accounts payable setups end to end
DESCRIPTION
This document is the complete setup for acccounts payable module, use this with conjunction with the previous Oracle MOAC document which i have uploaded. Creation of bank and making manual and automated payments included in the document.TRANSCRIPT
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ACCOUNT PAYABLES
CHAPTER-1
MANUAL INVOICES
1.1CREATE ONE MANUAL INVOICE
GO TO THE
N: INVOICEENTRYINVOICES
GIVE THE HEADER INFORMATION LICK
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
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INVICE DATE CURRENT DATE
INVOICE NUMBER MAN-1
INVOICE AMOUNT 2000
THEN CLICK ON LINES TAB
AMOUNT 2000
CLICK ON DISTRIBUTIONS
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GIVE AMOUNT2000
ACCOUNT01.01.7530.01.00
SAVE AND CLOSE THE DISTRIBUTION WINDOW
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CLICK ON GENERAL TAB
STATUS NEVER VALIDATED
CLICK ON ACTION…1
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SELECT VALIDATE CHECK BOX AND SAY OK
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THE STATUS VALIDATED
THEN CLICK ON ACTIONS…1
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SELECT CREATE ACCOUNTING CHECK BOX AND DRAFT
THEN CLICK ON OK
SAY OK
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AGAIN CLICK ON ACTIONS…1
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SELECT CREATE ACCOUNTING CHECK BOX AND FINAL
THEN CLICK ON OK
SAY OK
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CHAPTER-2
INVOICE USING DISTRIBUTION SET
WE HAVE 2 TYPES DISTRIBUTION SETS
1. STANDARD DISTRIBUTION SET2. SKELETON DISTRIBUITON SET
1. CREATE STANDARD DISTRIBUTION SET
N: SETUPINVOICEDISTRIBUTION SET
GIVE OPERATING UNIT BAJAJ HYD MFG
NAME BAJAJ DISTRIBUTION SET
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NAM % ACCOUNT
1 90 01.01.1530.01.00
2 5 01.01.7220.01.00
3 5 01.01.5050.01.00
SAVE AND CLOSE
2. CREATE SKLETION DISTRIBUTION SET
NSETUPINVOICEDISTRIBUTION SET
OPERATING UNITBAJAJ HYD MFG
NAME BAJAJ SKELETON DISTRIBUTION SET
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NUM % ACCOUNT
1 0 01.01.1520.01.00
2 0 01.01.7220.01.00
SAVE AND CLOSE
2.1CREATE ONE INVOICE USING DISTRIBUTION SET
N: INVOICEENTRYINVOICES
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
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INVICE DATE CURRENT DATE
INVOICE NUMBER MAN-3
INVOICE AMOUNT 3000
DISTRIBUTION SET BAJAJ DISTRIBUTION SET
CLICK ON LINES TAB
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GIVE AMOUNT3000
CLICK ON DISTRIBUTION
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THE ACCOUNTS AUTOMATICALLY GENERETED
CLOSE DISTRIBUTION WINDOW
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THE STATUS NEVER VALIDATED
CLICK ON ACTIONS…1
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SELECT VALIDATE AND SAY OK
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NOW THE STATUS VALIDATED
CLICK ON ACTIONS…1
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SELECT CREATE ACCOUNTING CHECK BOX AND DROFT THEN CLICK ON OK
SAY OK
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CLICK ON ACTIONS…1
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SELECT CREATE ACCOUNTING CHECK BOX ANS FINAL THEN CLICK ON OK
SAY OK AND CLOSE IT
2.2CREATE INVOICE USING SKELETON DISTRIBUTION SET
N: INVOICEENTRYINVOICE
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OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
INVICE DATE CURRENT DATE
INVOICE NUMBER MAN-4
INVOICE AMOUNT 5000
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DISTRIBUTION SET BAJAJ SKELETON DISTRIBUTION
THEN CLICK ON LINES TAB
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AMOUNT5000
CLICK ON DISTRIBUTIONS
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THE ACCOUNTS IS AUTOMATICALLY GENARETED
GIVE THE AMOUNTS EQUAL TO LINE TOTAL
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TYPE AMOUNT
ITEM 3000
ITEM 2000
SAVE AND CLOSE THE DISTRIBUTION WINDOW
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GO TO ACTION…1 SELECT VALIDATED AND
