abi guide to success

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Guide to Success Student/Parent Handbook

2012-‐‑2013

Roswell Community Masjid 345 Market Place ¬ Roswell, GA 30075 ¬ Phone 678.421.4266

ww.albayaaninstitute.org

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Table of Contents Table of Contents 2 Welcome Letter 4 About ABI 5 Vision and Mission Background and History

Defining Features Policy Overview 6 Admission Policies and Enrollment Admission Requirements and Restrictions Enrollment Procedures and Timeline School at a Glance 9

Organization of ABI ABI Administrative Team Hours of Operation Contact Information Daily Schedule Calendar

Tuition and Fees 11 Fees Monthly Tuition Schedule Due Dates and Forms of Payment Late Fees and Collection Policy Financial Aid Withdrawal Donations (Sadaqua) Curriculum and Instruction 13 Hifdth Program Hifdth Methodology Hifdth Performance Expectations Islamic Studies Academic Partnership Academic Standards and Probation Parental Commitment Standardized Testing Student Service Hours Clubs and Extra-‐Curricular Activities Guidelines for Extra-‐Curricular Participation Attendance 16 Policy Excused and Unexcused Absences Notification Make-‐Up Work Arrival

Dismissal Punctuality

Before and After School Care School Closure, Late Pick Ups or Early Dismissal School Withdrawal School Safety 20

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ABI Emergency Response Plan Internet Safety Visitor Policy Student Conduct, Discipline and Dress Code 21 Discipline Philosophy Islamic Etiquette and Manners Student Discipline Policy Student Behavioral Expectations

Consequences for Inappropriate and Unacceptable Behavior Minor and Major Offenses Immediate Suspension Behavioral Probation Non-‐Negotiable Issues/Immediate Expulsion Administrator’s Discretion Right to Search

Personal Property Dress Code Health and Nutrition 29 Medications Field Trips Health Records First Aid, Allergies, Illness and Emergencies Food Policy Environmental Stewardship Communications 34 Community Wide Parent to Faculty/Faculty to Parent Parent to ABI Administration/Office Staff Grievances/Issues for RCM Administration/Board Community Courtesies Conferences Student Assessment Student Records, Photographs, and Publications Family Involvement 39 Family Involvement Philosophy Visitations Parent Teacher Organization (PTO)

Family School Covenant Family Participation Appendices 43 ABI-‐Family Contract ABI Guide to Success Acknowledgement of Receipt and Compliance Agreement

RCM Acceptable Use Policy and Agreement Attendance Forms: Early Dismissal Form Absence/Tardy Excuse Form Withdrawal Form Financial Aid Application Form Service Hours Log Sheet

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Welcome Letter Dear Families: Assalamu’Alaikum wa Rahmahtullahi wa Barakatu Alhamdulillah, all thanks and praise to Allah (SWT) for giving us the precious gift of life, our children, whom we cherish, give guidance to, and from whom we receive inspiration. We thank Allah (SWT) for the innocence and beauty of our children and for the opportunity to raise them as strong and pious Muslims. This Guide to Success manual is a living document. This means we will continually update and revise this based on best practices. We also need your help in fully reading, understanding and complying with it. All of us will continue striving to do everything we possibly can on behalf of your son or daughter, and we are working hard to make certain that Al-‐Bayaan Institute students have the best learning experience possible, insha’Allah. We pray for an enriching and fulfilling experience in the years ahead. “And my success in my task can only come from Allah. In Him I trust and unto Him I turn.”(Hud, 88) Wassalamu’Alaikum, Al-‐Bayaan Institute Executive Committee Hafidth Muhammad Matib Ahmad Lemiya Alexander Shehla Altaf Sadaf Ansari Faisal Ansari Samer Bashir Maher Budier Zinnur Chaudhry Kareemah Swift-‐Budier

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About Al-‐‑Bayaan Institute Vision Al Bayaan Institute is a distinguished educational institution that fosters the development of the next generation of confident, articulate, and noble huffaadth in possession of the highest degree of accuracy and fluency in Qur’anic recitation, who are well poised for post-‐secondary academic success and the pursuit of further Islamic scholarship. Mission To serve the intellectual and spiritual needs of students by using a combination of the traditional approaches in Qur’anic recitation and memorization extending back to the time of Rasulullah [Muhammad] (SAW), coupled with the most highly regarded modern educational best practices including individualized learning goals and regular independent assessment of progress for hifdth, as well as customized online academic instruction. Background and History The idea for Al-‐Bayaan Institute started back in 2004 when a number of dedicated teachers and families began working in the North Fulton area individually and collectively to develop programs and halaqaat focused on the reading and meaning of the Qu’ran. It was not the brainchild of any one person, rather the connection and evolution of ideas over a seven-‐year period during which a network of teachers and programs was established in the area, alhamdulillah. After benchmarking a number of leading hifdth schools, the team of original founders organized into various committees and an organizational structure was established with an 8-‐member Founding Team. "The ABI Team" as it came to be known, submitted the Institute’s instructional and organizational framework to the RCM Governing Board for review in the spring of 2012 and the Institute was officially established as a Roswell Community Masjid education program in March of 2012. Defining Features For youth aspiring to learn and memorize the Qu’ran while fulfilling on academic requirements, Al-‐Bayaan Institute is the metro-‐Atlanta hifdth program that delivers an innovative, student-‐centered learning experience, because Al-‐Bayaan Institute is organized by experienced graduates and parents of American hifdth programs. Here are some of the program’s unique attributes:

• ABI organizers are experienced graduates and parents of American hifdh programs. • Student learning plans are individualized to ensure differentiation and accountability. • ABI seeks instructors who possess strong mentoring skills and an ability to connect with today’s

youth. • Qur’anic sciences are an integral part of the ABI learning experience. • External, expert evaluators audit our program and routinely assess student performance. • Secular academic instruction taught by highly qualified, state certified educators is facilitated

on-‐site, during the ABI school day. • ABI services are offered in facilities that are well maintained and provide access to the latest

instructional and technological resources.

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Policy Overview 1. Parents and students shall become familiar with the parent/student handbook by reading and

discussing it together at home. Parents and students must sign and return the Family Handbook Acknowledgement of Receipt and Understanding form at the back of this book within one week of receipt.

2. The Institute reserves the right to modify these policies at any time during the course of the year as seen fit for the best operation of the Institute. Parents will be notified of all changes in school policy.

3. Parents shall understand that tuition and fees must be paid within the time period outlined in this handbook and that failure to do so will result in immediate parent notification and student suspension until tuition is paid.

4. All students, parents, and staff members will uphold ABI’s safety and discipline policies as specified herein.

5. Student attendance is mandatory and absences must be reported by the parents in accordance with school policy. Arrangements for excused absences are the responsibility of the students and their parents.

6. Parents will be kept informed of student progress. Please contact us at anytime if you would like to discuss any matter concerning your child.

7. Students are expected to keep up with all assigned work and should be prepared for all scheduled assessments and academic exams.

8. Students will dress in accordance with the Dress Code Policy outlined herein at all times, including but not limited to school sponsored activities, field trips, conference, etc.

9. ABI cannot exist without the cooperation and support from parents and the ABI community. When we work together as a team, the children are the beneficiaries. TO make ABI an excellent place for our children to learn and grow, all families are required to volunteer for at least one ABI event per semester (three times during the school year).

Admission Policies and Enrollment The Admission Policy at ABI seeks to: 1. Admit qualified students in accordance with ABI’s fluency, academic and behavioral standards; 2. Detect the readiness and compatibility of students joining the ABI program; 3. Detect achievement levels of students prior to admission; 4. Acquaint students and parents with the school policy, environment, and expectations of both

parents and students; 5. ABI is operated on a non-‐discriminatory basis, according equal treatment and access to services

without any regard to race, color, national origin, affiliation or ancestry in administration of its admission and educational policies, scholarship and financial aid programs, or other Institute administered programs.

Due to limited space and enrollment demand, the following criteria have been adopted to determine admissions to ABI:

1. Students who do not meet the admissions requirements listed above will not be admitted to ABI. 2. Returning students that have met ABI’s minimum academic/behavior standards and are not on

academic or behavior probation will be re-‐admitted upon completion and submission of the re-‐enrollment package by the given deadline.

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3. Any siblings of returning students that have met ABI’s minimum academic/behavior standards based on their previous school records, will be admitted upon completion and submission of the enrollment package by the given deadline and successful completion of all admissions requirements.

4. New students that have met ABI’s minimum academic/behavior standards based on their previous school records, will be admitted upon completion and submission of the enrollment package by the given deadline and successful completion of all admissions requirements.

5. Space permitting, returning students on academic/behavior probation will be readmitted upon completion and submission of the re-‐enrollment package by the given deadline. A student whose probation period expires during this time and has not met the conditions of the probation will NOT be re-‐admitted.

6. If vacancies still remain, then new students identified as having minor academic or behavioral problems in their former school may be admitted on probationary status at the discretion of the admissions team if it is believed that the student may respond more favorably to the educational environment at ABI.

7. In the case of limited space and equally qualifying applications, returning students will be preferred over new applicants unless the new applicant is the child of a staff member. New applicants who equally qualify will be admitted according to the date of application.

8. Upon filling all vacancies, the remaining students will be placed on the waiting list ranked in accordance with the preceding steps. Students who equally qualify for admission at any level will be ranked according to the date their application was received.

Admission Requirements and Restrictions Al-‐Bayaan accepts students ages ten (10) through sixteen (16), enrolled in 5th through 10th grade on or before August 31st. Students are admitted into the program twice a year (summer and winter) following Admissions Committee acceptance and satisfactory completion of prerequisite application materials. The application is due May 15th for summer admission and by December 1st for winter admission. Students with special needs may not be admitted on the basis that ABI does not provide the programs necessary for adequately serving these students’ educational needs. All new students are on probation for their first ninety (90) days with the Institute and may be dismissed from the program at any time therein for valid academic or disciplinary reasons. The parent’s signature on the Enrollment Form means acceptance of all current school policies. Enrollment in the Institute requires full-‐time attendance for all grade levels. Factors to be considered in evaluating applications for admission include:

1. Ability to read the Qu’ran proficiently including knowledge of basic makhaarij and tajweed* 2. Proof of good academic standing – report card or school transcripts for the past two years, 70%

average or above required 3. Character references (letters of recommendation) – two letters from either a school teacher,

community member or Islamic weekend school teacher 4. A short essay explaining why “I want to be a Hafidh” – minimum one paragraph, double-‐spaced 5. Formal interview with the Admissions Committee for both parents and students

The ABI Admissions Committee will consider each candidate individually and will make decisions based on a thorough evaluation of each application. ABI strives to admit a diverse student body.

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Al-‐Bayaan Institute does not discriminate on the basis of race, color, or national and ethnic origin in the admission of applicants, the administration of its educational or other policies and its scholarship and tuition assistance programs, and any other ABI-‐administered programs.

Restrictions

1. Children with emotional and severe learning disabilities cannot be accepted at ABI, as programs are not available to meet the needs of these children.

2. After accepting a student, if it is determined that he/she has emotional, behavioral problems, and/or severe learning disabilities, etc., the student may be referred out of ABI to a program that is designed to meet his/her learning needs.

3. After admission, any student diagnosed as inadequately familiar with the English language within the probationary period will be recommended to a public or private ESL program and may not continue attending ABI.

4. Students with any other special needs that cannot be addressed by ABI’s resources will be referred to an appropriate institution.

*Note on the Qu’ran Fluency Prerequisite: All students are required to take a reading proficiency test (QFA) prior to admission. If deemed necessary by the Admissions Committee, a student may be required to relearn the makhaarij prior to enrolling in the program. They may fulfill this requirement by attending the Roswell Community Masjid Kalimatul Qu’ran (KQ) program or RCM, private tutoring, or a similar program elsewhere.

Enrollment Procedures and Timeline 1. Complete and submit the enrollment application packet, including the admission application form,

enrollment/registration form, student survey, a student health record/emergency form, handbook compliance form, family contract, and a financial aid form (where applicable).

