agenda maple plain city council regular meeting …€¦ · b. approval of the april 27th city...

AGENDA MAPLE PLAIN CITY COUNCIL – REGULAR MEETING

MAPLE PLAIN CITY HALL MAY 26, 2020

7:00 P.M.

1. WELCOME

2. CALL TO ORDER

3. PLEDGE OF ALLEGIANCE

4. ADOPT AGENDA

5. VISITORS TO BE HEARD A. Note: A completed public comment form should be presented to the city administrator prior to the

meeting; presentations will be limited to 3 minutes. This session will be limited to 15 minutes

6. CONSENT AGENDA

A. Approval of the April 27th City Council Business Minutes B. Approval of the April 27th City Council Workshop Minutes C. Approval of the May 4th City Council Workshop Minutes D. Approval of the May 11th City Council Workshop Minutes E. Approval of the May 18th City Council Workshop Minutes

7. MAY ACCOUNTS PAYABLE

8. ADMINISTRATIVE REPORTS

A. City Planner May Monthly Report B. West Hennepin April Monthly Report C. City Engineer May Monthly Report D. City Administration May Monthly Report E. Public Works April Monthly Report

9. NEW BUSINESS

10. COUNCIL REPORTS & OTHER BUSINESS

A. City Council Reports

11. ADJOURNMENT (The City Council may meet as a group for dinner)

Note: To participate in this meeting you may do so by calling in at (US)

4444-675-617+1

And using the PIN number below

PIN: #581 011 890 7115

If you wish to view the meeting via google hangouts, please email Robert Schoen at [email protected]

This meeting will be recorded and posted to the City YouTube page after completion.

mailto:[email protected]

MINUTES MAPLE PLAIN CITY COUNCIL – REGULAR MEETING

MAPLE PLAIN CITY HALL APRIL 27, 2020

7:30 P.M.

1. WELCOME

2. CALL TO ORDER

Present: Mayor Julie Maas-Kusske, Councilmembers Caitlin Cahill, John DeLong, Mike DeLuca, and John Fay. Also Present: City Engineer, Jeff Weyandt, and City Administrator, Robert Schoen

3. PLEDGE OF ALLEGIANCE

4. ADOPT AGENDA

Motion by Councilmember Cahill to adopt the April 27th City Council Business meeting agenda. Seconded by Councilmember DeLong. Motion Passed 5 to 0.

5. VISITORS TO BE HEARD

A. Note: A completed public comment form should be presented to the city administrator prior to the meeting; presentations will be limited to 3 minutes. This session will be limited to 15 minutes

6. CONSENT AGENDA

A. Approval of March 23rd City Council Workshop Minutes B. Approval of the March 23rd City Council Business Minutes C. Approval of the March 30th City Council Workshop Minutes D. Approval of the April 6th City Council Workshop Minutes E. Approval of the April 9th Special City Council Minutes (Pulled Item) F. Approval of the April 16th City Council Workshop Minutes G. Approval of the April 20th City Council Workshop Minutes

Motion by Councilmember Cahill to approve items A, B, C, D, F, and G. Seconded by Councilmember DeLong. Motion Passed 5 to 0. Councilmember DeLuca asked that language that says lowest responsible bidder be included to the April 9th City Council special meeting minutes for awarding the park electric contractor. Motion by Councilmember DeLuca to approve the April 9th City Council Special Meeting Minutes with the correction above. Seconded by Councilmember Fay. Motion Passed 5 to 0.

7. APRIL ACCOUNTS PAYABLE

City Administrator Schoen removed the Stattec bill from end of September through November 1st for further clarification.

Motion by Councilmember Cahill to approve the April Accounts Payable. Seconded by Councilmember DeLong. Motion Passed 5 to 0.

8. CITY ENGINEER INTRODUCTION

City Engineer Jeff Weyandt was introduced to the City Council and provided an update to City Council on his early work for the City.

9. ADMINISTRATIVE REPORTS

A. City Planner April Monthly Report B. West Hennepin March Monthly Report C. City Administration April Monthly Report D. Public Works March Monthly Report Motion by Councilmember Cahill to approve the Administrative Reports. Seconded by Councilmember DeLong. Motion Passed 5 to 0.

