2/2/21: storm closures, reminder: due to the ongoing

City of Lewiston News and Information

Posted on: February 2, 2021

STORM NEWS: City Hall Closed & City Council Meeting Cancelled

2/2/21: STORM CLOSURES,

CANCELLATION, & REMINDER: Due to the ongoing blizzard, Lewiston City Hall is closed

today, and tonight's scheduled City Council

meeting has been cancelled. The Solid Waste

Facility and Lewiston Public Library are also closed today. In addition, please note that the

current winter parking ban is in effect until 7 a.m tomorrow, 2/3/21.

Stay safe all!

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1

LEWISTON CITY COUNCIL AGENDA

FEBRUARY 2, 2021

SESSION WILL BE CONDUCTED REMOTELY AND MEMBERS WILL ONLY PARTICIPATE

ELECTRONICALLY. THE MEETING CAN BE VIEWED ONLINE AT

https://www.lewistonmaine.gov/2021cc

Public Comment on any item appearing on the agenda may be sent to [email protected] prior to or during the meeting, and all comments received will be forwarded to the City Council. Members of the public who do not have internet access and who would like to access the meeting by phone may contact (207) 513-3021 for the access code before 5pm on the day of the meeting.

6:00 p.m. Workshop

A. Review of City Committees – 45 minutes

B. Discussion regarding the Waiving of Library Overdue Fees – 15 minutes 7:00 p.m. Regular Meeting

Update on City Actions Regarding COVID-19 Pandemic Situation Acceptance of the minutes of the January 5 & 19, 2021 meetings.

Public Comment period – Any member of the public may make comments regarding issues pertaining to Lewiston City Government (3 minutes per speaker; maximum time for all comments is 15 minutes) ALL ROLL CALL VOTES FOR THIS MEETING WILL BEGIN WITH THE COUNCILOR OF WARD 5. CONSENT AGENDA: All items with an asterisk (*) are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or a citizen so requests, in which event, the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. * 1. Resolve, Accepting the City of Lewiston’s Comprehensive Annual Financial Report for the Year

Ended June 30, 2020. * 2. Order, Taking Possession of 4 Darcy Drive and Authorizing that it Be Offered for Sale Through

Competitive Bid Process. * 3. Appointment of Public Health Committee representative to the Housing Committee. REGULAR BUSINESS:

4. Public Hearing for the Fiscal Year 2022 Lewiston Capital Improvement Program. 5. Order, Authorizing the Disposition of a portion of the accepted cul-de-sac of Memorial Avenue

turnaround to John F. Murphy Homes, Inc. and the acquisition of property from John F. Murphy Homes Inc. for a tee turnaround.

6. Order, Authorizing the Discontinuance of a portion of the Memorial Avenue cul-de-sac and Acceptance of Memorial Avenue tee turnaround as an extension of the accepted street.

7. Resolve, Authorizing a Transfer of an Amount Not to Exceed $110,700 from the FY2019 Bond Issue to Fund the emergency Repairs Needed on the Lincoln Street Parking Garage.

8. Appointment to the Auburn Lewiston Airport Board of Directors. 9. Receipt of Recommendations from the Mayoral Ad Hoc Committee on Equity and Diversity.

https://www.lewistonmaine.gov/2021cc

mailto:[email protected]

2

10. Reports and Updates 11. Any other business Councilors or others may have relating to Lewiston City Government. 12. Executive Session pursuant to MRSA Title 1, section 405 (6)(c) to discuss an Economic

Development issue of which the premature disclosure of the information would prejudice the competitive bargaining position of the City.

13. Executive Session to discuss Real Estate Negotiations of which the premature disclosure of the information would prejudice the competitive bargaining position of the City.

City of Lewiston is an EOE. For more information, please visit our website @ www.lewistonmaine.gov and click on the Non-Discrimination Policy

LEWISTON CITY COUNCIL WORKSHOP AGENDA

TUESDAY, FEBRUARY 2, 2021 6:00PM

A. City Committee Review (45 mins)

In June 2020 the City Council adopted their goals for 2020-2021. One goal was to review all City Committees. Staff will review the current City Committees and provide a brief overview of each committee.

B. Waiving of Library Overdue Fees (15 mins)

The Board of Library Trustees and the Library Department are requesting that the City Council approve policy changes eliminating the practice of collecting fines on overdue library items beginning with FY22 on July 1, 2021. Please see the attached memo for additional details.

1

City Council Goals and Priorities for 2020 and 2021

A) Economic Development

• Sustainable Local Economy- Support Local Small Businesses such as Niche Restaurants, Retail, and Night Life Offerings Appealing to Younger Residents;

• Review Zoning Ordinances and Regulatory Processes to Ensure Lewiston is a Community that Works to Find Ways to Say Yes to Projects;

e Review Vacant Parcels to Understand Where Development is Possible and What Type of Development These Properties will Support;

• Support Technical Education; • Support CM P Corridor.

B) Community Safety

• Develop Policing Plan for Community; • Target Policing- violence, prostitution, drug dealing with flexibility; • Enhanced Police Presence through Periodic Walking Beat, Bikes,

officers Interacting with Residents.

C) Housing

• Study Local Housing Availability to Determine Gaps and Needs; • Provide Housing Committee Direction; • Expand Housing Options at all levels, Including Housing for Young

Professionals and Seniors; • Work to Increase New Mainer Residential Ownership; • Develop a Plan for the Homeless Population and Enhance Shelter

Availability; • Support Choice Neighborhood Effort for the Tree Streets.

1

D) Relationships

• Continue to Build Relationship with School Committee • Increase Meetings with School Committee; • Understanding the Issues and Challenges the Council and

School Committee are Facing; • Work together on long term Capital Needs;

• Immigration/Refugee relationships with the City; • Education of New Mainer Community.

E) Infrastructure

• Creatively Address Budget Restraints for Road and Sidewalk Improvements;

• Continue review/improvements of City Facilities (PW, City Hall); • Explore Need for Year Round Indoor Recreation Facility; • Research and Implement Green Infrastructure (e.g., Green

Parking Lots); • Review Second Water line from Lake Auburn.

F) Place Making

• Become a Community of Choice to Grow our Population (Walkability; Mixed Use Neighborhoods; Public Transit; Community Safety; and Arts Friendly);

• Be an Age Friendly Community -"youngest to oldest and all in between·" I

• Emphasize Quality of Life; • Enhance Recreational Improvements; • Continue Riverfront Island Success and Momentum. • Implement Communications/Marketing Plan Focused on Place

Making.

2

G) Governmental Services

• Increase Constituent Meetings; • Review City Hall Hours; • Work to have less paper for Meeting Agendas; • Continue Technology Upgrades; • Improve ways to provide city information to all residents

Communications Plan; • Review City's Environmental Sustainability & Carbon Foot Print; • Parking Management.

H) Employees

• Review benefits for all employees for retention and hiring.

I) Committees

• Review all Committees with report on why they exist, responsibilities, make up, and who staffs them.

3

STANDING CITY BOARDS AND COMMITTEES- AUTHORITY REFERENCE

January 26,2021

Board/Committee Who Council Number of Authority City or City Appoints/Nominates Confirmation Appointments Defined Regional Council

Needed? Rep 911 Committee Mayor Yes 2 citizens or 911 Bylaws and Regional No

combination of Interlocal citizens and staff Agreement

Androscoggin Automatic by staff No 2 City Code, Regional No Transportation position/title Administrative

Resource Center - Ordinance, Policy Committee Sec 2-400

Androscoggin Autocratic by staff No 2 ATRC Bylaws Regional No Transportation position/title and documents

Resource Center -Technical Committee

Androscoggin Automatic by staff No 2 A VCOG Bylaws Regional No Valley Council of position/title

Governments -Executive Committee

Androscoggin City Council NIA 5 A VCOG Bylaws Regional Yes- 2 Valley Council of

Governments -General Assembly

I

Appeals Board Mayor No 7 full and 2 Charter, Section City No associate (all 4.06; State

citizens) Statutes, MRSA Title 3-A, sec.

2691 Assessment Mayor No 5 City Code, City No

Review Board Administrative Ordinance, Sec. 2-

220; State Statutes, MRSA

Title 36 Auburn-Lewiston Council Rep - Mayor Yes 1 Airport Bylaws Regional Yes- 1 Airport Board of Citizen Rep - N/A 1

Directors Council

Auburn-Lewiston Mayor No 2- citizens Cable TV Regional Yes- 1 Cable TV 1 -staff Committee Advisory Bylaws

Committee

Community Mayor No 6 City Policy City Yes- 1 Development Manual, # 13; Block Grant federal statutes

Review Committee

Complete Streets Mayor No 4 City Code, Streets Regional No Committee and Sidewalks

Ordinance, Sec. 66-105

Finance Mayor- Citizens No ,.,

City Charter, Sec. City Yes- 2 .)

Committee Council President - No 2 6.15 Councilors

---------- ...

