agenda for 277th meeting of finance and contract committee, … · 2018-11-01 · index . agenda...

Agenda for 277th

Meeting of

Finance and Contract Committee,

Municipal Corporation Chandigarh

Date: 25.10.2017

Time: 3.00 p.m.

Venue: Conference Room

INDEX

Agenda

Item No.

Subject

1. thConfirmation of the minutes of 276 meeting of the Finance and Contract Committee

held on 21.9.2017 at 3.00 p.m. in the Conference Room of the Municipal

Corporation, Chandigarh.

2. Extension in time limit to implement smart parking solution in all paid parking areas

by M/s Arya Toll Infra Limited.

3. Rough cost estimate for providing and applying road marking paint various roads

and parking in Sector 45, 49, 50 & 51, Chandigarh.

Rs.26.56 lac

4. Purchase of 01 No. Mahindra Bolero and 02 Nos. Maruti Ciaz.

Rs.20.51 lac

5. Rough cost estimate for providing and fixing 60 mm thick paver blocks for

improvement of V-5 road in Sector 21 A, B, C & D, Chandigarh.

Rs.37.92 lacs

6. Rough cost estimate for construction of toe wall in Sector 51-A, Chandigarh.

Rs.36.14 lac

7. Rough cost estimate for construction of toe wall with providing and fixing M.S. Flat

railing and PCC tiles behind Tenement Houses in Vikas Nagar, Mauli Jagran,

Chandigarh.

Rs.38.46 lac

AGENDA ITEM NO. 277.1

Confirmation of the minutes of 276th

meeting of the Finance and Contract

Committee held on 21.9.2017 at 3.00 p.m. in the Conference Room of the Municipal

Corporation, Chandigarh.


Subject: - Extension in time limit to implement smart parking solution in all paid parking areas by M/s Arya Toll Infra Limited.

The work of operation and management of 25 paid parking lots and one Multi Level

Parking in Chandigarh was allotted to M/s Arya Toll Infra Ltd, Mumbai on 19.06.2017 vide this

office memo no. 686 dated 16.06.2017. The company was required to make al the parking smart

within one month i.e. by 18.07.2017. But, the company vide letter dated 16.07.2017 requested to

give them time upto 18.08.2017 for making all parkings smart.

The said company again vide letter dated 19.08.2017 submitted that due to delay in

releasing Electricity Connection by Electricity Department of U.T., Chandigarh and other work

related to MCC the company was unable to make all parkings smart, hence they further requested

to give them time upto 20.09.2017.

To know the facts the case file was marked to the Chief Engineer, MCC by Additional

Commissioner, MCC. The report of Chief Engineer is as under:-

“The work of providing electricity connections was taken up with the Chief Engineer, U.T., Chandigarh and perused with him. Almost 30 connections were given to the agency by 15.08.2017 by the electricity department U.T., Chandigarh. Further patch work for repairing the parking area was also taken up on daily basis and 80% of the work has been done because of the intermittent rains the same is taken up on dry days only. Street lights in the parking area have been repaired except for Sector 34, parking area is beyond repair and has been taken up in the work of street lights being done by EESL.”

A technical committee was constituted by W/CMC to check whether the company

has installed smart parking solution in all paid parkings or not. The technical committee

inspected all paid parkings on 28.09.2017. The report of the committee is annexed as (Annexure

A).

M/s Arya Toll Infra, Ltd has given 5 nos. representations (Annexure B) on

13.10.2017. For consideration and discussion on these representations a meeting was held on

13.10.2017 in office room of W/CMC . Minutes of the said meeting are annexed as (Annexure C).

As per DNIT condition mentioned at page 3 (Note ii):-

“The contractor shall ensure to make smart parking solution functional in all parking lots within one month after allotment of tender. However, the extension in this regard is admissible on approval at the level of Additional /Jt.CMC upto one more month with or without penalty @ Rs.1000/- per day for each parking lot as per site conditions. The new rates will be applicable after 4 months of issue of allotment letter and completion of work as above. “

According to this clause penalty has been calculated as under:-

1. Tender allotted on 19.06.2017 The firm has to made all parking smart by 18.07.2017.

2. For non completion of work

related to Smart Parking for the

period from 19.07.2017 to

18.08.2017

Therefore, penalty as per condition mentioned at page 3 (Note ii) comes to Rs. 7,50,000 (Rs.1000/- per day for 25 paid parking lots) 25x30x1000=7,50,000) for the period from 19.07.2017 to 18.08.2017