10. NEW BUSINESS

A. Adbo Eick and Meyers Annual Audit Presentation

Motion by Councilmember DeLuca to accept the Annual Audit Presentation. Seconded by Councilmember Cahill. Motion Passed 5 to 0.

11. COUNCIL REPORTS & OTHER BUSINESS

A. City Council Reports

Each City Councilmember provided an update on the commissions and organizations they represent the City in.

12. ADJOURNMENT

(The City Council may meet as a group for dinner) Motion by Councilmember DeLuca to adjourn the April 27th City Council Business Meeting. Seconded by Councilmember Fay. Motion Passed 5 to 0.


2545-429-+1 307


PIN: 145 896 433#


This meeting will be recorded and posted to the City YouTube page after completion.


MINUTES MAPLE PLAIN CITY COUNCIL – WORKSHOP

MAPLE PLAIN CITY HALL April 27, 2020

5:30 p.m.

1. CALL TO ORDER

Present: Mayor Julie Maas-Kusske, Councilmembers Caitlin Cahill, John DeLong, Mike DeLuca, and John Fay. Also Present: City Administrator Robert Schoen

2. ADOPT AGENDA

Motion by Councilmember Cahill to adopt the April 27th City Council workshop. Seconded by Councilmember DeLong. Motion Passed 5 to 0.

3. COVID-19 UPDATE

Staff went over the most recent information pertaining to Covid-19 with City Council.

4. REVIEW PARK MAINTENANCE PLAN

Councilmember John Fay and Administrator Schoen are to offline this week and tidy up some of the timing for the Park Maintenance Plan. Some suggestions including shielding the concession stand lights at Veterans Memorial Park, adding a Rainbow Park sign by Parkview Road bend, and moving more maintenance earlier in the year.

5. CITY SERVER UPDATE

This was an information topic for City Council. City Council did ask if we need 14 anti-viral subscriptions as Windows 10 already has that a part of the software.

6. CITY GOALS AND OBJECTIVES

City Council directed staff to focus and get the Content calendar completed. City Council also would like to get branding for City Communications done as soon as possible. City Council also expressed having a Planning Commission meeting in May.

7. CITY COMMUNICATIONS

City Council directed Staff to keep the electronic sign simple, post the thank you note on Facebook, and to continue to post on Facebook weekly.

8. EDA UPDATE

City Council directed Staff to hold an EDA meeting in May to discuss the downtown project in greater detail.

9. PARK UPDATE

City Councilmember John Fay and Administrator Schoen are to offline some discussions around the Park Maintenance plan.

10. FIRE UPDATE

City Council directed Staff to send an email to all emergency contacts at higher levels of Government that Chris Doyle is the acting Chief for Maple Plain. City Council also directed Staff that Fire Department website should no longer exist instead it should be incorporated into the Maple Plain website. City Council also directed Staff to have an officer or Chief facilitate and run the new reporting software through the State.

11. PUBLIC WORKS UPDATE

12. CITY ADMINISTRATOR GOALS AND OBJECTIVES

13. CITY ADMINISTRATOR WEEKLY UPDATE

Staff is to send out the weekly update from last week and 5-15 form.

14. OTHER BUSINESS

15. ITEMS FOR NEXT WORKSHOP

A. Water Bill Breakdown B. City Administrator Proposal Check-In

16. ADJOURNMENT

Motion by Councilmember DeLuca to adjourn the April 27th City Council Workshop. Seconded by Councilmember Cahill. Motion Passed 5 to 0.


4409-771-+1 561


PIN: 526 647 104#


If anyone has any further questions regarding this agenda, please feel free to call Robert Schoen, City

Administrator at 763-479-0516. Thank you!



MAPLE PLAIN CITY HALL May 4, 2020

6:30 p.m.

1. CALL TO ORDER


2. ADOPT AGENDA

Motion by Councilmember DeLuca to adopt the May 4th City Council Workshop. Seconded by Councilmember Cahill. Motion Passed 5 to 0.