Historic Mayor No 7 full and 2 City Code, Land City No Preservation associate (all Use Ordinance,

Review Board citizens) Art. XV, Sec 2

Housing Mayor Yes 11 City Code, City No Committee Administrative

Ordinance, Sec. 2-226

Housing/Urban Mayor Yes 5 full and 2 State Statutes, City No Renewal Authority associates (all MRSA Title 30-A,

citizens) Sec 4723 Lewiston & City Council N/A 3 Inter local Regional Yes- 1

Auburn Transit Agreement Committee (Purple

Bus)

LIA Community Mayor No 4 citizens City Policy Regional No Forest Board 3 staff by position Manual#61

Lake Auburn City Council N/A 1- staff Inter local Regional Yes- 1 Watershed 1 -citizen Agreement Protection 1 - Councilor

Commission i

Lewiston and City Council N/A 6 Interlocal Regional No Auburn Railroad Agreement Company Board

Lewiston Area City Council NIA 9 City Policy City No Public Health Manual#17

I

Committee

Lewiston Mill Automatic by virtue N/A 4 (Mayor and 3 LMRC Bylaws City No Redevelopment of position/title staff)

Corporation

Lewiston Youth City Council N/A 15 City Policy City Yes- 2 Advisory Council Manual#74

Lewiston-Auburn City Council N/A 3 (2 staff, 1 citizen) Interlocal Regional No Water Pollution Agreement

Control Authority

Library Board of City Council N/A 9 City Code, Library City No Trustees Ordinance, Sec.

48-21 Loan Qualification City Council N/A 1 citizen, 1 City Policy City Yes- 1

Committee Councilor, 3 staff Manual, #14

Maine Municipal City Council N/A 1- staff MMABylaws Regional Yes- 1 Association 1 - Councilor

Legislative Policy Committee Reps

Planning Board Mayor No 7 full and 2 City Charter, Sec. City No associate (all 4.05; state

citizens) statutes, MRSA, Title 30-A

School Committee City Council N/A 1 City Charter, Sec City Yes- 1 - City Council rep 5.01

South Park Automatic by virtue N/A 4 - Mayor and 3 South Park Corp. City No Industrial Park of position/title staff Bylaws

Directors

I

Voter Registration City Council N/A ,.,

State Statutes, City No .)

Appeals Board MRSA Title 21-A,

-- '--Sec 103 _

------···- ----L__ ______________

City of Lewiston Description of Citizen Boards and Committees Effective: January 2021

Airport Board of Directors- This board is charged with stimulating aeronautical development and expansion at the Auburn-Lewiston Municipal Airport, as appropriate to users' needs and the needs of the cities of Auburn and Lewiston as well as those of the area communities, through defining and setting into motion policies, projects and programs that will increase airport viability and result in increased airport and community growth. Staff support provided by Airport Director. This is a joint citizen committee with the City of Auburn. Meetings: First Thursday of each month, 5:30pm, Airport Terminal Building in Auburn

Assessment Review Board - Hears appeals from taxpayers challenging the decision of the City Tax Assessor on their request for property tax abatement. The board reviews the case and makes a determination if the Assessor's findings are correct, or need to be adjusted. Members shall have a working knowledge of local property values, appraisal procedures and tax structure. Meetings: Meets on an as needed basis

Board of Appeals - This board is charged with hearing citizen appeals regarding orders, rules or failures of certain municipal entities to act relating to the zoning and land use code, building code, property maintenance, code fire prevention codes, etc. The board has limited authority in granting conditional use permits and variances of zoning setbacks and related requirements. Staff support provided by the Planning and Code Enforcement Department. Meetings: First and Third Wednesday of each month, as needed, 5:30pm, City Council Chambers

Cable TV Advisory Committee - Oversight board for local community access television station development. Work with staff person to advise on programming topics such as educational, local interest and so forth. Propose polices for monitoring the operation of the cable television system. Work to oversee and administer the use and operation of local public, educational and governmental access facilities. This is a joint citizen committee with the City of Auburn. Meetings: Third Tuesday of March, June, September and December, 3:30pm, Auburn City Hall

Community Development Block Grant Committee- To assist the City of Lewiston in developing specific goals and objectives for the CDBG Consolidated Plan, which is updated every five years; and to annually review and score CDBG funding requests in order to make a recommendation to the City Council as to how CDBG funds should be invested each year to best meet the goals of the Consolidated Plan. Meetings: Approximately six meetings between January- May; in years when Consolidated Plans are developed, an additional six meetings may be held between August and November; meet at City Hall; exact days and times to be determined

Community Forestry Board - This is a committee which will develop and implement a Community Forest Program, advocate for the community forest, advise and consult on community forestry issues and projects, and develop and advise on policy changes for the City Councils of Lewiston and Auburn. In addition, the Board will develop a plan for and provide advice on management of the public sector portion of the community forests and educate the communities about the community forests and how to care for them. This is a joint citizen committee with the City of Auburn. Meetings: Three or four times per year, typically the third Thursday of the month, 7:00pm, alternate between Lewiston City Hall and Auburn City Hall.

Complete Streets Committee - This committee works to promote and advise on the development of public infrastructure which supports a multi-modal transportation system for all users, not strictly motor vehicles, and includes the best design practices for enhancing safety as well as community and economic development. Meetings: Fourth Wednesday of each month, 6:00pm, alternates between Lewiston City Hall and Auburn City Hall.

Finance Committee - This committee shall approve contracts for purchase of materials and services procured through the competitive bid process. The committee shall review and comment on the proposed city budget and provide a comprehensive analysis of the budget program each year. They also review and comment on the city's capital improvement program and provide a comprehensive analysis of this program each year. This board shall serve as the city's pension board. Staff support provided by Finance Director or his/her designee. Meetings: Usually the second and fourth Mondays of each month, 5:30pm, City Hall.

Historic Preservation Review Board - Work with city staff to preserve, protect and enhance buildings and areas which represent or reflect distinctive and important elements of the city's architectural, archaeological, cultural, social, economic, ethnic and political history. To work to safeguard the city's historic and cultural heritage, and to provide procedures for local review of changes to significant structures and of new construction, reconstruction, building alternation and demolition within designated historic districts. All members should have knowledge and experience in the architectural, archeological, cultural, social, economic, ethnic or political history of Lewiston. Staff support provided by the Department of Planning & Code Enforcement. Meetings: First Thursday of each month as posted, 3pm, 3rct Floor Conference Room, City Hall

Housing Committee- This committee advises the City Council on the full range of housing issues facing the community with the goal of ensuring the quality and safety of the City's residential ho using stock, expanding the diversity of housing options and types, and providing safe and healthy housing alternative for current and future residents of every socioeconomic status. Meetings: Second Wednesday of each month, 5:30pm.

Housing/Urban Renewal Authority- The Board works with the LHA staff to provide quality housing to low-income and elderly residents of Lewiston. Oversees operations at several housing units, coordinates residential programs, and works to establish a safe, healthy and clean living environment. Works to develop new locations for both housing and community services. Meetings: Fourth Tuesday of each month, 4:30pm, College Street office

L & A Transit Committee - The purpose of the Committee is to establish, maintain and implement a short and long range bus transit development program, and to apply for, receive and administer Federal and State grants-in-aid for mass transit on behalf of the Cities of Lewiston and Auburn, and to provide adequate and efficient bus mass transit for the Lewiston-Auburn area. Meetings: Second Wednesday of each month, I 2:30pm, AVCOG Office in Auburn

Lake Auburn Watershed Commission- The purpose of the Commission is to work to maintain safe and healthful environmental conditions within the Lake Auburn Watershed, to prevent and control water pollution and to protect and maintain the quality and volume of potable water supplied from the Lake Auburn Watershed. Meetings: Second Wednesday every other month at 3:30pm, AVCOG Offices, Auburn

Lewiston-Auburn Water Pollution Control Authority- The purposes of the Authority shall be to plan, acquire facilities for, construct, operate, maintain and improve a sewage treatment plan or plants and other facilities necessary incident thereto, to receive and treat and dispose of the waste waters discharged by the sewage systems of the City ofLewiston and the Auburn Sewerage District. Meetings: Second Wednesday of every other month, 3:30pm, A VCOG Offices in Auburn

Lewiston Area Public Health Committee - The purpose of this committee is to advise the municipal elected officials on policy issues related to the community's public health. Meetings: Second Thursday of every month, 3:30pm at City Hall

Library Board ofTrustees- The Trustees shall act in an advisory capacity for the purpose of providing assistance to other municipal officials charged with the responsibility offurnishing quality public library service. The Trustees shall work to identify and promote general library objectives; establish the character and quality of books and other materials to be contained in the library collection; promote cooperation with other libraries; provide effective programs and services to schools and other groups who use library services; and establish and support cultural programs sponsored by the library. Meetings: First Thursday of each month, 5:30pm, Library

Loan Qualification Committee- Reviews and considers approval of all residential and commercial loan applications submitted via the City, as well as consideration and action on loan subordination and other loan amendment requests. Meetings: On an as-needed basis; typically early morning

911 Committee - Committee works with the E911 Director to oversee the operations and policies governing the Emergency 911 telephone communications system for citizen emergency calls to police, EMS and fire. Police Department and Fire Department representatives from both Lewiston and Auburn serve on the committee to provide technical expertise. This is a joint citizen committee with the City of Auburn. Meetings: Third Thursday of each month, 8am, Auburn Fire Department

Planning Board - The Board shall perform duties prescribed by ordinance and state statute regarding subdivision review and amendments to the land use code. Shall prepare and maintain the official city zoning map and the city's comprehensive plan. Board shall review the annual capital improvement program and shall review the acquisition and disposition of all public ways, land, buildings and other municipal facilities not acquired through tax-lien foreclosure. Shall hear and decide applications for conditional use permits, where the development is a major development as defined by City Code. The Planning and Code Enforcement Department provides staff support to this board. Meetings: Second and Fourth Monday of each month, 5:30pm, City Council Chambers

Ad Hoc Committees:

Equity and Diversity- The purpose is to advise and make recommendations to the City Council on steps to ensure the City treats all residents and visitors equally and the workforce represents the diversity of the community.

