7-microsoft word 2007

8/7/2019 7-Microsoft Word 2007

1/69

Introduction to Microsoft Word 2007

Length: 4 lessons

Lessons will be posted on Mondays and Thursdays. Access to lessons will be

available until the end date of the class.

Start/end dates: Mar 10, 2008 - Apr 11, 2008 Lessons

Lesson 1: Getting comfortable with the Microsoft Word 2007 environment(completed)Learn to navigate the Microsoft Word 2007 environment using the new Ribbonand Quick Access toolbar. Then learn how to customize the program so that itfits in with your natural work habits.

Assignment: Get to know Word 2007 (completed)Quiz: Lesson 1, quiz 1 (score: 100%)Message board

Lesson 2: Microsoft Word tutorial: formatting your work (completed)Discover how to work with text by formatting individual characters, blocks oftext and even entire documents. You'll also explore bulleted and numberedlists along with paragraph spacing.

Assignment: Practice formatting in Word 2007 (completed)Quiz: Lesson 2, quiz 1 (score: 100%)Message board

Lesson 3: Microsoft Word tutorial: editing and correcting your work(completed)Learn about basic editing and correction features in Word 2007. You'll alsolearn more tips for working with text, as well as how to preview and print yourwork.

Assignment: Edit and print your work (completed)Quiz: Lesson 3, quiz 1 (score: 100%)Message board

Lesson 4: Microsoft Word tutorial: graphics and tables (completed)Discover how to use the SmartArt Gallery, work with clip art and photos andcreate tables either from scratch or by using the Quick Tables feature.

Assignment: Add a picture and Clip Art to your document (completed)


2/69

Working with views

In Lesson 1, you had a chance to get familiar with Word 2007's new look as well as many of its new tools and features. Now it's time to get your feet wet by adding text and other itemsto a document.

To get started, open Word 2007. As a reminder, the menu sequence is Start > All Programs> Microsoft Office > Microsoft Office Word 2007. In Word, you can create a new documentor open a document you previously saved by using the Recent Documents list. To viewrecent documents:

1. Click the Microsoft Office Button.2. The Recent Documents list appears, an example of which is shown in Figure 2-1.

Figure 2-1: Recent Documents list.

3. To open a document on the list, just click it.

If you've opened a lot of documents since the last lesson, you might not find the documentyou're looking for in the Recent Documents list. In that case, you can locate it by clickingthe Microsoft Office Button, and then selecting Open. Browse through the folders on yourcomputer, locate the document, highlight it, and then click Open.

Once the document is open, click the View tab. Examine the Ribbon and you'll see thereare five contextual command groups: Document Views, Show/Hide, Zoom, Window, andMacros. Click the Document Views command group. Here you can select Print Layout,


3/69

Understanding types of graphics

In Lesson 3, you discovered how to use Copy and Paste commands to copy andmove text, correction features, and how to print a document. This lesson willfocus on graphics and tables.

Part of the beauty of Word 2007 is that it's now incredibly easy to usegraphics in your documents. That's good news because graphics are a greatway to add interest to a document or illustrate a key point. There are fivetypes of graphics you can insert into a Word 2007 document:

Pictures Clip art, including movies and sounds Shapes SmartArt Charts

These are all found in the Illustrations group of the Insert tab. Each type ofgraphic is used to illustrate a different concept, so if one type of graphicisn't conveying the right message for your document, try another one. Word2007 offers numerous selections, so you should be able to find or create whatyou need.

Consider, as you work through this lesson, the audiences you'll probably workwith the most. If you're printing the document for wide distribution, youmight want to stick to black, white, or grey graphics for easier printing andreading. If the document will be read on a computer screen, it's probablyokay to use full color.

When a Word 2007 document is saved as Word 97-2003 document, you canlose some functionality with your graphics. If you don't want this to happen,save your document in the .docx format and the .doc format. That way, youalways have the original file to work with and you can manipulate your graphicsusing Word 2007 features.

As you move through each section of this lesson, don't be afraid to try outdifferent graphics. The best way to become skilled at using graphics in yourdocuments is to practice and learn through trial and error.


4/69

Using SmartArt

SmartArt is a cool feature that you might want to use often, especially themore you understand how it works. Essentially, SmartArt is a gallery ofpreformatted charts and diagrams that you can easily insert into a documentand edit. You can create, edit, or animate SmartArt graphics in sevenformats:

List: To show nonsequential information Process: To show process or timeline steps Cycle: To show a continual process Hierarchy: To show a decision tree or create an organization chart Relationship: To illustrate connections Matrix: To show how parts relate to a whole Pyramid: To show proportional relationships

Take a moment now to see the SmartArt options for yourself. Click the Inserttab, and then click SmartArt in the Illustrations group. The Choose aSmartArt Graphic window appears, as shown in Figure 4-1.

Figure 4-1: The Choose a SmartArt Graphic window.

Enlarge image

Notice that the right pane gives you a description of the graphical imagehighlighted in the center pane. You can make different selections by pickingother options in the left and center panes. Now that the gallery is open,select All in the left pane and List in the center pane (if it's not alreadyselected), and then click OK. The SmartArt graphical image labeled Basic


5/69

Block List is inserted into your document, as shown in Figure 4-2.

Figure 4-2: The Basic Block List graphic element set.

Enlarge image

To enter text into the graphical set, click any box and begin typing. Type in

text of at least 10 characters and watch how Word 2007 automaticallyresizes all the text in the other boxes to match the one you're typing in. (Forexample, click the box that's selected by default, and then type Sample textin the box.) This automatic resizing feature helps keep the graphic lookingconsistent.

You can also use the Type your text here pane to add text if you prefer. Ifthe pane isn't visible, open it by clicking the top arrow (it's tiny) along theleft side of the document, as shown in Figure 4-3.

Figure 4-3: Clicking these arrows displays and hides the text pane.

Each bullet in the text pane represents a box in the graphical image; just typetext into the text pane and you'll see how it's instantly added to yourgraphic. You can also quickly add more text boxes to the graphic by pressingEnter. Close the text pane by clicking Close button (the X in the upper-right


6/69

corner of the Text Pane) or the bottom arrow along the left edge of thedocument.

To quickly change the font in SmartArt graphics, highlight the text in a

graphics box you want to change. Move your mouse pointer over the text todisplay the Mini toolbar, and then make adjustments using the commands onthe Mini toolbar.

See how to use SmartArt. (1.7 MB file)

Here's another way to add boxes or other elements to a SmartArt image:

1. Right-click the box or element that you want the new box or elementadded to.

2. In the shortcut menu, select Add Shape.3. In the resulting shortcut menu, select one of the options: Add Shape

After, Add Shape Before, Add Shape Above, Add Shape Below, or AddAssistant.

To change colors in your SmartArt graphic, click the graphic and then selectChange Colors in the SmartArt Tools Design tab. Select a new color schemefrom the gallery that displays.

You'll have plenty of fun working with SmartArt, but it's time to move on todrawing shapes.

Drawing shapes

There're going to be occasions when you just need to insert a simple line orshape into your Word document. Even though you can get very fancy with linesand shapes, this section focuses on the basics. As you continue practicing with

Word 2007, try some of the more sophisticated shape options and tools to geta feel for the power of graphics features in Word 2007.

It's simple to insert lines or shapes with Word 2007 -- just click the Inserttab, select Shapes from the Illustrations group, and then select the shape youwant. The Shapes Gallery, shown in Figure 4-4, holds dozens of options, so


7/69

you should be able to find whatever you need.

Figure 4-4: The Shapes Gallery.

Once you insert a line or shape into your document, you can change its size byclicking the edge and pulling it in the direction you want when the cursorchanges to a double-sided arrow, as shown in Figure 4-5.

Figure 4-5: Resizing a shape.