2. Pay all non-‐refundable fees, (see below). 3. Schedule and successfully complete the entrance exams and provide evidence of successful

academic performance (at 70% or better).

School at a Glance Organization of ABI ABI is governed the Roswell Community Masjid Governing Board under the direct supervision of the Education Department Chair and RCM Executive Director and is operated by a fulltime Executive Committee. The Parent-‐Teacher Organization, (hereinafter referred to as PTO), operates in conjunction with the Institute’s Executive Committee to provide a valued channel for parent input, involvement, and cooperation. ABI Executive Committee The ABI Executive Committee reports to the Governing Board of the Roswell Community Masjid and is charged with executing ABI’s mission and goals and overseeing the daily operations of the Institute. The founding Executive Committee consists of the original core team members who started the project and will serve up to two years in some cases. However, over time the volunteer positions will pass to other community and family members based on shura’ and individual candidate abilities and interests. Note that not all of the following postions are volunteer The team includes:

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1. Executive Director: Sadaf Ansari 2. Hifdth Administrator: Dr. Shehla Altaf 3. Ustadh: Hafidth Muhammad Matib Ahmad 4. Academic Director: Kareemah Swift-‐Budier 5. Finance Director: Zinnur Chaudhry 6. PTO Chair: Lemiya Alexander 7. Marketing/PR Director: Faisal Ansari 8. Fundraising Director: Maher Budier 9. Director at Large: Samer Bashir 10. Academic Facilitator: Sadaf Ansari Role of the Executive Director The Executive Director coordinates the team and ensures that each role is being executed competently to execute the vision and mission. Role of the Hifdth Administrator The Administrator serves as the director of the Institute, ensuring that the mission and goals of ABI are executed through the development and implementation of administrative procedures, policies, programs, and curriculum activities that have a positive impact on the Institution. The Administrator is also responsible for hiring qualified personnel, coordinating staff development activities, and communicating with ABI parents and the community. The Administrator reports directly to the RCM Governing Board. All other ABI staff report to the Administrator. The Administrator works in conjunction with the entire Executive Committee to ensure smooth and successful school operation and reports directly to the Executive Committee Director. Role of the Academic Director Oversee the implementation of the online onsite academics with the facilitator providing constructive feedback. Work to become familiar with the various aspects of K12 options and leverage what is available through K12 to assist our families to have a maximized educational outcome. Provide support with K12 sponsored events, showcases and portfolios. Role of the Academic Facilitator The Academic Facilitator fills a part-‐time administrative role and is responsible for duties and assignments specific to the student’s academic needs, including but not limited to the monitoring of online learning programs, maintaining oversight during the academic study hall, tracking student performance and fulfilling other management functions as assigned by the Administrator. The Academic Facilitator reports directly to the Academic Director who reports to the Executive Committee Director. Role of the Fundraising Director The Fundraising Director manages the strategic plan to build and maintain funds to supplement salaries, tuition supplements or scholarships. This is conducted by working with the ABI PTO and interested community members through private donors, targeted fund raising events, and developing long term waqf sources. Role of the Marketing/Public Relations Director The Marketing/Public Relations director oversees the development of a plan to market the school for enrollment, community awareness, fund development and the benefit to RCM. This position also oversees internal communication with parents.

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Role of the Finance Director The Finance Director manages the Institute’s accounting including but not limited to monitoring accounts payable and accounts receivable, tracking and recording tuition payments and delinquent accounts, preparing reports, and fulfilling other management functions as assigned by the Administrator. The Finance Director reports directly to the Executive Committee Director. Role of the Director at Large The Directors at Large are parents or community members whose passion and skills are essential to the function and decision making of the team. They serve in a variety of roles and work on a subcommittee of their choosing. Parent Teacher Organization (PTO) PTO membership is open to all parents and teachers who have a vested interest in the success of ABI. The purpose of the PTO is to provide a medium for constructive parent communication, involvement, and participation. The PTO enhances the educational experience at ABI in accordance with an agenda set by the parents that draws upon the talents, skills, and interests of the PTO body. Officers of the PTO are elected each year from amongst ABI parents and teachers. One parent member of the ABI is also selected to serve on the ABI Executive Committee. Hours of Operation ABI operates year-‐round on the premises of the Roswell Community Masjid. Hours of operation are Monday – Friday from 7:45am to 5:00pm. Ramadan and summer hours may vary and will be posted as needed. Contact Information All physical correspondence can be mailed to: Al-‐Bayaan Institute, P.O. Box 661, Roswell, GA 30077-‐0661. For phone communications outside of school hours, please call: 678-‐938-‐0023. During school hours, you may call the ABI Administrator at: 678-‐643-‐8587 or the ABI Academic Facilitator at 678-‐938-‐0023. Daily Schedule Students attend to their Qu’ranic memorization from 8:00 am to 1:00 pm, with breaks for snack, lunch, and outdoor recreation throughout the day. Supervised academic study hall occurs between 2:00 and 5:00 pm Monday thru Thursday. On Fridays, two hours will be dedicated to Islamic studies and three hours will be dedicated to academic studies. Calendar ABI is a non-‐resident, day program housed at the Roswell Community Masjid. The Qu’ran memorization program is year-‐round with short vacations given at the beginning and end of summer as well as a winter break. The orientation package that will be given to families upon their acceptance into the program will provide more information about the calendar/holidays. Whenever possible, ABI follows the academic calendar used by the Fulton County Schools system. ABI will be closed for students for faculty professional development and planning days and for the following observances:

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2012-‐2013 Calendar Fall Semester (June – December) June 14-‐15 Teacher Workdays/Professional Development June 16 Orientation Meet & Greet June 18 First Day of Hifdh Program July 18 Ramadan Starts August 13-‐21 Last Ten Days of Ramadan (School Closed) August 13 First Day of GA Cyber Academy K12 October 22-‐26 ITBS Testing (5th-‐8th Grade) October 24-‐28 Eid Ul Adha (School Closed) November 21-‐25 Fall Break (School Closed) December 24-‐28 Winter Break (School Closed) Spring Semester (January -‐ May) January 23 Writing Assessment February 18 President's Day Holiday (School Closed) April 4-‐5 Spring Break (School Closed) April 11-‐17 CRCT Testing April 29-‐May 3 EOCT Testing (High School) May 24-‐31 Summer Break (School Closed) Our calendar will be updated continuously throughout the school year. To access our calendar, please visit our website (www.albayaaninstitute.org).

Tuition and Fees ABI offers the following figures to help estimate yearly student expenses including tuition: • Tuition (for fall, spring, summer semesters): $350 per month • Quran Fluency Assessment (skills proficiency entry exam): $25 • Application Fee: $25 • Annual Enrollment Fee: $150 • Late Fee: $15 • Bounced Check Fee: $35 (may vary depending on the banking institution) • Student Life Expenses (field trips, competitions, sports, clubs, etc.): TBD* * Student-‐related expenses will be estimated based on costs of extra-‐curricular activities in the metro-‐Atlanta area. These fees may include activity fees for field trips or other educational experiences that require additional funding. Such costs will be communicated to parents as the need arises in a timely fashion. Actual student-‐related expenses may vary. Due Dates & Forms of Payment Tuition installments are due on the 15th of each month. Acceptable forms of payment include recurring credit/debit card arrangement or automatic checking withdrawal. Cash or checks are also accepted and should be clearly notated for ABI tuition payment. Tuition may be deposited in the “Programs” box near the main musallah entrance. Late Fees & Collection Policy 1. Payments are due on the fifteenth (15th) of each month.

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2. Any payment received after the 15th of the month is considered past due and a charge of $15.00 per student will be applied.

3. Accounts not rectified by the 20th of the month will be given a written notice followed by a suspension warning for each student on the account.

4. If the account remains unsettled or an alternative payment arrangement is not agreed upon by the 30th of the month, students on the account will be suspended until payment is received or appropriate arrangements have been made.

5. No child will be re-‐admitted to the school if there remains outstanding tuition due from a previous semester or year.

Financial Aid ABI recognizes that Islamic education is essential for all Muslim children regardless of their financial status. Insha’Allah, efforts will be made to reduce tuition for families who qualify. Availability of financial aid depends on the amount allocated by RCM from the zakat fund, as well as the generosity of private donors. To be considered for financial aid, families in need must complete a Financial Aid Application Form (which can be obtained from the ABI Administrator or downloaded off our website) and submit it with all supporting documents to the ABI Administrator. The Institute’s financial aid award committee will review financial aid applications confidentially. Families who qualify for financial aid will still be responsible for the remainder of the tuition balance for each child. Financial aid does not cover extracurricular activity fees. Any change in the financial status of financial aid recipients should be reported in writing to the ABI Administrator in order to make the allocated funds available to other families in need. Periodic reviews for changes in financial status may be made at any time and the amount of aid may be adjusted based on the recommendations of the reviewing team. Withdrawal In the case that a parent desires to withdraw a student from the Institute, the Withdrawal Form must be completed by the parent, each curricular resource must be submitted to the Administrator who will sign off on the withdrawal form, all outstanding balances must be paid in full to the accounting department, and the Administrator’s signature must be obtained before unexcused absences will stop being counted, records may be released, and applicable family accounts closed. Once knowledge of a student’s transfer to another school is acquired or a child fails to appear within the first five school days and their tuition has not been paid, the withdrawal procedure will take effect and the collection on the account will proceed accordingly. 30-‐Day Notice for Intent to Withdraw: Given that ABI is operating as part of a non-‐profit organization, it is heavily dependent upon the payment of tuition, and the direct loss incurred by a withdrawn student is very damaging and therefore requires parents to submit written notice of intent to withdraw thirty days prior to the intended withdrawal date. In the case of withdrawal at any time during the school year: 1. Tuition will be charged for the remainder of the semester, no exceptions. 2. Students who are withdrawn without a 30-‐day notice will be billed for the entire semester and

collection procedures will be applied. 3. Upon withdrawal, the registration fee is forfeit and will be required if/when the student wishes to

re-‐enroll. 4. Any extra-‐curricular activity fees will NOT be refunded.

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Donations All donations (sadaqa funds) are greatly appreciated. Please note that all donations are accepted on the basis that the giving individual is providing the donation as a gesture of generosity and kindness with no expectation of anything in return. All donations are tax deductible, nonrefundable, and non-‐transferable.

Curriculum and Instruction Hifdth Program Methodolgy The Al-‐Bayaan Institute approach incorporates the best practices in classical Qur’anic instruction along with a strong support system that allows for individual customization. At ABI, we recognize that not all students are the same and although there may be common goals and instructional methods for all students, we use individual learning plans (ILPs) to set the pacing and individual outcomes. ILPs take into consideration a student’s strengths, skills, learning preferences and abilities, and develop over time with ongoing assessments. We closely monitor our students’ progress in meeting their individual learning goals and communicate with parents/guardians on a weekly basis to ensure each student is performing to his/her best ability. Hifdh is a rigorous task that requires a very structured and organized approach and hifdh instruction takes place under the direct tutelage of the Ustadth (Hifdh teacher). This learning is the connection a student is establishing with the historical, oral Qur’anic tradition which goes back to the Prophet Muhammad (saw). In addition to the close monitoring and support provided by our instructors and administrators, ABI engages the services of an authoritative panel of “outside experts” to review student progress on a quarterly basis. The instructional methods used by ABI instructors ensure a balance between the preservation of the previous work committed to memory as well as mastery of the new lessons. Following is an outline of the process we follow: • Sabaq (new lesson) – Sabaq is an Urdu word which means lesson. It refers to a new lesson

memorized at night to be presented to the teacher on the following day. The more fluent the student is with the sabaq, the easier for him/her to maintain the Qur’an.

• Sabqi (recent lessons) – Sabqi are the recently memorized verses that are recited on a daily basis. This practice helps to reinforce long-‐term retention as new verses committed to memory are easily forgotten.

• Manzil (old lessons) – Once a student has memorized a substantial amount of the Qur’an, it will then be necessary for him/her to routinely maintain this knowledge. This is done by dividing the Qur’an into portions. Each portion will be recited in sequence and repeated on a regular cycle.

• Each student will be provided with an individual learning plan and Tracking Log and all the three above mentioned lessons will be recorded daily in this book.