Recycling and Waste Reduction Committee- The Committee works to gather and review existing data and studies relating to Lewiston's current recycling program; evaluates the effectiveness of the current program; identifies the barriers that negatively impact more widespread participation in the City's recycling efforts; develops recommendations to increase the City's current recycling rate in an effort to meet the State goal of 50%, including proposals to address enhanced public information and education;

develops recommendations on other steps that the City might take to reduce the generation of solid waste and reduce the amount of material landfilled or incinerated and develops estimates of the cost to implement those recommendations and proposals. Meetings: Every Wednesday, 6:00pm, Lewiston Public Works Office.

City of Lewiston Boards and Committees APPOINTMENT EXPIRATION

DATE DATE

911 Committee Paul LeClair, 911 Exec Director

01/05/2021 Heather Hunter

01/07/2020 Michel Lajoie

Brian O'Malley

Brian Stockdale

Androscoggin Transportation Resource Center - Policy Committee

09/24/2020 Mary Ann Brenchick

07/01/2020 Denis D'Auteuil

1/3/2023

113/2022 Ward 4

Jennifer Williams, AVCOG staff

Jennifer Williams Androscoggin Transportation Resource Center- Technical Committee AVCOG staff

Jeff Beaule

Douglas Greene

Androscoggin Valley Council of Governments- Executive Committee

07/0112020 Denis D'Auteuil

07/01/2020 Dale Doughty

AVCOG staff

Androscoggin VaHey Council of Governments- General Assembly AVCOG staff

01107/2020 Kerryl Lee Clement 1/3/2022 Ward 6


07/0112020 Dale Doughty

01/07/2020 Stephanie Gelinas 1/3/2022 Ward 7

06/12/2003 David Hediger

Appeals Board- 5 year term David Hediger, Director of Code & Planning

07/28/2020 Steve Bannister 1/9/2024 Ward6

01/07/2020 Daniel Dube 1/7/2025 Ward7

01/09/2018 Leslie Dubois 1/3/2023 Ward 1

01/03/2017 Patricia Gagne 1/4/2022 Ward7

01/05/2021 Jeff Gosselin 1/6/2026 Ward4

01/03/2017 Paula Masselli 1/4/2022 Ward6

01/08/2019 Phyllis Rand 119/2024 Ward2

Wednesday, January 27, 2021 Page 1 of8

City of Lewiston Boards and Committees APPOINTMENT

DATE

Appeals Board Associate Member- 5 year term

07/16/2019 William J. Horn

Vacant

EXPIRATION DATE

119/2024 Ward 4

116/2026

Assessment Review Board - 3 year term

12/18/2018 Andrew B. Choate

Bill Healey, Chief Assessor

01105/2021 Noel Madore

01/05/2021 Joseph McKinnon

12/27/2019 N. Joel Moser

01/05/2021 Gary Savard

12/17/2021

12/17/2023

12/17/2023

12/17/2022

12/17/2023

Auburn-Lewiston Airport Committee- 3 year term Rick Lanman,Airport Manager

12/01/2020 Stephanie Gelinas 113/2022 Ward 7


Vacant 1/9/2024

Auburn-Lewiston Cable TV Advisory Committee Denis D1Auteuil


02/04/2020 Marissa Deku


02/04/2020 Jessica Williams

City Council - 2 year term

01/06/2020 Kerryl Lee Clement

01/06/2020 Stephanie Gelinas

01/06/2020 Luke Jensen

01/06/2020 Safiya Khalid


01/06/2020 Zachary Pettengill

01/06/2020 Alicia Rea

City Council President - 2 year term


Wednesday, January 27, 2021

1/4/2022

1/3/2022 Ward 4

1/4/2022

1/3/2022 Ward 6

1/3/2022 Ward 7

1/3/2022 Ward 5

1/3/2022 Ward 1

1/3/2022 Ward 4

1/3/2022 Ward 2

1/3/2022 Ward 3

1/3/2022 Ward 4

Page 2 of8


DATE

Community Development Block Grant (CDBG) Review Committee

01/05/2021 Pauline Gudas


01/05/2021 Ashley Medina

01/05/2021 Abdikadir Negeye

01105/2021 David Nielsen, Jr.