CREATE ACCOUNTING
o DROFTo FINAL
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2.3 ENTER AN INVOICE FOR A FIXED ASSETS
N: INVOICEENTRYINVOICES
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
INVICE DATE CURRENT DATE
INVOICE NUMBER MAN-5
INVOICE AMOUNT 40000
CLICK ON LINES TAB
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AMOUNT40000
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SELECT TRACK AS ASSET CHECK BOX
THEN CLICK ON DISTRIBUTIONS
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GIVE AMOUNT40000
ACCOUNT01.01.1570.01.00
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GO TO ACTION…1 SELECT VALIDATE AND
o CREATE ACCOUNTING DROFT FINAL
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2.4 CREATE A FREIGHT DISTRIBUTION
N: INVOICEENTRYINVOICES
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
INVICE DATE CURRENT DATE
INVOICE NUMBER MAN-8
INVOICE AMOUNT 10000
TERMS IMMEDIATE
CLICK ON LINES TAB
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TYPE AMOUNT PRORATE ACROSS ALL ITEM LINES
ITEM 9000 ---
FREIGHT 1000 SELECT
SELECT ITEM LINE CLICK ON DISTRIBUTIONS
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ACCOUNT 01.01.7530.01.00
SAVE AND CLOSE DISTRIBUTION WINDOW
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SELECT FREIGHT LINE CLOCK ON ALLOCATION
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SAY OK
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CLICK ON ACTION…1
SELECT
o VALIDATE o CREATE ACCOUNTING
DRAFT FINAL
2.5 CREATE ALLOCATE FREIGHT CHARGES
N: INVOICEENTRYINVOICES
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OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
INVICE DATE CURRENT DATE
INVOICE NUMBER INV-8
INVOICE AMOUNT 20000
TERMS IMMEDIATE
CLICK ON LINES TAB
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TYPE AMOUNT
ITEM 12000
FREIGHT 5000
MISCELLANEOUS 3000
SELECT ITEM CLICK ON DISTRIBUTIONS
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GIVE AMOUNT 12000
ACCOUNT 01.01.7110.01.00
SAVE AND CLOSE DISTRIBUTION WINDOW
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SELECT FREIGHT SELCET CHECK BOX IN THIS LINE
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PROATE ACROSS ALL ITEM LINES
AND CLICK ON ALLOCATION
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CLICK ON SELECT/UNSELECT ALL
THEN SAY OK
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SELECT MISCELLINIOS LINE
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SELECT MISCELLANEOUS LINE THEN CLICK ON DISTRIBUTIONS
CLICK ON ALLOCATIONS
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SELECT THE CHECK BOX ANS SAY OK
CLICK ON ACTIONS…1
SELSCT
o VALIDATEo CREATE ACCOUNTING
DRAFT FIANL
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2.6 CREATE A SCHEDULED PAYMENT INVOICE
N: INVOICEENTRYINVOICES
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
INVICE DATE CURRENT DATE
INVOICE NUMBER MAN-9
INVOICE AMOUNT 8000
DISTRIBUTION SET BAJAJ DISTRIBUTION SET
TERMS IMMEDIATE
CLICK ON LINES TAB
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GIVE AMOUNT 8000
QUANTITY INVOICED20
UOM Each
UNIT PRICEAUTOMATIC COMING
CLICK ON SCHEDULED PAYAMENTS TAB
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METHOD ELECTRONIC
SAVE AND
VALIDATE CREATE ACCOUNTING
DRAFT FIANL
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2.7 CANCAL AN INVOICE
N: INVOICEENTRYINVOICES
PRESS CTRL+F11
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SELECT ANY ONE INVOICE FOR CANCAL
AM SELECTING INVOICE NUMBER MAN-1
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GO TO ACTIONS…1
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SELECT CANCEL INVOICES THEN SAY OK
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SAY OK
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THE STATUS IS CANCELLED
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2.8 REVERSE INVOICE DISTRIBUTIONS
N: INVOICEENTRYINVOICES
PREES CTRL+F11
SELECT ANY ONE INVOICE LINE
AM SELECT INVOICE NUMBER MAN-5
CLICK ON LINES TAB
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CLICK ON DISTRIBUTIONS
