains a comprehensive, cooperative and ongoing planning process for the San Antonio – Bexar County Urban Transportation Study Area; and

WHEREAS, the MPO develops and approves a Transportation Improvement Program (the “TIP”) as part of this process; and

WHEREAS, the Alamo RMA is actively involved in the MPO area-wide planning process with representation on the Transportation Policy Board and the Technical Advisory Committee; and

WHEREAS, on March 27, 2015 the MPO issued a call for projects, announcing that approximately $100,000,000.00 would be made available for eligible Surface Transportation Program – Metropolitan Mobility projects (“STP-MM”); and

WHEREAS, STP-MM is a federally funded program, administered on a reimbursable basis, that allocates funds to major roadway, bicycle, and public transportation projects that are included in the TIP; and

WHEREAS, the Alamo RMA desires to participate in this call for projects; and

WHEREAS, this resolution authorizes submittal of an application to the MPO for a project to be included in the FY 2017-2020 TIP making it eligible to receive STP-MM funding;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors hereby approves the submission of the Blanco Road Phase II project as a request on behalf of the Alamo RMA to the Alamo Area Metropolitan Planning Organization for consideration in the FY 2017-2020 Transportation Improvement Program project selection process.

7-5

Adopted by the Board of Directors of the Alamo Regional Mobility Authority on the __ day of December, 2015.

Submitted and reviewed by: Approved:

____________________________ ____________________________ David L. Smith John Clamp Executive Director Chairman, Board of Directors Alamo Regional Mobility Authority Resolution No. 15-03

Date Passed: December _____, 2015

7-6

BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Agenda Item 8: Discussion and appropriate action regarding approval of the $70 Million Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement Projects for Loop 1604 from US 90 to FM 1957 (Potranco Road).

As part of the 825 Plan, the Alamo RMA has committed to providing the Texas Department of Transportation with $70,000,000 for the planned improvements along SL 1604 from US 90 to FM 1957 (Potranco Road) identified by Project CSJ Number 2452-01-059. The planned improvements include expanding SL 1604 to a four lane expressway with the addition of four non-toll lanes.

On October 22, 2015, the Alamo RMA Board approved funding of the $70,000,000 with Vehicle Registration Fee Revenues.

Alamo RMA Staff requests discussion and appropriate action regarding approval of the $70 Million Advance Funding Agreement for SL 1604 from US 90 to FM 1957.

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Fiscal Assessment Applicable: ☒Yes ☐ No Type: ☐ Revenue ☒ Expense Category: ☒ Project ☐ Indirect ☐ Other: _______________ Funding Source: See comment. Dollar Amount Associated with Item: $70,000,000 Current Budget Amount : See comment.


Comments: The funding for this agreement will be provided by proceeds from Vehicle Registration Fee (VRF) Revenue Bonds, which have not yet been issued. The budget for this project is included in the amended capital budget amount of $179,124,541.

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CSJ #_2452-01-059______ __________

District #_15 – San Antonio ___ _____

Code Chart 64 #_60113 ___________

Project :__Loop 1604 from US 90 to_____

FM 1957 (Potranco Road)_____________ Federal Highway Administration

CFDA # _20.205 ___________________ Not Research and Development

AFA-AFA_VolTIP Page 1 of 6 Revised 07/09/2015

STATE OF TEXAS §

COUNTY OF TRAVIS §

ADVANCE FUNDING AGREEMENT FOR VOLUNTARY

LOCAL GOVERNMENT CONTRIBUTIONS

TO TRANSPORTATION IMPROVEMENT

PROJECTS WITH NO REQUIRED MATCH

THIS AGREEMENT is made by and between the State of Texas, acting by and through the Texas Department of Transportation, called the “State”, and the Alamo Regional Mobility Authority (Alamo RMA), acting by and through its duly authorized officials, called the “Local Government.”

