AISESC SYSU VP Finance 14/15 Artemis Wu

Finance Star Leader Award

Application

LC Finance Reality

LC Support and Evolvement

Function Structure and Talent Development

Operation in Finance Department

EB Role Implementation

Content

LC Finance Reality

Net Asset Growth Rate

Opening Balance

January February March April May

Net Asset Growth

4.29%6.66%

14.46%

32.70%

24.52%

January February March April May

In the past 5 months, the net asset grew steadily, as a result of effective financial control, budget implementation and profit achievement.

Account Receivables – Percentage Variation

43.37%38.85% 38.89%

35.88%38.33%

25.60%

OpeningBalance

January February March April May

Account Receivables – Aging Percentage

9~12 month

s19%

6~9 month

s12%

3~6 month

s19%

1~3 month

s44%

<1 month

6%

AR Aging Percentage inMay

9~12 month

s18%

6~9 month

s17%

3~6 month

s28%

1~3 month

s25%

<1 month

12%

AR Aging Percentage inOpening Balance

Total account receivable received: ￥112,395.50Total bad debt: ￥45,380.00Total newly increased AR: ￥98,500.00

Strategy:- Deliver finance training to MMB and increase their awareness of AR situation - Update AR list monthly and remind ICX to collect AR fortnightly- Check AR list thoroughly in March and set emergency level for all accounts- Transfer the futureless AR to bad debt timely, in case the total asset will to large and distraction of other AR- Check the money held in MC scrupulous and never miss any account

Budget Implementation – Revenue and Expense

77948.10

31630.00

63445.29

111405.86

28440.00

68050.00

16150.00

45900.00

90950.00

56750.00

January February March April May

Actual Budget

61938.43

22801.58

34348.63

43418.28

56618.80

41490.00 40305.00 36815.00

31485.00

84677.00

January February March April May

Actual Budget

The actual revenue/expense is well matched to the budget except May. Because in May, iGIPdidn't reach the performance goal and there was an unexpected AR checking.

Profit Achieved

16009.67 8828.42

29096.66

67987.58

(28178.80)

26560.00

(24155.00)

9085.00

59465.00

(27927.00)January February March April May

Actual Budget

129446.23

111710.50

136823.53

2013 Actual

2014 Budget

2014 Actual

Total Profit in January - May

MC-LC Balance Remaining

Opening Balance Jan Feb Mar Apr May

Change in MC-LC Balance

MC Deposit VPF Bank Account

Every 2 lines stand for ￥50,000

After the change of EP fee submitting process, the cash in LC keep decrease as expected. And MC deposit keep increase steadily because of the performance achieved and no money transferring. And I will keep the LC cash in around ￥35,000 to ￥70,000, which is also 1-2 months reserved point, to ensure normal LC cash flow and also avoid unexpected crisis.

5-months Expense Expense per monthReserve point(unit.month)

2014 176,045.76 35,209.15 9.996349529

2013 122,489.75 24,497.95 8.188879478

LC Reserve Point

oGIP Investment

(till May)Total

Investment GI CI EP service

Mbr development

2013 570.00 355.00 215.00 0.00

2014 3,736.00 1702.50 1,533.50 500.00

In 2014 Spring GI, oGIP received 103 applications and raised 35 qualified EPs. Till now, 13 of them already realized and 19 EPs are Matched. The conversion rate are much higher then 2013.

And oGIP held 4 events in this first half year, 1 RTN Gathering, 1 RTN sharing and 2 Information Talk, which created impact in campus.

LC Support and Evolvement

DADP Fund Program

DADP Fund Program was officially launched by Finance Department 1415, which mainly intents to encourage members to proactively participate in leadership and team experiences. Also DADP fund will standardize the subsidy policy.

DADP Fund Program

适用活动

Conference (delegate / faci)

X+T CEEDership

NTtT RTtT

DADP 积分附录

OC experience

Youth to Business (Y2B)

Youth to Society (Y2S)Other Program

Global Village Buddy

Common Induction (CI) AnniversaryExchange + Talent ( X+

T) for MMB

Pocket Recruitment (PR) /

New Peak Recruitment (NP)Leadership Conference

Conference Team Leader (TL)

Exchange Preparation Seminar (XPS)

Coordinator / Manager

Activating Leaders Summit (ALS)

Delegate

Green CupNation Support Team

Nstional Trainers TeamFaci

Returnee (RTN)/Alumni Gathering

NTtT RTtT

Buddy Program

If member take part in the experiences mentioned in the blue chart, he or she will have an increase of the fund balance.