3. COVID-19 UPDATE

City Council directed City Staff to put together a plan to staff City Hall and open the window starting next week May 11th. City Council also directed staff to hold a Planning Commission meeting this month in May.

4. CITY FINANCIAL AUDIT FOLLOW-UP

City Council directed Staff to send out the Draft Audit report from Abdo Eick and Meyers. Staff is preparing refinance opportunities for bonds that will go to City Council this Fall.

5. CITY ADMINISTRATOR PROPOSAL CHECK IN

City Council directed Staff to send out the most recent version of the City Administrator Proposal to City Council.

6. CITY WATER BILL BREAKDOWN

City Council directed Staff to provide a breakdown with a full explanation of how Residential Utility bills are calculated and post that on the City Website. Staff is to also post a breakdown and explanation on how bills are calculated for the newsletter.


Staff is to continue posting on the City Facebook weekly, rid the Fire Department Website and incorporate that website into the City of Maple Plain’s website. Staff is to add the 2020 City Council minutes onto the City website. Staff will also work to continue updating the google calendar.

8. EDA UPDATE

Staff is to prepare for an EDA meeting on Monday, May 11th to discuss the downtown development.

9. PARK UPDATE

City Council directed Staff to email out Exhibit D of the Meadows of Maple Plain Development to the City Council. Staff is to connect with Liaison Councilmember Fay to go over the updated Park maintenance Plan.

10. FIRE UPDATE

Staff is to rid the Fire Department website and add into the City of Maple Plain website information regarding the Fire Department.


Staff is to follow-up on trash containers in the parks that need to be out before Monday at 7:00 A.M. Staff is to follow-up with Public Works to see if they are done with Street Patching or if they are continuing to work on this with the cold mix purchased.



14. OTHER BUSINESS

City Council decided that the business meeting and workshop meeting scheduled for Monday, May 25th will be moved to Tuesday May 26th at the same times for Memorial Day. City Council also decided to move the Covid-19 meeting if we need one to 5:30 P.M. on Thursday instead of 6:00 as Planning Commission meets at 6:00 p.m.


A. I and I Discussion

16. ADJOURNMENT

Motion by Councilmember DeLong to adjourn the May 4th City Council Workshop. Seconded by Councilmember DeLuca. Motion passed 5 to 0.


4409-771-+1 561


PIN: 526 647 104#







6:50 p.m.

1. CALL TO ORDER


2. ADOPT AGENDA

Motion by Councilmember Fay to adopt the May 11th City Council Workshop agenda with the addition of City Council Direction Form under other business. Seconded by Councilmember Cahill. Motion Passed 5 to 0.

3. COVID-19 UPDATE

City Council directed staff that a conversation regarding opening the playgrounds in the parks should take place next week. Staff is to communicate with John Timpe regarding the Diamond Devils baseball season and remind that the baseball fields are not open for non-family gatherings. Staff is to communicate with West Hennepin Public Safety that if people are on the ballfields in violation of social distancing and public gatherings, then educating those people by talking to them should be done.


City Council directed Staff to put the park listening session information in the paper for Monday. Staff shall also remove the Diamond Devils from the City Council calendar. Staff shall continue to update Facebook and the City website and community calendar.

5. EDA UPDATE

Staff is to follow up and find out where the Redevelopment T.I.F. district bill is at with the State legislature. In the future City Council needs to discuss the location and plan for City Hall and when a street reconstruction of Main Street downtown should occur.

6. PARK UPDATE

An update on Parks maintenance was provided. It was discussed that in addition to the Park Maintenance Plan a punch list document was also being created regarding items in the parks. Staff was also directed to contact the Meadows of Maple Plain developer and let him know that if he would like to propose a revised park plan, that document needs to be presented to City Council by Monday next week. Staff is to approach Milow Electric and ask what the cost is to change the lanterns on the three lights on the far east side of Veterans Memorial Park to the current City standard lantern lights.

7. FIRE UPDATE

City Council directed staff to contact Melanie DeLuca regarding the Community Garden and find more information out on the financing of the garden. Staff did direct the Fire Department to provide water to the garden.


Staff is to follow-up with City Council regarding the potholes in town and what the current plan is with the white chalk outline potholes in town and the cost we spent on asphalt.