WITNESSETH

WHEREAS, Transportation Code, Chapters 201, 221, and 361, authorize the State to lay out, construct, maintain, and operate a system of streets, roads, and highways that comprise the State Highway System; and,

WHEREAS, Government Code, Chapter 791, and Transportation Code, §201.209 and Chapter 221, authorize the State to contract with municipalities and political subdivisions; and,

WHEREAS, Texas Transportation Commission Minute Order Number 114264 authorizes the State to undertake and complete a highway improvement generally described as expansion to a 4 lane expressway (four non-toll lanes) Loop 1604 from US 90 to FM 1957 (Potranco Road); and,

WHEREAS, the Local Government has requested that the State allow the Local Government to participate in said improvement by funding that portion of the improvement described as expansion to a 4 lane expressway (four non-toll lanes) Loop 1604 from US 90 to FM 1957 (Potranco Road), called the “Project"; and,

WHEREAS, the State has determined that such participation is in the best interest of the citizens of the State;

NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, the State and the Local Government do agree as follows:

AGREEMENT

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CSJ #_2452-01-059______ __________


Code Chart 64 #_60113 ___________





1. Time Period CoveredThis agreement becomes effective when signed by the last party whose signing makes theagreement fully executed, and the State and the Local Government will consider it to be in fullforce and effect until the Project described in this agreement has been completed and acceptedby all parties or unless terminated, as provided for by this agreement.

2. Project Funding and Work Responsibilities

A. The State will authorize the performance of only those Project items of work which the Local Government has requested and has agreed to pay for as described in Attachment A,

Payment Provision and Work Responsibilities which is attached to and made a part of this contract. In addition to identifying those items of work paid for by payments to the State,

Attachment A, Payment Provision and Work Responsibilities, also specifies those Project items of work that are the responsibility of the Local Government and will be carried out and completed by the Local Government, at no cost to the State. B. At least one sixty (60) days prior to the date set for receipt of the construction bids, the Local

Government shall remit its remaining financial share for the State’s estimated construction oversight and construction costs.

C. Whenever funds are paid by the Local Government to the State under this agreement, the Local Government shall remit a check or warrant made payable to the "Texas Department of Transportation." The check or warrant shall be deposited by the State and managed by the State. The funds may only be applied by the State to the Project. If after final Project accounting any excess funds remain, those funds may be applied by the State to the Local Government's contractual obligations to the State under another advance funding agreement with approval by appropriate personnel of the Local Government.

3. Right of AccessIf the Local Government is the owner of any part of the Project site, the Local Government shall permit the State or its authorized representative access to the site to perform any activities required to execute the work.

4.Adjustments Outside the Project SiteThe Local Government will provide for all necessary right of way and utility adjustments needed for performance of the work on sites not owned or to be acquired by the State.

5. Responsibilities of the PartiesThe State and the Local Government agree that neither party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents.

6. Document and Information ExchangeAt the request of the State, the Local Government shall submit any information required by the State in the format directed by the State.

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CSJ #_2452-01-059______ __________


Code Chart 64 #_60113 ___________





7. InterestThe State will not pay interest on funds provided by the Local Government. Funds provided by the Local Government will be deposited into, and retained in, the State Treasury.

8. Inspection and Conduct of WorkUnless otherwise specifically stated in Attachment A, Payment Provision and Work Responsibilities, to this contract, the State will supervise and inspect all work performed hereunder and provide such engineering inspection and testing services as may be required to ensure that the Project is accomplished in accordance with the approved plans and specifications. All correspondence and instructions to the contractor performing the work will be the sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this contract, all work will be performed in accordance with the Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges adopted by the State and incorporated in this agreement by reference, or special specifications approved by the State.

9. Increased Costs A. The Local Government’s financial responsibility is lump sum as reflected in Attachment A,

Payment Provision and Work Responsibilities, the State will be responsible for additional funds necessary to cover additional cost.

