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CITY COUNCIL MEETING

MINUTES

REGULAR SESSION

224 S. Jefferson StreetPerry, Florida

October 28, 2003

MEMBERS PRESENT: Shirley Scott, Bill Alexander, Doug Everett

MEMBERS ABSENT: Richard Frith and Pam Feagle

STAFF PRESENT: Bill Brynes, Barney Johnson, Wayne Putnal, Billy LaValle, June Byers andAnnette Anderson

Vice Mayor/Councilmember Alexander called the meeting to order. Councilmember Everett led those

attending the meeting in prayer. Vice Mayor/Councilmember Alexander led the group in the Pledge of

Allegiance to the Flag. The secretary then called the roll.

PRESENT ABSENT

Councilmember Feagle XCouncilmember Alexander XCouncilmember Scott XCouncilmember Everett XMayor Frith X

AGENDA ITEM (4)…APPROVAL OF PREVIOUS MINUTES: October 14, 2003, Regular Session.

Councilmember Scott had a question regarding Ordinance No. 773 adopted by the Council at the

October 14, 2003, regular session Council meeting. Councilmember Scott questioned wording of the

ordinance “…increasing council member compensation to include optional health and life insurance

coverage….” Attorney June Byers explained Ordinance 773 added the option of health and life

insurance coverage for Council members, noting this was not in the previous ordinance.

Councilmember Scott also noted a change to page eight of the October 14, 2003 minutes with respect

to Council requests. The secretary noted the changes and Councilmember Scott made a motion the

minutes be approved with the correction on page eight. The motion was seconded by Councilmember

Everett and upon roll call vote was as follows:

YEA NAY

Councilmember Feagle ABSENTCouncilmember Alexander XCouncilmember Scott XCouncilmember Everett XMayor Frith ABSENT

AGENDA ITEM (4)…CITY COUNCIL TO CONSIDER APPROVAL OF SOLICITATION PERMITFOR THE PERRY SHRINE CLUB ASSOCIATION.

Councilmember Everett made a motion to approve the solicitation permit for the Perry Shrine Club

Association. The motion was seconded by Councilmember Scott and upon roll call vote was as

follows:

YEA NAY

Councilmember Feagle ABSENTCouncilmember Alexander XCouncilmember Scott XCouncilmember Everett X

Mayor Frith ABSENT

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, October 28, 2003, Council Minutes-Regular Session

AGENDA ITEM (5)…RECEIVING REQUESTS FROM THE GENERAL PUBLIC.

Mr. Wesley Sullivan, contractor for Capital City Bank, addressed the Council regarding the bank’s

request for additional storm water drainage exiting to Quincy Street. Mr. Sullivan said they would

need to tie into a City inlet. Councilmember Scott asked Director of Public Works Barney Johnson his

recommendation. Mr. Johnson told the Council he sees no problem with this and told the Council

there would be no expense to the City. Mr. Johnson said the Council could agree conceptually to

allow this. It was the consensus of the Council to allow the additional drainage as discussed by Mr.

Sullivan. Mr. Johnson said he would provide a letter to this effect to Mr. Sullivan.

AGENDA ITEM 6(A)…CONTINUATION OF PUBLIC HEARING AND FINAL READING-ORDINANCE NO. 774.

Councilmember Scott made a motion that Ordinance No. 774 be read by title only. The motion was

seconded by Councilmember Everett and upon roll call vote was as follows:

YEA NAY


The secretary read Ordinance No. 744 by title only. Vice Mayor/Councilmember Alexander opened

the public hearing. It was discussed the easement provides for the extension over the City’s right-of-

way of awnings on an existing building. There was no one from the public to comment for or against

Ordinance No. 774. Councilmember Everett made a motion to adopt Ordinance No. 775. The motion

was seconded by Councilmember Scott and upon roll call vote was as follows:

YEA NAY

Councilmember Feagle ABSENTCouncilmember Alexander X

Councilmember Scott XCouncilmember Everett XMayor Frith ABSENT

AGENDA ITEM 6(B)…PUBLIC HEARING AND FINAL READING-ORDINANCE NO. 775

AN ORDINANCE OF THE CITY OF PERRY, FLORIDA, AMENDING THE LANDDEVELOPMENT REGULATIONS OF THE CITY OF PERRY TO BRING THEM INCONFORMITY TO THE NATIONAL FLOOD INSURANCE PROGRAM’S MINIMUM LANDMANAGEMENT CRITERIA; TRANSFERRING PORTIONS OF CHAPTER 10, FLOOD DAMAGE

PREVENTION AND CONTROL FROM THE CODE OF ORDINANCES CITY OF PERRY INTOTHE LAND DEVELOPMENT REGULATIONS; REMOVING CHAPTER 10, FLOOD DAMAGEPREVENTION AND CONTROL FROM THE CODE OR ORDINANCES CITY OF PERRY; TOCORRECT AND ADD DEFINITIONS; AND PROVIDING FOR AN EFFECTIVE DATE.