Hifdth Performance Expectations Failure to maintain adequate progress in the hifdth program is a serious matter and students will be held to the highest performance standards regarding their memorization of the Qur’an. All students are expected to complete their daily hifdth lessons as assigned by the Ustadh (sabaq, sabqi and manzil). Failure to complete the hifdth lessons for a period of three (3) consecutive days at any time during the school year will be cause for an immediate student/teacher conference. If after the conference the

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student still fails to come to class properly prepared, a mandatory parent/teacher conference with the ABI administration will take place. Students will be immediately placed on probation after three (3) performance lapses and will have a period of two (2) weeks to demonstrate improved performance. If the student does not improve his/her performance within the two (2) week probation period, the student will be withdrawn. ABI is under no obligation to re-‐enroll any student. Islamic Studies • Tajweed – The formal rules of tajweed (theory) are taught as a separate class once a week, while

the application of the principles of tajweed occurs naturally as an integral part of the student’s daily lessons.

• Akhlaq (Character Building) – Weekly halaqaat bring to life the character of the Prophet (saw) and Sahabah and strengthen and deepen the student’s relationship with the Qu’ran. Students also learn how to implement these lessons in their daily lives under the direct mentorship and guidance of the Ustadh and hifdh administration.

• Tafsir (Comprehension) – ABI instructors approach the teaching of the tafsir in a sequential fashion as an understanding of the words being recited is key to the successful mastery and long-‐term retention of the Holy Qu’ran.

Academic Program Georgia Cyber Academy (GCA) K¹² is Al-‐Bayaan Institute’s academic program of choice because it offers ABI students a tuition-‐free, online public schooling option that is individualized to meet each student’s needs and ensures long-‐term academic success. Georgia Cyber Academy and K¹² provide the tools and resources that work best for ABI students. ABI provides a facilitator and a group setting to supervise that students stay on task and view classes and work on assignments. The facilitator will become familiar with the students goals and abilities, but it is the parents job to assist students in completing their work and staying on task. While much of the work can be completed on site at ABI, each student’s pacing may vary and some will have additional academic work to complete in the evenings or on the weekend. Academic Standards and Probation All students are expected to maintain a grade of “C” or higher in every subject. When a student makes lower than a “C” during any nine-‐week grading period, the student will be placed on academic probation and will have until the end of the next subsequent grading period to raise the grade to a “C” or better. Intervention strategies will be implemented to the degree that ABI is capable of providing special assistance, and progress will be monitored at set intervals. If the student does not earn a grade of “C” or better by the end of the subsequent quarter, the student will be withdrawn. This withdrawal referral must be signed by the Administrator of ABI or his/her designee as well as the Ustadh and is subject to the discretion of the Administrator. Students must be able to demonstrate a full year of academic success in a comparable educational program before an application for re-‐enrollment will be considered. ABI is under no obligation to re-‐enroll any student. Parental Commitment Although it is the child who will be undertaking hifdth and online learning, it is very important to appreciate that parents need to be highly involved on a daily basis. Parents must commit themselves as full partners in their child’s ABI educational experience in order for their child to succeed. Where parents are heavily involved, issues that arise can be dealt with effectively before they become irreversible. Examples of effective parental involvement are:

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1. Ensuring students are sitting down to learn and revise everyday at an appointed time. Children have to devote time in the evening or early in the morning before school, thus parents need to ensure this is taking place.

2. On a daily basis, parents need to review the Tracking Log to ensure the Sabaq, Sabqi and Manzil have been recited and that the child is on track with their prescribed pacing. Likewise, parents need to log into their child’s online learning grade book and review their child’s performance on a daily basis.

3. Priorities need to be clear. If a child is going to be absent from ABI on a regular basis for whatever reason, this will affect consistency. Parents need to think about such issues before admitting their child and be willing to rearrange their schedules in order to give priority to the program for its entire duration.

4. Parental support and cooperation is essential. Thus, where ABI raises concerns, parents need to appreciate these concerns and support ABI in implementing recommendations that are made.

5. Children at times may need a “sympathetic ear” from both teachers and parents. This could be due to the pressures of their work, exams, stress, etc. Regular positive reinforcement and encouragement is essential in ensuring the motivation levels needed to be successful with the ABI program.

Standardized Testing Students enrolling in the Georgia Cyber Academy (GCA) K¹² program are full-‐time public school students and are subject to the same rules, regulations, and testing that public school students are subject to. Testing requirements include the SCANTRON, Study Island, CRCT, EOCT, SAT/ACT, AP and any other standardized tests prescribed by the State of Georgia. Georgia Cyber Academy (GCA) K¹² is responsible for administering all statewide and/or national standardized assessment to ABI students throughout the year. This is intended to provide a third-‐party objective measure of the student’s success toward his/her academic goals. Such testing will, at minimum, measure achievement in the areas of English Language Arts, Science, Social Studies and Mathematics. ABI will periodically review the student’s standardized assessment records to ensure ongoing compliance with the program. For more information on the student’s standardized testing requirements, please contact your child’s Georgia Cyber Academy (GCA) K¹² handbook. Student Service Hours Each student at ABI is required to complete a minimum of ten (10) hours of community service each year of attendance. Students may begin accruing hours beginning the summer prior to their first year of admission. The yearly community service requirement may be satisfied by participation in either a single activity or a combination of approved activities. Process for Earning Community Service Credit To earn credit for service hours:

• The service must be approved by the Administrator. • The service must be verifiable from information provided on the Service Hours Log completed by the

Administrator. • The Service Hours Log must be submitted to the Administrator for approval and processing. • The service may be performed at RCM or in the community at large. • For service during scheduled school hours, prior approval by the Administrator is required.

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Clubs and Extra-‐Curricular Activities Clubs and extra-‐curricular activities should be an important part in the total development of each individual student. Students are encouraged to participate in athletics, clubs, intramural, community activities and other special events sponsored by ABI, Georgia Cyber Academy K12 and other organizations. The list of activities will be announced upon availability and subject to change due to interest, funds and availability of sponsors. Guidelines for Extra-‐Curricular Participation 1. ABI rules and policies will remain in effect for all school-‐sponsored clubs, activities or events. 2. Students must accept the responsibility for commitments once they join any club or activity and

schedule their time wisely. 3. Hifdh and other academic goals must come first since these are the primary purposes for attending

ABI. 4. Extra-‐curricular activities are intended for ABI students. Other students of similar age may be

admitted with the approval of the Administrator as long as that student has not been suspended or expelled from ABI for behavior issues.

5. Students may not attend extra-‐curricular activities on days that they have been absent from school. 6. Students who are on probation or have been expelled may not participate. 7. Participation in extra-‐curricular activities is a privilege and as such may be denied at the

Administrator’s discretion to any other student who fails to meet academic and behavior standards at ABI.

Attendance Al-‐Bayaan institute considers regular attendance essential to successful progress. Students must be present to take full advantage of available educational opportunities. It should be noted that although ABI operates as a private educational program, students enrolled in ABI are still subject to Georgia's Compulsory School Attendance Law which makes school attendance the responsibility of the parent and the student. Parents are required to maintain accurate attendance records in accordance with the policies and procedures stipulated by Georgia Cyber Academy K12. Likewise, it should be noted that state rule OCGA § 20-‐2-‐690.1 states that any parent, guardian, or other person residing in this state who has control or charge of a child or children that accrues five unexcused absences during one school year will be deemed to have violated this Code section and shall be guilty of a misdemeanor and subject to fines, imprisonment, community services, or any combination of these penalties. Excused and Unexcused Absences A student's absence from ABI will be considered excused when it is due to any of the following circumstances: 1. Personal illness of the student. 2. Attendance would be detrimental to the health of the student or others. 3. A serious illness or death in the student's immediate family necessitating absence from the Institute. 4. Compliance with a court order or an order issued by a governmental agency, including an order for a

pre-‐induction physical examination for service in the armed forces, mandating absence from school. 5. Observance of religious holidays, necessitating absence from school. 6. Conditions rendering attendance impossible or hazardous to the student's health or safety. 7. Absences not exceeding a cumulative total of six days per year for the following reasons, but only if

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the absence has been pre-‐approved by the school Administrator or designee: 8. scholarship interviews/college visitations, 9. travel opportunity with educational benefits, 10. funeral, graduation or wedding of a immediate family member, 11. specialized educational experience, 12. other circumstances that are mutually agreeable to the parent and Administrator. 13. Up to 10 instructional days (60 instructional hours) per year for ABI sponsored, non-‐instructional

activities (defined as functions during the school day that are under the auspices or sponsorship of ABI or RCM) that are specifically approved in advance by the Administrator or designee.

14. ABI days missed as a result of an out-‐of-‐school suspension. A student's absence from the Institute or class for any reason other than those listed above will be considered an unexcused absence. Notification Any student who has been absent from the Institute must present a satisfactory written excuse to the Administrator within three days of returning to ABI. The excuse must state the reason for the absence and be signed by the student's parent or guardian (sample absence excuse form included in Appendix). If possible, parents should also call the ABI Administrator on the day of their child’s absence. If ABI does not receive a note within three days, the child’s absence will be counted as unexcused. Excuses will be kept on file at the school at least until the beginning of the next school year. Students who have missed 10 days of school or more in a school year may be required to provide additional verification including doctors' statements. Additionally, parents are required to document their student’s absence with Georgia Cyber Academy (GCA) K¹² and any other online learning provider in the manner outlined in each respective program’s policy manual. Consequences for failure to document a student’s attendance may include the following: misdemeanor judgment and fines, imprisonment, community services, or any combination of these penalties. Make-‐Up Work for Excused and Unexcused Absences Regarding the hifdth program, parent(s)/guardian(s) and students are encouraged to request make-‐up work for any excused or unexcused absence. Upon returning to ABI following an absence, or prior to an absence, it is a parent's responsibility to contact the Administrator to request make-‐up work. Make-‐up work must be completed by the student within the time specified by the Administrator. For the ABI academic program, as with all public schools, specific make-‐up work requirements are outlined in each program’s handbook and should be followed to the letter in order to ensure full credit for any missing assignment. We encourage all parents to familiarize themselves with their academic partner’s make-‐up work policies and procedures prior to the first day of school. Arrival Classes at ABI begin promptly at 8:00 am. Students will be allowed to enter the building at 7:45am. Please do not drop off children prior to 7:45am. For safety reasons, we ask that you refrain from discharging children anywhere other than the school side drop-‐off entrance of the building. Students will go directly to the classroom at 7:45 am to prepare for the day. Because we do not offer before-‐school care, it is important that families make arrangements for the timely arrival of their children. If you arrive earlier than 7:45am, please remain with your child outside RCM. Students should not be left

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unattended outside RCM prior to 8:00am. Our faculty and staff will be busy greeting students and preparing for an eventful day. They will not be available to converse with you at this time. If you have a question or message for the Administrator or Ustadh, please write a note and send it in with your child to deliver to the Administrator. We will respond via telephone or note within 24 hours. You may also email the Administrator at any time and you will be responded to within 24 hours. Dismissal The ABI day ends at 5:00pm (1:00pm during the summer). We have developed our dismissal procedures to ensure the continuous supervision and safety of your child. Picking up students before dismissal time is disruptive to classes and may result in the loss of valuable learning experiences. However, students must be picked up immediately after school during the dismissal time. To assure a safe and systematic flow of traffic, parents are expected to remain outside the “school entrance” in the pick-‐up zone and wait for students to be dismissed and safely loaded into their vehicles. ABI will only release students to friends and family members designated by the student’s parent or legal guardian on the official Enrollment Form. We may ask for identification from this person; please inform your designated caregiver that it is for the security of the students that these precautions are taken. Faculty members/volunteers will escort students to the designated “Loading Zone” located near the “school entrance”. If you are picking up a student by car, please follow the car pool procedures discussed during orientation. Parents are requested not to pick children up via the front entrance of the Masjid. Punctuality Prompt arrival of all students enables classes to start punctually and operate without needless interruptions – contributing to a successful learning environment. We understand that on rare occasions there may be extenuating circumstances that prevent prompt arrival as well as the need to pick up children before the scheduled dismissal time. However, we have found that habitual tardiness and early release are problems that the school and parents can work together to remedy. When a child arrives late or misses classes, the following procedures are in place:

1. Students arriving after 8:00am are considered tardy. Three (3) tardies constitute an unexcused absence. After 8:00am, the parent must park and accompany the child to the office to receive an office note for entry into class.