If member want to take part in the experiences mentioned in the green chart, he or she can transfer the fund balance into cash subsidy.

DADP Fund Program

Till June 30th, 86% of those who attended Conference or worked as OC in the first half year have apply for their fund.

And at least ￥6000 will be used in this summer as Tcssubsidy to nat’l or int’l experience in estimation.

P.S. The Booklet and related platform are in the GCP package

X+T Fund

To drive X+T and encourage member to take more international experience proactively, Finance collaborate with TM and oGCDP to build and improve the X+T fund program. Also, X+T fund will encourage member to take more leadership experience, which will benefit LC leadership pipeline.

There are three parts of X+T fund.

- Part one. Sub-product subsidy For those who successfully finished sub-products (like set up partnership, make LC/project analysis report), there will be ￥200 subsidy as an award.

- Part two. MMB subsidyFor those who have worked as MM for at least one term or will be elected to be MM, there will be extra ￥300 subsidy.

- Part three. Potential EB subsidy For those who will run for EB 15/16, there will be extra ￥500 subsidy. And the subsidy will be release once he or she have finished all election process.

If a MM can meet all mentioned requirements, he or she will have at least ￥1000 LC subsidy and ￥500 MC subsidy. If he or she are active in DADP experience and accumulate DADP fund, there will be more subsidy.

Regular Finance Training and LC Financial Awareness Building

- To EBTMonthly LC finance reviewQuarterly functional analysis and suggestions in finance aspect Re-budget training and modifyingEB subsidy policy

- To MMBFinance Dept. Induction in MMB camp every six monthsLC financial situation reporting in MMB campReimbursement training in MMB camp and monthly finance mailingFunctional synergy and process clarifying in function track

- To Member Delivering general finance training physically in budgeting and analysis through LC learning systemFinance manager participate in core function’s team meeting and deliver finance sense

- To OCOCF guidance of budgeting and cash journal trackingFinance manager deliver induction and training to OC

Semi-annual Financial Report

In mid-July, Finance Dept. will release semi-annual financial report, which will contain the following message.

- Part one Overall review of LC financial situationNet asset increase percentageProfit achieved percentage Source of income and its compositionExpense and its distribution

- Part twoCore functions revenue(or performance) and its increase or decrease percentage Core functions expense, its distribution and whether it is reasonable and effective

- Part threeLC investment in talent development and its achievement LC events investment and its impact Management cost in first half year and its distribution

- Part four Finance plan in second half year

Function Structure

And

Talent Development

1st Term Structure and JD

VP Finance

Fund Manager Property & Information

Manager OC Finance

- Build and maintain DADP fund and X+T fund- Synergy with TM to explore DADP opportunity- Synergy with OGX GCDP to improve X+T program

- Build and maintain financial database- Managing materials and supplies in office- Deliver regular finance newsletter

- Keep in closed touch with finance dept.- Make a budget in advance- Responsible for cash journal and OC’s reimbursement- Make financial report after the event

2nd Term Structure and JD

VP Finance

Product Manager KM Manager Accounting Manager

- Manage DADP fund and revise the related policy- Revise DADP fund budget and manage potential crisis- Responsible for event budgeting, auditing and reporting

- Build and manage financial database- Edit and revise Lcfinancial policy with VPF- Responsible for LC finance GCP showcasing- Design and deliver financial training to members and OCT

- Assist VPF in monthly bookkeeping- Make functional finance analysis report- Evaluate return on investment of core product- Adjust and optimize financial process between LC finance and stakeholders

1st Term Managers Development Path

VP FinanceArtemis

Fund ManagerEthel

Property & Information Manager Cookie

2014.02 Middle Management Board Camp OC Finance2014.03-06 DADP Fund responsible2014.04-06 Buddy Program OCP

2014.01-03 Spring GT CI OC VP & Finance 2014.05~07 Summer NatCo OC Finance2014.07-09 Cross-Strait Youth Forum OC Finance & Logistics2014.06 2nd term Finance MMB Candidate

Finance Expert Empowerment and Development Program

To insure finance leadership pipeline, there will be a program designed for finance talent and finance manager.The followings are the whole process.

- Before Election In the MM Preparation Camp, VP Finance will give a brief introduction of finance department and clarify the JD and learning of finance manager. For those who have strong interest in finance, VPF will answer their questions and give further suggestions.

- Election and Interview VPF will focus on the candidates’ soft skills during election and interview, to figure out whether they are suitable for finance and whether they will like finance department.

- Probation All candidates who pass the 1st round MMB selection, they will be required to read a book on financial analysis. And also there will be guidance from VPF.