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SELECT REVERSE 1
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SAY OK
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THE SECOND LINE IWILL BE AUTOMATIC GENARETED
SELECT NEXT LINE
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SAVE AND CLOSE THE DISTRIBUTION INDOW
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GO TO ACTIONS…1
VALIDATE CREATE ACCOUNTING
DRAFT FINAL
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2.9 INVOICE MATCH TO PURCHASE ORDERS
N: INVOICEENTRYINVOICES
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
PO NUMBER 100
TRADING PARTNAR BAJAJ SUPPLIER
INVICE DATE CURRENT DATE
INVOICE NUMBER MATCH-2
INVOICE AMOUNT 8000
DISTRIBUTION SET BAJAJ DISTRIBUTION SET
TERMS IMMEDIATE
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CLICK ON MATCH
NUM101 CLICK ON FIND
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SELECT CHECK BOX
CLICK ON MATCH
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GO TO ACTIONS…1
VALIDATE CREATE ACCOUNTING
DRAFT FINAL
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THE STATUS VALIDATED
ACCOUNTED YES
HOW TO SEE THE ACCOUNT TRANSACTION
GO TO TOOLSVIEW ACCOUNTING EVENTS
CLICK ON VIEW JOURNAL ENTRIES
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CLICK ON CIEW T-ACCOUNT
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CLOSE IT
2.10 CREATE A SPECIAL CALENDAR
N: SETUPCALENDARSPECIAL CALENDAR
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SAVE AND CLOSE
2.11 CREATE A RECURRING INVOICE
N: INVOICEENTRYRECURRING INVOICE
GIVE OPERATING UNIT BAJAJ HYD MFG
SUPPLIER NAME BAJAJ SUPPLIER
CALENDEAR NAME BAJAJ SPE CAL
NUMBER OF PERIODS 6
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FIRST JAN-14
INVOICE DEFINITION TAB
NUMBER BAJAJ RENT
LINE DEFINITION TAB
GIVE NAME BAJAJ DISTRIBUTION SET
CLICK ON ACCOUNTS TAB
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GIVE FIRST AMOUNT 3000
CLICK ON INVOICE DEFINITION AGAIN
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NUMBER OF INVOICES 6
CLICK ON CREATE RECURRING INVOICES
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SAY OK AND CLOSE
GO TO INVOICEENTRYINVOICES
PRESS F11 (OR) FN+F11
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PRESS CTRL+F11
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THE RECURRING INVOICES IS CREATED. TOTAL 6 MONTHS OF INVOICES IS CREATED
THEN CLOSE IT
2.12 CALCULATE A SUPPLIER BALANCE
N: INVOICEINQUIRYBALANCES
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GIVE NAME BAJAJ SUPPLIER
THEN CLICK ON CALCULATE BALANCE OWNED
GIVE OPERATING UNIT BAJAJ HYD MFG
THEN CLICK ON CALCULATE
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UNPAID AMOUNT144000
BALANCE OWNED144000
NUMBER OF INVOICES17
VIEW THE DETAILS ANC CLOSR IT.
2.13 PLACE A HOLD ON AN INVOICES
N: INVOICEENTRYINVOICES
PRESS CTRL+F11
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SELECT WHAT YOU HAVETO DO BY HOLD THAT TRANSACTION LINE WILL BE SELECT
AM SELECTING INVOICE NUM MAN-9
CLICK ON HOLDS TAB
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GIVE HOLD NAME AMOUNT
SAVE AND CLICK ON GENERAL TAB
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HOLDS 1
CLOSE THIS WINDOW
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2.14 RUN THE INVOICE HOLDS REPORTS
STEP-1SUBMIT THE MATCHING HOLD DETAILS REPORTS
THIS IS A PO MATCHING INVOICE. WE ARE ASSIGN ANY MATCHING PO INVOICE THAT INVOICES WE ARE ASSIGN HOLD THAT INFORMATION WILL BE HOW MANY INVOICE HOLD ARE AVAILABLE THAT INFORMATION CHOUSING.
VIEWREQUESTS
SELECT REQUESTS
CLICK ON SUBMIT A NEW REQUEST
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SELECT SINGLE REQUEST SAY OK
NAME MATCHING HOLD DETAIL REPORT
OPERATING UNIT BAJAJ SUPPLIER
SUPPLIER NAME BAJAJ SUPPLIER
CLICK ON OK
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CLICK ON SUBMIT
SAI NO
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CLICK ON FIND AND REFRESH DATA AND CLOSE IT
STEP-2SUBMIT THE INVOICE ON HOLD REPORT
IT IS GET ONLY MANUVAL INVOICE HOLDS CHOSING.