When you select a shape to change it, notice that the Drawing Tools Format


8/69

tab appears in the Ribbon. You can use the command groups on this tab to addcolor, borders, shadow, and 3-D effects, and position the shape exactlywhere you want it.

The Shapes Gallery of the Illustrations group has a section called RecentlyUsed Shapes to help you find frequently used shapes.

Now that you know how to add shapes to your document and modify them,let's explore working with clip art and photos. Continue to keep your documentopen so you can practice as we go.

Working with clip art and photos

If you've used Word before, you may be familiar with using clip art andphotos in your documents. However, a few things have been updated, so it'sworth reviewing these two items to be sure you know how they work in Word2007.

Clip art

Clip art comes in a variety of formats, including drawings, movies, sounds, andstock photography. You'll find clip art in four collections within Word 2007:

My Collections: Clips you create and add Office Collections: Clips built into Word 2007 Shared Collections: Clips available across a network (a network

administrator must create and export the collection for use) Web Collections: Clips from the Microsoft Office Online collection (you'll

need an Internet connection to access these)

To add clip art to a document, follow these steps:

1. Click the location in the document where you want to insert clip art.2. On the Insert tab, in the Illustrations group, click Clip Art.3. In the Clip Art pane that appears on the right side of the screen, type

a search term in the Search for text box (for example, cat).4. Click Go.5. Scroll through the collection of art that appears, as shown in Figure 4-


9/69

6. When you find something you like, double-click it to add it to yourdocument.

Figure 4-6: Clip Art pane with results for "cat."

Photos

Pictures serve the same purpose as clip art -- they add interest to adocument and pull a reader's attention to important information when usedeffectively. To add a picture to a document, follow these steps:

1. Click the location in the document where you want to insert a picture.


10/69

2. On the Insert tab, in the Illustrations group, click Picture.3. Locate the picture on your computer or network.4. Click Insert.

Now check the Ribbon. Do you see the Picture Tools Format tab that's beenplaced there? You can use the contextual command groups on this tab to dopretty much whatever you need to make the picture work for your document.Need to change brightness or contrast? Use the tools in the Adjust group.Need to place the picture differently in the text? Select Text Wrapping inthe Arrange group, and then select options from the menu list.

To get really creative with your picture, you can turn it into a shape, add aborder, or add effects, such as glow or shadow, by using the commands in thePicture Styles group, shown in Figure 4-7. Dozens of options are available ineach, with Live Preview to show you instantly how the change might impactyour picture.

Figure 4-7: Picture Styles group.

Enlarge image

Take special note of the Picture Styles Gallery, too. This gallery offers 28immediate framing and effects options at the click of a button. Just click thedown arrow next to the group to display all the available options. When youfind one you like, click it, and your picture changes accordingly.

Now that you know how to add clip art and pictures to your document, let'smove on to the creation of tables. Continue to keep your Word 2007 documentopen.


11/69

Creating and modifying tables

When you use tables in a Word document, it can make information easier to

compile and display. New updates in Office 2007 (from previous versions) havemade it easy to create tables, and then copy and move them between Word,Microsoft Excel, and Microsoft PowerPoint files. To create a simple table,one with less than 10 columns and eight rows, for example, follow these steps:

1. Click the location in your document where you want to insert a table.2. On the Insert tab, in the Tables group, select Table.3. Pull your cursor across the boxes until you have the number of rows and

columns you need, as shown in Figure 4-8.

Figure 4-8: Selecting the number of rows and columns.

4. Click the last box and the table is inserted into your document.

If you need a larger table, select the Insert Table command located below

the boxes.To insert text into a table, place your cursor into one of the cells and begintyping. You can use text formatting commands from the Mini toolbar or on theHome tab, as needed.


12/69

Using the Quick Tables feature

If you need a table that requires extensive formatting, take a look at the newQuick Tables command in Word 2007. These are preformatted tables stored

in galleries so they're easy to find and insert into a document. To insert atable using Quick Tables, follow these steps:

1. Click the location in your document where you want to insert a table.2. On the Insert tab, in the Tables group, select Table > Quick Tables.

The Built-In tables list appears, as shown in Figure 4-9.

Figure 4-9: Quick Tables list.

Enlarge image

3. Locate the table you want using the scroll bar, and then select it.4. Change any preformatted text to meet your needs.

Now, let's say you need to modify a table by changing the size of a row orcolumn. There are a few ways you can do that. The first is by employing a


13/69

click-and-drag process:

1. Click the border of the row or column that you want to change.2. When the cursor changes to a double arrow with double horizontal lines,

drag the border to the height or width you want.The second method gives you the ability to specify height and width exactly.Follow these steps:

1. Click the Table Tools Layout tab.2. In the Cell Size group, type in the exact specifications in the Table Row

Height and/or Table Column Width text boxes. You can also use the upor down arrows to incrementally change the height and width.

Take a look at the options to the right of the height and width boxes. Do yousee Distribute Rows and Distribute Columns? If you click these options, therows (or columns) in your table automatically resize to equal sizes based on thesize of your table and the number of rows (or columns) in it.

Now that you have the table set up the way you want it, let's work on somefinal items to make your table look as professional as possible. Suppose youwant to select the entire table and give it some color. To do that, clickanywhere in the table. Do you see the four-sided arrow in the upper-left

corner of the table? Go ahead and click that. Your entire table should now behighlighted.

Next, click the Table Tools Design tab so you have access to all the designelements that can be used in your table. Using the More arrow in the TableStyles gallery (see Figure 4-10), browse the gallery until you find a style youlike, and then select it. Pretty simple, isn't it?


14/69

Figure 4-10: The More arrow.

However, let's assume you don't absolutely love the table style you'veselected. Maybe it's close to what you want but not exact. In that case, click

the More arrow again in the Table Styles gallery, and then select ModifyTable Style. The Modify Style dialog box opens, as shown in Figure 4-11,offering numerous options for changing the table to get exactly what youwant. You can change fonts, colors, border sizes, and more. Whatever youwant to change is most likely located here.

Figure 4-11: Modify Style dialog box.

Enlarge image

See how to create and modify a table using Quick Tables . (2.5 MB file)

You've done a great job getting to this point! Just take some time to practicewhat you've learned, and you'll have professional documents every time youuse Word 2007.

Moving on

In this lesson, you learned how to use graphics and tables in Word 2007.


15/69

Assignments are designed to help you apply the information learnedin the lessons.

Add a picture and Clip Art to your document

You can have some real fun working with pictures and clip artin Word 2007. In this assignment, you'll get hands-onexperience adding pictures and clip art to a practice document.

For this assignment:

1. Open a new blank document, and name it WordBegin-Assign4.

2. On the Insert tab, in the Illustrations group, click

Picture.3. Locate and add a picture from your computer.4. If the picture scrolls off the screen, resize it (smaller)

so you can easily see it on the upper-portion of yourscreen.

5. On the Picture Tools Format tab, in the Picture Stylesgroup, select Picture Shape.

6. Under Stars and Banners, select Double Wave (the lasticon).

7. In the same group, select Picture Effects > Reflection >Half Reflection, touching (the middle option on the toprow).

8. Still in the Picture Styles group, click the More arrow.9. Locate and then select Relaxed Perspective, White (on

the third row, third from the left).10. Select Picture Effects > 3-D Rotation.11. Under Parallel, locate and select Off Axis 1 Top

(second row, third icon).12. Click a blank spot on your document, click the

Insert tab, and then click Clip Art in the Illustrationsgroup.

13. In the Clip Art pane, type dog in the Search fortext box, and then click Go.

14. Double-click the dog picture you want to add toyour document, and then close the Clip Art pane.


16/69

15. With the clip art image still selected, selectModerate Frame, Black (second row, fourth icon fromthe left) in the Picture Styles group of the Picture ToolsFormat tab.