B. If any existing or future local ordinances, commissioners court orders, rules, policies, or other directives, including but not limited to outdoor advertising billboards and storm water drainage facility requirements, are more restrictive than State or Federal Regulations, or if any other locally proposed changes, including but not limited to plats or replats, result in increased cost to the department for a highway improvement project, then any increased costs associated with the ordinances or changes will be paid by the State. The cost of providing right of way acquired by the State shall mean the total expenses in acquiring the property interests either through negotiations or eminent domain proceedings, including but not limited to expenses related to relocation, removal, and adjustment of eligible utilities.

10. MaintenanceUpon completion of the Project, the State will assume responsibility for the maintenance of thecompleted Project unless otherwise specified in Attachment A to this agreement.

11. Termination

A. This agreement may be terminated in the following manner:1. By mutual written agreement and consent of both parties;2. By either party upon the failure of the other party to fulfill the obligations set forth in this

agreement; or3. By the State if it determines that the performance of the Project is not in the best interest

of the State.

B. If the agreement is terminated in accordance with the above provisions, the Local Government will be responsible for the payment of Project costs incurred by the State on behalf of the Local Government up to the time of termination.

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CSJ #_2452-01-059______ __________


Code Chart 64 #_60113 ___________





C. Upon completion of the Project, the State will perform an audit of the Project costs. Any funds due to the Local Government, the State, or the Federal Government will be promptly paid by the owing party.

12. NoticesAll notices to either party by the other required under this agreement shall be deliveredpersonally or sent by certified or U.S. mail, postage prepaid or sent by electronic mail, (electronicnotice being permitted to the extent permitted by law but only after a separate written consent ofthe parties), addressed to such party at the following addresses:

Local Government:

Executive Director Alamo RMA

c/o Bexar County Public Works Department

233 N. Pecos La Trinidad, Suite 420

San Antonio, Texas 78207

State:

Legal Documents: Director of Contract Services Office

Texas Department of Transportation 125 E. 11

th Street

Austin, Texas 78701

Billing and Inquiries: Director of Transportation Planning and Development Texas Department of Transportation 4615 NW Loop 410 San Antonio, Texas 78229-5126

All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided in this agreement. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that such notices shall be delivered personally or by certified U.S. mail and such request shall be honored and carried out by the other party.

13. Sole AgreementIn the event the terms of the agreement are in conflict with the provisions of any other existingagreements between the Local Government and the State, the latest agreement shall takeprecedence over the other agreements in matters related to the Project.

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CSJ #_2452-01-059______ __________


Code Chart 64 #_60113 ___________





14. Successors and AssignsThe State and the Local Government each binds itself, its successors, executors, assigns, andadministrators to the other party to this agreement and to the successors, executors, assigns,and administrators of such other party in respect to all covenants of this agreement.

15. AmendmentsBy mutual written consent of the parties, this agreement may be amended prior to its expiration.

16. State AuditorThe state auditor may conduct an audit or investigation of any entity receiving funds from theState directly under the contract or indirectly through a subcontract under the contract.Acceptance of funds directly under the contract or indirectly through a subcontract under thiscontract acts as acceptance of the authority of the state auditor, under the direction of thelegislative audit committee, to conduct an audit or investigation in connection with those funds.An entity that is the subject of an audit or investigation must provide the state auditor with accessto any information the state auditor considers relevant to the investigation or audit.

17. InsuranceIf this agreement authorizes the Local Government or its contractor to perform any work on Stateright of way, before beginning work the entity performing the work shall provide the State with afully executed copy of the State's Form 1560 Certificate of Insurance verifying the existence ofcoverage in the amounts and types specified on the Certificate of Insurance for all persons andentities working on State right of way. This coverage shall be maintained until all work on theState right of way is complete. If coverage is not maintained, all work on State right of way shallcease immediately and the State may recover damages and all costs of completing the work.

18. Signatory WarrantyEach signatory warrants that the signatory has necessary authority to execute this agreement onbehalf of the entity represented.

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CSJ #_2452-01-059______ __________


Code Chart 64 #_60113 ___________





THIS AGREEMENT IS EXECUTED by the State and the Local Government in duplicate.