01/05/2021 Paul Robinson

Vacant

Complete Streets Committee - 3 year term

01/05/2021 Christine Murray


06/26/2019 Robert Rand

01/07/2020 Craig Saddlemire

Denis D 'Auteuil

Finance Committee - 3 year term

01107/2020 Renee M. Bernier

01/05/2021 Robert Bisson

Allen Ward, Purchasing Agent



12/27/2019 Roger Philippon

Historic Preservation Review Board - 3 year term

01/08/2019 Michael Brochu

01/07/2020 David Chittim

01/05/2021 John Clifford, IV

01/08/2019 Steve Dayton

01/07/2020 Douglas I. Hodgkin

01/08/2019 MarkLee

01/05/2021 Sandra Marquis

David Hediger

EXPIRATION DATE

Lincoln Jeffers

12/31/2022 Ward 6

1/3/2022 Ward 1

12/31/2022

12/31/2022

12/31/2022

12/3112022

12/31/2022

1/9/2024

1/3/2022 Ward 2

114/2022

1/3/2023

1/3/2023

1/9/2024

1/3/2022 Ward 6

113/2022 Ward 1

1/4/2022

1/4/2022

1/3/2023

1/9/2024

114/2022

1/3/2023

1/4/2022

1/9/2024

Historic Preservation Review Board Associate Member - 3 year term

06/26/2019 Margaret Craven

Vacant Wednesday, January 27, 2021

1/4/2022

1/9/2024 Page3 of8


DATE

Housing Committee - 3 year term

01105/2021 Stephanie Beck-Dube

10/15/2019 Corey Crowell

10/15/2019 Melanie Gould

10/15/2019 Michelle Green

10/15/2019 Lynsay Henry


Heidi McCarthy

01105/2021 Heritier Sukalakana Nosso

01105/2021 Michael Reed

10/15/2019 Craig Saddlemire

10/15/2019 Allie Smith

09/15/2020 Elizabeth Wilson

Heidi McCarthy, Econ & Comm Dev

EXPIRATION DATE

111/2024

1/112023

111/2022

111/2023

1/1/2023

1/3/2022 Ward 1

111/2024

111/2024

11112023

1/1/2022

111/2022

Housing/Urban Renewal Authority - 5 year term

10/20/2020 Emily Darby

Lewiston Housing Authority Exec Dir

03/17/2020 Guy Gagnon

10/01/2019 Jonathan Hussey

09/18/2019 Donna Mathieu

09/19/2017 Marc A. Pellerin

9/17/2025

9117/2023

9/17/2021

9/17/2024

9/17/2022

Housing!U rban Renewal Authority Tenant Representative - 5 year term

12/04/2018 Muhidin Libah

10/20/2020 Anita Stevens

L & A Transit Committee - 3 year term

07/16/2019 Lucy Bisson


06/21/2016 Belinda Gerty



Denis D'Auteuil

10/7/2023

10/7/2025

6/30/2022 Ward 4

6/30/2023

6/30/2019

1/3/2022 Ward 2

Page 4 of8


DATE EXPIRATION

DATE

L/A Community Forest Board- 3 year term Steve Murch, City Arborist

Steve Murch

Vacant

Vacant

Vacant

Vacant

113/2023

114/2022

113/2023

1/9/2024

Lake Auburn Watershed Protection Commission - 3 year term


Dale Doughty


01105/2021 Caleb Roebuck

Lewiston and Auburn Railroad Company Board Lincoln Jeffers

114/2022

113/2022 Ward 3

1/9/2024

1 0/16/2018 Richard R. Albert 12/3112021

08/13/2019 Bruce Damon 12/3112022

Lincoln Jeffers

10/16/2018 Marc A. Pellerin

08/13/2019 Monique Roy

Vacant

Vacant

Lewiston Area Public Health Committee - 3 year term

10/01/2019 Corrie Brown

01/07/2020 Stephanie Gelinas

01/07/2020 Lynsay Henry

06/28/2016 Elizabeth Keene

01/07/2020 Ronella Paradis

01107/2020 Philip Rioux

01107/2020 William Wallace

06/28/2016 Veronica Wiegman


12/3112021

12/31/2022

12/31/2023

12/3112023

Dale Doughty

12/31/2021

1/3/2022 Ward 7

113/2023

12/31/2021

1/3/2022

1/3/2023

1/3/2023

12/3112021

Page 5 of8


DATE DATE

Lewiston Min Redevelopment Corporation Linc01n Jeffers

01/06/2020 Mark Cayer 1/3/2022

07/0112020 Denis D' Auteuil


Lincoln Jeffers

Lewiston Youth Advisory Council - 1 year term Dot Perham-Whittier

07/2112020 Idey Abdi

07/21/2020 Elena Clothier

07/21/2020 Olivia Deschenes

07/21/2020 Damon Dewitt

07/21/2020 Ryleigh Emmert

07/21/2020 Emily Fournier

07/21/2020 Brea Mathieu

07/21/2020 Katie Morin

07/21/2020 Candence Nadeau

07/21/2020 Elissa Nadeau

07/21/2020 Julia Paquette

07/21/2020 Keira Potvin

07/21/2020 HopeRubito

07/2112020 Ariana Vallee

Lewiston Youth Advisory Council - Council Representative

01/07/2020 Luke Jensen


Lewiston Youth Advisory Council Advisor

Dorothy Perham-Whittier

Lewiston Youth Poet Laureate - 2 year term

02/25/2020 Ryleigh Emmert

Wednesday, January 27,2021

7/20/2021

7/20/2021

7/20/2021

7/20/2021

7/20/2021

7/20/2021

7/20/2021

7/20/2021

7/20/2021

7/20/2021

7/20/2021

7/20/2021

7/20/2021

7/20/2021

113/2022 Ward 5

1/3/2022 Ward 2

114/2022

Page 6 of8


DATE DATE

Lewiston-Auburn Water Pollution Control Authority Dale Doughty



01/05/2021 Normand Lamie 12/3112022

Library Trustees Board = 3 year term

01/05/2021 Edward A. Barrett

Marcela Peres, Library Director

01/07/2020 Barbara Benjamin-McManus

01/06/2020 Mark Cayer

01/07/2020 Elizabeth Clifford

01/05/2021 Marissa Deku

01/05/2021 Sarah Gillespie

01/07/2020 Daniel Jenkins

01/08/2019 Anne Kemper

01/22/2019 Mariah Pfeiffer

01/07/2020 Darby Ray

Loan Qualification Committee

Lyn Audibert



02/22/201 0 Heather Hunter

Lincoln Jeffers

Mayor- 2 year term

Lincoln Jeffers

1/9/2024

1/4/2022

1/3/2022

1/3/2023

1/9/2024

119/2024

1/3/2023

1/4/2022

114/2022

1/3/2023

1/3/2022 Ward 6

01/06/2020 Mark Cayer 1/3/2022

MMA's Legislative Policy Committee MMA staff


01/07/2020 Alicia Rea 113/2022 Ward 3

Wednesday, January 27,2021 Page 7 of8


DATE

Planning Board - 5 year term

01/08/2019 Lucy Bisson

08/19/2019 Shanna Cox

01/05/2021 Roger Dupre

07/28/2020 Timothy Gallant

01/03/2017 Pauline Gudas

01108/2019 Kristine Kittridge

01107/2020 Linda Scott

Doug Greene,City Planner

Planning Board Associate Member- 5 year term

01/05/2021 Nathan Freve

01/05/2021 Roger Fuller

School Committee Representative


South Park Industrial Park Directors


01/06/2020 Mark Cayer


01/01/2006 Lincoln Jeffers

Voter Registration Appeals Board

01/19/2021 Edward A. Ban·ett

02/25/2020 Elizabeth Eames

01/22/2019 Michael Lachance


Lincoln Jeffers

Kathy Montejo

EXPIRATION DATE

119/2024 Ward 4

114/2022 Ward 3

1/6/2026 Ward 4

1/3/2023 Ward 7

1/4/2022 Ward 6

1/9/2024 Ward 6

1/7/2025 Ward 1

119/2024

1/6/2026 Ward 1

1/3/2022 Ward 3

1/3/2022

4/112024

4/1/2021

4/1/2021

Page 8of8

To: City Council and Mayor From: Marcela Peres, Library Director Date: January 27, 2021 Re: Elimination of Library Overdue Fines

Marcela Peres library Director 200 Lisbon St. Lewiston, ME 04240 207-513-3119 • LPLonline.org [email protected]

The Board of Library Trustees and the Library Department are requesting that the City Council approve policy changes eliminating the practice of collecting fines on overdue library items beginning with FY22 on July 1, 2021.

Libraries traditionally charged overdue fines to generate revenue; to get materials back; and to teach responsibility. In modern times, libraries are questioning the efficacy of this practice in light of its detrimental effect on equity and access to information. As a result, nationally and in Maine, libraries are increasingly no longer charging overdue fines.

In 2019, the American Library Association passed a Resolution on Monetary Library Fines as a Form of Social Inequity. In this, it states that "imposition of monetary library fines creates a barrier to the provision of library and information services," and "urges libraries to scrutinize their practices of imposing fines on library patrons and actively move towards eliminating them."

In Lewiston, accruing charges of $5 or more on a library account results in a block from checking out materials or using computers, including for schoolwork or job searching. Those least able to pay off overdue fines, including impoverished community members and youth, are therefore disproportionately impacted: these users often rely on these services more than library patrons who have the means to pay fines. Further, research has shown that just the threat of accumulating overdue fines is a factor in keeping low-income families away from using libraries.

As more libraries have gone fine-free, the data shows that overdue fines have little to no impact on items being returned on time. In fact, there is increasingly data to suggest the opposite: eliminating overdue fines may increase the rate of returned items, as well as library card adoption and library usage. In one example, Chicago recently reported a 240% increase in returned materials since going fine-free.

It is important to note that overdue fines would not change the borrower's responsibility to return Library materials. Borrowers receive multiple overdue notices, and if an item is six weeks overdue, they are sent a bill for the replacement cost. Accounts in excess of $40 are turned over to a collection agency. Nor would this change impact the $1 fee currently charged for audio/visual rentals or fees charged for other services, such as printing.

This change would also not have a dramatic impact on Library revenues. In recent years, revenue from overdue fines has steadily declined, and only once met the budgeted amount in the past five fiscal years. Given the national research, there is reason to believe that eliminating fines could increase library usage, which could actually lead to monetary gains in other fees for library services, notably printing/copying, audio/visual rentals, and nonresident library cards. The breakdown of fines collected in the past five years and the amount budgeted each year is as follows:

Fines Collected Amount Budgeted

FY2016 4,807.90 5,000.00 FY2017 5,645.70 5,100.00 FY2018 2,987.03 4,200.00 FY2019 3,045.85 4,200.00 FY2020 1,669.54 3,000.00

As of January 2021:

Accounts with Overdue Fines: 2200 Accounts with Overdue Fines> $5: 625

Age Child (0-12) Teen (13-17) Adult (18+)

Total Number 340 210 1650

With Overdue Fines >$5 115 70 440

Marcela Peres Library Director 200 Lisbon St. Lewiston, ME 04240 207-513-3119 • LPLonline.org [email protected]

Notably, 625 accounts are currently blocked from checking out new materials or using library computers (both of these services are still being offered in modified form during the pandemic). Almost 1/3 of these are children or teenagers.

Finally, this small change could have a major impact in increasing access to educational and recreational resources for Lewiston residents now more than ever before. As the economic uncertainty created by the pandemic continues, residents should feel comfortable and able to turn to the Library for free resources to help build new career skills, supplement virtual learning, and find comfort and personal enrichment in the pages of a book. Dropping overdue fines at a small cost would have exponential returns on the quality of life for many in Lewiston.

Lewiston City Council 27 Pine Street Lewiston, ME 04240

Lewiston City Councilors:

January 28, 2021

Thank you for your passion to serve our city during these challenging times. The Lewiston Public Library Board of Trustees (Board) recognizes the difficulties and challenges that we and all of our fellow Lewistonians face of late, both due to the pandemic and to the economic/racial inequity in our country and this great city. We also recognize the tremendous strides our city government has made to address these inequities. We are proud and want to be a part of that positive momentum.

The mission of the Lewiston Public Library (LPL) is "preserving our history, connecting our community, and enriching the life of the mind." Recent research that the Board has reviewed over the

last year has shown us that library fines hinder the library from fulfilling its stated mission. As outlined below, library fines have been proven ineffective in promoting the return of materials on time; moreover, eliminating fines correlates with an increase in library use.

Currently, Lewiston Public Library begins charging $0.10/day for books and $1/day per audio/visual item (Audio book or DVD) after an amnesty period of seven days past the material's due date. Once

those fines accumulate to $5.00, a hold is placed on the cardholder's account, suspending borrowing and computer privileges. If those charges rise past $40, LPL hires a collection agency to go after charges that are often never received. When fines are collected, they are sent to the city's general fund and in

FY2019 amounted to $3,045.86 and in pandemic shortened FY2020 was only $1,669.54. The Board believes that the relatively small revenue generated is not worth the effect it has on our city's residents.