16.

Select Picture Border in the Picture Styles group,and under Standard Colors, click a color of your choice.17. Select Picture Border, and then select Dashes >

Round Dot.18. Select Picture Border, and then select Weight > 6

pt.19. On the Quick Access Toolbar, click the Save

button.20. Close the document and exit Word.


17/69

Quiz: Lesson 1, quiz 1

Quizzes are designed to give you a chance to test your knowledge

1. What's the name of the set of tools and commands along the top of theWord 2007 screen?

A. The Microsoft Office band

B. The Microsoft Office Button

C. The Ribbon

D. The Command tab

2. True or False: The Quick Access Toolbar is designed to let you accessfrequently used commands.

A. True

B. False

3. True or False: The Mini toolbar holds a variety of picture editing commands.

A. True

B. False

4. Which of the following are new features or tools in Word 2007? (Check allthat apply.)

A. Gallery

B. Live Preview

C. Document Inspector

D. QuickArt

5. True or False: You can customize Word 2007 for your needs primarilythrough Word Options.

A. True

B. False


18/69

Quiz Results

1. What's the name of the set of tools and commands along the top of the

Word 2007 screen?A.

The Microsoft Office band

B.The Microsoft Office Button

C.The Ribbon

D.The Command tab

Correct answer(s): CExplanation:The set of tools and commands along the top of the Word 2007 screen iscalled the Ribbon.

2. True or False: The Quick Access Toolbar is designed to let you accessfrequently used commands.

A.True

B.False

Correct answer(s): AExplanation:The Quick Access Toolbar is for frequently used commands -- you can addalmost any command to it that you wish.


19/69

3. True or False: The Mini toolbar holds a variety of picture editingcommands.

A.True

B.False

Correct answer(s): BExplanation:The Mini toolbar holds a variety of commonly used text commands, such asfont type and size, bold, italics, underline, and so on.

4. Which of the following are new features or tools in Word 2007? (Checkall that apply.)

A.Gallery

B.Live Preview

C. Document Inspector

D.QuickArt

Correct answer(s): ABCExplanation:Gallery, Live Preview, and Document Inspector are all new features or toolsin Word 2007.

5. True or False: You can customize Word 2007 for your needs primarilythrough Word Options.

A.True


20/69


21/69

Full Screen Reading, Web Layout, Outline, or Draft, as shown in Figure 2-2.

Figure 2-2: Five document views are available in Word 2007.

If the Print Layout view isn't already selected, click it now. Do you see the ruler on the topand left side of the document? In this layout, you can easily see how your document willlook when printed and you can change margins using the rulers.

If the rulers don't appear, select the Ruler option in the Show/Hide command group.

When you begin inserting text during this lesson, pay attention to the rulers. If you decideto change the margins, just click the line between the blue and white sections of the ruler.When the mouse pointer changes to a double arrow as shown in Figure 2-3, pull the marginto the size you want.

Figure 2-3: You can easily manipulate margins in Print Layout view.

Now, click Full Screen Reading in the Document View group. When your document hasmore than one page, this view enables you to see two pages side by side. This is especially

helpful when you have large documents -- you can quickly scan pages to see the generallayout of the document, plus you can read the document in the same way you might read abook. Click Close in the upper-right corner of your screen to return to Print Layout view.

You can move quickly through large documents in Full Screen Reading view by clickingthe arrows at the bottom of the pages or by using the navigation arrows at the top center of the screen.

Next, click Outline in the Document Views group. This view shows your document as anoutline based on the formatting styles used in the document. It also provides you with avariety of outlining tools. For example, you can collapse sections of the outline, move itemseasily within the outline, and show only certain sections of the outline based on selectionsyou make. Click Close Outline View in the Close group.

Did you notice that closing the outline view sent you back to the Home tab in Print Layoutview? Word 2007 assumes you want to continue working in the document andautomatically places you back into the default view. Click the View tab again, and this timeclick Draft in the Document Views group.


22/69

Headers and footers, along with some other elements, are not visible in Draft view.

Draft view was designed to enable you to quickly move through a document to make editsas desired. In this view, the top ruler is available but the side ruler is not. Also, there is a lotof space on the right side to display comments from reviewers of the document.

Finally, click Web Layout in the Document Views group. In this view, you can see how

your document would look if it were saved as a Web page.

Now that you have an understanding of the various views available in Word 2007, let'smove on to some tasks you'll perform most often when working with text in yourdocument.


23/69

Inserting text

It's probably safe to say that any Word 2007 document is going to include some text. Afterall, Word is a word processing program at its core, and its primary purpose is to help youcommunicate via the written word. So in this section, you'll explore how to insert text andwork with text boxes.

The easiest way to add text to your Word document is to place the cursor in the documentand just start typing. The words flow from left to right and automatically flow into the nextline. You can press Enter on your keyboard to make a hard return and start a newparagraph.

But what if you don't want your text to flow across the page in paragraph format? What if,for instance, you want to have a small section of information that's set apart from the restof your text? That's where text boxes come in. With a text box, you can insert text indifferent formats, box sizes, and colors.

Take a moment and type some additional content into your document. Once you haveenough for about three lines on the page, click the Insert tab. In the Text group, select TextBox. A gallery appears with a variety of text box options to select from. Select the SimpleText Box option.

The text box shown in Figure 2-4 appears. If you don't like where it was placed, click theedge of the text box and then drag it to the preferred location when the cursor changes to afour-sided arrow.

Figure 2-4: The default text box in Word 2007.

To type within the box, click anywhere inside it and begin typing the new text. If you wantother text on the page to flow around the text box, follow these steps:

1. Click the edge of the text box.2. When the four-sided arrow appears, drag the text box to the preferred location.3. Right-click the edge of the text box.


24/69

4. In the shortcut menu that appears, select Format Text Box. The Format Text Boxdialog box opens.

5. Click the Layout tab.6. Select the wrapping style you prefer, and then click OK.

See how to insert a text box, move it, and select a wrapping style . (1.7 MB file)

Now that you know a few ways to insert text into your document, let's move on toformatting individual text characters. Keep your document open; you'll need it for the nextsection.


25/69

Formatting text

When you were entering text into your document, did you notice that Word chose a fontfor you? That's the default font Word automatically applies. There will be times, however,when you want to change that font to something different. You might even want to changeits size or make it stand out by adding bold or italics to it.

You can do all these things using the Font group on the Home tab. If you're not on theHome tab right now, click it. Locate the Font group -- it's the second one from the left onthe Ribbon.

To change text in a document, you need to highlight the text. You can highlight a singlecharacter, whole words, paragraphs, or even entire documents. Just place your cursor atthe beginning of the text to be changed, and then drag the cursor to the end of the textselection. A blue highlight appears over the text you selected.

Now, highlight some text in your document. Look in the Font group and determine which

font is being used. Click the down arrow next to the listed font, and then scroll through thelist of available fonts. Hover the mouse pointer over different font choices and notice howthe highlighted text automatically changes to reflect the potential choice. (That's LivePreview at work.) When you find a font you like, select it.

You can change the font size in the same way by using the Font Size drop-down list in theFont group. It's to the right of the Font list.

Let's assume, however, that you also want to add other attributes, such as bold or italics, tothat highlighted text. Directly below the Font and Font Size boxes are seven options for

changing text quickly: Bold, Italic, Underline, Strikethrough, Subscript, Superscript, andChange Case. When you need to change text to one of these, just highlight the text and thenclick the corresponding button.

Here's a tip if you're not sure what some of these items are: Hover the mouse pointer overthe button. An onscreen note (called a ScreenTip) appears that explains what the buttondoes. Figure 2-5 shows you an example of the ScreenTip for the Superscript button.