VIEWREQUESTSUBMIT NEW REQUESTSINGLE REQUEST
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GIVE NAME INVOICE ON HOLD REPORT
OPREATING UNITBAJAJ HYD MFG
TRADING PARTNER BAJAJ SUPPLIER
CLICK ON OK AND SUBMIT
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CLICK ON FIND
CLICK ON REFRESH DATA
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2.15 SETUP AN INVOICE BATCH
GO TO BAJAJ SYS
RESPONSIBILITIEBAJAJ AP
PROFILE NAME AP: Use Invoice Batch Controls
CLICK ON FIND
SAVE AND CLOSE
GO TO BAJAJ AP
N: INVOICEENTRYINVOICE BATCHES
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SAVE AND CLOSE IT
2.16 CREATE FOLDER FORMS FOR THE INVOICE HEADER AND LINES REGIONS1
GO TO N: INVOICEENTRYINVOICE BATCHES
QWERY OUR BATCH NAME
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CTRL+F11
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CLICK ON INVOICES
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GO TO FOLDERSAVE AS
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GIVE FOLDER NAME AND NAVER THEN CLICK ON OK
CREATE ONE INVOICE
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AFTER CREATING THE INVOICE CLOSE THE FORM
2.17CREATE INVOIE IN INVOICES BATCHES
N: INVOICEENTRYINVOICE BATCHES
FRST QWERY OUR INVOICE BATCH
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CLICK ON INVOICES
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WE HAVE CREATE MORE THEN INVOCES IN BATCH INVOICE. AT A TIME ALL INVOICE ARE VALIDATE AND CREATE ACCOUNTING.
CLOSE THE INVOICE WINDOW
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CLISK ON VALIDATE 1 (AT A TIME ALL BATCH INVOICES ARE VALIDATED)
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SAY OK
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SAY OK AND CLICK ON CREATE ACCOUNTING
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SAY OK AND CLOSE THE INVOICE BATCH WINDOWAGAIN QWERY OUR INVOICE BATCH
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CLICK ON INVOICES
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ALL INVOICES ARE VALDATED
CLOSE THE FORM
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CHAPTER-3
PAYMENTS
STEP-1: CREATE INTERNAL BANK ACCOUNT
GO TO BAJAJ CM
N: SETUPBANKSBANKS
CLICK ON CREATE
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COUNTRY INDIA
BANK NAME BAJAJ BANJ FOR AP
BANK NUMBER00292828
CLICK ON SAVE AND NEXT
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CLICK ON CREATE FOR BANK ADDRESSES
GIVE THE ADDRESS DETAILS AND CLICK ON APPLY
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CLICK ON FINISH
CLICK ON BANK BRANCHES ON TOP
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CLICK ON CREATE
CLICK ON CONTINUE
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GIVE BRANCH NAME BAJAJ BANK BRANCH FOR AP
THEN CLICK ON FINISH AND CLOSE IT
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WE ASSIGN OWER LEGAL ENTITY IN USER MANAGEMENT
USER NAMEsysadmin
PASSWORDsysadmin
USER NAMEsysadmin
PASSWORDsysadmin
CLICK ON LOGIN
SELECT USER MANAGEMENT
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CLCIK ON ROLES & ROLE INHERITANCE
NAME BAJAJ CM
APPLICATION CASH MANAGEMENT
CLICK ON GO
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SELECT UPDATE
CLICK ON SECURITY WIZARDS
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CLICK ON SAVE AND PROCEED
SELECT CE UMX SECURITY WIZARD CLICK ON RUN WIZARD
CLCIK ON ADD LEGAL ENTITIES
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NAME BAJAJ% THEN CLICK ON GO
SELECT OWER LEGAL ENTITY
AND CLICK ON SELECT
SELECT ALL CHECK BOXES
THEN CLICK ON APPLY