A 2013 study found that families, particularly low income families, avoid the library due to risk of fines and/or fees from late returned materials. Fines as low as $5.00 can pose an economic barrier to information access, one that is prohibiting a large portion of our city's population from using resources that can increase literacy and improve educational outcomes. For minors, this can result in the loss of book borrowing privileges due to late fees incurred by a parent, whether or not the child had any late

books themselves. Approximately 2,200 city residents have some sort of library fine pending, with more than a quarter, 625, having a disqualifying $5 or greater owed. Of that population, 115 are children under 12 years of age, an additional 70 are teens between 13 and 17, and the remaining 440 are adults

presumably including seniors. The board feels strongly that denying any of these patrons borrowing

privileges is a serious impediment, but we particularly want to highlight that barring 195 minors from

borrowing library materials is difficult to justify.

Importantly, eliminating fines does not mean that library cardholders who lose, damage, or fail to return books at all will be given a free pass. The Board is not suggesting, nor would it support, eliminating efforts to recover the cost of replacing lost, stolen, or seriously damaged public materials. However, we find ourselves convinced by research showing that library fines for late materials do not actually teach accountability, but rather punish borrowers for "bad behavior." The library's mission is not to punish but to enrich. We are also compelled by data from libraries from around the country, including Portland, that the elimination of fines does not lead to an increase in late books. These same libraries show an uptick in new and returning patrons once fines have been eliminated. In sum, fines distract from our mission, depress library patronage, and fail to deter bad behavior.

The elimination of fines is an issue of fairness, and it is a community justice matter, one that the City of Lewiston can address head on, in a way that welcomes every resident of Lewiston to one of the few public spaces meant for all of us. Since library fines are not effective in promoting the return of materials on time, and eliminating them shows an increase in library use, the Board sees fit to support this measure. Councilors, we hope you will join us in eliminating late fines for our city's residents.

Best Regards,

Sarah Gillespie Chair Lewiston Public Library Board of Trustees

Darby Ray

Elizabeth Clifford Anne Kemper Barbara Benjamin-McManus

Dan Jenkins Mariah Pfeiffer

Ed Barrett Marissa Deku Mark Cayer, Mayor of Lewiston

Members, Lewiston Public Library Board of Trustees

LIBRARY POLICIES

PUBLIC LIBRARY REGISTRATION POLICY

Upon registration, any City of Lewiston resident shall be entitled to receive a free borrower's card at the Lewiston Public Library. Non-residents may receive a borrower's card by paying an annual fee of$60.00. A $1.00 fee will be charged for a replacement card. The non-resident fee shall be waived for the following categories of applicants:

1. Students attending a school or college in Lewiston or Auburn. 2. Auburn residents. 3. Individuals owning property in Lewiston. 4. Literacy volunteer tutors. 5. City ofLewiston employees.

OVERDUE MATERIALS

The intent of this policy is to have Lewiston Public Library books and other library materials returned as quickly as possible after they have been effectively used by library patrons, so that they are available for other library users. This policy outlines the reminders, notices, library fines, and court actions which the library staff shall utilize in their attempts to retrieve overdue materials.

Reminders and notices

The following reminders and notices will be sent to library users when materials are not returned:

1. Two (2) weeks after the material is due, a reminder will be sent. This reminder will be sent by email. Users without email will receive the reminder by first class mail.

2. Four ( 4) weeks after the material is due, an overdue notice/bill will be sent by first class mail asking the user to return the material or to make a settlement with the Library. This notice will also warn the user that :fermat outstanding charges will be fi.1.e4 sent to a collection agency if a settlement is not made within fourteen fifteen(--1:4_12) days.

Filing of charges

The following action will be taken for library users holding overdue library materials with a value of$~ 40.00or more:

Fourteen Fifteen(--1:4.Q) days after the overdue notice/bill letter is sent, formal charges will be filed in District Court the outstanding charges will be sent to a collection agency by the Lewiston Public Library Director (under the Code of Ordinances of the City of Lewiston, Chapter 48, Section 48-2, Failure to Return Library Property) against library users who have not made a settlement with the library.

1 Updated 2/25/2014

LIBRARY POLICIES

Library fiRes

Library fines vAll be assessed on holders of teenage and adult cards as an incentive for the early return of materials.

After a seven (7) day grace period during which no fines vlill be charged, fines vlill accrue at the rate of$0.10 per day per item.

The maximum fine on any item shall be $5.00.

No fines 'iVill be charged on books borrmved from the Children's section. No fines v.rill be charged for days •.vhich the library is closed.

VIDEO CIRCULATION POLICY

The video collections in both the Adult and Children's Departments shall be an integral segment of the library's total materials collection. The purposes ofthe collection shall be to provide video materials for entertainment, cultural enrichment, and to help introduce children to books. Videos will be purchased to meet the needs and interests of all age levels. This policy pertains to the library's entertainment video collections and not the instructional videos which are part of the library's non-fiction collection which are treated like books for the purposes of loan periods and overdue policies.

Videos will be loaned to any Lewiston Public Library card holder.

Videos will be loaned for a seven (7) day borrowing period (counting days the library is closed).

A $1.00 fee will be charged for each video loan. This fee will be waived for teachers borrowing for in-school use.

A $0.10 fine will be charged per video per day for late returns. The maximum fine will be ~

Overdue notices and subsequent filing of charges against library users failing to return videos will be handled and sent follovling the same schedule as that for overdue books as outlined in the City's Library Overdue Materials Policy.

All fines and fees collected on the use of videos will be deposited into the library's audio visual account and used for the purpose of purchasing additional videos.

For entertainment DVDs, a reminder will be sent one (1) week after the material is due. This reminder will be sent by email. Users without email will receive the reminder by first class mail. Three (3) weeks after the material is due, an overdue notice/bill will be sent by first class mail asking the user to return the material or to make a settlement with the Library. This notice will also warn the user that outstanding charges will be sent to a collection agency if a settlement is not made within fifteen (15) days.

2 Updated 2/25/2014

LIBRARY POLICIES

For nonfiction DVDs, overdue notices and subsequent sending of charges to a collection agency will be handled and sent following the same schedule as that for overdue books as outlined in the City's Library Overdue Materials Policy.

All fees collected on the loan of videos will be deposited into the library's audio-visual account and used for the purpose of purchasing additional videos.

All users will be responsible for damage or loss up to the full replacement cost of the material.

MISCELLANEOUS LIBRARY FEES

Non-resident Library research fee Photocopy machine, per copy Test Proctoring Fee (effective: 7/1/2010):

Lewiston Public Library cardholders Non-cardholders

ENDOWMENT AND INVESTMENT POLICY

Introduction

$ 50.00 per hour $ .20

$ 5.00 $20.00

Occasionally the Lewiston Public Library is designated as the recipient of funds specified for endowment. The Lewiston Public Library therefore establishes this endowment and investment policy to ensure that the Library invests the endowment fund in a manner which preserves the public and donors' trust, and which provides: (1) safety of principal, (2) a market rate of return considered reasonable under generally accepted market principles, and (3) sufficient liquidity to meet the Library's needs. The Library's investment strategies will be formulated and conducted in conformance with this policy, and with applicable Maine statutes governing the investment of endowment funds. This policy applies to all endowment assets of the Lewiston Public Library (as defined below), and governs the LPL Board ofTrustees in setting investment objectives, recommending investment management selection, and negotiating, entering and terminating contracts to fulfill the objectives once set.

Definition of Terms

All amounts contributed to the endowment of the Lewiston Public Library shall be managed and invested in accordance with the "Uniform Management of Institutional Funds Act" 13 M.R.S.A. §41 00 et. seq. (hereafter called the "Act"). To further this objective, all gifts received by the City of Lewiston designated for the endowment of the Lewiston Public Library shall constitute additions to the principal of the endowment when received. The historic dollar value of all previous gifts to the endowment also shall be deemed to be principal. Appreciation, both realized and unrealized, shall also be deemed principal, except for that portion, if any, which has been appropriated by the Board ofTrustees in the manner provided below. On the other hand, interest, dividends, rents, issues or profits earned by the Endowment annually shall be deemed income, and shall be available for expenditure by the Board; provided, however, that income not used in the year it is generated may be added to principal or accumulated for

3 Updated 2/25/2014

LEWISTON CITY COUNCIL MEETING OF FEBRUARY 2, 2021

AGENDA INFORMATION SHEET: AGENDA ITEM NO. 1

SUBJECT: Resolve, Accepting the City of Lewiston's Comprehensive Annual Financial Report for the Year Ended June 30, 2020

INFORMATION:

The City's Comprehensive Annual Financial Report as prepared by the City Finance Director and the Independent Auditor's report prepared by RHR Smith & Company were recently presented to the City Council at a workshop. In the audit firm's opinion, the City's financial statements present fairly, in all material respects, the City's financial position. The attached Resolve will accept the report. Please note that the complete report, along with those of prior years, can be found on the City's web site at http://www .lewistonmai ne.gov /133/Financiai-Reports.