11. OTHER BUSINESS

A. City Council Direction Form

City Council discussed the City Council Direction form in correlation to the City minutes. City Council directed Staff to provide a written brief sentence on each topic for the direction and minutes.

12. ITEMS FOR FUTURE WORKSHOPS

• Fire Truck Sale

• Fire Department Burn of the Compost Site

• Road Maintenance Plan

• Compliance Issues in Town

• I and I

• Food Truck and Dumpster Ordinance

• Off Leash Dog ordinance and Pet Waste Ordinance

13. ADJOURNMENT

Motion by Councilmember DeLong to adjourn the May 11th City Council Workshop. Seconded by Councilmember Fay. Motion Passed 5 to 0.

Note: To participate in this meeting you may do so by calling in at (US) +1 413-623-4752 And using the PIN number below

PIN: PIN: 910 846 027#





7:45 p.m.

1. CALL TO ORDER


2. ADOPT AGENDA

Motion by Councilmember Cahill to adopt the May 18th City Council Workshop meeting. Seconded by Councilmember Cahill. Motion passed 5 to 0.

3. COVID-19 UPDATE

City Council discussed the expectations for West Hennepin Public Safety with the Covid-19 executive orders from the Governor. The City Council expressed the process of education, encouragement, and enforcement. City Council reviewed the City Reopen plan for the City Hall, Public Works, Parks, and Fire Department. Staff is to post the Reopen plan on the City website. Staff to remove Diamond Devils baseball from electronic sign. Staff to correct calendar issue with website. City office to be 3X staffed by tomorrow and staff to resume M-F hour model.

4. I AND I DISCUSSION


6. EDA UPDATE

7. PARK UPDATE

8. FIRE UPDATE


Items 4 through 9 are tabled for Tuesday next week for the next City Council Workshop.



12. OTHER BUSINESS


14. ADJOURNMENT

Motion by Councilmember DeLong to adjourn the May 18th City Council Workshop meeting. Seconded by Councilmember DeLuca. Motion passed 5 to 0.

Note: To participate in this meeting you may do so by calling in at (US) +1 617-675-4444 And using the PIN number below

PIN: #743 692 173 3105





Payments

CITY OF MAPLE PLAIN 05/20/20 3:30 PM

Page 1

Current Period: May 2020

User Dollar Amt $163,251.12

$163,251.12Computer Dollar Amt

$0.00

Batch Name CITY052020

Payments

In Balance

ADAMS PEST CONTROL Refer 0

Cash Payment $105.00PREVENTION PLUSE 101-45200-311 Contract Service

Invoice 3118647 4/29/2020

$105.00TotalTransaction Date 5/20/2020 Bank of Maple Plain 10100

BOLTON & MENK, INC. Refer 0

Cash Payment $207.00PROFESSIONAL SERVICES/SENIOR PROJECT ENGINEER

E 101-43000-303 Engineering Services

Invoice 0249939 4/30/2020

Cash Payment $292.50PROFESSIONAL SERVICES/PROJECT MANAGER


Invoice 0249939 4/30/2020

Cash Payment $566.00PROFESSIONAL SERVICES/TECH&ADMIN - ELIM


Invoice 0249940 4/30/2020

Cash Payment $16,232.50PROFESSIONAL SERVICES/VET MEM PARK IMPROVEMENTS


Invoice 0249941 4/30/2020

$17,298.00TotalTransaction Date 5/20/2020 Bank of Maple Plain 10100

CENTERPOINT ENERGY MINNEGA Refer 0

Cash Payment $78.821640 PIONEER AVENUEE 601-49400-383 Gas Utilities

Invoice

Cash Payment $27.925829 HIGHWAY 12E 101-41940-383 Gas Utilities

Invoice

Cash Payment $119.261655 PIONEER AVENUEE 601-49400-383 Gas Utilities

Invoice


CITY OF INDEPENDENCE Refer 0

Cash Payment $88.20DENTAL JUNE 2020G 101-21707 Dental Insurance

Invoice


ECM PUBLISHERS INC Refer 0

Cash Payment $15.42PARK LISTENING SESSIONE 101-41410-351 Legal Notices Publishing