2. If tardiness exceeds three (3) per month, a letter from the Administrator will be mailed to the parents alerting them of our concern.

3. If a student arrives after 10:30am due to an unexcused tardy, it will be marked as one unexcused absence.

4. If tardies (or early pick-‐ups) continue after written notification, parents will be asked to attend a conference with the Administrator and members of the administrative team. During that time, a written agreement will be signed outlining a plan for remedying the problem and a timeline for success.

5. Failure to comply with the attendance agreement will result in withdrawal of the student with full tuition obligation as outlined above. School Closure, Late Pick-‐Ups or Early Dismissal School Closure

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If the Fulton County Schools district closes due to snow or any other safety reason, ABI will also be closed. Check for the FCS announcement of closings by radio (WSB, WGST and STAR 94), television (WXIA, WSB and WAGA), and the FCS website (www.fultonschools.org), whenever necessary. An emergency phone tree will also be in place to notify ABI parents of any emergency via SMS and email. Late Pick-‐Ups There are times when emergencies prevent families from picking up their child from school. Please inform us as soon as possible of late pick-‐ups. Students who are not picked up within 15 minutes of dismissal will be billed a $5 penalty, per child, for every minute late. Students who are not picked up from school by 5:15 p.m. may need to be picked-‐up from the residence of one of the program administrators on duty and families will be billed accordingly. Early Dismissal When a student needs to be excused early for any reason, a parent must send in the Early Dismissal Form (see Appendix) to be turned in to the Administrator at the beginning of the school day. The note must include the following elements: 1. Student Name 2. Parent Signature 3. Early Departure Time 4. Parent Phone Number 5. Reason for Early Departure 6. Time Returning to School, if applicable In order to ensure the efficiency of our dismissal process and to allow time for our staff to prepare, we ask that you send in a note with your child or call the administrator on duty at the beginning of the day. If we do not receive notification prior to 2:00 pm, your child will have to remain in school until dismissal time (5:00 pm) – no exceptions. When picking up your child, a parent must come into the building via the school entrance and sign out the child on the Early Dismissal sheet. If someone other than a parent will pick up a child during the school day, a parent must submit to the office a signed note with the information listed above, as well as the name of the individual picking up the child. School Withdrawal In the event that you decide to withdraw your child in order to enroll him or her in another school, we request a minimum of thirty days notification. After an absence of three (3) days without notification or explanation, we will deem your child to have withdrawn from ABI. The open slot on our roster will be filled with the next child on our waiting list. Please review the “Withdrawal” section above for additional information regarding ABI’s student withdrawal procedures.

School Safety ABI Emergency Response Plan ABI has developed this plan in alignment with the policies and procedures adopted by the Fulton County Schools Board of Education and the Roswell Community Masjid’s Governing Board. Please see ABI’s document devoted to the Emergency Response Plan for specific guidelines and procedures. Internet Safety

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Student use of the Internet will be an important component of their daily learning. All online learning partners comply with the Children's Internet Protection Act and active filtering is in place within these programs that blocks access to material that may be inappropriate for your child, however the Roswell Community Masjid is in no way responsible for violations of its Acceptable Use of the Internet policy. ABI students and their families must sign the Masjid’s internet use agreement before being permitted to use e-‐mail, World Wide Web, or other Internet-‐related tools (will be sent home prior to first day of school). ABI faculty and staff will supervise student Internet use and students will abide by Internet safety protocols. Failure to abide by the rules will result in the suspension of Internet privileges for the student. See the Appendix for a copy of the RCM Acceptable Use Policy. Visitor Policy While we welcome families and the visitors to ABI, all visitors must first report to the school office and sign in. Visitor badges must be worn at all times during school hours. These precautions are necessary for the safety of our students and staff. Parents/relatives may visit during the school day with prior approval from the Administrator. Visitor badges should be worn while at RCM, so you are easily identified as an ABI visitor. Volunteers may visit with prior approval from appropriate staff member. Young siblings may visit accompanied by parent with prior approval from Administrator. Prospective families and applicants may visit with prior scheduled appointment.

School Conduct, Discipline and Dress Code Discipline Philosophy The RCM mission of inspiring our youth to “Live and Love Islam” is the underlying belief and tenet central to the how we interact with each other and how we continually foster a learning environment that exemplifies the Sunnah of Prophet Muhammad (saw). To further this belief, the following verse, which appears in the Holy Qur’an several times, also functions as a guiding principle in our interaction as an ABI community: “Let there arise from among you a band of people who should invite righteousness, enjoin good and forbid evil; such are the ones who shall be successful.” (Al-‐Imran: 104) To uphold these principles, faculty and staff at ABI use proven, researched-‐based strategies including positive discipline practices as well as strategies from the “21 Teaching Tips of the Prophet” to foster Islamic character development throughout the school day. ABI faculty reflect on interactions within the classroom and ABI community and collaboratively implement classroom management and discipline strategies that ensure consistency throughout the program. Some examples of classroom management strategies used at ABI include but are not limited to: 1. opening and closing circles (duaa and reflection time) that provide a daily routine and help build

community 2. student participation in creating their classroom and learning environment 3. clear and consistent rules and logical consequences based on responsibility/ownership 4. guided discovery and engaging instruction 5. individual learning plans to ensure students become self-‐motivated learners 6. classroom organization that encourages independence

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7. explicit character education and social development lessons 8. family communication to involve families as true partners At ABI, we believe that our faculty and staff should present themselves as Islamic role models and empower students to have an active role in their learning which leads to a deeper understanding and promotes inner motivation. For this reason, positive reinforcement and intrinsic incentives are the standard practice. Mutual respect and positive interpersonal relations are the cornerstones of a sound Islamic tarbiyyah model. Developing positive relationships with students and helping them to reflect on and take responsibility for their own behavior is at the heart of how our Prophet (saw) interacted with His companions and serves as a guiding example for how we approach student discipline. To that end, we are committed to a responsibility-‐based, as opposed to a consequence-‐based, approach to student discipline. The primary goal of ABI’s approach to student discipline is to create a positive school culture where the motivation to work and learn becomes intrinsic rather than tied to the promise of rewards and the threat of punishments. Only when students feel a sense of belonging and emotional safety can they become deeply and personally involved in their learning. The self-‐confidence of children will be fostered through frequent sincere compliments, praise, exhibition of student work, parent/student conference, and many success experiences, insha’Allah. ABI is an Institute where adults treat students with warmth and respect; a culture that fosters responsibility, where students are provided the tools to hold themselves to the highest standards and feel comfortable taking risks and learning from their mistakes. Islamic Etiquette and Manners Student etiquette is of paramount importance and, as such, it has been made part of the Institute’s mission. Students need strong beliefs, character, and morals in addition to knowledge to succeed in this life and the Hereafter. With that in mind, ABI is guided by the Book of Allah and the life of the Prophet Muhammad (saw). Believing that the source of all goodness is Allah, and that the Prophet Muhammad (saw) represented that goodness in his lifestyle, ABI strives to engender Islamic character values into the character of its students. To this effect, ABI seeks to: 1. Empower students and hold them accountable: The student is encouraged through positive

reinforcement to develop him/herself as a Muslim and to strive to meet the academic and behavioral goals of the school through acceptance of responsibility and development of self-‐accountability by learning from one’s own mistakes.

2. Family Involvement in the Educational Process: Families are encouraged to participate in the school and model proper Islamic behaviors in the home, thereby reinforcing the Islamic world-‐view of the child.

3. Staff as Role Models: ABI is committed to providing the most qualified staff available who live according to Islam in their daily lives and bring their vision of the Islamic educational process to work with them at school. Our faculty, while drawing the boundaries of appropriate teacher-‐student relations, is also a brother or sister in faith to each student, and must foster that bond accordingly to motivate the student to achieve in his/her class.

4. Islamic Character Curriculum Integration: Character education is integrated into the existing curriculum, becoming a part of the general framework in which all education takes place. School personnel strive to make character part of the learning emphasis at all levels in every course and activity area.

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5. Environment: The environment in the Institute builds Islamic identity and awareness by enjoining what is good and forbidding what is wrong according to the Qur’an and the Sunnah. For this reason, Islamic standards of conduct, appearance, arts, celebrations, and general acts of worship such as prayer, fasting, and charity are exercised and determine the overall climate of the Institute.

6. Dress code: Staff and students are expected to model proper examples of Islamic dress at all times. 7. Behavior Expectations: A climate conducive to serious study and respect for oneself, other people,

and property is essential for a school to meet the needs of the educational process. The following appropriate behaviors are expected:

8. Islamic manners: Both staff and students should behave in an Islamic and responsible manner, both in class and outdoors.

9. Respect: Students should be courteous and respectful to teachers, parents, 10. volunteers, visitors, and each other – especially younger students. Distracting the class, belittling

others, vandalism, fighting, stealing, other disrespectful behaviors are not permitted. 11. Obedience: Students should be obedient, diligent in their studies, and respect the rights of others.

They should comply with all ABI rules and instructions given by ABI or RCM personnel. Any teacher has the responsibility and authority to discipline any student when needed except in a case requiring the attention of the Administrator. If students have any concerns, these should be discussed with the Administrator in a private setting after the incident.

Student Discipline Policy Student Behavior Expectations It is the responsibility of every student and parent to have read and be aware of ABI’s behavior expectations. This policy serves as the first, and in some cases, the only warning to be issued to students for inappropriate behavior. Not knowing the rules and regulations specified in this policy will NOT be considered a valid excuse for violations. Consequences for Inappropriate and Unacceptable Behavior Parents will be notified promptly by ABI staff when their child engages in inappropriate and /or unacceptable behavior. This will be done via telephone calls, disciplinary reports, and other means, which will ensure prompt communication. A verbal or written response will sometimes be required as outlined below in the disciplinary report description. Disciplinary actions may include loss of privileges, detention, in-‐school suspension, out-‐of-‐school suspension, or expulsion at the discretion of the Administrator or his/her designee after consultation with the Ustadh and counseling with the student. Flexibility will be used with regard to the developmental level of students who may not understand the seriousness of some behaviors. NOTE: ABI prohibits the use of corporal punishment. No school personnel, substitute teacher, or volunteer may use corporal punishment to discipline any student. Corporal punishment is defined as any form of physical punishment including, but not limited to, spanking, paddling, shoving, pulling hair, pinching or slapping. ABI personnel may use reasonable force to control behavior or to remove a person from the scene in situations where necessary. Minor and Major Offenses Violations of student behavior expectations are classified according to seriousness as either “MINOR” or “MAJOR” offenses. Such violations are documented on the disciplinary report form and used to notify parents of behavior problems along with the imposed consequences. Discipline reports are filed with

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the Administrator or his/her designee. They are used for behavior documentation purposes and do not become a part of the student’s permanent record. Descriptions of major and minor offenses are as follows: Minor Offenses: The following offenses will result in notification of parents and other remedial disciplinary measures including but not limited to loss of privileges, detention, or in school suspension. Any three minor offenses count as one major offense and will result in out-‐of-‐school suspension. 1. Tardiness and Truancy: Students are expected to be in the classroom at the beginning of each class.

Disciplinary action will be taken toward students who are in the hallways after class begins or habitually tardy to their classes. Any student legitimately detained because of school business should have a late pass to class from the staff member responsible for detaining the student. It is the responsibility of the student to request a late pass. If a student comes to class late without a legitimate excuse in writing, the student will be given an unexcused tardy and admitted to class. Other disciplinary measures will also apply. Please note that three (3) incidents of being tardy to class are equal to one unexcused absence.

2. Ten (10) unexcused absences from any given class in one year may result in automatic withdrawal from the program.

3. Leaving Assigned Area: Students may not leave their assigned area without permission of the Ustadh or designee. A student who is abusing a hall pass by taking excessive time is also considered to be out of their assigned area.