26/69

Figure 2-5: A ScreenTip appears when you hover your mouse pointer over a button in acommand group.

Still within the Font group are a few other items to be aware of:

Grow Font and Shrink Font: These buttons let you quickly increase or decrease thefont size of selected text by clicking the appropriate button.

Clear Formatting: This button enables you to clear all formatting from any selectedtext. Text Highlight Color: This button makes selected text look like it was highlighted by

a marker. You can select from a variety of color choices. Font Color: This button enables you to change the color of the selected text within

your document.

By the way, did you happen to notice that in the lower-right corner of the Font group (andmany other groups) is a downward diagonal arrow? This is the dialog box launcher button,shown in Figure 2-6.

Figure 2-6: Dialog box launcher button.

Click the dialog box launcher button in the Font group, and take a look through the dialog

box that opens. You'll see that it offers many of the same options available in the Fontgroup and a few more. It's a good idea to spend some time launching these wherever youfind them so that you get familiar with how each one works and what it offers.

Now that you know how to format text in Word 2007, let's take a look at how you caninsert Bullets and Numbered Lists into your documents. Continue to keep your Word 2007document open.


27/69

Using bullets and numbered Lists

Sometimes it's important to set information apart in your Word document so that readersof the document will note it and retain it more effectively. There are three easy ways to dothis in Word 2007: bulleted, numbered, and multilevel lists. The process for adding these toyour documents is very simple, and there are even ways to customize these items to makethem match the style and tone of your document.

Adding bullets

Bullets are symbols used to introduce items in a list. When information is placed into abulleted list format, it's often easier for readers to understand, particularly if theinformation is complex. Word 2007 uses the Bullet Library to give you a variety of choicesfor your lists.

To add bullets to your text, highlight the text, and then follow these steps:

1. Click the Home tab.2. In the Paragraph group, click the down arrow on the Bullets button (the first button

on the upper-left row). The Bullet Library appears, as shown in Figure 2-7.

Figure 2-7: The Bullet Library.

3. Select the bullet style you prefer from the library.

Instead of using the down arrow next to the Bullets button, you can also click the Bulletsbutton and the last used bullet style is applied to your list. If you click the Bullets button


28/69

again, the bulleted list formatting is removed.

To have a little fun with your document, why not get a little creative by using pictures asbullets instead of the styles Microsoft offers? For example, if you're holding a team meetingor preparing a soccer team roster and your list includes names, you could make a bulletedlist that shows each person's photo as the bullet symbol (assuming you have photos of eachperson). Here's how to do that:

1. Highlight the text where you want to add a picture as a bullet.2. In the Paragraph group, click the Bullets drop-down arrow.3. Select Define New Bullet. The Define New Bullet dialog box opens.4. Click Picture. The Picture Bullet dialog box opens.5. Make a selection from the list, or click Import to locate a picture on your computer.

(If you click Import, locate the picture and then click Add before moving to the nextstep.)

6. Click OK twice to close the dialog boxes and apply the picture bullet symbol.

See how to create a bulleted list and use pictures in place of bullet symbols . (3 MB file)

To add more picture bullets to your list, press Enter on your keyboard. Word 2007continues adding the same picture bullet until you change it.

Creating numbered lists

Numbered lists work similarly to bulleted lists. Instead of a symbol, however, a number isused to set apart each section of text within the list. These are great for sharing step-by-stepinstructions.

To apply a numbered list, follow these steps:

1. Highlight the text that you want to convert to a numbered list.2. Click the Home tab.3. In the Paragraph group, click the down arrow on the Numbering button.

Remember, to find a button that doesn't have a label, hover your mouse pointer over eachbutton to read the ScreenTip, which identifies the button.

4. Select the numbering style you prefer.

Multilevel lists

With multilevel lists, you can include sub-bullets or numbers in your lists. For example,let's say you have the following list in your text:

Order supplies. Track down phone number for Susan.


29/69

Balance budget.

However, you want to make some notes on each bullet that'll help you remember someadditional information. By adding a sub-bullet to each item, you can do that. Just pressEnter on the keyboard at the end of the bullet's content, and then press Tab. Do you seehow the next line's bullet is instantly indented as a sub-bullet? Figure 2-8 shows how thelist looks after adding sub-bullets.

Figure 2-8: A multilevel list.

Now the simple bulleted list is a multilevel list. You can continue to add levels by pressingEnter at the end of a line, and then pressing Tab. To change the style of the bullets ornumbers, highlight the list, click the Home tab, click the Multilevel List drop-down listarrow, and then select a new style from the list.

Next, find out how to make some quick formatting changes to text in paragraphs.


30/69

Formatting paragraphs

When you have a lot of text, you'll have a lot of paragraphs in your document. In thissection, you'll find out how a few key changes can make a big difference in the way thoseparagraphs appear.

Indenting

Let's assume you want to indent a paragraph of text. In your test document, make sure youhave enough text for a three-sentence (or longer) paragraph. Take, for example, thisexcerpt from the Gettysburg Address made by Abraham Lincoln:

"Four score and seven years ago our fathers brought forth on this continent, a new nation,conceived in Liberty, and dedicated to the proposition that all men are created equal.

If you type this text into an unformatted Word document, the text appears in plainparagraph form -- it's the same width as all other information on the page. Now, if youpreferred to set these paragraphs apart from all others in your document, you could indentthem. You can do that by highlighting the text in that paragraph, and then following thesesteps:

1. Click the Home tab.2. Click the Increase Indent button in the Paragraph group, as shown in Figure 2-9.

Figure 2-9: The Indent buttons.

The paragraph moves to the right. To move the text back to the left margin (thus removingthe indent), click the Decrease Indent button.

Line spacing

Take a look at the text in the test document you've been working with. Does the spacingbetween the lines look right? Or is it too far apart or too close together? If you want tochange the line spacing, follow these steps:


31/69

1. Highlight the text where you want to change the line spacing.2. Click the Home tab.3. In the Paragraph group, select Line spacing. (This command is on the bottom row,

in the middle.)4. Select a line spacing option, such as 1.0 for single spacing, 2.0 for double spacing, or

any setting you like.

That's it -- the line spacing in that text selection changes to the option you picked.

You can resave the document you've been working on in this lesson if you like, but youwon't use it again in the course. Close your document and exit Word.

Moving on

This lesson showed you how to work with text and lists in Word 2007. In Lesson 3, you'lllearn how to work with some of Word 2007's editing and correction tools. Before movingon, complete the assignment and take the quiz for this lesson.


32/69

Assignments are designed to help you apply the information learned in thelessons.

Practice formatting in Word 2007In Lesson 2, you learned about formatting individual characters andblocks of text, as well as how to work with lists. Now it's time to put whatyou've learned into practice.


1. Open a new document in Word 2007 (click the Microsoft OfficeButton, select New > Blank Document, and then click Create).

2. Click the View tab, in the Document Views group, verify thatyou're in Print Layout view. If not, click the Print Layout buttonto activate the view.

3. In the blank document, type The little brown fox jumped over the

fence and ran into the woods.4. Highlight jumped over the fence, and then click the Home tab.5. Change the phrase to italics and bold by clicking those command

buttons in the Font group.6. Type a new sentence beneath the existing one that reads The

hunter followed but couldn't catch the swift fox.7. Highlight all text on the page.8. On the Home tab, in the Paragraph group, select Bullets.9. Add a sub-bullet to the first sentence by moving to the end of that

sentence, pressing Enter, and then pressing Tab.10. Type This is my sub-bullet.11. Highlight all the text on the page.12. Click the Home tab, and then click the Numbering button in the

Paragraph group.13. All the text should still be highlighted. If not, highlight it again.

Select Line spacing in the Paragraph group to display theshortcut menu.