(However, the extension in this regard is admissible

on approval at the level of Additional / Jt. CMC upto

one more month with or without penalty @Rs.1000/-

per day for each parking lot as per site conditions. )




18.09.2017





18.10.2017


Total Penalty for three

months on account of non

completion of work related to

Smart Parking

Rs.22,50,000/-

In view of the position as explained above, the matter is placed before F&CC for

consideration and decision on the following points as discussed earlier in the meeting held in the

office of Commissioner, MCC on 13.10.2017:-

1. Whether the penalty of Rs.22,50,000/- is to be imposed on the firm for not making all

parkings smart as per tender document.

2. Whether Fluorescent jackets alongwith identity card may be allowed to be treated as

uniform of the employees of M/s Arya Toll Infra Ltd, for all purpose. If the F&CC allows

fluorescent jackets and identity card as uniform than decision may be taken whether

fine be imposed on the firm on the basis of earlier checking reports submitted by the

Enforcement Wing of MCC with regard to non wearing of uniform by the employee of

firm or not.

3. The firm may be allowed to deposit the 30% of 2nd installment by 25.10.2017 and rest

of 70% by 10.11.2017 alongwith all penalties / interests.

4. As per DNIT, enhanced rates of parking were to be implemented after 3 months of

smart solutions in all parking. But due to non implementation of smart parking

solutions enhanced rates were not allowed to be implemented by the MCC. (Annexure

D).

But vide letter dated 11.10.2017 M/s Arya Toll Infra Ltd, has requested to allow

them to implement new enhanced parking rates. (Annexure E)

Keeping in view the above facts it is also proposed that the F&CC may take a

decision as whether M/s Arya Toll Infra, Ltd is to be allowed to collect new enhanced

rates from the public immediately or a specific date may please be decided in this

regard.

Sd/-Additional Commissioner-III, Municipal Corporation, Chandigarh.

Rough cost estimate for providing and applying road marking paint various roads and parkings in Sector 45, 49, 50 & 51, Chandigarh.

(Amount: Rs. 26.56 Lac)

The various roads and paid parkings in Sector 45, 49, 50 & 51, Chandigarh are being

carpeted at present under this Sub Division. For proper visibility of routes at night, demarcation of

traffic lanes, parking slots, it is very necessary that marking is to be done with retro-reflective paint.

Accordingly for proper management of traffic/parking this office has prepared an estimate marking

of segregation lines on parking of Sector 45, 49, 50 & 51 , Chandigarh.

Accordingly, this rough cost estimate for amounting Rs. 26.56 lac has been prepared

by taking the items explained in the scope of work.

The expenditure on this work will be charged under Head "Improvement of roads/

parkings places & Infrastructure facility" . The budget estimate, budget allocation, amount of

already approved estimate and expenditure under this Head for Roads Division No. l is as under:

Scope of work:-

The following scope of work has been taken in this estimates:-

1. Providing and applying 25.mm thick road marking strips.

The scope of work taken in the estimate has not been included in any other already

approved estimate, amount of already approved estimates and expenditure under this Head for

Roads Division No. I is as under:-

i)

ii)

iii)

iv)

v)

vi)

vii)

viii)

Head of Account

Pending liabilities of previous year 2016-17

Works already approved 2017-18

Budge approved/available (2017-18)

Total Budget required for already approved

estimate till date including pending liabilities (2+3)

Amount of this estimate

Total (5+6)

Expenditure upto 08.20 I 7

Capital (Road & Bridges)

5302.38 lac.

7624.88 lac.

4500.00 lac.

12927.26 lac.

26.56 lac.

12953.82 lac.

2058.79 lac.

The matter is placed before the Finance & Contract Committee of the Municipal

Corporation, Chandigarh for consideration and approval please.

~ S.E.(B&R), M.C.

~~ E.E.Roads Divn. No.I, M.C.


Purchase of 01 no. Mahindra Bolero and 02 nos. Maruti Ciaz.

The Staff car No.CH01-G1-1843 and CH01-G1-

1844 Were purchased in the year 2007 and the said staff

cars have become obsolete and covered the mileage

required for condemnation. Further Maruti Gypsy bearing

Regn. No. CH01-G1-0088 being used in the Enforcement

Wing. The said Gypsy was purchased in the year 2005. Now

the said Maruti Gypsy fulfills all requirements of

condemnation.

