AGENDA ITEM SUMMARY Meeting Date: 3/17/2020 Meeting Type: Regular Meeting Staff Contact/Dept.: Mark Rust/DPW Staff Phone No: 541-726-3654 Estimated Time: 30 minutes S P R I N G F I E L D COMMITTEE FOR CITIZEN INVOLVEMENT

Council Goals: Encourage Economic Development and Revitalization through Community Partnerships

ITEM TITLE: DEVELOPMENT CODE UPDATE PROJECT ACTION REQUESTED:

Appoint Technical Advisory Committee members for the Development Code Update Project.

ISSUE STATEMENT:

The Committee for Citizen Involvement is charged with appointing planning advisory committees such as the Technical Advisory Committee for the Development Code Update Project.

ATTACHMENTS: Attachment 1: Communication Memorandum Attachment 2: TAC applications

DISCUSSION:

A key component of the Community Engagement Plan for the Development Code Update Project is the formation of a Technical Advisory Committee (TAC). The TAC presents an opportunity for members to provide “technical” input, feedback, and guidance to staff, and to forward recommendations to the Planning Commission. As part of the Community Engagement Plan approved for this project the list of TAC participant categories includes: 1. Springfield Chamber of Commerce 2. Commercial Industrial Developer 3. Commercial/industrial contractor 4. Business owner 5. Consultant (land use, engineering, architect, etc.) 6. Commercial realtor 7. Commercial appraiser 8. Springfield consumer

Recruitment of TAC members started on February 25, 2020 and included a media release, E-Update to interested parties, social media post, posting on City webpage, and direct appeals to prior participants code related projects and organizations/individuals with connections to desired interest groups. There have been 9 applications received from individuals that will be presented at the meeting.

COMMUNICATION MEMORANDUM Meeting Date: 3/17/2020 Meeting Type: Regular Meeting Staff Contact/Dept.: Mark Rust/DPW Staff Phone No: 541-726-3654 Estimated Time: 30 Minutes S P R I N G F I E L D COMMITTEE FOR CITIZEN INVOVLEMENT

Council Goals: Encourage Economic Development and Revitalization through Community Partnerships

ITEM TITLE DEVELOPMENT CODE UPDATE PROJECT

TECHNICAL ADVISORY COMMITTEE: A key component of the Community Engagement Plan is the formation of a Technical Advisory Committee (TAC). The TAC presents an opportunity for members to provide “technical” input, feedback, and guidance to staff, and to forward recommendations to the Planning Commission. On February 25, 2020 recruitment of TAC members started and included a media release, E-Update to interested parties, social media post, posting on City webpage, and direct appeals to prior participants code related projects and organizations/individuals with connections to desired interest groups. There have been 9 applications received from individuals that will be presented at the meeting. The list of applicants are:

1. Bruce Berg (Business owner and Springfield consumer) 2. Philip Farrington (Springfield Chamber of Commerce representative, Business owner

representative) 3. Matthew Hilton (Commercial realtor) 4. Tim Hilton (Consultant, Springfield consumer) 5. Richard Hunsaker (Commercial/Industrial developer, Business Owner, Springfield consumer) 6. James McLaughlin (Consultant) 7. Tony Rodriguez (Commercial/Industrial Contractor) 8. Richard Satre (Consultant) 9. Dan Skotte (Commercial/Industrial Contractor)

Below are the desired areas of representation and which applicants self-selected to meet those categories.

• Springfield Chamber of Commerce: 1. Philip Farrington

• Commercial Industrial Developer: 1. Richard Hunsaker

• Commercial/industrial contractor: 1. Tony Rodriguez 2. Dan Skotte

• Business owner: 1. Bruce Berg 2. Philip Farrington 3. Richard Hunsaker

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• Consultant (land use, engineering, architect, etc.): 1. Tim Hilton - Architect 2. James McLaughlin – Surveyor, engineering consultant 3. Rick Satre - Landscape Architect and Land Use Planner

• Commercial realtor: 1. Matthew Hilton

• Commercial appraiser: 1. NO APPLICANTS

• Springfield consumer: 1. Bruce Berg 2. Tim Hilton 3. Richard Hunsaker

CONSIDERATIONS The Committee for Citizens Involvement may wish to take the following considerations into account in approving the TAC members. While staff is supportive of being more inclusive in terms of broad representation on the TAC, the CCI may wish to evaluate the applicant pool based on these and other considerations. Size of committee: With nine people having applied for the TAC, staff feels that this is an appropriate size for the group, being manageable and efficient given the tight timeline for this project. The CCI may want to discuss the number of TAC members. Representation: Multiple people have applied for some of the categories that were identified in the recruiting efforts. While staff believes that having multiple members in some categories is desirable given the purpose and objectives of the project and role of the TAC, having multiple members in other categories may not make as much sense.

Staff asks that the CCI consider the above considerations in their evaluation and approval of the TAC members for the Development Code Update Project. OPTIONS FOR APPROVAL Staff is asking the CCI to approve TAC members. Potential options for approving the members include: 1. Approve all of the TAC members that have applied. 2. Approve a reduced number of TAC members based on the number of applicants for each desired

category. 3. Approve all of the TAC members that have applied and extend the recruitment to fill the commercial

appraiser category. (recommended)

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Development Code Update - Project TAC - Phase 2, Employment Lands

James T. McLaughlin

Springeld, OR 97477

Springeld, OR 97477

Springeld, OR 97477

cewmjtm@

email

Land Use Consultant varies

State of Oregon, Professional Land Surveyor (02583PLS)

Elected Board Member, Rainbow Water District, Board Member LCOG

Attachment 2, Page 14 of 25

Oregon Licensed Professional Land Survey (1991) Registration # 2583For over 30 years I have been a participant in multiple land use actions which include; Subdivisions, Partitions, Zone changes, Property line adjustments, Site review, and Building Permit applications

I would seek to provide a balanced perspective to the committee. I would work to defend against an adjustment to the development code which would add to the complexity of the application of the code.