14. Select the 3.0 line spacing option to apply triple spacing.15. All the text should still be highlighted. In the Font group, change

the font to Bradley Hand ITC.16. Click the Microsoft Office Button, and then select Save As.17. Type a file name in the File Name text box, such as WordBegin-

Assign2, and then click Save. Your document has now been savedas a Word 2007 .docx file.

18. Close the document and exit Word.

Assignment Solution


33/69

Your final document should resemble Figure 2-10.

Figure 2-10: The practice document for Lesson 2's assignment.

Enlarge image


34/69


Quizzes are designed to give you a chance to test your knowledge.

1. Which of the following are document views in Word 2007? (Check all thatapply.)

A. Draft

B. Print Preview

C. Print Layout

D. Full Screen Reading

2. True or False: You can insert text into a Word 2007 document by selectingText Box in the Text group on the Insert tab.

A. True

B. False

3. True or False: When you want to format text, you can use commandslocated in the Font group on the Home tab.

A. True

B. False

4. Which of the following are methods for setting apart text in a Word 2007document? (Check all that apply.)

A. Bulleted lists

B. Numbered lists

C. Top-to-bottom lists

D. Multilevel lists

5. True or False: You can change the overall look and feel of an entiredocument by applying a document theme to it.

A. True

B. False


35/69

Quiz: Lesson 2, quiz 1Quizzes are designed to give you a chance to test your knowledge.

Please feel free to take this quiz again. We will update your score.

Quiz Results

1. Which of the following are document views in Word 2007? (Check allthat apply.)

A.Draft

B.Print Preview

C.Print Layout

D.Full Screen Reading

Correct answer(s): ACDExplanation:Word 2007 has five document views: Print Layout, Full Screen Reading, WebLayout, Outline, and Draft.

2. True or False: You can insert text into a Word 2007 document byselecting Text Box in the Text group on the Insert tab.

A.True

B.False

Correct answer(s): AExplanation:


36/69

You can insert text into a Word 2007 document by selecting Text Box in theText group on the Insert tab.

3. True or False: When you want to format text, you can use commandslocated in the Font group on the Home tab.

A.True

B.False

Correct answer(s): AExplanation:You can make changes to text using commands in the Font group on the Hometab.

4. Which of the following are methods for setting apart text in a Word2007 document? (Check all that apply.)

A.Bulleted lists

B.Numbered lists

C.Top-to-bottom lists

D.Multilevel lists

Correct answer(s): ABDExplanation:Bulleted, numbered, and multilevel lists are features or tools you can use inWord 2007 to make text stand apart from other text on the page.


37/69

5. True or False: You can change the overall look and feel of an entiredocument by applying a document theme to it.

A.True

B.False

Correct answer(s): AExplanation:To change the overall design and formatting of your entire document, apply adocument theme. This is a series of formatting attributes that includescolors, fonts, and effects.

You got 5 correct out of 5 questions.

Your Score: 100%


38/69

Understanding text editing basics

In Lesson 2, you learned how to insert and format text in your document. Thislesson focuses on using Word tools that help you copy and move text, makespelling and grammar corrections, and automatically correct text as you type,among others.

To get started, open any document you've saved previously that contains textyou can practice on, such as WordBegin-Assign2.docx. Save the document asWordBegin-Practice3.

Copying and moving text

It's rare that anyone writes a document that's perfect the first time around.Plus, there are times when you need to copy text within a single document, oreven copy it to another Word 2007 document. The same principle applies tomoving text. In these kinds of situations, you'll want to copy or cut text andplace it in the new location.

To copy text, or cut text and move it to a new location, follow these steps:

1. Highlight some text.2. On the Home tab, in the Clipboard group, click Copy or Cut.3. Click your cursor on the page where you want the text to appear.4. In the Clipboard group, click Paste.

Want to move snippets or chunks of text quickly within a document? Highlightthe text, and then click and drag it with your mouse to the new location.

Using the Office Clipboard

The Office Clipboard is a temporary storage area in your computer's memory-- it holds information that you cut or copy so that it's available for use asyou work. It works with commonly used Copy and Paste commands in Word2007.

To open the Office Clipboard, click the Home tab, and then click the dialogbox launcher in the Clipboard group. The Clipboard pane appears to the left ofyour document, as shown in Figure 3-1.


39/69

Figure 3-1: A portion of the Clipboard pane.

Take a moment to copy a few pieces of text in your document. You don't needto paste them anywhere, just copy them. Watch the Clipboard as you do this.Do you see the copied items appearing in the Clipboard?

Now, let's paste something from the Clipboard into your document by followingthese steps:

1. Click in your document where you want the text to appear.2. In the Clipboard pane, click the item you want to paste.3. Close the Clipboard pane by clicking the X in the upper-right corner of

the pane or click the Clipboard dialog box launcher button again.

The item is now pasted into the document at the location you specified. If youwant to paste all the items from the Clipboard into your document at once,ust click the Paste All button at the top of the Clipboard pane.

The Office Clipboard works with the Windows System Clipboard, which is adifferent clipboard generated by Windows Vista. If you discover that a pastecommand isn't pasting the content you expected, the Windows SystemClipboard is most likely overriding the Office Clipboard. Go directly intoOffice Clipboard to get what you need.

Now that you know how to copy and move content in your document, and usethe Office Clipboard, it's time to learn about a few very useful textcorrection tools. Continue to keep your document open so you can practice aswe go.


40/69

Working with auto-editing tools

One of the great things about Word 2007 is that it provides you with quite a

few automated tools to help make document creation and revision fast andaccurate. For editing purposes, most people like to use Word's automatedspelling, grammar, correction, and text tools. Let's take a look at how eachof these tools works.

Find and Replace

The Find and Replace text tools in Word let you do just that -- find andreplace text. Just click the Home tab, and then select the Find (or Replace)

command. The Find and Replace dialog box opens. To find a word, type theword in the Find what text box, and then click Find Next. Word highlights thenext instance of the word.

To replace a word, click the Replace tab, type a word in the Find what textbox, type a replacement word in the Replacement text box, and then clickFind Next. Word highlights the found word. You can click Replace to replacethe word, or click Replace All to replace all instances of the Word in thedocument.

AutoCorrect

If you're the type of person who likes to type quickly and isn't necessarilyaccurate as you work, you'll want to use AutoCorrect. With this tool, you cantell Word 2007 to watch for mistakes you often make, such as typing twoinitial capital letters side by side in a word or failing to capitalize the namesof days of the week. When it finds those things, Word corrects them as youtype.

AutoCorrect is located in the Word Options feature. Click the MicrosoftOffice Button, click Word Options, select Proofing in the left pane, and thenclick AutoCorrect Options in the right pane. The AutoCorrect Options dialogbox opens, as shown in Figure 3-2, with the AutoCorrect tab selected bydefault.


41/69

Figure 3-2: AutoCorrect Options dialog box.

The most popular selections are shown marked in Figure 3-2. Take a close lookat the figure and you'll see that there's also a section called Replace text asyou type. You can specify your own before-and-after corrections in theReplace and With text boxes. For example, let's say you frequently type"rhe" rather than the word "the." Just type rhe in the Replace text box, typethe in the With text box, and then click OK.

Scroll the list that begins with corrections for commonly used copyright andregistration marks and other symbols. As you can see, Word 2007 comes witha lot of common corrections built into this feature.

On a more advanced level, assume you frequently need to insert a double-headed vertical arrow ( ) symbol in a document (or any other symbol that'snot easily typed or selected). You can set up an autocorrection so that whenyou type a short series of characters, they're automatically replaced with thesymbol. Here's how:

1. On the Insert tab, in the Symbols group, select Symbol > MoreSymbols. The Symbol dialog box opens.


42/69

2. Click the Symbols or Special Characters tab, as desired.3. Select a symbol or special character, such as the double-headed vertical

arrow symbol in the Symbols set.4. Click AutoCorrect.5. Type a text sequence into the Replace box that you want Word to

recognize and replace with the symbol or special character. Forexample, maybe you want Word to recognize >>> as a double-sidedvertical arrow. In that case, type >>> into the Replace box, as shown inFigure 3-3.