After they have finish the reading, they need to make an analysis report base on the data provide by VPF. Later on, VPF will evaluate and decide the final finance manager list.

- Middle Management Board CampThere will be an around 5-hours function track in MMC. Managers will present their analysis report to the whole function and received advices.

- Finance Training CampThere will be a 2-days training camp before school term begin. VPF will present the current financial situation, deliver budgeting and bookkeeping training , etc. Finally, managers need to make their half-year plan.

- OCF ExperienceThe new finance manager will be responsible in budgeting, controlling and analysis for CI.In addition, they need to apply for at least one OCF during their manager term.

Operation in

Finance Department

Synergy with Exchange Function

- iGIPAR tracking systemAR accounts ranking systemTN databaseSales ROI evaluationDelivering ROI evaluation

- oGIPGI financial control and Performance analysisEvent investment and controlEP mutual database

- iGCDPProject budgeting supportER analysis based on project TN database

- oGCDPGV financial controlPerformance analysis Event investment and controlEP mutual database

P.S. The related materials are in the GCP package

Event Management

SYSU held many events in the first half year. And there will be even more events in the second half year. So, to manage every single event and avoid crisis means a lot to LC financial sustainability. So we edit different budget template for different events, such as RTN gathering, CI and XPS. Also, some management process will be executed strictly. They are as follow.

- Budget should be submit to Finance department 1 week before the first cash flow. During the event.- There will be one finance manager who is responsible in coaching the OCP/OCF to avoid crisis.- The OC should submit the financial report to Finance department in 1 week after the event. If the actual loss over budget, OCP need to explain for the situation.

If any OCT can't meet these requirements, they can't get any prepay or reimbursement.

P.S. The related budget templates are in the GCP Package

SU Finance Management

There are 4 SUs in SYSU, BNUZ, GZU, JNU, and UIC. To better manage LC finance and build up finance system of each SUs, there are some strict policy and process. Also, these management will finally help SUs meet the EDM criteria and develop sustainably.

- Help to select the appropriate SU VPF- SU VPF training and guidance - Monthly financial report required - Deliver quarter review on finance situation to SUP/VPF and give suggestions- OGX-Finance Calendar carried out

After 6-months SU finance management, there is great progress in finance situation of each SUs.

(till May) Cash and cash equivalents Reserve point (unit. month)

BNUZ 6928 13.5

GZU 6755.74 14

JNU 7346.9 8.2

UIC 12047.61 8.5

P.S. The training mailing and related materials are in the GCP Package

Reimbursement Process Revolution

To adapt to the invoice required policy, I adjusted the reimbursement calendar and give invoice collecting guidance to all members. Also I modified the reimbursement form to make it more applicable and understandable.

P.S. The reimbursement form and the invoice guidance are in the GCP package

Others

EB Role Implementation

- Attended all EBM and LCM and engaged in LC strategy making - Supported CI as AIESEC night faci, CI AC faci, and 真人图书馆speaker - Agenda Manager of the second LCM- Gave a sharing in LCM connection time to member, inspired them with my AIESEC Way and

deliver finance sense.- Attended 2014 APC in the Philippines as delegate and empowered member and MM with my

experience- Be 2014 Summer Guangzhou NatCo OC Coach, support the OCT and act as a communication

bridge between EBT and OCT.- Engaged in national finance group discussions actively and proposed ideas and suggestions- ……

GCP Package

This GCP Package contains some showcasing materials and examples of practice. They can be divided into 10 parts shown as follow.

- 01 AR Management- 02 DADP Fund- 03 X+T Fund- 04 Finance Awareness Building - 05 Finance Trainig- 06 Finance Expert Management- 07 Event Management - 08 SU Management - 09 Reimbursement Management- 10 KM System

Please download the whole package in this link: http://www.myaiesec.net/content/viewfile.do?operation=fileview&contentid=10308938

Questions to Answer

- How does the condition it improve in the remaining of MC-LC Balance in your term.Increased by around 50% each month, from negative number to positive number.

- Has LC maintain a reserve for at least three months operation?Yes, LC maintain a reserve for 10 months operation.

- What is the percentage of your total assets are AR from companies.25.6% till May, decrease by 41% compared to 2013.

- Has LC submitted all the monthly FR in time?Yes.

-Has LC the full LC fee?Yes.

- How many times did LC FR totally pass the auditing criteria?(Jan to Jun)Five passed. And one failed because of a minor mistake.

- Has LC achieve the profit stated in Annual budget?Yes.