YEA NAY


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the public hearing. Mr. Byers told the Council a phone audit with Federal Emergency Management

Association (FEMA) was done and Ordinance No. 775, when adopted, would bring the City intocompliance with Federal Emergency Management Association requirements. Ms. Byers said if the

ordinance is not approved this meeting, there would have to be a full audit done. There was no one

from the public to speak for or against Ordinance No. 775. Councilmember Everett made a motion to

adopt Ordinance No. 775. The motion was seconded by Councilmember Scott and upon roll call vote

was as follows:

YEA NAY

Councilmember Feagle ABSENT

Councilmember Alexander XCouncilmember Scott XCouncilmember Everett XMayor Frith ABSENT

AGENDA ITEM 6(C)…PUBLIC HEARING AND FINAL READING – ORDINANCE NO. 776

AN ORDINANCE OF THE CITY OF PERRY, FLORIDA, AMENDING ORDINANCE NO. 601, ASAMENDED, BY AMENDING THE OFFICIAL ZONING ATLAS OF THE CITY OF PERRY ASAUTHORIZED BY ORDINANCE NO. 601, AS AMENDED, PROVIDING FOR A CHANGE IN

ZONING FROM RESIDENTIAL, MULTIPLE FAMILY-ONE (RMF-1) TO RESIDENTIAL OFFICE(RO), AS STATED HEREIN OF CERTAIN LAND WITHIN THE CITY OF PERRY; PROVIDINGFOR SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT AND PROVIDING FOR AN EFFECTIVE DATE.



YEA NAY



the public hearing. Director of Community Development, Billy LaValle, told the Council residents of

the area had been notified and no inquiries or complaints were received. Mr. LaValle said the Planning

and Zoning Board recommends approval by the City Council. As there was no further discussion,

Councilmember Everett made a motion to adopt Ordinance No. 776. The motion was seconded by

Councilmember Scott and upon roll call vote was as follows:

YEA NAY


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AGENDA ITEM 6(D)…CITY COUNCIL TO CONSIDER APPROVAL OF LOCAL LAWENFORCEMENT BLOCK GRANT.

Chief of Police Wayne Putnal told the Council the State requires a public hearing for the Local Law

Enforcement Block Grant. Chief Putnal said this grant requires a matching amount of $2,000 from the

City. Councilmember Scott made a motion to approve the Local Law Enforcement Block Grant with a

matching amount of $2,000 from the City. The motion was seconded by Councilmember Everett and

upon roll call vote was as follows:

YEA NAY

Councilmember Feagle ABSENTCouncilmember Alexander XCouncilmember Scott X

Councilmember Everett XMayor Frith ABSENT

AGENDA ITEM 6(E)…CITY COUNCIL TO CONSIDER REAPPOINTMENT OF MEMBER ERDMAN WEST TO THE CITY’S TREE BOARD AND CONSIDER APPOINTING JOANNE NEWTO A VACANT SEAT ON THIS BOARD.

Councilmember Everett made a motion to reappoint member Erdman West to the City’s Tree Board

and appoint new member JoAnne New to the Board. The motion was seconded by Councilmember

Scott and upon roll call vote was as follows:

YEA NAY


AGENDA ITEM 6(F)…CITY COUNCIL TO REAPPOINT, RETROACTIVELY, LAWRENCEHOWDESHELL TO THE CITY’S CONSTRUCTION BOARD OF ADJUSTMENT AND APPEALS.

Mr. LaValle explained there had been an oversight in reappointing Mr. Howdeshell at the time of his

term expiration. Councilmember Everett made a motion to reappoint Mr. Howdeshell to another term

on the City’s Construction Board of Adjustment and Appeals. The motion was seconded by

Councilmember Scott and upon roll call vote was as follows:

YEA NAY

Councilmember Feagle ABSENTCouncilmember Alexander XCouncilmember Scott X

Councilmember Everett XMayor Frith ABSENT

AGENDA ITEM 6(G)…CITY COUCNIL AND STAFF TO DISCUSS PROPERTY ACQUISITION.