Figure 3-3: You can automatically replace characters with symbols.

6. Click Add, and then click OK.7. Click Close to close the Symbol dialog box.

Now, when you type >>>, Word automatically changes it to . Give it a try.

See how to set up an autocorrection . (1.4 MB file)

Spelling and grammar checker

One of the nicest features in Word has always been its spelling and grammarcorrection tools. You can use them to proof your work after it's been through


43/69

edits and you can also use them to correct errors as you work.

When you want to check your entire document for spelling and grammarerrors, do the following:

1. On the Review tab, in the Proofing group, click Spelling & Grammar. The

Spelling and Grammar dialog box opens and the checker automaticallystarts.2. Word stops on the first word it doesn't find in its built-in dictionary.

At this point you have a few options:

If you agree with the spelling suggestion Word provides, click Change orChange All. (The Change option changes the current instance of the word; theChange All option corrects all instances of the word throughout the document.)If you don't agree with the change, click Ignore or Ignore All, or highlightthe misspelled word and type the correct spelling, or scroll the Suggestionslist and select the correctly spelled word.

If the word is one you use often and you know it's spelled correctly, youmight want to click Add to Dictionary so that Word doesn't flag it in thefuture.

When a grammatical error is displayed, you have the same set of options.

However, if you don't understand what the problem is, click Explain. Worddisplays a Word Help dialog box which gives explanations for why a changemay be necessary. Close the Word Help dialog box, and then click Resume tocontinue the check, if necessary. Pick a replacement from the Suggestions listor click Ignore Once or Ignore Rule.

If you don't see the new suggestion that you prefer, you can also click in yourdocument as the Spelling and Grammar checker runs to make changes directlyto the document. The checker remains open so you can go right back into itand continue checking your document for other possible errors.

Correcting errors as you work

You can tell Word 2007 to check for spelling and grammar errors as you workif you prefer to make corrections as you go. Word flags misspelled words foryou by showing a wavy red line beneath them. You'll see a wavy green line forgrammatical errors. When you see these lines, right-click the word to see


44/69

suggestions from a shortcut menu, as shown in Figure 3-4.

Figure 3-4: Right-click the underlined word to see suggestions.

To turn on automatic spelling and grammar checking, follow these steps:

1. Click the Microsoft Office Button.2. Click Word Options. The Word Options dialog box opens.3. Select Proofing in the left pane.4. In the Exceptions for list box near the bottom of the dialog box, select

All New Documents.5. Select or clear the Hide spelling errors in this document only or Hide

grammar errors in this document only options, as desired.6. Click OK.

Thesaurus

The Thesaurus feature in Word is useful if you need an alternate suggestionfor a word in a document -- either a synonym or antonym.


45/69

To use the Thesaurus:

1. Click the word to be looked up or highlight it.2. On the Review tab, in the Proofing group, click Thesaurus. The Research

pane displays on the right side of the screen with your selected worddisplayed in the Search for text box and a resulting list of synonyms

and antonyms below it.

If a list doesn't automatically display, click the green right-facing arrow inthe Research pane. If the thesaurus can't find your word, it provides a list ofspelling alternatives. Select one to continue.

3. To use a word in the results list, right-click the word, and then selectInsert from the shortcut menu.

Now it's time to take a look at how Word 2007 makes it easy to preview andprint your work. Save your practice file before continuing to the next section.

Previewing and printing your work

Now that you've copied or moved around your document, and made anycorrections or additions, you're ready to preview and print it. The previewprocess enables you to take a good look at your document and verify that thepage will print as you want it to. To preview your document before printing it,click the Microsoft Office Button, and then select Print > Print Preview.

The document appears on your screen as it will print. Use the Ribbon's PrintPreview groups to make any needed changes. You can zoom in or out on thedocument, move through pages using the Next Page and Previous Pagecommands, change page orientation (horizontal or portrait), change paper

sizes, and perform other tasks to make your document ready for printing.When you're ready to print, click Print in the Print group. In the Print dialogbox, shown in Figure 3-5, you can select specific pages to print, the numberof copies, the printer you want to use, and other items.

If you don't want to use Print Preview, just click Print on the Quick AccessToolbar. Your document prints immediately. This is a good method if you


46/69

already know that the document is set up correctly.

Figure 3-5: Print dialog box.

Enlarge image

Another way to print your document is to click the Microsoft Office Button,and then click Print. The Print dialog box opens without going through the PrintPreview step.

Resave the document you've been working on during this lesson if you'd like to

save the printer settings. Close the file and exit Word.

Moving on

In this lesson, you learned how to work more with text as well as how to usecorrection tools. You also learned how to preview and print your work. InLesson 4, you'll explore the use of graphics and tables in Word 2007. Beforemoving on, complete the assignment and take the quiz for this lesson toreinforce important concepts and techniques learned in the lesson.


47/69


Edit and print your workNow that you have a general idea of how the basic editing,

correction, and printing features work in Word 2007, let's tryout a few of them in the document you created for Lesson 2'sassignment.


1. Open the document from Lesson 2's assignment, whichyou may have named WordBegin-Assign2.

Click the Microsoft Office Button, select Open, locate thedocument on your computer, and then click the Open button.If you haven't used Word 2007 much since the lastassignment, you can also look for the document under Open >Recent Documents.

2. Save the document with the file name WordBegin-Assign3.

3. Highlight all of the text in the document, click the Hometab, select the Numbering button in the Paragraphgroup, and then select None. The bulleted listformatting is removed from the document.

4. Highlight all of the text again, and then change the fontto Arial, 12 point.

5. Delete the sentence that reads "This is my sub-bullet."6. Add a blank line at the beginning of the document, and

then type this text exactly as shown: The hnuter wasfast but nte fast enoogh.

7. Save your document.8. Click Spelling & Grammar in the Proofing group of the


48/69

Review tab.9. Correct any misspellings in the document.

If the Readability Statistics dialog box opens, click OK.

10. Move the first sentence to the end of thedocument.

11. Open the Office Clipboard to see the item(sentence) you just pasted, and then close the Clipboardpane.

12. Open the AutoCorrect Options dialog box (click theMicrosoft Office button, click Word Options, selectProofing in the left pane, and then click AutoCorrectOptions).

13. Select and deselect the settings of your choice.14. Save your document again, and then print it if youhave a printer available.

15. Close your document and exit Word.


49/69

Understanding types of graphics

In Lesson 3, you discovered how to use Copy and Paste commands to copy andmove text, correction features, and how to print a document. This lesson willfocus on graphics and tables.

Part of the beauty of Word 2007 is that it's now incredibly easy to usegraphics in your documents. That's good news because graphics are a greatway to add interest to a document or illustrate a key point. There are fivetypes of graphics you can insert into a Word 2007 document:

Pictures Clip art, including movies and sounds Shapes SmartArt Charts

These are all found in the Illustrations group of the Insert tab. Each type ofgraphic is used to illustrate a different concept, so if one type of graphicisn't conveying the right message for your document, try another one. Word2007 offers numerous selections, so you should be able to find or create whatyou need.

Consider, as you work through this lesson, the audiences you'll probably workwith the most. If you're printing the document for wide distribution, youmight want to stick to black, white, or grey graphics for easier printing andreading. If the document will be read on a computer screen, it's probablyokay to use full color.

When a Word 2007 document is saved as Word 97-2003 document, you canlose some functionality with your graphics. If you don't want this to happen,save your document in the .docx format and the .doc format. That way, youalways have the original file to work with and you can manipulate your graphicsusing Word 2007 features.