4. Breaking Area Rules: Includes any disruptive behavior that is inappropriate for a given area including but not limited to disrupting class, loitering during transitional times or in the restroom, eating or chewing gum without permission in an unauthorized area, utilizing unauthorized entrances, unnecessary intermingling between genders, misbehavior in the prayer hall, etc.

5. Unsafe Behavior: Includes but is not limited to running, throwing things, horseplay, rough play, etc. 6. Out Of Compliance with Dress Code: Students must adhere to the Dress Code Policy Monday

through Friday. Students coming to class out of compliance with the Dress Code will be referred to the Administrator and their parents will be contacted. The students and family will be issued a warning about the Dress Code and the student must be compliant before being allowed to return to class. Absences resulting from Cress Code issues will be considered unexcused.

7. Inappropriate Devices: Except as permitted by this policy, no student shall possess or use during school hours any wireless communication device, including but not necessarily limited to, cellular telephones, paging devices, and two-‐way radios, IPods, gaming devices, or other toys and games.

8. Disobedience / Disrespect: Refusing to obey or behaving in a disrespectful manner toward ABI personnel/volunteers.

9. Verbal Abuse: Serious or persistent verbal or written statements, electronic or otherwise, that prevent an orderly and peaceful learning environment such as cursing, vulgarity, obscene or abusive language including remarks that demean a person's race, religion, sex, national origin, disability, or intellectual ability.

10. Harassment or Excessive Intermingling: No student shall engage in behavior, which is immoral, indecent, overly affectionate, or of a sexual nature on the RCM property. No student shall engage in inappropriate touching, suggestive comments, or other sexual harassment towards another person.

11. Academic Dishonesty: Engaging in or attempting to engage in cheating, plagiarism, falsification, violation of copyright laws, or password impersonation. This includes but is not limited to giving or receiving any unauthorized assistance on academic work, copying the language, structure, or idea of another and representing it as one's own work, verbal or written statement of any untruth,

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unauthorized duplication of printed material or software and/or the use of pirated computer software, or impersonating a student or staff member by accessing school facilities, equipment, or the RCM computer network by utilizing another’s password without permission.

12. Trespassing: No student shall be in designated school areas of the RCM facility without the knowledge and consent of the officials of ABI. Students who loiter in/around the Masjid after the close of the school day without special need or the proper supervision are trespassers and may be prosecuted if they do not leave when instructed to do so. A student under suspension from school is trespassing if he/she appears on RCM property during school hours without the express permission of the Administrator.

13. Violation of computer access by willfully, directly or indirectly, accessing or causing to be accessed any computer, computer system, computer network, or any part thereof without proper authorization is also trespassing. Seeking to use computers, internet, or visit websites that are not directly related to an assignment or are immoral in content and nature is cause for the student to lose study hall privileges computer access for one semester in the case of the first violation while a second violation will result in loss of study hall privileges for the remainder of the school year. Parents are encouraged to install firewalls on all student computers in advance of the school year.

Major Offenses: The following offenses will result in notification of parents and other remedial disciplinary measures including but not limited to loss of privileges, suspension, and expulsion. Any third major offense will result in out-‐of-‐school suspension. Please note that some major offenses may result in suspension by themselves. The third cause for out-‐of-‐school suspension in a given school year will result in expulsion. If an incident that warrants an out-‐of-‐school suspension occurs on a Friday, the suspension will go in effect for both Saturday and Monday, but still counts only as one suspension. Immediate Suspension The following major offenses result in immediate suspension: 1. Religious Disrespect: Intentional disrespect of any aspect of Islam is cause for immediate suspension

until a parent/teacher conference can be held. 2. Profanity and Obscenity: Use or possession of profane, vulgar or obscene language, gestures,

writing, pictures, videos, or other media including instant messaging, online chats, email, intentional browsing of obscene or profane websites will be cause for immediate suspension.

3. Verbal Assault: No student shall direct toward any person within the school context any language, sign, or act which constitutes a threat of force or violence. Any violation by a student in which words are exchanged as a verbal threat to another individual shall result in suspension.

4. Fighting & Assault: No student shall cause or attempt to cause physical injury to any person or intentionally behave in such a manner that could reasonably cause physical injury to any person. Students who fight, punch, kick, bite, or scratch will be suspended immediately and a conference will be held.

5. Self-‐Defense -‐ A student who is attacked may use reasonable force in self-‐defense but only to the extent to get free from the attack and notify proper school authorities. A student who exceeds reasonable force will be disciplined for fighting even if someone else provoked the fight.

6. Vandalism: No student shall intentionally damage or attempt to damage or deface RCM or private property of individuals while under school jurisdiction.

7. Bribery or Extortion: No student shall attempt to bribe or extort money, personal property, or personal services from another student or staff member.

8. Gambling: Students shall not participate in any event action or statement, which relies on chance for the monetary advantage of one participant at the expense of others.

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9. Arson: The use and/or possession of any material reasonably likely to result in a fire on RCM property and/or school property is prohibited unless specially authorized by school officials.

10. Fire alarms and Extinguishers: No student shall set off, attempt to set off, or aid and abet anyone in giving a false fire alarm. No student shall interfere with or damage any part of a fire alarm, fire detection, smoke detection, or fire extinguishing system.

11. Bomb Threats: No student shall make, aid, and/or abet in making a bomb threat or hoax by making a false report that a device designed to cause damage or destruction by explosion, blasting, or burning is located on the premises.

12. Possession of Weapons and Dangerous Instruments: No student shall possess, handle, or transmit any weapon or other object that can reasonably be considered or used as a weapon or dangerous instrument. For the purpose of the Code of Student Conduct, a weapon is defined as any firearm, BB gun, stun gun, mace/pepper spray, air rifle, air-‐pistol, bowie knife, dirk, dagger, slingshot, slingshot, leaded cane, switchblade knife, blackjack, metallic knuckles, razors, razor blades (except cartridge razors used solely for personal shaving), and any sharp-‐pointed or edged instrument except instructional supplies, unaltered nail files and clips and tools used solely for preparation of food, instruction, and maintenance or any powerful explosive, including dynamite, nitroglycerin, trinitrotoluene, blasting cap, or any firearm. A firearm includes any gun, rifle, shotgun, pistol, starter pistol, firearm silencer, or part thereof. Except in cases involving a firearm, the first violation of this policy shall result in suspension. Second violation of this policy shall result in expulsion for up to the remainder of the year.

Behavioral Probation: Students will be placed on behavioral probation whenever the next offense is likely to result in expulsion from ABI. Such probationary status will remain in effect for the remainder of the school year. Students entering the school with probationary status based on the previous year’s behavior will remain on probation for 9 school weeks. Any major offense that is cause for suspension will be grounds for expulsion. Non-‐Negotiables: Immediate Expulsion The following offenses will result in immediate expulsion from ABI. 1. Narcotics, Alcoholic Beverages, Tobacco, and Drug Paraphernalia: Any ABI student who is witnessed

by a staff member to be in possession of the substances listed below while on RCM property or during any school activity, will be expelled. See the Search and Seizure Section in this handbook. The use, passing, and selling of drugs and alcohol are strictly prohibited in Islam and the State of Georgia. Because this is an Islamic institution, there will be no tolerance. No student shall possess, use, distribute, sell, or conspire or attempt to distribute or sell, or be under the influence of any tobacco, narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, anabolic steroid, other controlled substance, any alcoholic beverage, malt beverage, fortified wine, other intoxicating liquor, drug paraphernalia or counterfeit drugs, or inhale or ingest any chemicals or products with the intention of bringing about a state of exhilaration, euphoria, or of otherwise altering the student's mood or behavior. The proper use of a drug authorized by valid prescription from a legally authorized health care provider shall not be considered a violation of this rule when the drug is taken by the person for whom the drug was prescribed.

2. Assault on an ABI Employee/Volunteer: No student shall assault or attempt to cause physical injury or behave in such a manner that could reasonably cause physical injury to any school employee or volunteer. Such behavior will result in expulsion.

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3. Possession of Firearms or Wielding Weapons: Any student who possesses, handles, or transmits a firearm on school property will be expelled. Any other weapon used in a threatening or dangerous manner shall result in expulsion. The Administrator is required to refer any student who brings a firearm or weapon to school to the law enforcement agency.

Administrator’s Discretion No code may be expected to list each and every offense that may result in the use of disciplinary proceedings regarding a student. The above infractions, violations, penalties and procedures shall serve as a guide. However, this does not preclude the discretionary authority of an administrator to impose further penalties after consideration of the students' overall disciplinary record and the severity of the infraction. Likewise, flexibility will be used with regard to the developmental level of students who may not understand the seriousness of some behaviors. Right to Search IMPORTANT NOTICE REGARDING RIGHT TO SEARCH ABI acknowledges the need for the in-‐school storage of student’s possessions. However, students shall not have an expectation of privacy as to prevent examination of the storage area and any other RCM storage space by ABI or RCM personnel, (i.e. lockers, desks, etc.). ABI authorities are charged with the responsibility of maintaining the safety, cleanliness, and well being of the students in their care. In the discharge of that responsibility, they shall regularly inspect for cleanliness and organization. ABI/RCM officials will also investigate the presence of an object or substance that is illegal, in violation of ABI/RCM policies, or poses a hazard or threat to the safety, well being and good order of the Institute. Whenever there is cause to suspect the presence of such an object, a search prompted by a reasonable suspicion that the health, safety and well-‐being of any student is threatened will be conducted with a speedy response as may be required to protect persons and property. A request for search of a student or a student’s possessions will be directed to the Administrator or designee. Wherever possible, a search will be conducted in the presence of the student and a second staff member. Personal Property

Student Responsibility

All property brought to RCM is brought entirely at the owner’s risk. ABI does not assume responsibility for students’ personal property.

Electronic Equipment

It is prohibited to use, display, or turn on a pocket pager, cellular telephone or other personal electronic communication device on RCM property, except for middle and high school students who may use such devices on RCM grounds before or after the regular school day. These limits on the use of personal communication devices do not apply to students whose special needs require the use of such a device to enhance speech or hearing. Students who are found with such devices in the "on" position, in use, or displayed except as permitted above, shall have the device confiscated by the ABI Administrator.

Roller Skates, In-‐line skates, Skateboards, etc.

Roller skates, in-‐line skates and skateboards are not allowed on RCM property. They must be removed at the RCM property boundary and stored in a safe place during the school day. If used on RCM property, skates and/or skateboards will be confiscated on the first offense.

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Confiscation Any personal property being used in a distracting or inappropriate way will be confiscated and returned at the end of the day. Repeated violations will require a parent conference and may ultimately result in permanent confiscation.

Money If it is necessary for a student to bring a large sum of money to school for an afterschool event, it should be brought to the Administrator’s attention for safekeeping.

Lost and Found Found clothing, backpacks, water bottles, lunch boxes, etc. are located in the RCM Lost and Found. Found jewelry, watches, wallets, and like items are kept locked in the main office. Individuals wishing to claim such items must first provide an accurate description to Administrator. Before fall, winter and spring breaks and before the last day of school, found clothing, backpacks, etc. are displayed at the school entrance for two days. All items remaining unclaimed at the end of the second day are donated to a charity.

Dress Code At ABI, we recognize that there is a strong, positive correlation between appropriate attire, good work habits, and good character. When dress and appearance are characterized in accordance with the Sunnah of the Prophet (saw), by cleanliness, neatness, modesty, and safety, students generally have a more positive attitude toward themselves and those around them. ABI believes that a dress code and/or a policy of wearing clothing that conforms to Islamic requirements will address issues related to the health, safety, and welfare of the students and the maintenance of an ethical learning environment. Every effort will be made to accommodate special needs, meaning the school will assist parents who cannot afford the uniform; or another example being that the school will allow deviations from the uniform for personal health or other appropriate reasons. Boys Clean and odor free shirts, pants, including traditional Islamic shalwar kamiz, thobes, galabiyyas, etc. are permitted. However, t-‐shirts, jeans and jewelry such as neck chains, rings, etc. are not allowed. Furthermore, excessive colognes are prohibited. Girls Clean and odor free shirts, ankle-‐length skirts, including traditional Islamic shalwar kamiz, jilbabs, abaiyahs, etc. are permitted. However, t-‐shirts, pants and jewelry such as neck chains, rings, etc. are not allowed. Furthermore, make-‐up, nail polish and perfumes are prohibited. All ABI female students must observe the hijab at all times on RCM property. ABI faculty and staff reserve the right to point out anything objectionable to the student or parent.