APPROVAL AND/OR COMMENTS OF CITY ADMINISTRATOR:

The City Administrator recommends approval of the requested action. Special thanks and appreciation to Finance Director Heather Hunter and her staff for their hard work in managing and reporting the City's finances. '\)~v\\t..~i'<'

REQUESTED ACTION:

To approve the Resolve, Accepting the City of Lewiston's Comprehensive Annual Financial Report for the Year Ended June 30, 2020

CITY OF LEWISTON, MAINE

February 2, 2021 COUNCIL RESOlVE

Resolve, Accepting the City of Lewiston's Comprehensive Annual Financial Report for the Year Ended June 301 2020.

Be It Resolved by the City Council of the City of lewiston

that the City of Lewiston's Comprehensive Annual Financial Report, including its General Purpose Financial Statements for the year ended June 301 2020 as prepared by the City Finance Director, and the Independent Auditor's Report thereon prepared by RHR Smith & Company, is hereby accepted in its entirety.

City Hall, 27 Pine Street, lewiston, ME 04240" Tel. (207) 513-3121 • TIY/TDD (207) 513-3007" Fax (207) 795-5069 Email: [email protected] e [email protected]

Web Page: www.lewistonmaine.gov



SUBJECT:

Order, Taking Possession of 4 Darcy Drive and Authorizing that it Be Offered for Sale Through the Competitive Bid Process.

INFORMATION:

Staff has recently undertaken a review of properties on which tax liens have matured. After numerous attempts to contact the owners and parties in interest through the normal collection and tax lien process and in accordance with City Policy #92, Properties with Matured Tax or Sewer Liens, a thirty-day matured lien demand letter was sent to property owners in which they were informed that if amounts due the City were not paid, the City Council would consider taking possession of the property. In spite of these additional efforts, the amounts due to the City have not been paid. As a result, it is now time for the City Council to act to take possession of these properties and consider their future use or disposition. This Resolve would do so and would authorize the sale of this property through a process to be recommended by the Finance Committee. Staff will recommend that the Finance Committee recommend this parcel be sold through the competitive bid process.

APPROVAl AND/OR COMMENTS OF CITY ADMINISTRATOR:

The City Administrator recommends approval of the requested action. ~

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REQUESTED ACTION:

Order, Taking Possession of 4 Darcy Drive and Authorizing that it Be Offered for Sale Through the Competitive Bid Process.

CITY OF LEWISTON, MAINE

February 2, 2021

COUNCIL ORDER

Order, Taking Possession of 4 Darcy Drive and Authorizing that It Be Offered for Sale Through the Competitive Bid Process.

Whereas, tax liens have matured on the unoccupied, residential parcel; and

Whereas, numerous attempts have been made to contact the owner of this property to seek collection of taxes owed through first class mail, certified mail, phone calls, and emails; and

Whereas, none of these attempts resulted in payment of amounts due or consistent compliance with negotiated payment arrangements; and

Whereas, as a result of matured tax liens, the City now legally owns this property; and

Whereas, this properties should be offered for sale in an effort to recover amounts due to the City;

Now, therefore, be it resolved by the City Council of the City of Lewiston that

staff is hereby directed to take possession of 4 Darcy Drive and offer it for sale, subject to the recommendation of the Finance Committee as to the method of disposition to be used, and Planning Board approval.

City Hall, 27 Pine Street, lewiston, ME 04240" Tel. (207) 513-3121 "TTY/TDD (207) 513-3007 • Fax {207) 795-5069 LEWISTON CITY COUNCIL


TO:

FROM:

SUB.JECT:

DATE:

r"""'inance Department

Heather A Hunter, Director of Finance/Treasurer Pamela M LaBelle, Treasury Manager/Tax Collector

Members of the City Council

Pamela LaBelle, Treasury Manager/Tax Collector

Tax Acquired Parcel

February 02, 2021

The City has one parcel where the tax Hens have matured. This is a building and land parcel with a single family home. The property is unoccupied.

After numerous attempts to contact the owner(s) through the normal collection and tax lien process there appears to be no further means for collection. The staff has also made numerous additional attempts to contact the taxpayer(s) and/or interested parties of via first class mail, certified mail, phone calls, and emai!s. None of these attempts resulted in payment or consistent payment arrangement prior to getting to this point. Therefore, we are asking that the parcel be tax acquired and for the City Council to act to take possession of it and provide direction on its disposition.

The parcel is located at:

It has been the City's goal not to serve as a property manager for tax acquired property and to offer these parcels for sale in accordance with the prescribed Property Disposition Policy (See attached Policy #38).

The requested City Council action is to approve an order allowing staff to tax acquire the parcel outlined above and provide direction on the disposition.

If the Council is interested in taking possession, our normal process would be to once more provide a notice to the property owner that absent payment or an acceptable payment agreement, the City Council will be considering taking possession of the property on a set date. By this point in the process, property owners will have received more than 6 notices from the City regarding the unpaid taxes on their property.

We will be returning to you periodically to bring other foreclosed categories to you for consideration as they become available.

Please feel free to contact me if you have additional questions or comments.

Cc: Denis D'Auteuil, City Administrator Heather Hunter, Director of Finance

INFORMATION ON SPECIFIC PROPERTY TO BE TAX ACQUIRED

3. 4 Darcy Drive. 00-013614

Assessing Department:

Owner: Lawrence A Grill Zoning: NCA

Property Description: Land & Building Tax Assessment: $ 100.800

Lot Size: .22 Acres

Treasury Department:

Real Estate Taxes: FY2018 Principal: $ 2,990.86

FY2019 Principal: $ 3,074.44

FY2020 Principal: $ 3,082. 71 FY2020 Principal: $ 2,889.94

Utilities Bill dates from 02/17/16- 11/18/20

(6 Liens- 4 Matured)

TOTAL DUE: taxes & utnities: $13.746.51

Net Due: $ 3,501.52

Net Due: $ 3,442.32

Net Due: $ 3,241.53 Net Due: $ 2,929.82 Total: $ 13,115.19

Net Due: $ 631.32

The multiple letters and documents sent have yielded neither payments nor response from owner. We have been unable to connect with anyone by phone.

All documents sent to owner certified were unclaimed and resent regular mail.

Last payment$: Real Estate $ 1,388.01 Utilities $ 34.63

03/10/17 04/20/18

Fire Department: No response to email(s) sent

Code Enforcement:

Single-family ranch style modular constructed in 2004. Has the ability to be rehabbed.

Public Works Department: No response to email(s) sent

INFORMATION ON SPECIFIC PROPERTY TO BE TAX ACQUIRED

Darcy Dr

RE0000$937

RE00013517 FISH DANIEL.

10 DARCY DRIVE

Fieooo13616 MCKAY HEIDI M 8 DARCY DRIVE

35 GINA ST RE00008741 BOU(:HEI(MICHEL H

3'iGfNAST

RE00007471 GlLBERT\S,l:tORGE E

32GINA ST

R!::OOOJ.0890, VINETTE DEVERE

28GINAST

RE00010831 DUCHARME MARC A

23GINAST

~-'"-•" '"''...,_,~<, //,.,•-""

RE00013986 TURNER WILLIAI\I/

222GROVE ST

·~.....-

RE00010889 ANDERSON LYDIA G

-21,GlNAST

Tax-Aquired Acquisition

January 2021

------------ ---------------------------------"""""""' """"'""'"'"'"'""''"""""' ______ ~


AGENDA INFORMATION SHEET: AGENDA ITEM NO.

SUBJECT:

Appointment of Public Health Committee representative to the Housing Committee.

INFORMATION:

3

The Housing Committee has a position for a representative from the Public Health Committee. The person who holds this seat has recently resigned from this position. The Public Health Committee has selected Ronella Paradis as their representative to the Housing Committee. This is filling the current vacancy and the term will expire 1-1-2023. The Council is asked to confirm this nomination.


Appointments to boards and committees are a policy decision of the Council.

REQUESTED ACTION:

To confirm the nomination from the Public Health Committee and to appoint Ronella Paradis as the Public Health Committee representative to the Housing Committee, said term to expire January 1,2023.



SUBJECT:

Public Hearing for the Fiscal Year 2022 Lewiston Capital Improvement Program.

INFORMATION: The municipal Capital Improvement Program (LCIP) is required by State Law and the City Charter. The LCIP is an important and necessary planning tool for the City's consideration in financial and development issues. It is a working document, and adoption does not constitute approval and/or funding of the various projects within the program. Each project will require funding approval from the City Council at a later date. The complete LCIP booklet was distributed to Council around January 15 for review. Prior to acting on the City's five year capital plan, the Council must hold a public hearing on it. In addition to the public hearing, the Council will also receive comments on the plan from the Finance Committee and the Planning Board.

This agenda item is for a Public Hearing to receive citizen input and comment regarding the contents of the Plan. Adoption of the LCIP is scheduled for a future City Council meeting.

Copies of the Plan are available on the City's website by using the Financial Reports link on the Finance Department's home page. A printed copy of the Plan has been provided to the Council previously.