THE LOCAL GOVERNMENT

_________________________________ Signature

_________________________________ Typed or Printed Name

_________________________________ Title

_________________________________ Date

THE STATE OF TEXAS

_________________________________ District Engineer

_________________________________ Date

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CSJ #_2452-01-059______ __________


Code Chart 64 #_60113 ___________




AFA-AFA_VolTIP Page 1 of 1 Attachment A

ATTACHMENT A PAYMENT PROVISION AND WORK RESPONSIBILITIES

The Local Government will be responsible for providing $70,000,000.00 to the State for the transportation projects along Loop 1604 from US 90 to FM 1957 (Potranco Rd). Funds will be due 60 days prior to the date set for receipt of the construction bids.

WORK RESPONSIBILITIES:

1. Construction ResponsibilitiesThe State will be responsible for the construction as stated.

2. Right of Way and Real PropertyThe State will be responsible for the Right of Way and Real Property.

3. UtilitiesThe State will be responsible for the adjustment, removal, or relocation of utility facilities.

4. Architectural and Engineering ServicesThe State has responsibility for the performance of architectural and engineering services.

5. Environmental Assessment and MitigationThe State will be responsible for the Environmental Assessment and Mitigation

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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum


Agenda Item 9: Review of the 2015 Annual Project Report submitted to the Texas Department of Transportation.

The Texas Administrative Code requires that Regional Mobility Authorities submit a Project Report to the Texas Transportation Commission no later than December 31 of each year. The written report describes the progress made during that year on each transportation project of system of projects of the RMA.

The Alamo Regional Mobility Authority submitted the 2015 report on December 8, 2015.

No action is required of the Board on this item.

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Comments: There is no fiscal impact associated with this item.

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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

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Alamo Regional Mobility Authority 2015 Annual Project Report

The Alamo Regional Mobility Authority (ARMA) was established in 2004 by the Bexar County Commissioners Court with the intent to partner with the Texas Department of Transportation (TxDOT), the San Antonio-Bexar County Metropolitan Planning Organization (MPO), and Bexar County to leverage funding and bring needed relief to the congestion impacting the Bexar County area. An initial 50-mile toll road network was identified. The network was to include new capacity on Loop 1604 from FM 471 (Culebra Rd) to IH-35 (north); new capacity on US 281 from Loop 1604 (north) to the Comal County line and add new capacity in the Northwest (IH-35) Corridor from Loop 1604 (north) to the Central Business District (CBD). New connector/exchange ramps at US 281 and Loop 1604 and at IH 10 and Loop 1604 were also included as projects in the initial network.

Since that time, the Alamo Regional Mobility Authority (ARMA) has partnered with TxDOT to complete Superstreet improvements to portions of Loop 1604 in northwest San Antonio and on US 281 from Loop 1604 to Marshall Road. The Alamo RMA completed preliminary planning work on potential projects in the SH 16 corridor from IH 410 to Loop 1604 and IH 35 from the CBD to the Guadalupe County Line. The Alamo RMA also procured a design/build developer for improvements to US 281 from Loop 1604 to the Comal County Line prior to that project falling victim to an environmental lawsuit. In 2013 the Alamo RMA, in partnership with the Federal Highway Administration and TxDOT, completed the construction of four direct connector ramps at US 281 and Loop 1604 in north central San Antonio. The $110 million project was funded through a combination of American Recovery and Reinvestment Act of 2009 and TxDOT Proposition 12 and 14 funds. In 2015 the Alamo RMA completed the Environmental Impact Statement for the US 281 North Improvement Project ending a six year long environmental clearance process.

$825 Million Plan

In 2014, the Alamo Regional Mobility Authority entered into a funding partnership with TxDOT and multiple local agencies including Bexar County, the City of San Antonio, VIA and the Metropolitan Planning Organization to address the transportation needs of the greater San Antonio metropolitan area. The goal of the partnership was to address much needed congestion relief in several highly traveled corridors including IH-10, Loop 1604, and US 281. The partnership will provide $825 million dollars of infrastructure improvements and accelerate

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project delivery. ARMA is contributing funding for several of the projects including Loop 1604 from US 90 to FM 1957 to allow TxDOT to construct non-toll facilities.

