8/6/2019 5S POWERPT[1].

1/19

competitivescotland.com

Workplace Organisation

and the 5Ss

Author: Greig Sneddon,

Operations Manager

Seaborne Plastics Ltd,

Cranleigh,

Surrey

8/6/2019 5S POWERPT[1].

2/19

WHAT IS 5S?

Developed by the Japanese

Workplace Organisation andHousekeeping System

Helps Create a Better Working

Environment and a Consistently HighQuality Process

8/6/2019 5S POWERPT[1].

3/19

THE 5S PRINCIPLES

SEIRI Organisation

SEITON Orderliness

SEISO The Act of Cleaning

SEIKETSU The State of Cleanliness

SHITSUKE - The Practice of Discipline

8/6/2019 5S POWERPT[1].

4/19

WHY DO IT?

QUALITY EFFICIENCY

SAFETY ELIMINATINGBREAKDOWNS

5S

8/6/2019 5S POWERPT[1].

5/19

EFFICIENCY

Time is wasted looking for tools, equipment

and paperwork, etc

A clean and tidy workplace leads to greater

well being and increased motivation

Teamworking makes unexciting work morerewarding

8/6/2019 5S POWERPT[1].

6/19

ELIMINATE

BREAKDOWNS Breakdowns caused by the elimination

of dirt need never occur

Clear labelling and routine maintenance

are essential disciplines

A clean workplace highlights problemsearly

8/6/2019 5S POWERPT[1].

7/19

SAFETY

Dirty cluttered workplaces are not safe

Safety depends on good care and

organisation

Safety should become second nature

8/6/2019 5S POWERPT[1].

8/19

ORGANISATION

Decide what you need

Remove unnecessary clutter

All tools, gauges, materials, classified andstored

Remove items which are broken, unusable oronly occasionally used

8/6/2019 5S POWERPT[1].

9/19

ORGANISATION

PRIORITY FREQUENCY OF USE HOW TO USE

Low Less than once per year

Once per year

Throw away

Store away fromthe workplace

Average At least 2/6 months

Once per month

Once per week

Store together but

offline

High Once Per Day Locate at the

workplace

8/6/2019 5S POWERPT[1].

10/19

ORDERLINESS

Organise layout of tools and equipment

Designated locations

Use tapes, labels and silhouettes

Ensure everything is available as it is

needed and at the point of use

8/6/2019 5S POWERPT[1].

11/19

ORDERLINESSWorkplace Checkpoints:-

Positions of aisles and storage places clearly

marked?

Tools classified and stored by frequency of

use?

Pallets stacked correctly?

Safety equipment easily accessible?

Floors in good condition?

Lights / Reflectors clean?

8/6/2019 5S POWERPT[1].

12/19

CLEANING

Create a spotless workplace

Identify and eliminate causes of dirt and

grime remove the need to clean

Sweep, dust, polish and paint

8/6/2019 5S POWERPT[1].

13/19

CLEANING

Divide areas into zones

Define responsibilities for cleaning

Tools and equipment must be owned by an

individual

Focus on removing the need to clean

8/6/2019 5S POWERPT[1].

14/19

STANDARDISING

Keep it clean and/or organised

Replace items in designated areas

Continue to assess the use and disposal of

items

Regularly audit using checklists and

measures of housekeeping

Real challenge is to keep it clean

8/6/2019 5S POWERPT[1].

15/19

DISCIPLINE

Make it a way of life

Part of health and safety

Involve the whole workforce

Follow the rules and procedures

Develop and keep good habits

Think and share ideas with others

Encourage teams to set their own standards

8/6/2019 5S POWERPT[1].

16/19

EXTRACT FROM A REAL PLAN SHOWING

HOW AUDITING AGAINST 5S BECOMES A

WAY OF LIFE

Area Responsible

PersonAuditors:Audit to be carried out by

3rd week of each month by named

person and an assistant

July Sept Nov

Boiler

House,

Site, Car

park

Brian

Sutherland

Ronnie

Wilson

Linda

Johnstone

Neal

Robertson

Stockroom Kevin McEwen Linda

Johnstone

Neal

Robertson

Brian

Sutherland

Sales Sandra Collins Neal

Robertson

Brian

Sutherland

Helen

Graham

8/6/2019 5S POWERPT[1].

17/19

BENEFITS

Improvements in:-

Workforce morale

Company image

Health and Safety

Machine maintenance

Quality

Productivity

Leading to Increased Competitiveness

8/6/2019 5S POWERPT[1].

18/19

This diagram was developed using an idea that

Nissan of Sunderland taught the JIT Club and links

housekeeping to Health & Safety.

Health & Safety udit Spider raph

Summary

0

12345

Electrical

Chemical

Fire

Machinery

Storage & Handling

Housekeeping

Oct-99

8/6/2019 5S POWERPT[1].

19/19

If you have any queries about this material, please

contact the author:

Greig Sneddon,

Operations Manager,

Seaborne Plastics Ltd,

Unit 3-4, Manfield Park Ind. Est.,

Cranleigh,

Surrey

GU6 8PT

competitivescotland.com