Health and Nutrition Medications

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Whenever possible, a child's medical regimen should be carried out at home; however, any student who is required to take medication during the regular school day must comply with the following guidelines. The school’s Administrator must be notified if any medication is to be used during school. Prescription Medication Written orders from a physician detailing the name of the student, the drug dosage, reason for giving, and time medication is to be given, and any possible side effects and suggested first aid for side effects, must be received by the school nurse and/or the main office before the medication can be given. Completion of the Medical Release Form is needed for each separate medication. This form is available at the main office. All medications must be processed through the main office for appropriate documentation. Medication must be brought to ABI in a container appropriately labeled by the pharmacy or physician with the student's name, physician's name, date of original prescription, name and strength of medication and directions for taking. Students must report to the Administrator at the designated time for medications. Students with chronic illnesses (e.g. seizure disorders, cystic fibrosis, diabetes, etc.), who are responsible for self administering their medications will be allowed to continue this practice. However, medications shall be kept in the office unless otherwise indicated. Unused medication shall be returned to parent/ guardian for disposal. Administration of Medications at RCM The Ustadh may not administer medications in the classroom. No medication or medication changes should be accepted in the classroom. All medications must be processed through the Administrator via the main office for appropriate documentation. Non-‐Prescription Medications The ABI Medical Release Form must be completed if a non-‐prescription/over-‐the-‐counter medication is to be used during school hours or activities. Non-‐prescription medications must be brought to school in their original container and must be left at the school’s main office. Field Trips Medications needed on field trip must be in pharmacy/physician labeled container. Parents can ask the pharmacy/physician for an empty labeled container for field trips. A designated ABI employee going on the trip can administer the medication; parents must fill out a medication authorization form for each medication (if authorization is not already on file at the school). No child shall have prescription or non-‐prescription drugs on his/her person during the school day. An exception will be made for upper elementary and middle school children who use inhalers for respiratory concerns, epi-‐pens for severe allergies, and insulin for diabetes. However, the school office must have prior written permission from the child’s parents/legal guardian and the physician. Unique individual circumstances will be handled in consultation with the child's physician and parent. Records will be kept of all prescription and non-‐prescription medications administered. In matters of medical intervention and medicine, the Fulton County Schools Health Department is the technical advisor; in matters of public health, the Department of Public Health clarifies state guidelines and recommended practices.

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All medications, prescription and over-‐the-‐counter, should be clearly labeled with the student’s name and presented with written directions for administration from a physician consistent with the labeled directions. We also require written permission from the parent or guardian to administer the medication in school. Students may not keep any medication in their personal effects or in classrooms. Health Records Georgia state law requires the Georgia Immunization Certification for all enrolled students. While it is our desire that every child enters the school year as planned, no child may be admitted to classes (beyond the 30-‐day waiver) without the required documentation. The forms required under law are Department of Human Resources form 3231, 3189 and 3300. Form 3231 is the Certificate of Immunization. Form 3300 Certification is for eye, ear and dental examination (dental section to be completed by your dentist). For students entering the sixth grade, Georgia law now requires Form 3189 (an additional dose of MMR vaccine) and the varicella vaccine or proof of immunity. Your child should see his/her pediatrician once a year for a well check-‐up until age seven, then every 1.5 – 2 years after that. First Aid, Allergies, Illness and Emergencies First Aid Although there are numerous staff members available who are trained in First Aid/CPR, our on-‐site staff can provide limited care (i.e. cleanse a wound, put ice on a bump, assist a student who needs regular medicine, etc.) and will call parents to pick up sick or injured children. Allergies Please alert us to any allergies your child may have and provide medication (if necessary) to prevent a serious allergic reaction. This includes allergies to plants, animals, foods, medicines, and other substances. Illness and Accidents If your child has an illness or accident that requires outside attention, you will be notified to come pick him/her up from ABI. If neither parent can be reached, we will follow the emergency procedure on your child’s medical permission form. If your child contracts a communicable disease and risks exposing other children, please notify us immediately so that we can advise our staff. Teachers may need to notify other parents. When an accident does occur, an Accident Report will be completed and the Administrator must be notified. Guidelines Regarding Sick Children In the best interests of our students and staff, ABI has set forth suggested guidelines to help maintain a healthy community. They are as follows: 1. Fever: Children should be without fever (<99.5) for 24 hours or more before returning to school.

Children identified with fever (99.5) at school will be kept out of the classroom to prevent further spread of infection. A school representative will notify the parent and the child will be required to be picked up from ABI.

2. Vomiting: No child can stay at school after vomiting. An ABI representative will notify the parent and the child will be required to be picked up from school. Children should be without vomiting for 24 hours or more before returning to class.

3. Diarrhea: Children should be without diarrhea for 24 hours or more, keeping in mind that some antibiotics and medications can cause diarrhea that is not contagious.

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4. Runny Nose: Clear runny noses are acceptable without other symptoms. Any green, yellow, or pus-‐like runny noses may be related to infection and should be evaluated by a physician. The child may return to school after treatment has begun.

5. Strep Throat: Children may return to ABI after at least 24 hours of antibiotic treatment and no fever for 24 hours.

6. Rashes: Some children may need to be cleared by a physician before attending ABI. 7. Chicken Pox: Children may return to school when all lesions are crusted over. 8. Pin Worms: Treatment should be given to reduce spread. 9. Ring Worm: Child may return to school after treatment begins. 10. Conjunctivitis: (“pink eye”) Bacterial conjunctivitis must be treated for at least 24 hours before

returning to ABI. 11. Mononucleosis (Mono): Child may return to school after 24 hrs without fever. 12. Head lice: ABI enforces a “NO NITS” policy. Children may return to school 24 hours after treatment

and removal of all individual eggs. Before returning to the classroom, the child must be brought to the Administrator to obtain a pass from the confirming that no nits are present. If any of our staff observes nits or lice, the child may not attend class and treatment should continue.

Food Policy Given RCM’s environmental stewardship emphasis, we strive to create an inviting dining ambience that encourages healthy interaction and healthy eating—a place that students enjoy, that makes the lunch period a time they look forward to, and that makes them feel safe and valued at mealtime. Parents are required to supply a lunch box or bag with the child's full name clearly marked on it. It is the family's responsibility to provide a nutritious snack (for the mid-‐morning recess break), lunch, and beverage(s) for the child. ABI cannot provide refrigeration facilities. Students should not bring snacks or lunches that are too messy for the child to manage. During lunch time students have the opportunity to visit with their friends and socialize. Parents are also invited to have lunch with their children as often as possible. As with all other areas of RCM, proper student behavior will be expected and maintained. All students are responsible for cleaning the lunch area by gathering all recyclables, sweeping the floors, wiping down the tables and throwing away garbage in the designated area. We strongly discourage iced cupcakes, doughnuts, cake, cookies, candy, soft drinks and high-‐sugar drinks. If any of these foods are sent in as a class snack, our staff will offer your child a nutritious alternative and return the original snack to the parent. We suggest fruits, salads, sandwiches, cheese, pasta, milk, and water for snacks and lunch. ABI staff members may request a voluntary contribution of graham crackers, animal crackers, or other wholesome snacks be brought in by students to be shared with the class. There are times when families may wish to share special foods from home with the class. This may be done during or after lunch in consultation with the Administrator. Environmental Stewardship RCM actively promotes environmental awareness and conservation practices. The following practices are just a few of the adopted environmental policies in place at RCM:

• Recycling – The Masjid recycles cardboard, mixed paper, bottles, cans, plastics, cell phones, batteries, toner cartridges, packaging peanuts and landscape trimmings. Recycling of paper and of bottles and cans as feasible is part of every ABI classroom, staff room and administration

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area. Recycling of bottles, cans and paper if feasible, in cafeterias, snack areas and kitchen is expected. All construction and demolition materials shall be reused or recycled in the appropriate manner, to the greatest extent possible. Each classroom is responsible for recycling. All items must be rinsed out before placing in the recycling bins. An adult will be supervising the recycling at an announced time and students will be asked to help at the station in leadership and responsibility roles.

• Reuse and Reduction – The RCM community promotes our use of source reduction and recycled

products whenever feasible.

• Procurement – RCM purchases source reduction products and/or recycled products containing the highest amount of post consumer material practicable, or when post consumer material is impracticable for a specific type of product, containing substantial amounts of recovered material. Such products must meet reasonable performance standards, be available at a reasonable price and be available within a reasonable time. All equipment, leased or rented, shall be compatible with the use of source reduction and recycled products.

• “Pack it in, pack it out” -‐ Students are asked to take home the food waste and paper trash from

lunches sent from home to create a feedback loop about lunch and packaging for parents. At ABI-‐sponsored social gatherings and off-‐campus events, it is recommended that those participating practice “pack-‐in and pack-‐out”, i.e. bring dishes and utensils for their own use and take them home for cleaning.

• Waste Free Lunch -‐ Parents are asked to provide Waste Free Lunch when possible to help

reduce waste disposal.

• Paper Products and Disposables -‐ Vendors providing hot lunches are asked not to use styrofoam containers and to avoid over-‐packaging for individual lunches. It is understood that there are times when, having considered all best environmental practices, paper products must be used. Styrofoam should be avoided at all times, as it does not decompose. Whenever possible, RCM will provide re-‐useable cups, dishes, flatware and napkins for PIE-‐sponsored functions.

• Conservation practices by recycling, reusing, and reducing are good for the environment by

saving natural resources. They decrease pollution, decrease landfill space, and decrease energy from trips to the store. Most of all, they send a powerful message to our children and families: that we feel responsible to be good role models to them and our community as stewards of our planet.

Communications Community Wide

ABI Newsletter The bi-‐weekly ABI Journal is posted on the website and sent to the community mailing group. Parents are responsible for regularly checking their students’ Tracking Logs, email, and the ABI website for updates. If you do not have access to the Internet, or need training on how to check your email, please contact the school for assistance.

Administration When a significant event or development occurs in the ABI

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Letters community, the Administrator will typically distribute a letter to parents and students.

ABI Phone Directory To encourage interaction among members of the ABI community, a phone directory is published annually during the first part of the school year.

Faculty to Parent

Our faculty members have developed his or her preferred system for disseminating classroom updates, volunteer needs, schedules, etc. Listed below are typically employed means. At the beginning of the year, each faculty member will outline the communication methods and schedule to his/her parent group.

Student Communication Folders

School-‐home dialogue will be facilitated by notes home from the faculty and will provide parents with a snapshot of their child’s activities at school. A Communication Folder will be carried by the student and will include things such as notes, student work, or announcements from the class or school. It is expected that parents will review the contents of the Communication Folder with their child on a daily basis and “clean out” the folder accordingly.

Web Site The ABI website (www.albayaaninstitute.org) is a quick source for information. Check frequently for the school newsletter, school calendar, PTO meeting minutes and other communications.

Parent to Faculty ABI strives to maintain a welcoming environment that encourages parent involvement and strong parent-‐faculty communication. During classroom hours, however, each faculty member’s attention and energy is dedicated to classroom leadership. Parents are asked to be sensitive to the teacher’s schedules if it is unavoidable to contact or discuss pending issues/questions with teachers during classroom hours. Ideally, parents should contact a teacher by the method he or she has specified (e.g., voice mail, e-‐mail, note in main office mailbox) that enables the teacher to respond during scheduled administrative time.

Phone Message When leaving a message for a member of the ABI faculty, please be sure to note the following:

• Your Name (spelled, if needed) • Reason for call (be concise) • Return phone number • Best dates and times when can be reached • **Please speak slowly and carefully to ensure that your message will

be passed along to the teacher**

Main Office Mail Box

Staff mail boxes are located in the main office. Faculty members typically check their main office mail slots daily. When leaving a note

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for your child’s teachers in his/her box, try to use at least a half-‐sheet of paper so it does not get lost.