Invoice 775922 5/16/2020

Cash Payment $38.55CONDITIONAL USE PERMIT-5115 INDUST STE 101-41410-351 Legal Notices Publishing

Invoice 775921 5/16/2020


GOPHER STATE ONE-CALL, INC. Refer 0

Cash Payment $37.80E 101-43000-437 Miscellaneous

Invoice 0030565-IN


HENN COUNTY ACCTS RECEIVAB Refer 0

Cash Payment $91.96RADIOS APRIL 2020E 101-43000-419 General Rentals

Invoice 1000150180 5/5/2020


Payments


Page 2


HOFF BARRY ATTORNEYS Refer 0

Cash Payment $1,218.00GENERAL ADMINE 101-41610-304 Legal Services

Invoice 15793 4/20/2020

Cash Payment $96.00DEVELOPMENT-VELOCITEL/MEADOWS OF MP

E 101-41610-304 Legal Services

Invoice 15794 4/20/2020


KLEIN UNDERGROUND, LLC Refer 0

Cash Payment $606.305620 MAIN ST WEST (LOCATION OF WORK)-ASPHALT REM/CONCRETE/BLKTOP SAWING

E 101-43100-311 Contract Service

Invoice 50378


KMH ERECTORS INC Refer 0

Cash Payment $443.75WELD UP SWING SETS - RAINBOW PARKE 101-45200-228 Park Equipment Supplie

Invoice 20-1197 5/1/2020


MAPLE PLAIN/INDEPENDENCE FIR Refer 0

Cash Payment $14,691.67MAY 2020E 101-42290-307 Fire Administration

Invoice


METERING & TECHNOLOGY SOL Refer 0

Cash Payment $1,229.50WTP MATERIALSE 601-49400-221 Equipment Parts

Invoice


METRO WEST INSPECTION SERVI Refer 0

Cash Payment $1,272.18FINALED PERMITS APRIL 2020E 101-42400-308 Building Inspection

Invoice 2403 4/28/2020


MN DEPT OF HEALTH Refer 0

Cash Payment $1,613.00QTR COMM WTR SUPPLY SERV CONN FEEE 601-49400-437 Miscellaneous

Invoice


ORONO IND SCHOOL DISTRICT 27 Refer 0

Cash Payment $2,894.00E 101-41940-387 Office Lease

Invoice


Invoice


Invoice


Invoice


Invoice

Cash Payment $2,894.07MAY 2020E 101-41940-387 Office Lease

Invoice


PEOPLESERVICE, INC. Refer 0

Payments


Page 3


Cash Payment $3,825.00JUNE 2020E 601-49400-101 Full-Time Employees - R

Invoice 0035508 5/15/2020


Invoice 0035508 5/15/2020


Invoice 0035508 5/15/2020


QUADIENT LEASING USA, INC. Refer 0

Cash Payment $171.38POSTAGE MACHINE LEASEE 101-41500-413 Office Equipment Rental

Invoice N8299430 6/11/2020


SCHOEN, BOBBY Refer 0

Cash Payment $50.00CELL PHONE MAY 2020E 101-41500-321 Telephone

Invoice


STANTEC CONSULTING SRVCS IN Refer 0

Cash Payment $1,872.50MP-GENERAL SERVICESE 101-43000-303 Engineering Services

Invoice 1600789

Cash Payment $250.00MP-PUBLIC MEETINGSE 101-43000-303 Engineering Services

Invoice 1600790

Cash Payment $32.25MP-STORM SEWERE 603-49455-303 Engineering Services

Invoice 1600791

Cash Payment $1,057.55MEADOWS OF MPE 101-43000-303 Engineering Services

Invoice 1600792

Cash Payment $619.50MP 2018 STREET IMPROVEMENTSE 451-49400-303 Engineering Services

Invoice 1600793

Cash Payment $10,667.54GATEWAY OF MPE 101-43000-303 Engineering Services

Invoice 1600794

Cash Payment $697.00MP VETERAN'S MEM PARK IMPROVEMENTSE 101-43000-303 Engineering Services