Receiving input from the residents is an important part of the LCIP process.

u~~\\~{Y'

REQUESTED ACTION:

To conduct a public hearing to receive citizen input and comment regarding the Fiscal Year 2022 Lewiston Capital Improvement Program.

(No action or vote is required by the City Council.)

CITY OF LEWISTON, MAINE FISCAL YEAR 2022

CAPITAL PROGRAM PUBLIC HEARING Notice is hereby given in accordance with Article VI, Section 6.07 of the City Charter of a Public Hearing before the City Council to be held on the Capital Program. Any interested citizen may appear and will be heard before final action on said program.

HEARING DATE: TUESDAY, FEBRUARY 2, 2021 TIME: 7:00PM PLACE: HEARING HELD REMOTELY VIA ZOOM

www .lewistonmaine.gov /2021 cc

The following are the proposed local funding amounts: FY2022 $22,346,391 FY2023 $45,130,785 FY2024 $52,451,635 FY2025 $35,017,000 FY2026 $13,629,575

NOTE: Detailed explanation of the Capital Improvement Program is available for inspection at the City Clerk's Office and Lewiston Public Library during working hours as well as available on the city's website. The City ofLewiston is an EOE. For more information, please visit our website at www.lewistonmaine.gov and search for the Non-Discrimination Policy.



SUBJECT: Order, Authorizing the disposition of a portion of the accepted cul-de-sac of Memorial Avenue turnaround to John F. Murphy Homes, Inc. and the acquisition of property from John F. Murphy Homes Inc. for a tee turnaround.

INFORMATION:

The Department of Public Works is recommending that a portion of the accepted cul-de-sac as shown on the attached plan and described in the attached proposed deed be transferred to John F. Murphy Homes, Inc. in exchange for property needed for the tee turnaround as shown on the attached plan and proposed deed. The reconfigured turn-around has been constructed and the Engineering Division has coordinated with the Developer to insure conformance to City standards for street construction. This is an even trade with no exchange of payment.

Memorial Ave was originally accepted as a City street in 197 4 including the cul-de-sac which was never actually constructed. The existing pavement ended at the Marden's Surplus and Salvage rear entrance. The Planning and Public Works Departments worked with the developer of the John F Murphy Homes project to extend the road at their cost and reconfigure the turn-around to work better for their needs and the City's long term maintenance.

APPROVAL AND/OR COMMENTS Of CITY ADMINISTRATOR:

The City Administrator recommends approval of the requested action.

REQUESTED ACTION:

To approve the Order, Authorizing the disposition of a portion ofthe accepted cul-de-sac of Memorial Avenue turnaround to John F. Murphy Homes, Inc. and the acquisition of property from John F. Murphy Homes, Inc. for a tee turnaround.

CITY OF lEWISTON; MAINE

February 2, 2021

COUNCil ORDER

Order, Authorizing the disposition of a portion of the accepted cul-de-sac of Memorial Avenue turnaround to John F. Murphy Homes, Inc. and the acquisition of property from John F. Murphy Homes, Inc. for a tee turnaround.

WHEREAS, Memorial Ave was originally accepted as a City street in 1974 including the cul-de-sac which was never actually constructed; and

WHEREAS, The Planning and Public Works Departments worked with the developer of the John F Murphy Homes project to extend the road at their cost and reconfigure the turn-around from circular to a tee to work better for their needs and the City/s long term maintenance; and

WHEREAS, the reconfigured turn-around at Memorial Avenue has been constructed by a private developer in coordination with the City of Lewiston and in in accordance with an approved development plan and the City's ordinances applicable to public streets; and

WHEREAS, proposed plan, deeds and boundary descriptions have been provided by a licensed professional surveyor for disposition and acquisition of the two parcels in trade; and

NOW, THEREFORE, BE IT ORDERED by the CITY COUNCIL of the CITY of LEWISTON

That the City Administrator shall be authorized to execute deeds with John F Murphy Homes, Inc. for the disposition and acquisition of property required for the reconfigured Memorial Avenue turn-around/ as described in the attached legal descriptions and sketch.

City Hall, 27 Pine Street, lewiston, ME 04240 e Tel. {207) 513-3121 a TTY/TDD {207) 513-3007 o Fax (207) 795-5069 Email: [email protected] • [email protected]


N/F JOHN F. MURPHY

HOMES, INC. 169-7&8

8844/243

~ TO JOHN F. MURPHY

MEMORIAL AVENUE SCHOOL

~ ---------- . -

CRBF# 2433

PROPOSED

I

I

I N/F

REGINALD J. DRAPEAU, JR

~ 169-11

5465/320

CD

NOTES: 1. ALL BOOK AND PAGE REFERENCES REFER TO THE

ANDROSCOGGIN COUNTY REGISTRY OF DEEDS.

2. ALL BEARINGS ARE REFERENCED TO MAINE STATE PLANE WEST ZONE GRID NORTH.

3. PLAN REFERENCES:

A. BOUNDARY SURVEY, ATLANTIC REFINANCE LLC, MAIN STREET, LEWISTON, MAINE, PREPARED FOR JOHN F. MURPHY HOMES. DATED DECEMBER 10, 2013, PREPARED BY JONES ASSOCIATES INC.

EXISTING TURN AROUND MEMORIAL AVE. CUL-DE-SAC ACCEPTED IN LEWISTON ROAD ~

BOOK 3 PAGE 276 "-.._ / SEE PLAN REF. B /, r NEW TURNAROUND

3/4" IPF ............... BENT ---.....__ B. RELOCATION OF MEMORIAL AVE., LEWISTON, MAINE,

DATED 10-3-74, PREPARED BY ALIBERTI, LAROCHELLE, & HODSON ENGINEERING CORP. INC.,

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PLAN TITLE:

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GRANITE MONUMENT FOUND

IRON PIPE/ROD/REBAR FOUND

5/8" REBAR W/ CAP TO BE SET

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DESCRIPTION

ADDED TIE LINE

MEMORIAL A VENUE PROPOSED TURNAROUND REVISION

MEMORIAL AVENUE, LEWISTON l\1AINE

PREPARED FOR: JOHN F. MURPHY HOMES, INC.

N/F MARDEN REALTY

169-5&6 3714/249 & 3346/278 ,1)

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1r:Jt---..., 800 CENTER STREET

lY/ .u:/1'\.aM', JiP' 'tf<!iN~ AUBURN, MAINE ,,'' '\ ~o9fooo~..<J/ '..-.,,. PREPARED BY: PLAN DATE:

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Release Deed

The Inhabitants of the City of Lewiston, a body politic and corporate established under the

laws of the State of Maine with an address of 27 Pine Street, Lewiston, Maine 04240 (the "Grantor"),

releases to John F. Murphy Homes, Inc., a Maine not-for-profit corporation with a principal office

at 800 Center Street, Auburn, Maine 04210, (the "Grantee), all of the Grantor's right, title and interest

in and to the premises more particularly described in Exhibit A, which is appended to this release deed

and is fully incorporated herein by reference. This deed, in combination with a reciprocal release deed

given by this Grantee to this Grantor of near or even date herewith, with both release deeds to be

recorded in the Androscoggin County Registry of Deeds, are given in order to confirm the

reconfiguration of a public way located in said Lewiston, known as Memorial Avenue. No

consideration is being paid by either party with respect to either of the release deeds herein referenced.

This deed was authorized to be given by vote of the Lewiston City Council on ---------

202

In Witness Whereof, The Inhabitants of the City of Lewiston has set its hand and seal on this

___ day of ________ , 202_____, by the authorized official identified below.

The Inhabitants of the City of Lewiston

Witness By: Its: Duly Authorized

State of Maine Androscoggin, SS. ---------' 202_

Then personally appeared the above-named in his/her capacity as for The Inhabitants of the City of Lewiston and acknowledged the foregoing instrument to be his/her free act and deed in said capacity and the free act and deed of The Inhabitants of the City of Lewiston.