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CLICK ON APPLY AND CLOSE LOGOUT
LOGIN OWER USER AND GO TO BAJAJ CM
CREATE A BANK ACCOUNT
N: SETUPBANKSBANK ACCOUNTS
CLICK ON CREATE
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GIVE BRANCH NAME BAJAJ BRANCH FOR AP
THEN CLICK ON CONTINUE
GIVE BANK ACCOUNT OWNER BAJAJ LEGAL ENTITY
ACCOUNT USE
PAYABLES RECEIVABLES
THEN CLICK ON NEXT
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GIVE ACCOUNT NAME BAJAJ AP DISBURSHMENT
ACCOUNT NUMBER BAJAJ00029
CHECK DIGIT 100000
CURRENCY USD
MULTIPLE CURRENCIES ALLOWED
DESCRIPTION CASH DISBUSHMENT ACCOUNT
CLICK ON SAVE AND NEXT
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GIVE THE PAYABLES CONTROLS TAB DETAILS
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CLICK ON SAVE AND NEXT
CLICK ON ADD ORGANIZATION ACCESS
SELECT PAYABLES, AND RECEVABLES CHECK BOX
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ORGANIZATION BAJAJ HYD MFG (GIVE OWER OPERATING UNIT)
THEN CLICK ON CONTINUE
VERIFY THE ALL ACCOUNTS AND CLICK ON APPLY
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AGIN CLICK ON ADD ORGANIZATION ACCESS
GIVE THE OPTIONS AND CLICK ON CONTINUE
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VERIFY THE DETAILS AND CLICK ON APPLY
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AGIN CLICK ON ADD ORGANIZATION ACCESS ADD OPERATING UNIT
GIVE DETAILS AND CLICK ON CONTINUE
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VERIFY THE DETAILS AND CLISK ON APPLY
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THEN FINALLY CLICK ON SAVE AND NEXT
SELECT CREATE CONTACT
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GIVE THE CONTACT PERSON DETAILS AND CLICK ON APPLY
SELECT THE CONTACT LINE AND CLICK ON FINISH
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SELECT THE BANK LINE CHECK BOX AND CLICK ON MANAGE PAYMENT DOCUMENTS
CLCIK ON CREATE
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GIVE NAME BAJAJ AP CHECK STOCK
PAPER STOCK TYPE PRENUMBERED STOCK
FORMATE EXTERNAL CHECK FORMAT
FIRST AVILABLE DOCUMENT NUMBER 1000
LAST “ “ “ 1100
CLICK ON APPLY
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CLOSE THIS WONDOW
REVIEW THE BANK ACCOUNT
GO TO BAJAJ AP
N: OTHERREQUESTSRUNSINGLE REQUEST
GIVE THE NAME BANK ACCOUNT LISTING
OPERATING UNIT BAJAJ HYD MFG
SAY OK AND SUBMIT
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CLICK ON YES FOR ADD OTHER OPERATING UNIT
GIVE THE NAME BANK ACCOUNT LISTING
OPERATING UNIT BAJAJ BNGL MFG
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SAY OK AND SUBMIT
CLICK ON YES FOR ADD ANOTHRT OPERATING UNIT
GIVE THE NAME BANK ACCOUNT LISTING
OPERATING UNIT BAJAJ BNGL MFG
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SAY OK AND SUBMIT
CLICK ON NO
GO TO VIEWREQUESTFIND
THE STATUS HAS BEEN COMPLETED
THEN CLOSE IT
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STEP-2CREATE A EXTERNAL BANK ACCOUNT
N: SUPPLIERENTITY
QWERRY OWER SUPPLIER
GIVE SUPPLIER NAME BAJAJ
THEN CLICK ON GO
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SELECT BANK DETAILS TAB
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CLISK ON CREATE
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GIVE THE CONTRY INDIA
ALLOW INTERNATIONAL PAYAMENTS
BRANCH NAME BAJAJ BRANCH FOR AP
ACCOUNT NUM00001110
CHECK DIGITS 100000
ACCOUNT NAME Mr. PRASHANT KUMAT RAI
CURRENCYUS DOLLAR
CLICK ON APPLY
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GIVE SELECT ACCOUNT ASSIGNMENT LEVEL SITEBAJAJ HYD MFG
CLICK ON GO
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CLICK ON ADD
CLICK ON GO AND CELECT A CONTACT NAME LINE THEN CLICK ON SELECT