Invoice 1600795


SUMMIT FIRE PROTECTION Refer 0

Cash Payment $535.00WTP-ANNUAL SPRINKLER INSPECTION OF 2 WET SYSTEMS

E 601-49400-311 Contract Service

Invoice 1505911 4/15/2020

Cash Payment $296.00FIRE DEPT-ANNUAL SPRINKLER INSPECTION OF 1 WET SYSTEM

E 101-43000-401 Building Repair & Mainte

Invoice 1505567 4/15/2020


VALLEY-RICH CO., INC Refer 0

Cash Payment $9,441.891510 BUDD AVEE 601-49400-400 Equipment Repair & Mai

Invoice 28256 4/7/2020


WATER CONSERVATION SERVICE Refer 0

Cash Payment $314.36LEAK LOCATE-4909 DRAKE STREETE 601-49400-311 Contract Service

Invoice 10400 5/1/2020


Payments


Page 4


WEST HENNEPIN PUBLIC SAFETY Refer 0

Cash Payment $504.93MITEL PHONE SWITCH (SPLIT IN SHARES-WHPS/INDY/MP)

E 101-41500-309 EDP, Software and Desi

Invoice


WEST HENNEPIN PUBLIC SAFETY Refer 0

Cash Payment $43,698.29JUNE 2020E 101-42110-306 Police Administration

Invoice


XCEL ENERGY Refer 0

Cash Payment $36.08TRAFFIC SIGNALSE 101-43160-381 Electric Utilities

Invoice

Cash Payment $15.03VET MEMORIAL PARKE 101-43160-381 Electric Utilities

Invoice

Cash Payment $12.221270 POPLAR AVE - GARAGEE 101-43160-381 Electric Utilities

Invoice

Cash Payment $299.31RAINBOW PARKE 101-43160-381 Electric Utilities

Invoice

Cash Payment $110.31WATER ACCOUNTE 601-49400-381 Electric Utilities

Invoice

Cash Payment $334.065829 HIGHWAY 12 - SEWERE 602-49450-381 Electric Utilities

Invoice

Cash Payment $28.154802 HIGHWAY 12 - TRAFFICE 101-43160-381 Electric Utilities

Invoice

Cash Payment $3,044.91WTPE 601-49400-381 Electric Utilities

Invoice

Cash Payment $14.575160 OAK STE 101-43160-381 Electric Utilities

Invoice

Cash Payment $5.021501 BAKER PARK ROADE 101-43160-381 Electric Utilities

Invoice

Cash Payment $20.745186 MAIN ST EASTE 101-43160-381 Electric Utilities

Invoice

Cash Payment $11.325240 MAIN ST EAST - MUSEUME 101-43160-381 Electric Utilities

Invoice

Cash Payment $1,898.04STREET LIGHTSE 101-43160-381 Electric Utilities

Invoice


METROPOLITAN COUNCIL Refer 0

Cash Payment $19,302.49WASTE WATER SERVICES DEF REV JUNE 2020

E 602-49450-319 Other Consulting Service

Invoice 0001109444 5/11/2020


Payments


Page 5


Pre-Written Checks $0.00

Checks to be Generated by the Computer $163,251.12

Total $163,251.12

Fund Summary10100 Bank of Maple Plain

101 GENERAL FUND $118,825.77

451 CAPITAL IMPROVEMENT PROJECTS $619.50

601 WATER FUND $20,312.05

602 SEWER FUND $23,461.55

603 STORM WATER FUND $32.25

$163,251.12

Maple Plain City Council May 26, 2020

Accounts Payable Memo

Accounts Payable May Highlights

1. Adams Pest Control for $105.00 is for some insect and rodent spray around the public works

buildings and water treatment plant.

2. Klein Underground for $606.30 was for a sink hole in the road outside of the property located at

5620 Main St. West.

3. KMH Erectors Inc. for $443.75 is for the welding of the swing set at Rainbow Park.

4. Metering and Technology for $1,229.50 this is where we buy our water meters from and then

we charge home builders for the new meters.

5. MN Dept of Health for $1,613.00 is for the second quarter water connection charge from the

State of MN.