US 281 Improvement Project

The Alamo Regional Mobility Authority (Alamo RMA) took the lead preparing an Environmental Impact Statement (EIS) for US 281 in 2009 and spent the next six years meeting with stakeholders from neighborhoods, businesses, organizations in the area, and with transportation engineers to determine how best to improve US 281. The Final EIS recommended a preferred alternative that would improve eight miles of US 281, from Loop 1604 to Borgfeld Drive. The proposed 281 North Improvement Project is a two-phased project with plans to double the number of lanes on US 281 and add direct connector interchange ramps at the US 281 and Loop 1604 intersection. This project will significantly reduce the amount of traffic congestion and meet the needs of this growing community for the next 30 years. On July 17, 2015, the Texas Department of Transportation (TxDOT) signed the ROD for the proposed improvements to US 281 North. The Record of Decision (ROD) explains the selection of the Preferred Expressway Alternative, and signifies the completion of the six-year environmental review process.

During the 84th Legislative Session, the House and Senate approved Senate Joint Resolution 5 which is a constitutional amendment that provides for $2.5 Billion in general sales tax proceeds in excess of $28 billion to be deposited to the State Highway Fund beginning in fiscal year 2018, along with 35% of motor vehicle sales tax proceeds in excess of $5 billion beginning in fiscal year 2020. This proposal was approved by voters on the November 3, 2015 ballot as Proposition 7. Funds may only be used to construct, maintain, or acquire Right-of-Way for public roadways other than toll roads or repay the principal of an interest on Proposition 12 general obligation bonds.

On June 15, 2015 Bexar County Judge Nelson Wolff, Bexar County Commissioner Kevin Wolff, and Alamo RMA Chairman John Clamp requested that TxDOT provide additional funding based on the Legislative action so US 281 could be completed non-tolled. The Metropolitan Planning Organization Policy Board unanimously approved a resolution on September 14, 2015 to allocate Proposition 7 funding (if passed) to complete US 281 non-tolled. Subsequently, the TxDOT Transportation Commission approved a Minute Order on September 24, 2015 removing the tolls from US 281. The project was re-configured to four toll-free expressway lanes with two High-Occupancy Vehicle (HOV) lanes in the center of the freeway. The southern segment of the US 281 project from Loop 1604 to Stone Oak Parkway is currently fully funded. Construction is anticipated to begin in mid-2017. When the project was anticipated to be tolled, in addition to completion of the EIS, the Alamo RMA also completed an Investment Grade Traffic and Revenue Study.

IH 10 Managed Lanes Project

TxDOT has continued development of the schematic for the IH 10 Managed Lanes project from Loop 1604 to Ralph Fair Road. The Alamo RMA has continued to attend coordination meetings and provide input related to the development of the managed lanes. TxDOT completed the Level II Traffic and Revenue Study. Similar to the US 281 Project, Bexar County and the Alamo RMA have requested allocation from the new state transportation dollars to complete the funding for the IH 10 Managed Lane Project without tolls.

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Loop 1604 Managed Lane Project

The Alamo RMA has continued with the schematic design and Environmental Assessment of Loop 1604 from SH 16 to IH 35. As proposed, the project will include at-grade managed lanes with interchange connections at US 281 and IH 10. Two open houses were held in March 2015 with the final Environmental Assessment decision anticipated in summer of 2016. Additionally, the Alamo RMA coordinated with TxDOT as the Level II Traffic and Revenue Study was conducted.

Vehicle Registration Fee Projects

On August 29, 2013, the Bexar County Commissioners Court adopted an Optional Vehicle Registration Fee of $10.00 per vehicle. Commissioners Court approved an Interlocal Funding Agreement on April 29, 2014 with the Alamo Regional Mobility Authority in connection with the Optional Vehicle Registration Fee to fund long-term transportation projects.