According to the instructions of GOI and further

circulated by the Finance Department Chandigarh

Administration vide No. 70-GOI-F&PO(6)-2014/7873 dated

10.09.2014, whereby the Ministry of Finance in consultation

with the Ministry of Commerce has decided that now models

of car with Net Dealer Price (NOP) of upto Rs. 4,75,000/

available in DGS&D rate contract only shall be considered

for purchase as staff car. Now the GeM portal has been

implemented by the Govt. of India in place of DGS&D rate

contract. According to this Mahindra Bolero is available at

NOP of Rs.4, 73, 145/- and total price of Mahindra Bolero is

Rs.6,86,250/- as per details downloaded from the GeM


Portal (Flag 'B'). The NOP of Maruti Ciaz, is Rs.4,74,900/

and approximate cost is Rs.6,82,420/- for each car.

As the purchases will be made through GeM

Portal and the total approximately expenditure will come as

under:-

1. 01 no. Mahindra Bolero Rs.06,86,250/

2. 02 nos. Maruti Ciaz(P) Rs.13,64,840/-

Total Rs. 20,51,090/-

There are sufficient funds in the MC Directorate

Head, 2017-18.

The agenda is placed before the Finance &

Contract Committee, for consideration and approval please.

cost estimate for p,·o,•iding and fixing 60mm thick p:wer blocks for Improvement of Y-5 road in Sector 21 A, 8, CS.: D, Chandigarh.

(Amount: Rs. 37.92 Lac)

The , orthy Mayor. Municipal Corporation, Chandigarh has requested for providing

and fixing 60mm thick paver blocks for improvement of Y-5 road Sector 21 A. B. C &. D.

h:mdigarh .

Accordingly. this rough cost estimate for amounting Rs. 37.92 lac has been prepared

by taking the items explained in the scope of work.

The expenditmc on this work will be charged under Head "Capit::il Head"

lmpnl\·eml'nt of roads/ parkin~s placl's & lnfrastruct1ffl' facility''. The budget estimate. budget

allocation. amount of already approved est imate and expenditure under this Head for Roads

Division No. I is as under:

Scope of work:-

The following scope of \.VOrk has been taken in this estimates:-

\. Dismantling of existing kerbs/channels. 2. Earth work in excavation. 3. Carriage of earth. 4. P/L in position cement concrete 1 :8: 16. 5. P/F 60mm thick paver blocks on 20-30mm. 6. Re-fixing of old PCC kerbs. 7. P/F PCC kerbs of size 2'-0" x 9" having 4" thickness. 8. P/F PCC channels of size 2· -0" x l' having 3" thickness.



Roads Division No. I is as under:-

i) Head of Account Capital (Road & Bridges)

ii) Pending liabilities of previous year 2016-17 5302.38 lac.

iii) Works already approved 2017-18 6723.92 lac.

iv) Budge approved/available (2017-18) 4500.00 lac.

v) Total Budget required for already approved

estimate till date including pending liabilities (2+ 3) 12026.30 lac.

vi) Amount of this estimate 37.92 lac.

vii) Total (5+6) 12064.22 lac.

viii) Expenditure upto 07.2017 1939.96 Jac.

The matter is placed before the Finance & Contract Committee of the Municipal

Corporation, Chandigarh for consideration and approval please.

s.~- E.E.RC:1~ No.I, M.C.


,•11st ,•stl11111h' for ,·onsfrudlon of Im· wall in Sector 51 A, Chandigarh.

(Amonnl: Rs. 36.14 Lac)

This 1,,u~h c,,st 1..·sti11111t1..• h11s h1..•e11 ('num:d to e<wcr thc probnhle cost of construction

1..,rt,,1..• \\:tit in ~1..•ct-,r • I I\. l'h111Hli~11rh. It h11s hcu11 requested by the urea councillor to facilitate the

t\.·sid1..•111s 1..,r th1..• 111\.'II. The s ·np · nr work 111kun i11 the cstinl!ltc hns not been taken in any of the

1..·:irl kr :1pp1, ,,·1..•d 1..•st i 11mh.•s.

/\cc1..H"tli11gly, this rough cost cstimnte for 11111011nting Rs. 36.14 l;1c has been prepared

t,y t:1ki11g tlw items 1..•xpl11i1H:d in tit• scnpc nrwork .