6. Orono Ind. School District is actually only for one month at $2,894.07 the other listed are typos

and will be corrected.

7. The Stantec Bill from September 28th through November 1st is listed again as we did not pay

them checking through our records.

8. Summit Fire Protection for $831.00 is for annual sprinkler system inspection at both the water

treatment plant and Fire Department buildings.

1

City of Maple Plain

Memorandum To: Mayor and City Council From: Mark Kaltsas, City Planner

CC: Robert Schoen, City Administrator Date: May 26, 2020 Re: Planning Update May 2020

Meetings/Correspondence:

o Working on the Planning Commission recommended changes to the

City’s nuisance ordinance and prepared draft ordinance amendment for consideration by the Planning Commission.

o Correspondence and follow-up with cellular provider regarding

requirements for additional modifications to the tower (different user than current applicant).

o Staff has reviewed and prepared the Planning Commission report for

the Conditional Use Permit Amendment Application for 5115 Industrial Blvd. to add cellular antennas and make minor modifications to the existing tower.

o Correspondence and follow-up with realtor regarding 5020 Highway 12.

Discussed possible leasing of the vacant portion of the building and requirements relating to various uses.

o Correspondence and follow-up with owner of 5189 Main Street

regarding the replacement of the ADA ramp in the back of the building.

V:\2020\City Council\5-26-20\May Engineering Report.docx

MEMORANDUM

Date: May 20, 2020

To: Robert Schoen, City Administrator

From: Jeff Weyandt

Subject: May Engineering Report

Veterans Memorial Park:

• Reviewed shop drawings and submittals.

• Completed application for Xcel to install a new electrical service to the park.

• Working on preparing a quote package for playground improvements.

• Staked and inspected improvements.

Project Update: Aggregate base for the sidewalk is installed. Columns and walls for the band shell are

poured.

Miscellaneous Engineering:

• Reviewed Streets in town and started to update the Capital Improvement Plan.

• Inspected watermain installation and testing for the Gateway of Maple Plain Senior Living

Project.

• Met with resident from the 2018 Street Reconstruction Project.

Agenda Information Memorandum May 26, 2020 - Maple Plain City Council

ADMINISTRATIVE REPORTS

D. ADMINISTRATION APRIL MONTHLY REPORT ACTION TO BE CONSIDERED To approve the Monthly Report for City Administration. FACTS

Staff has been working on the following projects:

• Staff has been working on the Veterans Memorial Park project

• Staff has been working on the COVID-19 Situation

• Staff has worked and implemented the reopening plan for the City parks and City

hall.

• Staff is working with the Personnel Committee on updating the Personnel

Handbook.

• Staff has been working on the Content Calendar. A rough draft has been

completed.

• Staff has created and is implementing a Park maintenance Plan

• Staff worked on the Park Gathering Session

• Staff has attended Police Commission and Fire Relief Meetings

Date: May 20, 2020

To: City of Maple Plain

From: Shawn Wilson, Cody Hofmann, Operators

O & M Report: April 2020

Maple Plain Operations & Maintenance

➢ Placed caution tape around park equipment and put up park closed signs due to Covid-

19. Also, closed bathrooms to help stop the spread in public places.

➢ Did meter readings throughout the entire City of Maple Plain.

➢ Had a water main break on the intersection of Budd Ave & Bryant St. Called Valley Rich

to come out and fix broken pipe on the main. Got road paved and completed the next

day.

➢ Took down all weight restriction signs throughout the city.

➢ Placed garbage and recycling cans at all three parks.

➢ Started the process of completely cleaning and reorganizing the entire public works shop.

➢ Went around city and circled all potholes throughout. Joe Hagen, who will be doing our

pothole filing rode with me and got us a bid. Patching should begin mid-May.

➢ Had small water break at resident’s house. Leak Detection came out and made the

decision that it was on the resident’s side of the curb stop. We then recommended a

company to help replace the broken piece.