On October 22, 2015 the Alamo RMA Board approved a list of non-tolled projects to be funded with the Optional Vehicle Registration Fee. Subsequently on November 10, 2015 Bexar County Commissioner’s Court approved a Resolution authorizing the use of Vehicle Registration Fee Revenues on ARMA’s list of specified long-term, regionally significant transportation projects. The approved list of projects includes four projects in partnership with TxDOT and ten proposed Bexar County Transportation Projects:

Project ID No. Project Name Pct

BC – 1 Fischer Rd Phase II (IH 35 – Somerset Rd) 1

BC – 2 Old FM 471/Talley Rd 1

BC – 3 Talley Rd Phase I (From FM 1957 “Potranco Rd” – Wiseman Blv) 1

BC – 4 Watson Rd Phase II (SWISD – Bend) 1

BC – 5 W Military Drive (Westcreek Oaks – Bridge) 1

BC – 6 Blanco Rd Phase II (West Oak Estates – Borgfeld Rd) 3

BC – 7 Evans Rd Phase I (Bulverde Rd to TPC Pkwy) 3

BC – 8 Evans Rd Phase II (TPC Pkwy – Hanging Oak) 3

BC – 9 Candlemeadow (Binz-Engleman – Foster Rd) 4

BC – 10 Foster Rd Phase III (IH 10 – FM 1346 “E Houston St”) 4

TxDOT 1 Loop 1604 (From US 281 to FM 1303) 1

TxDOT 2 FM 471 (From Old FM 471 to East to SH 211) 2

TxDOT 3 FM 1516 (From FM 78 to IH 10) 4

TxDOT 825 Loop 1604 (From Potranco Rd to US 90) 1

Through partnership efforts with TxDOT and Bexar County, the Alamo RMA will provide $179 million for $270 million in non-tolled, long-term, regionally significant transportation improvements.

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Alamo RMA Staffing

Staff duties of the Alamo RMA have continued to be performed by employees from the Public Works Department of Bexar County. Utilization of Bexar County employees is an effort to reduce ongoing operating costs of the RMA while revenue-generating projects remain under development. David Smith continues to serve the dual role of Bexar County Manager and ARMA Executive Director and Renee Green, P.E. serves as Bexar County Director of Public Works and ARMA Director of Engineering and Operations.

Alamo RMA Board Members

In 2015, John Clamp has continued to serve as the Board Chairman. Mr. Clamp is joined by Board Members John Montford, Lou Miller, Ramiro Cavazos, Gavino Ramos, Jr., David Starr. One remaining Board position is currently vacant.

The Alamo RMA looks forward to continued work with the leadership of TxDOT and its local transportation partners to develop projects to serve the mobility needs of the citizens of Bexar County.

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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, December 17, 2015 Agenda Item 10: Citizens’ Communications. Citizens must sign the register to speak.

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BOARD OF DIRECTORS

JOHN CLAMP

CHAIR




DAVID SMITH

EXECUTIVE DIRECTOR

Board Memorandum

To: Alamo RMA Board of Directors From: David Smith, Executive Director Copies: File Date: Thursday, December 17, 2015 Agenda Item 11: Executive Session. Pursuant to Chapter 551, Subchapter D, Texas Government Code At any time during the meeting of the Alamo RMA Board of Directors, the Board may meet in executive session for consultation concerning attorney-client matters (real estate, litigation, contracts, personnel, and security) under Chapter 551 of the Texas Government Code. A. Subsection 551.071(1). Consultation with Attorney - Consultation with, and advice from legal

counsel concerning pending/contemplated litigation, including but not limited to Aquifer Guardians in Urban Areas v. United States Federal Highway Administration et. al, settlement offers and negotiations, and other legal issues.

B. Section 551.074. Personnel Matters - Deliberation concerning the appointment,

employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel. C. Section 551.072. Deliberation Regarding Real Property - Discussion of real property

purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way.

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