Th..: 1.:xpc11dit11r • 011 this work will he chnrgcd under Head ••c~1pital Head"

l.111uls,·:1pi11µ". Tho.: lmdgo.:t o.:sti11111te. b11dgo.:t 111loc11tio11. 111nount of already approved estimate and

CX\ 1..·11dit11t\..' umkr this I k11d for Ronds Division No. I is ns under:

S,·op,· ofwo.-1,:-

Thc following scope or work hns been !Oken in this estimates:-

l. Dismantling. stncking or existing M.S. railing. 2. Rcpnir of M.S. Ont railing. 3. Enrth work in cxcnvntion. 4. Cnrriagl! of cnrth. 5. P/L in position cement concrete I :8: 16. 6. Brick work with F.P.S. bricks. 7. P/F 2'-9" high M.S. llat railing. 8. 15mm cement plaster. 9. Pointing on brick work.



Rands Division No. I is as under:-

i)

ii)

iii)

iv)

v)

vi)

vii)

viii)

Head of Account

Pending liabilities of previous year 2016-17

Works ulready approved 2017-18

Budge upproved/avnilable (2017-18)

Total Budget required for already approved

estimate till dote including pending liabilities (2+3)

Amount of this estimate

Total (5+6)

Expenditure upto 07.2017

Capital (Landscaping)

I 063.60 lac.

922.68 lac.

1000.00 lac.

1986.23 lac.

36.14 lac.

2023.62 lac.

210.74 lac.

The matt\!'r is plnccd before the Finnncc & Contract Commith.· • of the Municipal

orporotion. ·110111.li 111rh for com1idN11llon nml npprovnl pkn ' C,

~c. ~

E.E.Roads Divn. No.I, M.C.


- Rough cost estimate for construction of toe wall with providing and fixing

M .S. Flat railing and J>CC tiles behind Tenement Houses in Vikas Nagar,

Mauli .Jagran, Chandigarh.

(Approx. Amount: - Rs.38.46 lacs)

The worthy Chief Engineer, M .C . alongwith Arca Councillor, Sh. Anil Kumar

Dubey visited the s ite of Tenement Houses in Vikas Nagar, I\1auli Jagran, Chandigarh and found

that M .C . land has b een encroached by the residents by constructing the pucca sheds behind their

houses. It has been decided to remove the encroachment and provide toe wall with M .S . flat

railing and PCC tiles behind tenement houses in Vikas Nagar, Mauli Jagran, Chandigarh.

Accordingly, the demolition drive w as fixed and encroachment has been removed. The

unders igned alongwith SOE concerne d inspected the road and it is found that the site is feasible

for the same.

Accordingly a rough cost estimate amounting to Rs.38.46 lacs has been prepared

for arranging administrative approval and a llotment of funds . The scope of the work entered in

the estimate has not been included in any earlier approved estimate. The estimate includes the

following scope of works.

1. P/F M.C. flat railing 2. P/F M .S. flat iron railing panel of9'-10 ½". 3. Earth work in excavation by mechanica l means including deduction of

soil. 4. Earth work in excavation by mechanical means including deduction of soil

5. Carriage of earth. 6 . Providing and laying in position cement concrete 1:8: I 6 .

7 . Brick work with F .P.S. Bricks of class d <::signation 75.

8. 15mm cement plaster of Mix I ;4. 9. Pointing on brick work or brick flooring with c e ment mortar I ;3.

I 0. Preparation of sub grade. I 1. Providing and laying precast cement concrete tile.

12. Providing and fixing M .S . Gate of size 5'-0" hig h and 10'-0 " wide and 3 ' -

0" high. The expenditure on this work shall be charged under Head " 4217 (P)

"Landscaping". The budget allocation cost of already approved estimate and expenditure

incurred under this head is as under:

I. Pending liabilities of previous year 2016-17

2 . Works already approved 2017-18.

3. Budget allocation for the year 2017-18

4. Total Budget required for already approved estimate Till date including pending liabilities

5 . Amount of this estimate

6 . Total 7.Expenditure upto date

Rs.1063.60 Lacs

Rs. 722.42 lacs

Rs. I 000.00 lacs

Rs. 1334.91 lacs Rs. I 786.02 Ines Rs.38.46 Ines

Rs. I 824.48 Lacs Rs.210. 74 lacs

The Agenda is placed before the Finance & Contract Committee of M .C for its

coruiderntion and deci s ion please.

~ S.F:. (B&R) M.C

Subject:


agenda for 277th meeting of finance and contract committee, … · 2018-11-01 · index . agenda...

Documents