As you move through each section of this lesson, don't be afraid to try outdifferent graphics. The best way to become skilled at using graphics in yourdocuments is to practice and learn through trial and error.


50/69

Using SmartArt

SmartArt is a cool feature that you might want to use often, especially themore you understand how it works. Essentially, SmartArt is a gallery ofpreformatted charts and diagrams that you can easily insert into a document

and edit. You can create, edit, or animate SmartArt graphics in sevenformats:

List: To show nonsequential information Process: To show process or timeline steps Cycle: To show a continual process Hierarchy: To show a decision tree or create an organization chart Relationship: To illustrate connections Matrix: To show how parts relate to a whole Pyramid: To show proportional relationships

Take a moment now to see the SmartArt options for yourself. Click the Inserttab, and then click SmartArt in the Illustrations group. The Choose aSmartArt Graphic window appears, as shown in Figure 4-1.

Figure 4-1: The Choose a SmartArt Graphic window.

Enlarge image

Notice that the right pane gives you a description of the graphical imagehighlighted in the center pane. You can make different selections by pickingother options in the left and center panes. Now that the gallery is open,select All in the left pane and List in the center pane (if it's not alreadyselected), and then click OK. The SmartArt graphical image labeled Basic


51/69

Block List is inserted into your document, as shown in Figure 4-2.

Figure 4-2: The Basic Block List graphic element set.

Enlarge image

To enter text into the graphical set, click any box and begin typing. Type intext of at least 10 characters and watch how Word 2007 automatically

resizes all the text in the other boxes to match the one you're typing in. (Forexample, click the box that's selected by default, and then type Sample textin the box.) This automatic resizing feature helps keep the graphic lookingconsistent.

You can also use the Type your text here pane to add text if you prefer. Ifthe pane isn't visible, open it by clicking the top arrow (it's tiny) along theleft side of the document, as shown in Figure 4-3.

Figure 4-3: Clicking these arrows displays and hides the text pane.

Each bullet in the text pane represents a box in the graphical image; just typetext into the text pane and you'll see how it's instantly added to yourgraphic. You can also quickly add more text boxes to the graphic by pressingEnter. Close the text pane by clicking Close button (the X in the upper-right


52/69

corner of the Text Pane) or the bottom arrow along the left edge of thedocument.

To quickly change the font in SmartArt graphics, highlight the text in agraphics box you want to change. Move your mouse pointer over the text todisplay the Mini toolbar, and then make adjustments using the commands on

the Mini toolbar.

See how to use SmartArt. (1.7 MB file)

Here's another way to add boxes or other elements to a SmartArt image:

1. Right-click the box or element that you want the new box or elementadded to.

2. In the shortcut menu, select Add Shape.

3. In the resulting shortcut menu, select one of the options: Add ShapeAfter, Add Shape Before, Add Shape Above, Add Shape Below, or AddAssistant.

To change colors in your SmartArt graphic, click the graphic and then selectChange Colors in the SmartArt Tools Design tab. Select a new color schemefrom the gallery that displays.

You'll have plenty of fun working with SmartArt, but it's time to move on to

drawing shapes.

Drawing shapes

There're going to be occasions when you just need to insert a simple line orshape into your Word document. Even though you can get very fancy with linesand shapes, this section focuses on the basics. As you continue practicing with

Word 2007, try some of the more sophisticated shape options and tools to geta feel for the power of graphics features in Word 2007.

It's simple to insert lines or shapes with Word 2007 -- just click the Inserttab, select Shapes from the Illustrations group, and then select the shape youwant. The Shapes Gallery, shown in Figure 4-4, holds dozens of options, so


53/69

you should be able to find whatever you need.

Figure 4-4: The Shapes Gallery.

Once you insert a line or shape into your document, you can change its size byclicking the edge and pulling it in the direction you want when the cursorchanges to a double-sided arrow, as shown in Figure 4-5.

Figure 4-5: Resizing a shape.

When you select a shape to change it, notice that the Drawing Tools Format


54/69

tab appears in the Ribbon. You can use the command groups on this tab to addcolor, borders, shadow, and 3-D effects, and position the shape exactlywhere you want it.

The Shapes Gallery of the Illustrations group has a section called RecentlyUsed Shapes to help you find frequently used shapes.

Now that you know how to add shapes to your document and modify them,let's explore working with clip art and photos. Continue to keep your documentopen so you can practice as we go.

Working with clip art and photos

If you've used Word before, you may be familiar with using clip art andphotos in your documents. However, a few things have been updated, so it'sworth reviewing these two items to be sure you know how they work in Word2007.

Clip art

Clip art comes in a variety of formats, including drawings, movies, sounds, andstock photography. You'll find clip art in four collections within Word 2007:

My Collections: Clips you create and add Office Collections: Clips built into Word 2007 Shared Collections: Clips available across a network (a network

administrator must create and export the collection for use) Web Collections: Clips from the Microsoft Office Online collection (you'll

need an Internet connection to access these)

To add clip art to a document, follow these steps:

1. Click the location in the document where you want to insert clip art.2. On the Insert tab, in the Illustrations group, click Clip Art.3. In the Clip Art pane that appears on the right side of the screen, type

a search term in the Search for text box (for example, cat).4. Click Go.5. Scroll through the collection of art that appears, as shown in Figure 4-


55/69

6. When you find something you like, double-click it to add it to yourdocument.

Figure 4-6: Clip Art pane with results for "cat."

Photos

Pictures serve the same purpose as clip art -- they add interest to adocument and pull a reader's attention to important information when usedeffectively. To add a picture to a document, follow these steps:

1. Click the location in the document where you want to insert a picture.


56/69

2. On the Insert tab, in the Illustrations group, click Picture.3. Locate the picture on your computer or network.4. Click Insert.

Now check the Ribbon. Do you see the Picture Tools Format tab that's beenplaced there? You can use the contextual command groups on this tab to do

pretty much whatever you need to make the picture work for your document.Need to change brightness or contrast? Use the tools in the Adjust group.Need to place the picture differently in the text? Select Text Wrapping inthe Arrange group, and then select options from the menu list.

To get really creative with your picture, you can turn it into a shape, add aborder, or add effects, such as glow or shadow, by using the commands in thePicture Styles group, shown in Figure 4-7. Dozens of options are available ineach, with Live Preview to show you instantly how the change might impactyour picture.

Figure 4-7: Picture Styles group.

Enlarge image

Take special note of the Picture Styles Gallery, too. This gallery offers 28immediate framing and effects options at the click of a button. Just click thedown arrow next to the group to display all the available options. When youfind one you like, click it, and your picture changes accordingly.

Now that you know how to add clip art and pictures to your document, let'smove on to the creation of tables. Continue to keep your Word 2007 documentopen.


57/69

Creating and modifying tables

When you use tables in a Word document, it can make information easier tocompile and display. New updates in Office 2007 (from previous versions) havemade it easy to create tables, and then copy and move them between Word,

Microsoft Excel, and Microsoft PowerPoint files. To create a simple table,one with less than 10 columns and eight rows, for example, follow these steps:

1. Click the location in your document where you want to insert a table.2. On the Insert tab, in the Tables group, select Table.3. Pull your cursor across the boxes until you have the number of rows and

columns you need, as shown in Figure 4-8.

Figure 4-8: Selecting the number of rows and columns.

4. Click the last box and the table is inserted into your document.

If you need a larger table, select the Insert Table command located below

the boxes.To insert text into a table, place your cursor into one of the cells and begintyping. You can use text formatting commands from the Mini toolbar or on theHome tab, as needed.


