a power point makeover tt sig sept 09
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TRANSCRIPT
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By Don Shannon
A PowerPoint Makeover
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This presentation was delivered at the Training and Technology Special Interest Group meeting on September 9, 2009.
For more information about:
• ASTD-Orange County
• Training and Technology Special Interest Group
…select one of the above links.
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PowerPoint presentations are used worldwide
to inform, persuade, and teach
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Too often, presenters face the challenge of tying together
large amounts of information and data • Point 1
• Subpoint 1• Subpoint 2
• Point 2• Subpoint 1• Subpoint 2• Subpoint 3
• S-s 1• S-s 2• S-s 3
• Point 3• Point 4• Point 5
•Point 6
•Point 7
•Point 8
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Presenters typically present too much information that can
overwhelm and confuse the audience
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It is possible to reduce audience overload by
making over your presentation
?
• Point 1• Subpoint 1• Subpoint 2
• Point 2• Subpoint 1• Subpoint 2• Subpoint 3
• S-s 1• S-s 2• S-s 3
• Point 3• Point 4• Point 5
• Point 6
•Point 7
•Point 8
BEFORE AFTER
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After exploring some new tools today, you can make over your presentations to reach your audience more effectively
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?
With the “before” version, you would ask the following questions:
Before
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Can I see the focus of my presentation by reading only the titles in Slide Sorter View?
Before
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Does the presentation balance the spoken words and the projected visuals?
Before
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Does the presentation look interesting to
the audience?
Before
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Now, let’s look at the BBP process
?
BEFORE AFTER
• Point 1• Subpoint 1• Subpoint 2
• Point 2• Subpoint 1• Subpoint 2• Subpoint 3
• S-s 1• S-s 2• S-s 3
• Point 3• Point 4• Point 5
•Point 6
•Point 7
•Point 8
Overview
PROCESS
9 Steps
4 Principles
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Follow these four guiding principles…
4 Principles
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Create a story in three Acts
Once upon a time….
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Makeover?
Makeover?
Use a unifying motif
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Category statements go away
Use headlines that…sum up your ideas
Idea Concept
Message
Headlines04/09/23 19
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Strive for visual and auditory balance
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Sensory input(dual channel)
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• Take bulleted details• Place them in
Notes Pages• Use slides for
visual illustration
Notes Page
• Take bulleted details• Place them in Notes Pages• Use slides for visuals
Use meaningful headlines in complete sentences
Narration: Our story begins with…
Use Notes Pages and narrative to tell your story
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Then follow this 9-step procedure
9 Steps
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Use the story template tool1ACT I
ACT II
ACT III
Blank template
Annotated Template
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Develop the first five slides2
First Five Sketchpad This makeover
12
3 45
04/09/23 24Narration
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Determine the motif you’ll use3
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Makeover? Overload?
Bewildered?
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Develop Act II4
This makeover04/09/23 26
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Transfer the story from the template to PowerPoint5
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Sketch the presentation visually in Slide Sorter view6
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Write the narration for the story in Notes View7
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Search for graphics and apply them8www.istockphoto.comwww.photoobjects.comwww.clipart.com
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Rehearse your presentation9
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So, what research supports this approach?
Sensory input(dual channel)
Long term memory(active processing)
Working memory(limited capacity)
Overload04/09/23 32
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And now…let’s see the “Reveal”
BEFORE AFTER
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Would use of these techniques help reduce audience overload?
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Information overload is very common in PowerPoint presentations
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Using a structured approach with these BBP techniques will help reduce PowerPoint overload
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Try this approach and see if you connect with your audience more effectively
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Effective communication can be yours with this approach!
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Where can you find out more?
Information
Samples DiscussionBoard
Blog TheMakeovers
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Trainer’s Forum
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Postscript: My personal journey with BBP
04/09/23 42Bullets kill Interview
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This presentation was delivered at the Training and Technology Special Interest Group meeting on September 9, 2009.
Select a link for more information about:
• ASTD-Orange County
• Training and Technology Special Interest Group