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CLICK ON SAVE
AGIN SELECT ACCOUNT ASSIGNMENT LEVEL SITEBAJAJ PUNE MFG
CLICK ON GO
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CLICK ON ADD
CLICK ON THEN SELECT A CONTACT NAME LINE THEN CLICK ON SELECT
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CLICK ON SAVE
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AGIN SELECT ACCOUNT ASSIGNMENT LEVEL SITEBAJAJ BNGL MFG
CLICK ON GO
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CLICK ON ADD
CLICK ON GO SELECT A CONTACT LINE CHECK BOX AND CLICK ON SELECT
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CLICK ON SAVE AND CLOSE THE SUPPLIER WINDOW
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CHAPTER-4
PAYMENT PROCESS MANAGER
4.1 CREATE PAYMENT PROCESS MANAGER
N: PAYMENTENTERPAYMENTS MANAGER
CLICK ON TEMPLATE
CLICK ON CREATE
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THEN CLICK ON PAYMENT ATTRIBUTES TAB
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CLICK ON PROCESS AUTOMATION
CLICK ON APPLY
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CLICK ON PAYMENT PROCESS REQUESTS
CLICK ON SUBMIT SINGLE REQUEST
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CLICK ON PAYMENT ATTRIBUTES
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CLICK ON SUBMIT
THEN CLOSE THIS WINDOW
THEN GO TO
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VIEWREQUESTFIND
CLICK ON REFREAH DETA
NOW VERIFY THE STATUS
N: PAYMANTSENTRYPAYMENTS MANAGER
CLICK ON NEED ACTION1
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CLICK ON “BAJAJ PAYMENT PROCESS FOR ALL”
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CLICK ON 64,000 WE CAN SEE ALL [AYMENT DOCUMENTS
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CLOSE IT
RUN THE CONCURRENT MANAGER
N: OTHERREQUESTSINGLE REQUESTOK
SAY ON AND SUBMIT IT.
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NO GO TO VIEWREQUESTFIND
CLICK ON VIEW OUTPUT
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YOU CAN SEE THE STATUS
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4.2 CREATE A MANUAL PAYMENTS
CREATE A INVOICE USING A DISTRIBUTION SET
VALIDATE, CREATE ACCPUNT
DROFT FINAL
NO GO TO N: PAYMENTENTRYPAYMRNTS
TYPE MANUAL
OPERATING UNIT BAJAJ HYD MFG
PAYMENT DATE CURRENT DATE
PAYMENT METHOD CHECK
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BANK ACCOUNT BAJAJ BANK FOR PAYMENTS
PAYMENT PROCESS PROFILE LONG CHECK FORMANT
CLICK ON ENTER/ADJUST INVOICE
GIVE INVOICE NUMBER MAN-10
SAVE AND CLOSE THE SELECT INVOICE WINDOW
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GO TO ACTION…1
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CREATE ACCOUNTING
DROFT
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SAY ON AND CLICK ON ACTION…1
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CREATE ACCOUNTING
FINAL
SAY OK
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SAY OK AND CLOSE
NOW GO TO N: INVOICEENTRYINVOICES
QWERRY OUR INVOICE NUMBERMAN-10
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THE INVOICE IS AMOUNT PAID.
CLOSE IT.
4.3 CREATE A QUICK PAYMENT
CREATE A ONE INVOICE AND VALIDATE AND CREATE ACCOUNTING IT.
INVOICE NUMBAR MAN-11
N: PAYMENTSENTRYPAYMENTS
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TYPE QUICK
OPERATING UNIT BAJAJ HYD MFG
PAYMENT DATE CURRENT DATE
PAYMENT METHOD CHECK
BANK ACCOUNT BAJAJ BANK FOR PAYMENTS
PAYMENT PROCESS PROFILE LONG CHECK FORMANT
CLICK ON ENTER/ADJUST INVOICE
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SAVE AND CLOSE THE SELECT INVOICE WINDOW.