E-‐mail Check with your child’s teacher about use of e-‐mail for communication.

Notes from Home When a note is sent to a faculty member, it is advised that parents (especially of younger students) place a follow-‐up call or e-‐mail message alerting the teacher to watch for or ask the student about the note.

Before/After School Faculty members are busy before and after school with planning for instruction, organizing materials, and meeting with other instructors for further planning and coordination of the instructional process. It is not always possible for teachers to divert established plans to meet with parents on the spur of the moment. Parents are asked to respect this valuable before and after school time by scheduling in advance appointments for discussing student performance, parent questions and concerns, etc. If you have a question or message for the teachers, please write a note and leave it with the Administrator who will place it in the teacher’s mail box. Teachers will respond via telephone or within 24 hours.

Parent to ABI Administration/Office Staff

Phone Message When leaving a message, please be sure to note the following:

• Your Name (spelled, if needed) • Reason for call (be concise) • Return phone number • Best dates and times when can be reached • **Please speak slowly and carefully to ensure that your message will

be passed along to the teacher, administration and other staff members**

Main Office Mail Box

In the main office there are boxes for ABI administration and office staff in which messages can be placed.

Hallway Contact During school hours, the ABI staff appreciates being recognized and greeted if met in the halls, in the front office, etc. Community members are encouraged to remember however, that such encounters are not the best situations in which to pose substantive questions or issues to staff. Use of the communication options discussed above will allow ABI staff to respond in a considered and thoughtful manner.

Grievances/Issues for the RCM Governing Board

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Parent Complaints and Grievances

Members of the ABI community are committed to addressing complaints and grievances as fairly, honestly and directly as possible. As a general ethic, we strive to resolve our differences through direct communication rather than through appeals to higher authority. The following is a sequence of steps to be taken in addressing a concern or seeking resolution to a problem at ABI: Step 1: Make an appointment with the Administrator to discuss issues and concerns. Remember that teachers will not be able to have conferences and lengthy conversations in the classroom or in the hallway during class time. If you are not satisfied with the results from a teacher conference go to Step 2. Step 2: Contact the RCM Executive Director and request a conference between yourself, the Ustadh/Academic Facilitator, and the Administrator. The Administrator will contact you with the conference time and location. Please allow 3-‐5 days for the Administrator to establish a conference unless it is an issue that threatens immediate safety, physical, mental, or emotional health or constitutes a criminal act. If you are not satisfied with the results of this conference go to step 3. Step 3: Send an email to the attention of the RCM Governing Board at [email protected]. Please include your concerns and the results from the previous meetings. Please allow up to seven days for a written response from the school board unless it is an issue that threatens immediate safety, physical, mental, or emotional health or constitutes a criminal act. Step 4: If the matter is still not resolved, a face-‐to-‐face meeting may be requested with the RCM Governing Board in the manner listed below.

School Policy Comments or Ideas

To get on the agenda for an RCM Board meeting, contact the Board Secretary and ask to be included on the agenda of an upcoming meeting. Also, Board meetings usually include an Open Forum period. During this time, ABI community members are invited to offer input or raise concerns. If appropriate, the Board will place the item on the agenda for discussion or action at a future Board meeting.

Community Courtesies Consistent with RCM guiding principles, the following is a compilation of requests intended to foster respect and appreciation among ABI community members.

Parent Courtesies to ABI staff

ABI faculty and staff welcome the opportunity to talk with parents about their child(ren), but ask that this be done by appointment. Before and after school times are typically fully scheduled and it is difficult for teachers to divert established plans to meet with parents on

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the spur of the moment. Understand that during the school day, teachers are teaching and are not available for discussions. Our faculty members are highly trained professionals and ask to be regarded as such. They take their profession, its inherent responsibilities and their commitments to those in their care very seriously, as do doctors, lawyers and other professionals. Respect staff members’ time off. After hours, leave messages for staff members using the individual’s preferred means, i.e., voice mail, individual e-‐mail, etc., as detailed in the appendix listed at the end of this handbook. Encourage your child(ren) to be respectful of staff members. Help staff members to practice effective conflict resolution by focusing on the problem at hand and not the personalities involved. When in conflict with a staff member, calmly and clearly address the issue with that person first. Provide an opportunity for the staff member to respond and to solve the problem before addressing the problem in another way. When discussing a concern about a staff member, student or other parent, only do so in the presence of that person. Provide staff members with positive feedback when they are doing things right! Constructive suggestions are always welcomed, but staff members are human and are energized by words of praise too! Please note that office personnel are unable to leave the office to retrieve staff members to receive phone calls.

ABI Staff Courtesies to Parents

Staff members are committed to assist parents in their efforts to develop self-‐reliant, responsible children. Parents and their children will be treated with the utmost respect where learning and developing character are concerned. Staff will listen to and respond to parents’ questions and concerns about their children and ABI programs. Staff will encourage parent interest and participation in crew activities. Staff will return phone calls, e-‐mail, or voice mail messages, and respond to written correspondence within 24 hours.

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Staff, especially teachers, will provide parents with both positive feedback and constructive observations about their students. Parents and kids are human too and are energized by words of praise! Teachers will provide regular communications to parents about ABI activities, exhibition plans, assessment requirements, class schedule, etc.

Conferences Two formal parent-‐teacher-‐student conference days will be held during the year. Student tracking logs, checklists, and other assessment materials will be explained at this time and will provide families an opportunity to share information or concerns about their child’s progress. At any time, faculty members or parents may request additional conferences. Student Assessment Students are assessed and evaluated in a manner that reflects our desire to create students who will be motivated to learn and retain what is learned from curiosity, desire, and willingness. Here are some of the ABI student assessment tools in place: 1. Daily Tracking Logs: Students at ABI are issued daily Tracking Logs for the purpose of recording their

memorization targets, monitoring their progress and preparing for assessments. Parents should check the Tracking Log daily in order to be aware of student learning on a daily basis. Additionally, parents should monitor their child’s academic performance by logging into the online grade book on a daily basis.

2. Bi-‐Weekly Folders: ABI faculty members work closely on a weekly basis to monitor the memorization as well as what is being learned via the Georgia Cyber Academy K12 program and to encourage students to complete their work in a timely fashion. All students will be given a folder to be sent home every two weeks. The contents of this folder will include the bi-‐weekly report sheet, which is an informal report from the Hifdth Administrator and Academic Facilitator. This report is not a part of the student’s permanent record but is intended to target identified needs on a regular basis. This document must be signed and returned in the folder on the following school day.

3. Semester Progress Reports: Related to the hifdth program, written reports will be sent home each semester that give an account of how each child is performing. Whenever possible and appropriate, reports will be narrative to give all those who have a stake in the progress of the child the best picture of areas of strong achievement and areas needing strengthening. Additionally, Georgia Cyber Academy K12 will issue detailed progress reports and semester report cards every 9-‐weeks.

Student Records, Photographs and Publications It is very important for ABI to be able to contact parents by mail, telephone, and email (when possible). Valid emergency telephone contacts are critical at all times. Please notify ABI of any change of address or telephone numbers immediately and keep an accurate emergency contact on file. Cumulative scholastic records are maintained for each student. The files may include such pertinent information as attendance records, academic records, quarterly tests, disciplinary referrals and actions taken, as well as medical and health information. The Family Educational rights and Privacy Act (FERPA)

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is a federal law governing the maintenance of student records. Under the law, parents of students, or the students (if they are at least 18 years of age) have the right to inspect records kept by the school concerning the student, and the right to correct any inaccuracies in the records. Access to records by persons other than the parents, the student, and members of the school staff and/or authorized school consultants, requires prior written consent by the parents. Photographs and Publications ABI may make use of student photographs, student names, and student work samples to promote the academy to the community or to create school publications. Parents who wish to withhold permission from the school for using materials such as photographs of the student, the student’s name, or student work must file a letter to that effect with the ABI Administrator.

Family Involvement Parent and Family Involvement Philosophy The guiding principle behind the ABI parent and family involvement programs is that parents of ABI students are the primary customers of the school on behalf of their children. While they are not the only "shareholders" needing to be involved, their involvement has special importance. ABI recognizes that parents and other family members know the strengths of their children the best, and we will work closely with parents to develop the best educational experiences possible for their children. The goal at ABI is to have the highest levels of parental involvement. It is the norm -‐-‐ not the exception. Visitations We welcome family members to schedule a classroom observation during school hours; however, all classroom visitation appointments must be scheduled in advance with the Administrator. We also encourage parents to volunteer on-‐site by assisting with instructional support, lunch supervision, administrative office work, and other clerical tasks. Please sign up to volunteer online via the ABI volunteer portal (announced during annual Orientation) or feel free to contact the ABI PTO coordinator at anytime throughout the year to schedule a visit. Partner/Teacher Organization (PTO) The theoretical framework for ABI’s parent association – Parent Teacher Organization (PTO) -‐ is based on a model developed by Dr. Joyce Epstein, a leading expert in the field of parental involvement, and detailed in School, Family, and Community Partnerships (2002). The Epstein framework is very consistent with the ABI vision and mission because it provides a research-‐based template for actualizing the “collaboration” between all members of the community that was envisioned by the founders-‐-‐an interconnected partnership between all those who influence student learning. One of the features that sets our school apart from others is the parent community. There is a tremendous sense of community and collaboration within the school that not only makes parents feel welcome, but fosters an environment that allow children to focus on achieving their very best. ABI requires all parents to join the PTO each year and to volunteer a minimum of ten (10) hours each year. Membership contributions are used to support the Institute in areas like curricular enrichment, teacher professional development, community-‐building activities, and fund development, just to name a few. ABI’s PTO is comprised of several sub-‐committees that, in addition to facilitating parent, family and community involvement, perform many vital functions for the school. For your reference, a brief description of the PTO committees, along with their 2012-‐2013 contacts, is outlined below.

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ABI’s PTO offers many volunteer opportunities that allow parents to get involved within the school. Whether you prefer active involvement within the classroom that is visible to your child or have a career that doesn’t allow you to volunteer during traditional school hours, we have a way for you to get involved! If you are interested in joining any one of the PTO committees, please send your email correspondence directly to the committee representative (listed on the ABI website). Items to be considered for discussion at the general PTO meetings, or feedback relevant to a previous meeting should be posted at least two weeks prior to the next meeting date. For your reference, a brief description of the PIE committees is outlined below. Volunteering An active, hands-‐on committee responsible for organizing parental support and help on-‐site as an office and onsite, stocking the supply closet, organizing fundraising projects, attending to facility improvement projects, shopping for supplies, chaperoning on field trips, community celebrations, and much more. Learning at Home/Parenting Members of this committee provide information and ideas to ABI families about the best practices in hifdth methodology, how to help students at home with their memorization and other curriculum related activities. The goal here is to establish home environments to support children as students. Communication Volunteers on this committee help with the publication of the ABI newsletter and design other effective forms of communication about ABI programs and student activities. Projects include: the school newsletter, parents conferencing, discussion groups, parent surveys, bulletin boards, etc… The PTO is composed of a core of appointed/elected officers and committee chairs (Executive Committee), the ABI administration, teachers, and the community at large. The PTO Executive Committee coordinates the committees of the organization and meets monthly to plan activities. General community-‐wide PTO meetings are scheduled throughout the year to give parents an opportunity to offer feedback on its many activities and provide an opportunity to meet other PTO members. The ABI PTO activities help build a sense of community and your involvement as a parent will provide you with an opportunity to become part of the ABI family. Parent involvement in the PTO can be as the head of a committee dedicated to a specific project or program or simply volunteering from home from time to time. Family-‐School Covenant The success of ABI is dependent on local school control through shared governance between educators and parents who have a vested interest in the Institute. A meaningful partnership involves the Administrator and teachers being responsive to the concerns of parents. In turn, parents have a responsibility to respect the professional experience and expertise of the faculty and staff. While parents are involved in most levels of decision-‐making at ABI, their primary role is to assist, enhance, facilitate and extend the ability of the educational staff to conduct the school's educational activities.