58/69

Using the Quick Tables feature

If you need a table that requires extensive formatting, take a look at the newQuick Tables command in Word 2007. These are preformatted tables storedin galleries so they're easy to find and insert into a document. To insert atable using Quick Tables, follow these steps:

1. Click the location in your document where you want to insert a table.2. On the Insert tab, in the Tables group, select Table > Quick Tables.

The Built-In tables list appears, as shown in Figure 4-9.

Figure 4-9: Quick Tables list.

Enlarge image

3. Locate the table you want using the scroll bar, and then select it.4. Change any preformatted text to meet your needs.

Now, let's say you need to modify a table by changing the size of a row orcolumn. There are a few ways you can do that. The first is by employing a


59/69

click-and-drag process:

1. Click the border of the row or column that you want to change.2. When the cursor changes to a double arrow with double horizontal lines,

drag the border to the height or width you want.

The second method gives you the ability to specify height and width exactly.Follow these steps:

1. Click the Table Tools Layout tab.2. In the Cell Size group, type in the exact specifications in the Table Row

Height and/or Table Column Width text boxes. You can also use the upor down arrows to incrementally change the height and width.

Take a look at the options to the right of the height and width boxes. Do you

see Distribute Rows and Distribute Columns? If you click these options, therows (or columns) in your table automatically resize to equal sizes based on thesize of your table and the number of rows (or columns) in it.

Now that you have the table set up the way you want it, let's work on somefinal items to make your table look as professional as possible. Suppose youwant to select the entire table and give it some color. To do that, clickanywhere in the table. Do you see the four-sided arrow in the upper-leftcorner of the table? Go ahead and click that. Your entire table should now behighlighted.

Next, click the Table Tools Design tab so you have access to all the designelements that can be used in your table. Using the More arrow in the TableStyles gallery (see Figure 4-10), browse the gallery until you find a style youlike, and then select it. Pretty simple, isn't it?


60/69

Figure 4-10: The More arrow.

However, let's assume you don't absolutely love the table style you'veselected. Maybe it's close to what you want but not exact. In that case, clickthe More arrow again in the Table Styles gallery, and then select ModifyTable Style. The Modify Style dialog box opens, as shown in Figure 4-11,

offering numerous options for changing the table to get exactly what youwant. You can change fonts, colors, border sizes, and more. Whatever youwant to change is most likely located here.

Figure 4-11: Modify Style dialog box.

Enlarge image

See how to create and modify a table using Quick Tables . (2.5 MB file)

You've done a great job getting to this point! Just take some time to practicewhat you've learned, and you'll have professional documents every time youuse Word 2007.

Moving on

In this lesson, you learned how to use graphics and tables in Word 2007.


61/69

Congratulations on completing the lessons in this course -- you've come a longway since learning about the Word 2007 interface in Lesson 1. Before movingon, complete the assignment and take the quiz for this lesson, and catch up onany assignments or lessons still unfinished from previous lessons.


62/69


Add a picture and Clip Art to your documentYou can have some real fun working with pictures and clip artin Word 2007. In this assignment, you'll get hands-onexperience adding pictures and clip art to a practice document.


1. Open a new blank document, and name it WordBegin-Assign4.

2. On the Insert tab, in the Illustrations group, clickPicture.

3. Locate and add a picture from your computer.4. If the picture scrolls off the screen, resize it (smaller)

so you can easily see it on the upper-portion of yourscreen.

5. On the Picture Tools Format tab, in the Picture Stylesgroup, select Picture Shape.

6. Under Stars and Banners, select Double Wave (the lasticon).

7. In the same group, select Picture Effects > Reflection >

Half Reflection, touching (the middle option on the toprow).

8. Still in the Picture Styles group, click the More arrow.9. Locate and then select Relaxed Perspective, White (on

the third row, third from the left).10. Select Picture Effects > 3-D Rotation.11. Under Parallel, locate and select Off Axis 1 Top

(second row, third icon).12. Click a blank spot on your document, click the

Insert tab, and then click Clip Art in the Illustrationsgroup.

13. In the Clip Art pane, type dog in the Search fortext box, and then click Go.

14. Double-click the dog picture you want to add toyour document, and then close the Clip Art pane.


63/69

15. With the clip art image still selected, selectModerate Frame, Black (second row, fourth icon fromthe left) in the Picture Styles group of the Picture ToolsFormat tab.

16. Select Picture Border in the Picture Styles group,and under Standard Colors, click a color of your choice.

17. Select Picture Border, and then select Dashes >Round Dot.

18. Select Picture Border, and then select Weight > 6pt.

19. On the Quick Access Toolbar, click the Savebutton.

20. Close the document and exit Word.


64/69



1. Which of the follow types of graphics can you use in Word 2007? (Check allthat apply.)

A. Clip art

B. SmartArt

C. StyleArt

D. Shapes

2. True or False: The Shapes Gallery in Word 2007 makes it easy to find andinsert the shapes you need.

A. True

B. False

3. True or False: Clip art is only stored on your hard disk in a single collection.

A. True

B. False

4. Which of the following methods can you use to insert a table into a Word2007 document? (Check all that apply.)

A. Inserting a Quick Table

B. Pulling the cursor across boxes using the Insert Table command

C. Opening Excel in Word, and then selecting Insert > Table

D. Copying one into Word 2007 from Excel or PowerPoint

5. True or False: When you insert a picture into a document, a new tab namedPicture Tools Format appears in the Ribbon.

A. True

B. False


65/69



Quiz Results

1. Which of the follow types of graphics can you use in Word 2007? (Checkall that apply.)

A.Clip art

B.SmartArt

C. StyleArt

D.Shapes

Correct answer(s): ABDExplanation:You can use five types of graphics in Word 2007: pictures, clip art, shapes,SmartArt, and charts.

2. True or False: The Shapes Gallery in Word 2007 makes it easy to findand insert the shapes you need.

A.True

B.False

Correct answer(s): AExplanation:The Shapes Gallery holds dozens of shapes that you can insert into adocument with a single click.


66/69

3. True or False: Clip art is only stored on your hard disk in a singlecollection.

A.True

B.False

Correct answer(s): BExplanation:You'll find clip art in four collections: My Collections, Office Collections,Shared Collections, and Web Collections. Some collections are on your harddisk whereas others are available online.

4. Which of the following methods can you use to insert a table into aWord 2007 document? (Check all that apply.)

A.Inserting a Quick Table

B.Pulling the cursor across boxes using the Insert Table command

C.Opening Excel in Word, and then selecting Insert > Table

D.Copying one into Word 2007 from Excel or PowerPoint

Correct answer(s): ABDExplanation:You can use the Quick Tables and Insert Tables commands to add tables toa Word 2007 document. You can also copy and move tables between Excel,Word, and PowerPoint.

5. True or False: When you insert a picture into a document, a new tabnamed Picture Tools Format appears in the Ribbon.

A.True


67/69

B.False

Correct answer(s): A

Explanation:The Picture Tools Format tab appears when a picture is placed into a Word2007 document. You can use the contextual command groups on this tab todo pretty much whatever is needed to make the picture work for yourdocument.

You got 5 correct out of 5 questions.

Your Score: 100%


68/69

Certificate of CompletiCongratulations on your accomplishment

This certifies that

Raman Kuppuswamicompleted

Introduction to Microsoft Word 2007at

HP Online Classes

http://h30240.www3.hp.com/


69/69

Quiz: Lesson 4, quiz 1 (score: 100%)Message board

Instructor

GayeSodoma

Gaye Sodoma, a Texas resident for 37 years, is a senior

mortgage loan officer for a Texas-based mortgage broker; shejoined their Austin branch in 2003. She has been consistentlypraised as an exceptional loan officer and mentor by her peers aswell as by industry personnel such as underwriters and real estateagents. Gaye is constantly striving to exceed her customers'expectations and make their experience in obtaining a mortgagethe easiest and most satisfying one possible.