➢ Other miscellaneous tasks include: Operate backup well #3, fill chemicals as need, water

shutoffs and turn-ons as needed, complete all water and sewer locates as needed,

completed monthly fluoride report and sent to state, took (2) monthly bacteria water

samples (Budd Apts & City Hall), conducted water tests on the water weekly, monitored

lift stations, completed monthly work orders and maintenance on all equipment, daily

rounds/ logs at the WTP and parks, put up new flag at Veterans Park.

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Total Water Plant Effluent- In Gallons

2020 2019

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000


Total Effluent to Lift Station- In Gallons

2020 2019

0

1

2

3

4

5

6

7


Total Precipitation for the Month

2020 2019

April-20 March-20 April-19

Water Units

Average Daily Pumped gallons 137,000 129,000 0

Maximum Daily Pumped gallons 222,000 223,000 0

Total Monthly Pumped gallons 4,110,000 3,991,000 0

Well #1 Pumped gallons 10,000 0 0

Well #1 Average Pumped gallons 333 0 0

Well #3 Pumped gallons 2,104,000 2,002,000 0

Well #3 Average Pumped gallons 70,133.00 72,000.00 0.00

Well #4 Pumped gallons 1,986,000.00 1,989,000.00 0.00

Well #4 Average Pumped gallons 66,200.00 64,000.00 0.00

Fluoride used gallons 8.50 8.60 0.00

Fluoride Average used gallons 0.28 0.28 0.00

Poly Phosphate used pounds 10.00 9.30 0.00

Poly Phosphate Average used pounds 0.33 0.30 0.00

Chlorine used pounds 190.70 216.60 0.00

Chlorine Average used pounds 6.36 6.98 0.00

HMO used gallons 230.60 213.90 0.00

HMO Average used gallons 7.69 6.90 0.00

Potassium Permanganate used gallons 304.20 314.70 0.00

Wastewater

Effluent Flow

Maximum Daily Pumped Wastewater gallons 453,560 830,000 0

Average Daily Pumped Wastewater gallons 309,767 364,193 0

Lift Station Effluent to Met Council gallons 9,293,010 11,290,000 0

Precipitation Monthly Total Inches 2 2 0

ItemBudgeted

AmountAmount Spent % of Budget % of Time

Chemical Budget $9,688.00 $3,591.00 37% 83%

Maintenance Budget $5,208.00 $1,585.00 30% 83%

Total $14,896.00 $5,176.00 35% 83%

Contract True-Ups - Current Contract Year

Datecompleted Equipment Location Notes Task

4/28/2020 MAIN LIFT STATION 5359 Maple Plains, MN Everything operates as it should. LS Monthly PM

4/28/2020 Main Lift Station Generator 5359 Maple Plains, MN Everything looks good, no issues Inspection

4/20/2020 HIGH SERVICE PUMP 1 6359 Maple Plains, MNOil good. Found no abnormal wear

and noises.Inspection

4/20/2020 HIGH SERVICE PUMP 2 6359 Maple Plains, MNOil good. Found no abnormal wear

and noises.Inspection

4/20/2020 AIR COMPRESSOR 6359 Maple Plains, MN

Belts look good, oil looks good,

tested compressor and ran good

Compressor #1 6643.5 Compressor

#2 6791.9

Inspection

4/22/2020 DEHUMIDIFIERS 6359 Maple Plains, MN

checked all air filters, 2 downstairs, 1

upstairs, all good and operating

correctly.

Inspection

4/28/2020 MIXER NO 2 6359 Maple Plains, MN

No mixer 2, checked mixer 1, add 3

shots of grease and everything was

operating good, no problem

Inspection

4/28/2020 WELL 3 6359 Maple Plains, MN

Checked oil level in well motor,

everything ok. There is no abnormal

noises or wear coming from pump

when it is running.

Inspection

4/28/2020 EMERGENCY GENERATOR 6359 Maple Plains, MN

Checked all fluids, looks good, unit

looks good with no abnormal wear.

Block heater works and battery it

good.

Inspection

4/17/2020 FIRE EXTINGUISHERS 6359 Maple Plains, MN

WTP- 3 total extingishers, one on

each level, all okay.

Shed - 4 total on ground and 3 total

hanging in shed, all good.

Inspection

agenda maple plain city council regular meeting …€¦ · b. approval of the april 27th city...

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