7 sharepoint success...
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#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
Future-Proofing Your SharePoint Strategy
#ILTA @RHarbridge
Presented By: Richard Harbridge
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
Who am I?
Boston Washington
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
Peer Group Webinar
Peer Group Webinar
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
Why Does Future-Proofing Matter?
#ILTA @RHarbridge
If You Aren’t Working Toward The Future You Will Fall Behind
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
How Do You Future-Proof A SharePoint Strategy?
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What Is The Secret To A Good Strategy?
What are our winning conditions for SharePoint?
What are our objectives for SharePoint?
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
Future-Proofing SharePoint Strategy Can be done by following these 3 key steps…
Achieve Shared Understanding Of Objectives
Remaining Focused On Achieving Objectives
Plan For SharePoint Challenges And Risks
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
Why Am I Here Today?
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Have You Seen The New DirectTV Commercials?
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Have You Seen The New DirectTV Commercials?
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Have You Seen The New DirectTV Commercials?
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Have You Seen The New DirectTV Commercials?
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Have You Seen The New DirectTV Commercials?
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Have You Seen The New DirectTV Commercials?
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Have You Seen The New DirectTV Commercials?
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When You Implement SharePoint Without A Strategy…
Hi!
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Can SharePoint ___?
Yes!
You Might Assume SharePoint Does Everything…
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And That SharePoint Is The Perfect Fit!
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And So… You Install SharePoint On A Single Server.
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You Start Climbing Up To Success!
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Things Started Out Simple
Visual Concept By Virgil Carroll
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Then It Got Totally Out Of Control!!
Visual Concept By Virgil Carroll
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Decision Makers Can No Longer Agree…
Not as much as a kitten picture rotator!
We need a records management solution!
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The CFO Watches Costs Increase
Actually that requires a third party product..
Easy! Just need to customize one thing…
That requires enterprise CALs…
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IT Services Can’t Support The Flood Of New Requests
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People Are Having More Trouble Finding What They Need
And
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As A Result You Are No Longer Climbing Towards Success…
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Don’t let this be you.
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Don’t implement SharePoint without
a good Strategy.
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
Future-Proofing SharePoint Strategy Can be done by following these 3 key steps…
1. Achieve Shared Understanding Of Objectives
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
1. Shared Understanding Of Objectives
#ILTA @RHarbridge Concept Courtesy of Andrew Jolly
1 2
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4
5
6 7 8 9
10
Abundance Of Helpful Data 1. Area Map 2. Our Direction 3. Our Route 4. Points Of Interest 5. Our Route Risks 6. Upcoming Action 7. Distance/Time To Goal 8. Estimated Duration 9. Current Speed/Limit 10. Current Road
The Destination Matters
What If We Haven’t Identified Our Destination/Goal?
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Identifying Our Objectives
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Abstract Objectives (Platitudes)
These are not good objectives!
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#ILTA @RHarbridge
We would like to automate and improve our
‘paper based’ ‘legal’ ‘contract mngmt’’
‘contract rview’ processes. Specifically we would like
to ‘imprv request rspnse time’ by…
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Prioritizing Objectives Requires Understanding Value And Difficulty
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The Simplest Prioritization Formula Ever…
Estimated Value
Estimated Difficulty
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Prioritization Example
I have a difficult solution. It’s an 8 in difficulty (out of 10).
I have an easy solution. It’s a 2 in difficulty (out of 10).
The expected value of the difficult solution is 4 (out of 10).
The expected value of the easy solution is 6 (out of 10).
Estimated Value
Estimated Difficulty
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Prioritize and Plan S.M.A.R.T. Objectives
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Ensure everyone understands the
objectives.
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
Future-Proofing SharePoint Strategy Can be done by following these 3 key steps…
1. Achieve Shared Understanding Of Objectives
2. Remaining Focused On Achieving Objectives
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
2. Remain Focused On Achieving Objectives
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Implemented Legal Contracts Solution!
Have we achieved our objective?
Implemented SharePoint!
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A Lesson Courtesy Of The Mars Rover
Primary among the mission's scientific goals is to search for and characterize a wide range of rocks and soils that hold clues to past water activity on Mars.
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Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
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Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
#ILTA @RHarbridge
Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
#ILTA @RHarbridge
Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
#ILTA @RHarbridge
Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
#ILTA @RHarbridge
Launch Minded People Think…
Pre Launch
Launch
Don’t blow up!
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Don’t let this be you.
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Pre Launch
Launch Flight Landing
Post Launch People Think… Have we succeeded in gaining adoption?
Have we achieved our objectives?
What are our objectives?
How will we achieve them?
Don’t blow up!
What feedback are we getting?
How should we adjust our trajectory?