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GO TO ACTION
o CREATE ACCOUNTION DROFT FINAL
GO TO N: INVOICEENTRYINVOICES
QWERRY INVOICE NUMBERMAN-11
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THE INVOICE AMOUNT PAID
THEN CLOSE IT
4.4 PLACE A STOP ON A PAYMENT
N: PAYMENTSENTRYPAYMENTS
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VIEWFIND
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FIND IT
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SELECT QUICK LINE
GO TO ACTION
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SELECT CHECK BOX FOR INITIATE STOP
SAY OK
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SAY OK
THEN CLICK ON PAYMENT OVERVOEW
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STATUS STOP INITIATION
4.5 VOID AND RE-ISSUE A QUICK PAYMENT
GO TO PAYABLE OPTION
N: SETUPOPTIONSPAYABLE OPTIONS
QWERRY OUR OPERATING UNIT
GO TO PAYMENT TAB
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N: PAYMENTENTRYPAYMENTS
GO TO VIEWFIND
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GIVE AMOUNT 40000
FIND IT
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SELECT TYPEQUICK LINE PAYMENT TRANSACTION
GO TO ACTION…1
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SELECT INITIATE STOP CHECK BOX
SAY OK
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CLICK ON PAYMENT OVERVIEW
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THE STATUS IS NEGOTIABLE
THEN CLOSE IT
4.6 VOID A PAYMENT IN PAYMENTS MANAGER
N: INVOICE ENTRY INVOICE
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CREATE ONE INVOICE AND VALIDATE, CREATE ACCOUNTING {DROFT, FINAL}
THE INVOICE NUMBER MAN-14
GO TO ACTION…1
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SELECT PAY IN FULL CHECK BOX AND SAY OK
PAYMENT WINDOW WILL BE OPEN
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FILL THE ALL VALUS
AND CLISK ON ACTION…1
CREATE ACCOUNTING
DROFT
FINAL
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NOW GO TO PAYMENSENTRYPAYMENTS PROCESS MANAGER
CLICK ON PAYMENTS
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GIVE PAYEEBAJAJ SUPPLIER
PAPER DOCUMENT NUMBER2007
CLICK ON GO
THE PAYMENT LINE WILL BE GENERATED. CLICK ON AMOUNT33000
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CLICK ON RETURN TO PAYMENTS IT IS IN PENDING
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4.7 ENTER A CREADIT MEMO AND RECORD A REFUND
FIRST CREATE A ONE CREADIT MEMO INVOICE
N: INVOICEENTRYINVOICES
OPERATING UNITBAJAJ HYD MFG
TYPECREDIT MEMO
TREADING PARNARBAJAJ SUPPLIER
INVOICE DATECURRENT DATE
INVOICE NUMBERCM-1
INVOICE AMOUNT <20000> (-20000)
DISTRIBUTION SETBAJAJ DISTRIBUTION SET
TERMSIMMEDIATE
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CLICK ON LINES TAB
AMOUNT-20000
CLICK ON DISTRIBUTIONS
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SAVE AND CLOSE THE DISTRIBUTION WINDOW
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CLICK ON ACTION…1
VALIDATE
CREATE ACCOUNTING
DROFT
FINAL
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GO TO ACTION…1 SELECT THE CHECK BOX FOR PAY IN FULL SAY OK
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TYPEREFUND
OUBAJAJ HYD MFG
TRADING PARTNERBAJAJ SUPPLIER
PAYMENT DATECURRENT DATE
BANK ACCOUNTBAJAJ AP DISBURSHMENT
PAYMENT PROCESS PROFILELong Check Format
SAVE IT
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CLICK ON INVOICE OVERVIEW
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GO TO NAVIGATOR
4.8 CREATE A PREPAYMENT INVOICE
GO TO N: INVOICEENTRYINVOICES
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OPERATING UNITBAJAJ HYD MFG
TYPEPREPAYMENT
TREADING PARNARBAJAJ SUPPLIER
INVOICE DATECURRENT DATE
INVOICE NUMBERPP-1
INVOICE AMOUNT 2000
DISTRIBUTION SETBAJAJ DISTRIBUTION SET
TERMSIMMEDIATE
PREPAYMENT TYPETEMPORARY
SETTLEMENT DATECURRENT DATE
CLICK ON LINES TAB
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CLICK ON DISTRIBUTIONS
AFTER CLOSEING THE DISTRIBUTION WINDOW
GO TO ACTION…1
o VALIDATE
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THE STATUS IS UNPAID
GO TO ACTION…1
o PAY IN FULL
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FILL TE ALL DETAILS
SAVE
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CLOSE THE FORM
THEN GO TO N: INVOICEENTRYINVOICES
QWERY OUR PREPAYMENT INVOICE
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CTRL+F11
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THE STATUS ISAVAILABLE
CLOSE IT
4.9 APPLY A PREPAYMENT
GO TO N: INVOICEENTRYINVOICES
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SAY OK