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While the level of parental involvement in the school varies from parent to parent, depending on availability and personal inclination, all parents are expected to support the academic learning of their students by maintaining high expectations for both the students and ABI. At the beginning of the year, parents are asked to sign a form indicating they have read the Family Handbook in full. Additionally, they are asked to sign an agreement between the parents and the school known as the Family-‐School Covenant. This Covenant, outlined in the Appendix, is intended as an instrument in which parents and the school agree to assume mutual responsibility for the child's learning program. In signing the form, parents will pledge to: • Support the Al Bayaan-‐Institute and Roswell Community Masjid mission/vision and principles; • Establish a safe and supportive learning environment; and • Support and work with ABI staff to promote their child’s learning.

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Appendix

ABI PARENT/GUARDIAN-‐SCHOOL COVENANT The goal of the Family-‐School Covenant is to create the strongest possible partnership between home and the Institute and to nourish and facilitate the natural and individual abilities of each child. For this design to succeed, it must extend beyond the classroom walls to recognize and incorporate the home and family as vital parts of the process. Al-‐Bayaan Institute’s Pledge to Parents:

• Provide a program of excellence that fulfills the goals expressed in the vision/mission statement. • Provide a safe and supportive learning environment for learning. • Communicate regularly with parent’s regarding their child’s progress and needs. • Assist parent in meeting their obligations to their child’s educational needs and their

responsibilities to the school. • Continually reflect on, evaluate and develop the learning environment.

• Parents’ Pledge to the Institute:

• Read, understand, and support the mission of ABI. • Provide a home environment that nurtures a love of learning, with an established desk and

schedule for my child. • Ensure student is on time with appropriate materials. • Review my child’s Tracking Log and listen to his/her recitation on a daily basis. • Attend parent/student/teacher conferences, and be available for contact with staff on a regular

basis. • Volunteer on a committee or subcommittee or in the PTO program at least ten (10) hours this

per year and give input on curriculum, leadership, and other decisions about ABI. • Participate in workshops offered throughout the year designed to help parents become more

familiar with ABI’s program and that assist parents in supporting their child’s education. Signed By: ____________________________________ Date: ______________ Print Name: ___________________________________ Signed By: ____________________________________ Date: ______________ Print Name: ___________________________________

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ABI GUIDE TO SUCCESS ACKNOWLEDGEMENT OF RECEIPT AND

COMPLIANCE AGREEMENT By signing this Acknowledgement Form, I/we acknowledge that we have read, understand and agreed to abide by the practices stated in the 2012-‐13 ABI Guide to Success as well as the Family-‐School Covenant. I/we support each of these requirements because they ensure that I am fully involved in my child’s learning. Signed By: ____________________________________ Date: ______________ Print Name: ___________________________________ Signed By: ____________________________________ Date: ______________ Print Name: ___________________________________ Please Initial Each of the Following: _____ I have read and understand the ABI 2012-‐13 Guide to Success. _____ I am aware that it is the responsibility of every student and parent to have read and be aware of ABI’s policies. This handbook serves as the first, and in some cases, the only warning to be issued to students for inappropriate behavior. Not knowing the rules and regulations specified in this handbook will not be considered a valid excuse for violations. _____ I have read and agree to abide by the rules and regulations in this handbook and support the Institute in its implementation to the best of my ability. ______ I understand that ABI policy and procedural changes may occur periodically. I agree to comply with the most recent officially approved version of any policy or procedure. Consent for ABI use of Photographs, Use of Name, & Student Work in ABI Publications: (check one of the following) _____ I give my consent _____ I do NOT give my consent

Sign this form, remove and return this page to the ABI Administrator prior to the first day of school.

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RCM ACCEPTABLE USE POLICY/AGREEMENT

Use of computers, LAN, internet access, e-‐mail, electronic networks, and instructional media services/materials/programs is a privilege granted by RCM and may be revoked at any time for inappropriate conduct carried out on such systems, including, but not limited to: 1. Sending chain letters or participating in any way in the creation or transmission of unsolicited

commercial e-‐mail ("spam") that is unrelated to legitimate organization purposes. 2. Misrepresenting oneself or the organization. 3. Violating the laws and regulations of the United States or any other nation or any state, city,

province, or other local jurisdiction in any way. 4. Engaging in unlawful or malicious activities. 5. Deliberately propagating any virus, worm, Trojan horse, trap-‐door program code, or other code or

file designed to disrupt, disable, impair, or otherwise harm either the organization's or other networks/systems.

6. Using abusive, profane, threatening, racist, offensive or otherwise objectionable language in either public or private messages.

7. Sending, receiving, or accessing pornographic materials. 8. Becoming involved in partisan politics. 9. Causing congestion, disruption, disablement, alteration, or impairment of the organization's

networks or systems. 10. Failing to log off any secure, controlled-‐access computer or other form of electronic data system to

which you are assigned. 11. Defeating or attempting to defeat security restrictions on company systems and applications. 12. Visiting any inappropriate websites as defined by the organization which will have the right to define

as such and block access to using a firewall that monitors and logs system activity. 13. Using any inappropriate instructional media services/materials/programs as defined by the

organization. Student Agreement My parent/guardian has discussed the Computer/ Internet rules with me. I agree to follow the rules. Student Name (please print) _____________________________________________________________ Signature ______________________________________ Date: ______________ Parent/Guardian Agreement As the parent or guardian of this student, I have read and discussed with my child the Computer/Internet Acceptable Use Policy of the Roswell Community Masjid. I understand that the computer facilities and the Internet are designed for educational purposes. I further understand that RCM and the Governing Board of Trustees have taken precautions to restrict access to inappropriate material, but my son/daughter is ultimately responsible for restricting himself/herself from this inappropriate material and will not hold them or their designees responsible for materials acquired on the network. Please initial: ____ I grant permission ____ I do not grant permission.

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Signature _____________________________________ Date: ______________

ABI EARLY DISMISSAL FORM I, ____________________________, parent or guardian of ____________________________ give him/her permission to be dismissed from school early on ____________ (Date) at _______________ (Time). Please check the appropriate reason for being dismissed: _____ Personal Illness _____ Family Wedding _____ College Visitation _____ Doctor’s Appt. _____ Family Funeral _____ Court Order _____ Dentist/Orthodontist _____ Illness in Family _____ Other (explain below): _____________________________________________________________________________ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The following information must be provided in order to process your early dismissal: Parent’s Mobile Phone #: ______________________ Return Time (if applicable): _________ Parent’s Signature: ____________________________________ Date: ______________ This form must be completed in its entirety and turned in to the Administrator by 8:15am on the day of dismissal in order for

a student to be dismissed early. No faxes or exceptions will be made.

ABI EARLY DISMISSAL FORM I, ____________________________, parent or guardian of ____________________________ give him/her permission to be dismissed from school early on ____________ (Date) at _______________ (Time). Please check the appropriate reason for being dismissed: _____ Personal Illness _____ Family Wedding _____ College Visitation _____ Doctor’s Appt. _____ Family Funeral _____ Court Order _____ Dentist/Orthodontist _____ Illness in Family _____ Other (explain below): _____________________________________________________________________________ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The following information must be provided in order to process your early dismissal: Parent’s Mobile Phone #: ______________________ Return Time (if applicable): _________ Parent’s Signature: ____________________________________ Date: ______________ This form must be completed in its entirety and turned in to the Administrator by 8:15am on the day of dismissal in order for

a student to be dismissed early.

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No faxes or exceptions will be made.

ABI STUDENT ABSENCE / TARDY EXCUSE NOTE

__________________________________ Student’s Name _____________ Date(s) of Absence (Last, First, Middle) __________________________________ Parent’s/Guardian’s Name (Last, First, Middle) __________________________________ Parent’s Mobile Phone Number* The absence will be classified “Excused” only if is covered by one of the following areas as defined by Georgia Law. Please check one of the below and have the student turn this form in to the Administrator the morning they return to school. ____ Personal illness jeopardizes personal health or health of others. ____ Doctor/Dentist/other healthcare professional. ____ Serious illness or death in immediate family. List family member and relationship to student: _____________________________________________________________________________________ ____ Religious holiday. ____ Student under orders from a government agency. Documentation must be attached. ____ Conditions rendering school attendance impossible or hazardous to student’s health or safety. ____ Wedding of an immediate family member. Whenever possible, attach a copy of the formal documentation such as a doctor’s note. Parent’s notes will be accepted for up to ten (10) excused all-‐day absences per school year. Thereafter, the only excused reasons for absences must be verified through the following formal documentation. 1. Doctor or hospital note. 2. Court or government mandated papers. 3. Funeral brochures or programs. Excused documentation should be submitted to the Administrator within three (3) days of return to school. Failure to do so may result in the absence or tardy being considered unexcused. I hereby certify that the above information is accurate and have attached all available formal documentation. Parent’s/Guardian’s Signature ___________________________________ Date ______________ * A phone call to a parent may take place to verify authenticity.

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WITHDRAWAL FROM AL-‐BAYAAN INSTITUTE

I, _________________________________, parent of ___________________________ hereby (print parent name) (print student’s name) choose to withdraw my child from Al-‐Bayaan Institute, as of ________________________. (date) Reason for Withdrawal (please check relevant box/es):

□ Moving Away □ School Workload □ Financial Hardship □Transportation

□ Injury □ Dissatisfied with Service (please give explanation in comments section below)

□ Other (please specify below) Any Other Comments, Feedback or Concerns?: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________

1. You are advised to speak to the ABI Administrator and consider all options carefully before you withdraw from your course of study.

2. Students who are withdrawing because of financial difficulties should contact the ABI Finance Director to discuss the possibility of obtaining financial aid.

3. All withdrawals will be processed within 15 calendar days of withdraw and student records mailed after the assessment of all tuitions paid. Any tuitions remaining will be made by the same payment type as student initially used to pay unless the student paid via cash. Signature of Parent: ______________________________ Date: _______________

Please Sign and Submit to Administrator

Office Use Only: Date Received: _________________ Confirmation Sent Date/Via: _______________ Checklist for Student Clearance:

( ) Returned Textbooks on Loan

( ) Returned All Other Materials

( ) Cleared Accounts Receivable

( ) Provided Record Transfer Data

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ABI FINANCIAL AID APPLICATION

2012-‐2013 Name of Parent(s): _____________________________________________________________________________________ Address: _____________________________________________________________________________________

Street Address/P. O. Box City State Zip Code Phone Number______________________________________________________________________________

Home Work Cell Occupation of Father/Guardian: _______________________________ Yearly Salary: $ ___________ Occupation of Mother/Guardian: ______________________________ Yearly Salary: $ ___________ Additional Family Income/Source: ___________________________ Amount: $ ___________

Total Income: $_______ Number of Dependents: ___________ How many students are currently enrolled in ABI? ___________ Do you have any children that will be new students this year? ___________ If yes, how many?________ Are You Applying for Financial Aid Elsewhere? £ Yes £ No If yes, please write the name of the place: __________________________________________________ I hereby declare that the above information is correct to the best of my knowledge. If my child(ren) receive(s) partial financial assistance, I agree to pay all other fees due to ABI and to abide by all conditions set by the ABI Executive Committee. I understand that I must include the proof of my current income (e.g. W-‐2 form or check stubs) with this application. This application will not be reviewed without supporting documents. I also understand that my financial aid application will be reviewed by the Financial Aid Committee twice a year. Finally, I understand that the parents of students receiving financial aid are required to do volunteer work at the school for a specified number of hours per month. Failure to complete these work hours will result in loss of student aid. Signature of Parent: __________________________________________ Date: _____________ FOR OFFICE USE ONLY Application Received By: ______________________________________ Date: ______________ Financial Aid Committee Chair: ________________________________ Financial Aid Granted: $_____________ /month Date: ______________ Comment(s): _________________________________________________________________________

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Signature of Financial Aid Committee Chair: _______________________________________________

abi guide to success

Documents

abifamily contract abi

parent parent

school care school closure

timeline school

features policy overview

community wide parent

agreement attendance

forms of payment late