Mr. Brynes told the Council Dr. Hegde is willing to give the City some lots located behind the softball

fields near Dorsett Stadium. Mr. Brynes said if the City accepts the property it would be responsible

for appraisal costs and whatever other expenses are necessary, such as closing costs and survey.

Councilmember Everett asked the advantage of taking this property off the tax roll and asked if the

City needs the property. Mr. Brynes said the property could be used for parking. Councilmember

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, October 28, 2003, Council Minutes – Regular Session

Everett asked Mr. Brynes recommendation. Mr. Brynes said he would accept the offer.

Councilmember Scott asked how it would affect the City if someone else were to buy the property.

Chief of Police Wayne Putnal said that person could close access to the City’s property.

Councilmember Scott made a motion to accept the property from Dr. Hegde as discussed above. The

motion was seconded by Councilmember Everett and upon roll all vote was as follows:

YEA NAY


AGENDA ITEM 6(H)…CITY COUNCIL AND STAFF TO DISCUSS STREET PAVING.

Director of Public Works Barney Johnson provided a rating of the streets (condition and volume of

traffic) discussed for resurfacing. Councilmember Everett suggested on the streets to be resurfaced

that the most heavily traveled streets be considered first. Mr. Johnson agreed. Discussing whether

O’Quinn Street is a city-owned street, Mr. Everett asked how long the City had maintained it. Mr.

Johnson spoke of prescriptive maintenance and said the City had done maintenance on the street since

the street had been there. Mr. Brynes noted there would be storm water issues to deal with on this

street. Mr. Johnson said, on new pavement, the city’s engineer would have to do some design work first.

AGENDA ITEM 6(I)…CITY COUNCIL AND STAFF TO DISCUSS MONTHLY FINANCIALREPORT.

It was the consensus of the Council to table this item to the November 11, 2003 regular session

Council meeting.

AGENDA ITEM (7)…CITY MANAGER.

Mr. Brynes told the Council he had been notified Al Alexander had resigned his position on the Police

Officers’ Retirement Trust Fund Board. Mr. Brynes said Mr. Clyde Merritt has agreed to serve in this

vacancy, if the Council so wishes. It was noted this was a Council-appointed position.

Councilmember Everett made a motion to appoint Mr. Clyde Merritt to the vacancy on the City’s

Police Officers’ Retirement Trust Fund Board. The motion was seconded by Councilmember Scott and

upon roll call vote was as follows:

YEA NAY


AGENDA ITEM (8)…DEPARTMENT HEADS.

There was no discussion at this time.

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AGENDA ITEM (9)…CITY COUNCIL REQUESTS.

Councilmember Scott said she wasn’t aware, when discussing the fiscal year 2003-04 budget, the

Council had eliminated funding for the city manager to participate in Florida League of Cities and

other such activities. Councilmember Scott said, under the circumstances, Mr. Brynes as city manager

needs to attend these activities and she is of the opinion funding should be reinstated for the city

manager to attend these activities. After some discussion, it was the consensus of the Council that

funding be appropriated to the administrative account for the city manager to attend these various

activities.

Councilmember Scott commented briefly on information received from Florida Gas Transmission

Company.

Councilmember Scott discussed a letter received from Suwannee River Water Management District

regarding the Council’s request for help on a proposed solution to help remedy flooding in the Warner

Street area. The letter indicated SRWMD had not budgeted any funds to assist the City with this

project, nor had the City; but, if it is decided the project is feasible, the City and SRWMD could look at

budgeting funds to begin work in October 2004. Councilmember Scott said something should be done

before that time. Director of Public Works Barney Johnson said he had mentioned the City could purchase some property and make the (holding) pond bigger. Councilmember Scott suggested the

property owner be contacted to see if he would be willing to sell this property. Mr. Johnson said

engineering work should be done first.

Councilmember Scott then made a motion that the city’s engineer begin preliminary work to see what

could be done to provide some relief of the flooding on Warner Street. Councilmember Everett

seconded the motion and upon roll call vote was as follows:

YEA NAY


AGENDA ITEM (10)…ADJOURNMENT.

There being no further business to come before the City Council at this time, the meeting was

adjourned at approximately 6:50 p. m.

ATTEST:

_______________________________ _________________________________ William E. Brynes, City Manager Richard D. Frith, Mayor

Recorded in Official Minute Book:

___________________________ _________________________________ Annette Anderson, Secretary Date

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