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OPERATING UNITBAJAJ HYD MFG
TYPESTANDARD
TREADING PARNARBAJAJ SUPPLIER
INVOICE DATECURRENT DATE
INVOICE NUMBERPP-2
INVOICE AMOUNT 2000
DISTRIBUTION SETBAJAJ DISTRIBUTION SET
TERMSIMMEDIATE
PREPAYMENT TYPETEMPORARY
SETTLEMENT DATECURRENT DATE
CLICK ON LINES TAB
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CLICK ON DISTRIBUTION
THEN GO TO ACTION…1
o VALIDATEo CREATE ACCOUNTING
DROFT FINAL
GO TO ACTION…1
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SELECT CHECK BOX FOR APPLY/UNAPPLY PREPAYMENT
SAY OK
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SELECT THE LINE CHECK BOX
CLICK ON APPLY/UNAPPLY
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CLOSE THE APPLY/UNAPPLY WINDOW
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AMOUNT IS PAID
STATUS ISNAVER VALIDATED
GO TO ACTION…1 VALIDATE IT
GO TO NAVIGATOR
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CHAPTER-5
AUTOMATIC INVOICE
5.1 CREATE ONE NEW SUPPLIER
CLICK ON CREARE SUPPLIER
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CLICK ON APPLY
THEN CLICK ON ADDRESS BOOK
CREATE A ADDRESS
THEN CLICK ON PURSHASING TAB
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CLICK ON SELF BUILDING TAB IN PURCHASING
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CLICK ON SAVE
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CLICK ON PAYMENT DETAILS TAB
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CLICK ON SAVE
THEN CLICK ON INVPICE MANAGEMENT TAB
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SAVE AND CLOSE.
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NOW GO TO SYS ADMIN
ASSIGN PROFILE OPTION
CLICK FIND
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SAVE AND CLOSE.
NOW CREATE A PURSHASE ORDER
DO TO BAJAJ PO
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N: PURCHASE ORDERPURCHASE ORDER
CLICK ON TERMS
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CLOCE AND CLICK ON SHIPMENTS
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CLICK ON DISTRIBUTIONS
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SAVE AND APPROVE IT
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CLOSE IT.
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NOW GO TO VIEWREQUEST
CLOSE IT
NOW GO TO BAJAJ AP
N: INVOICESENTRYINVOICES
THE INVOICE IS AUTOMATICALLY CREATED
QWERRY INVOICE NUMBERERS%
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CTRL+F11
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GO TO ACTION
VALIDATE AND CREATE ACCOUNTION
DROFT FINAL
THEN CLOSE THE FORM.
NOW GO TO BAJAJ SYS
GIVE PROFILE OPTION
N: SYSTEMPROFILE
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CLICK ON FIND
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SAVE AND CLOSE
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NOW CREATE A PO WITH 4-WAY MATCHING OF THE INSPECTION REQUERED
CLCIK ON SHIPMENT
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SELECT MATCH APPROVE LEVEL 4-WAY
THEN CLICK ON DISTRIBUTION
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SAVE AND APPROVE IT
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THE PO IS APPROVED. THEN CLOSE IT
GO TO N: RECEIVINGRECEIPTS
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CLICK ON FIND IT
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SAVE AND COPY RECEIPT NUMBER
GO TO N: RECEIVINGRECEIVING TRANSACTION
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CLICK ON FIND
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SELECT THE BOX AND CLICK ON INSPECT
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CLICK ON OK AND SAVE CLOSE THE FORM
RE-OPEN THE SAME FORM
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CLICK ON FIND
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SELECT BOTH THE LINES AND SAVE THR RECORD
NOW GO TO N: RECEIVINGRETURNS
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CLICK ON FIND
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SAVE AND CLOSE
NOW GO TO RECEIVINGRECEIPT
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CLICK ON FIND
SELECT CHECK BOX AND SAVE AND CLOSE
NOW GO TO VIEWREQUESTFIND
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CLOSE IT
GO TO BAJAJ AP
N: INVOICEENTRYINVOICES
QWERRY THE INVOICES
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CTRL+F11
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THE INVOICE IS AUTOMATICALLY CREATED
NOW GO TO ACTION
o VALIDATEo CREATE ACCOUNTING
DROFT FINAL
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