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Be this kind of person.
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Back to our friend the Mars Rover…
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Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
Achieved Primary Objective
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How Important Was Launch?
Concept Courtesy of Andrew Jolly
Launch
How many people understood how much was involved in planning for launch?
How many people understood how much was involved after launch?
Post Launch
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Don’t be the person who understands how to get to a successful launch.
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Be the person who understands how to get to a successful landing
(again and again).
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
Future-Proofing SharePoint Strategy Can be done by following these 3 key steps…
1. Achieve Shared Understanding Of Objectives
2. Remaining Focused On Achieving Objectives
3. Plan For SharePoint Challenges And Risks
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
3. Plan For SharePoint Challenges And Risks
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar Strategy Is A Plan Of Action
Designed To Achieve Objectives
A strategy must specify what action will happen in each contingent state… e.g. if the opponent does A, then take action B, whereas if the opponent does C, take action D.
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar Future-Proof Strategies Prepare
For Challenges And Risks
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You Need A Comprehensive Strategy.
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Do you have a Business Strategy?
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Do you have a Technology Strategy?
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Do you have a Document Management Strategy?
• Identified & Nominated Stakeholders • Document Inventory • Document Lifecycle • Document Organization & Metadata • Document Workflows
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Do you have a Governance Strategy?
SharePoint Standards
Online
SharePoint Governance Documents
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Do you have a Business Process Strategy?
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Do you have an Infrastructure Strategy?
Do You Have Documentation For Deviating From Default Settings?
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Do you have a Backup and Recovery Strategy?
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Do you have a Performance Strategy?
If we can save 2 seconds of loading time does it matter? Let’s say you are a law firm and you have 300 attorneys. The typical Attorney bills at $300.00 per hour. Attorneys visit this page roughly 50 times per day and we assume a Calendar year of 280 billable days (because we all work
too much)…
That is roughly $700,000.00 worth in billable time saved per year to deliver more value to clients.
($25.00 per second for 28,000 seconds per year).
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Do you have a Support Strategy?
SharePoint Standards
Online
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Do you have a Development Strategy?
Customizations Ahead
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Do you have an Integration Strategy?
When I Say “SharePoint Integration” You Probably Think Of This...
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Do you have an Adoption Strategy?
Adoption Activities
Listing
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Do you have a Mobile Strategy?
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Do you have a Search Strategy?
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Do you have a Social Strategy?
Eight Key Considerations
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70+ Cloud Evaluation Questions: https://www.nothingbutsharepoint.com/sites/itpro/Pages/Evaluating-Cloud-Providers-Tools-and-Questions.aspx
Do you have a Cloud Strategy?
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Some Strategies Are Dependent On The Workloads You Use
SharePoint For…
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Do you have a SEO Strategy?
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You Need A Comprehensive Strategy.
#ILTA @RHarbridge
It’s a lot to think about.
Think about it.
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
1. Achieve Shared Understanding Of Objectives
2. Remaining Focused On Achieving Objectives
3. Plan For SharePoint Challenges And Risks
Future-Proofing SharePoint Strategy Can be done by following these 3 key steps…
1. Achieve Shared Understanding Of Objectives
2. Remaining Focused On Achieving Objectives
3. Plan For SharePoint Challenges And Risks
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
Why Are We Here Today?
Do Over
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Let’s Try That Again With A Strategy
Remember What Happened Without A Strategy?
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When You Implement SharePoint With A Good Strategy…
Hi Again!
#ILTA @RHarbridge
You Have Prioritized S.M.A.R.T. Objectives
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SharePoint Is Part Of Your Overall Enterprise Technology Plan
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You Are Climbing Your Way To Your Objectives!
Destination 300 meters ahead…
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You Are Focusing On What’s Next!
Destination 300 meters ahead…
Launch Post Launch
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You Plan For The Challenges/Risks In Your Way.
Richard’s AWESOME PowerPoint SlideDeck
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And As A Result?
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Decision Makers Have Enough Information
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The CFO Succeeds In Reducing Costs.
#ILTA @RHarbridge
IT Services Can Support New Requests
#ILTA @RHarbridge
People Are Actually Finding What They Need
And
#ILTA @RHarbridge
You Go Home Feeling Awesome.
#ILTA @RHarbridge
Be the person with a good SharePoint
strategy.
#ILTA @RHarbridge Peer Group Webinar
Peer Group Webinar
Questions? Ideas? Feedback? Contact me:
Twitter: @RHarbridge Blog: http://www.RHarbridge.com Email: [email protected]
Slides & SharePoint Legal Resource Kit Available At: http://Learning.AllinConsulting.com/ILTA
What About Your Strategy? Are you prepared for the future and current needs of your business?