I have served on the Rainbow Water District (RWD) budget committee, and current serve as one of the ve elected RWD commissioners.

In an effort to keep the development code current code updates are understandably required. I am interested in discovering what the specic needs and goals are driving this process, additionally interested in the details of the workplan that will be utilized to follow the the estimated timeline and formal adoption process.

Attachment 2, Page 15 of 25

X

Oregon Licensed Professional Land Survey (1991) Registration # 2583For over 30 years I have been a participant in multiple land use actionswhich include; Subdivisions, Partitions, Zone changes, Property line adjustments,Site review, and Building Permit applications

I am a member of the initial Technical Advisory Committee TAC which was formedto review the Residential Building Code portion of the SDC, I am interested incontinuing with the overall process.

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Application for a City of Springfield

Citizen Advisory Board/Commission/Committee

For more information please call the City Manager’s Office 541.726.3700

Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477

Printed on Recycled Paper

City Manager’s Office • 225 Fifth Street • Springfield, OR 97477

PLEASE NOTE: When possible, council will not appoint people currently serving on another governing body to the Planning Commission or Budget

Committee.

When appointing people to any of the other city boards, commissions or committees, the Council shall take into account whether

that person is being reappointed for a subsequent term, is currently serving on another governing body or currently appointed to

another city board, commission or committee.

When possible, the Council will appoint people to serve on one City board, commission or committee only.

Board / Commission / Committee applying for:

(A separate application must be completed for each board / commission / committee)

Name:

First Middle Initial Last

Home address:

Street City Zip

Mailing address:

Street City Zip

Day Phone: Evening phone:

Email Address:

Preferred Form of Contact:

Do you live within the Springfield city limits? Yes If yes, how long?

No If no, do you live inside Springfield’s

Urban Growth Boundary?

Ward number (City residents only): Yes No

Are you a Springfield property owner? Yes No

Are you a Springfield business owner? Yes No

Are you a registered voter? Yes No

Occupation: Place of employment/School:

Business address:

Education:

Are you currently serving on any other board, committee, or commission? If so, please list them here:

How did you hear about the above vacancy?

Newspaper ad Newspaper article Radio/TV Mail notice

Word of mouth Board/Commission/Committee member Internet

(Over, please)

Attachment 2, Page 23 of 25

Application for a City of Springfield

Citizen Advisory Board/Commission/Committee

For more information please call the City Manager’s Office 541.726.3700

Return this application to the City Manager’s Office, 225 Fifth Street, Springfield Oregon 97477

Printed on Recycled Paper

Please print or type:

1. What experiences / training / qualifications do you have for this particular board / commission / committee?

2. What specific contribution do you hope to make?

3. Briefly describe your involvement in relevant community groups and activities. (Lack of previous involvement will not

necessarily disqualify you from consideration.)

4. What community topics concern you that relate to this board / commission / committee? Why do you want to become a member?

5. Most boards / commissions / committees meet monthly. Subcommittees may meet more frequently. Meetings generally last one

and one-half hours. It is highly recommended you attend a meeting before submitting the application. Please read the news

release for this position which contains the normal dates and times for these meetings and can be found at

www.ci.springfield.or.us/CMO/newsrel.htm. Are you available to attend meetings on the dates listed for this committee?

Yes No

Comments:

I certify the information in this application and attachments are true and complete to the best of my knowledge. I understand that false or misleading

statements or missing information is cause for rejection of application, removal of name from eligible list, or dismissal from the position. I hereby waive my

rights to claims or damages against any employer and the City of Springfield, its officers, agents, and employees, in regard to this exchange of information. I

hereby authorize to permit the City of Springfield and/or the Springfield Police Department to review my background information and if required my DMV

records. I have reviewed the Advisory and meet the minimum requirements to serve/volunteer in the desired position. I also authorize to permit any materials

listed above to be copied and retained by the City of Springfield. I authorize the use of my photograph.

I will defend, indemnify and hold harmless the City of Springfield, its officers, employees, and agents from and against all liability or loss and against any and

all claims, actions, causes of actions, proceedings or appeals based upon or arising out of or arising from or in connection with my conduct or performance as

a volunteer with the City of Springfield including but not limited damage or injury to persons or property and including without limitation attorney fees and

expenses; except for losses, claims or actions resulting from the sole negligence of the City of Springfield.

Applicant Signature: Date:

Attachment 2, Page 24 of 25

Development Code Update Project – Technical Advisory Committee 

Phase 2 – Employment Lands (Commercial/Industrial) phase. 

Supplemental Application Questions 

1. To ensure a diverse mix of perspectives and backgrounds is represented on the committee, the 

City is seeking representatives in the categories below.  Please indicate which interest group 

best describes you (select all that apply). 

 

Springfield Chamber of Commerce representative 

 

Commercial/Industrial developer 

 

Commercial/Industrial contractor 

 

Business Owner 

 

Consultant (Land use, engineering, architect, etc.) 

 

Commercial realtor 

 

Commercial appraiser 

 

Springfield consumer 

 

2. Briefly discuss why you feel that you fall within the category selected above and why you feel 

that you should be chosen to reflect the views of that category. 

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