Before me,

Notary Public Print Name: Commission Expires:

K:\Oneica\Ciients\John F. Murphy Homes\Memorial Avenue, Lewiston\Reconfiguaration of Memorial Avenue\Draft Deed from City of Lewiston

Exhibit A

All of the City of Lewiston's right, title and interest in and to that certain a certain lot or parcel ofland located in Lewiston, Androscoggin County, Maine, further defined as that real property owned by John F. Murphy Homes, Inc. located (a) northerly of Lines 1, 2 and 5 described below, (b) northeasterly of Line 3 described below, (c) easterly ofLine 4 described below, (d) northwesterly of Line 6 described below, and (e) westerly of Line 7 described below, which Lines as described below mark the perimeter of the reconfigured public way commonly known as Memorial Avenue in said Lewiston, Maine. The Lines referenced above are depicted on a plan entitled "Memorial Avenue, Proposed Turnaround Revision, Memorial Avenue, Lewiston, Maine" prepared by Jones Associates, Inc. dated September 28, 2020 and revised September 29, 2020 (hereafter the "Plan"), which plan is to be recorded in the Androscoggin County Registry of Deeds, and are further described as follows:

Line 1: Commencing at capped monument found, 4 inches below grade and witnessed by a 3 I 4 inch rebar found at the southeast corner of said John F. Murphy Homes, Inc. land and the southwesterly corner ofland now or formerly of Raymond L. Clark, Jr. and Betty H. Clark evidenced by deed recorded in said Registry in Book 2605, Page 23, and thence running N 66° 59' 23" W a distance of 42.25 feet a point designated on the Plan as a point where a former capped monument found was determined to be missing;

Line 2: Commencing at the terminus of Line 1 referenced above, thence running N 76° 50' 25" W a distance of23.37 feet to a 518 11 capped rebar to be set;

Line 3: Commencing at the terminus of Line 2 referenced above, thence running in a general northwesterly direction along a 20.00 foot radius curve to the right an arc distance of 31.42 feet to a 5 I 811 capped re bar to be set;

Line 4: Commencing at the terminus of Line 3 referenced above, thence running N 13° 09' 35" E a distance of 45.00 feet to a 518" capped rebar to be set;

Line 5: Commencing at the terminus of Line 4 referenced above, thence running N 76° 50' 25 11 W a distance o£75.00 feet to a 518 11 capped rebar to be set;

Line 6: Commencing at the terminus of Line 5 referenced above, thence runnings 58° 09' 35 II w a distance Of 56.57 feet tO a 5 18" Capped rebar to be set; and

Line 7: Commencing at the terminus of Line 6 referenced above, thence runningS 13° 09' 35" W a distance of75.00 feet to a capped monument found, 8 inches below grade and witnessed by a 3/4 inch rebar found at a corner of said John F. Murphy Homes, Inc. land and a northwesterly corner of land now or formerly of Marden Realty evidenced by deeds recorded in said Registry in Book 3714, Page 249 and Book 3346, Page 278.

K:\Oneica\Clients\John F. Murphy Homes\Memorial Avenue, Lewiston\Reconfiguaration of Memorial Avenue\Exhibit A for deed from the City of

Lewiston to John F Murphy Homes Inc

Release Deed

John F. Murphy Homes, Inc., a Maine not-for-profit corporation with a principal office at

800 Center Street, Auburn, Maine 04210 (the "Grantor"), releases to The Inhabitants of the City of

Lewiston, a body politic and corporate established under the laws of the State of Maine with an address

of 27 Pine Street, Lewiston, Maine 04240, (the "Grantee), all of the Grantor's right, title and interest in

and to the premises more particularly described in Exhibit A, which is appended to this release deed and

is fully incorporated herein by reference. This deed, in combination with a reciprocal release deed given

by this Grantee to this Grantor of near or even date herewith, with both release deeds to be recorded

in the Androscoggin County Registry of Deeds, are given in order to confirm the reconfiguration of a

public way located in said Lewiston, known as Memorial Avenue. No consideration is being paid by

either party with respect to either of the release deeds herein referenced. This deed was authorized to

be accepted by the Grantee by vote of the Lewiston City Council on---------' 202 __ .

In Witness Whereof, John F. Murphy Homes, Inc. has set its hand and seal on this __ _

day of ________ , 202____,_ by Todd Goodwin, its Executive Director.

Witness

John F. Murphy Homes, Inc.

By: Todd Goodwin Its: Executive Director

Duly Authorized

State of Maine Androscoggin, SS. _________________ ,202

Then personally appeared the above-named Todd Goodwin, in his capacity as Executive Director of John F. Murphy Homes, Inc. and acknowledged the foregoing instrument to be his free act and deed in said capacity and the free act and deed of John F. Murphy Homes, Inc.

Before me,

Notary Public Print Name: Commission Expires:

K:\Oneica\Clients\John F. Murphy Homes\Memorial Avenue, Lewiston\Reconfiguaration of Memorial Avenue\Draft Deed to City of Lewiston

Exhibit A

All of the John F. Murphy Homes, Inc.'s right, title and interest in and to that certain a certain lot or parcel of land located in Lewiston, Androscoggin County, Maine, further defined as the reconfigured public way commonly known as Memorial A venue in said Lewiston, Maine as depicted on a plan entitled "Memorial A venue, Proposed Turnaround Revision, Memorial A venue, Lewiston, Maine" prepared by Jones Associates, Inc. dated September 28,2020 and revised September 29, 2020 (hereafter the "Plan"), which plan is to be recorded in the Androscoggin County Registry of Deeds. Said reconfigured portion of Memorial Avenue is located (a) southerly of Lines 1, 2 and 5 described below, (b) southwesterly of Line 3 described below, (c) westerly of Line 4 described below, (d) southeasterly of Line 6 described below, and (e) easterly of Line 7 described below, which Lines as described below mark the perimeter of said reconfigured portion ofMemorial Avenue in said Lewiston, Maine which is abutting to certain real property acquired by John F. Murphy Homes, Inc. by deed from Atlantic Refinance, LLC dated December 27, 2013 and recorded in said Registry in Book 8844, Page 243. The Lines referenced above are further described as follows:

Line 1: Commencing at capped monument found, 4 inches below grade and witnessed by a 3/4 inch rebar found at the southeast corner of said John F. Murphy Homes, Inc. land and the southwesterly corner ofland now or formerly ofRaymond L. Clark, Jr. and Betty H. Clark evidenced by deed recorded in said Registry in Book 2605, Page 23, and thence running N 66° 59' 23" W a distance of 42.25 feet a point designated on the Plan as a point where a former capped monument found was determined to be missing;

Line 2: Commencing at the terminus of Line 1 referenced above, thence running N 76° 50' 25" W a distance of23.37 feet to a 5/8" capped rebar to be set;

Line 3: Commencing at the terminus of Line 2 referenced above, thence running in a general northwesterly direction along a 20.00 foot radius curve to the right an arc distance of 31.42 feet to a 5/8" capped rebar to be set;

Line 4: Commencing at the terminus of Line 3 referenced above, thence running N 13° 09' 35" E a distance of 45.00 feet to a 5/8" capped rebar to be set;

Line 5: Commencing at the terminus of Line 4 referenced above, thence running N 76° 50' 25" W a distance of75.00 feet to a 5/8" capped rebar to be set;

Line 6: Commencing at the terminus of Line 5 referenced above, thence runningS 58° 09' 35" W a distance of 56.57 feet to a 5/8" capped rebar to be set; and

Line 7: Commencing at the terminus of Line 6 referenced above, thence runningS 13° 09' 35" W a distance of75.00 feet to a capped monument found, 8 inches below grade and witnessed by a 3/4 inch rebar found at a corner of said John F. Murphy Homes, Inc. land and a northwesterly corner of land now or formerly of Marden Realty evidenced by deeds recorded in said Registry in Book 3714, Page 249 and Book 3346, Page 278.

K:\Oneica\Ciients\John F. Murphy Homes\Memorial Avenue, Lewiston\Reconfiguaration of Memorial Avenue\Exhibit A for deed to the City of

Lewiston from John F Murphy Homes Inc



SUBJECT: Order, Authorizing the Discontinuance of a portion of the Memorial Ave Cul-de-sac and Acceptance of Memorial A venue tee turnaround as an extension of the accepted street

INFORMATION:

This agenda item is connected to agenda item #5.

The Department of Public Works is recommending that the proposed TEE turn-around portion of Memorial A venue be accepted as an extension of the City street and to discontinue a portion of the accepted cul-de-sac as shown on the attached plan and described in the attached proposed deeds for the acquisition and disposition of properties under separate order. The reconfigured turn-around has been constructed and the Engineering Division has coordinated with the Developer to insure conformance to City standards for street construction. The utilities and base pavement have been installed, tested and approved for acceptance.

Memorial Ave was originally accepted as a City street in 1974 including the cul-de-sac which was never actually constructed. The existing pavement ended at the Marden's Surplus and Salvage rear entrance. The Planning and Public Works Departments worked with the developer of the John F Murphy Homes project to extend the road at their cost and reconfigure the tum-around to work better for their needs and the City's long term maintenance.

APPROVAL AND/OR COMMENTS Of CITY ADMINISTRATOR:

The City Administrator recommends approval of the requested action. '"Vi(IV\ '{..~i"'

REQUESTED ACTION:

To approve the Orders, Authorizing the Discontinuance of a portion of the Memorial Ave Cul-desac and Acceptance of Memorial A venue tee turnaround as an extension of the accepted street.

CITY OF LEWISTON

ORDER VACATING AND DISCONTINUING A PORTION OF MEMORIAL A VENUE

It appearing that proper notice to act on the petition to vacate and discontinue a portion of Memorial A venue, as more fully described herein, was given in accordance with Maine Revised Statutes Annotated, Title 23, Section 3026, and after full hearing of all parties, it is hereby determined:

1. That public convenience and necessity no longer requires the location of a portion of Memorial Avenue as more fully described herein, and therefore in accordance with the law in such cases, made and provided, the Municipal Officers do hereby vote, decree, order and determine that the way as herein described, is hereby discontinued and vacated and is no longer a public way for the convenience of the public.

2. That no public easement be retained.

3. That no damages are awarded.

DESCRIPTION OF A PORTION OF MEMORIAL A VENUE TO BE DISCONTINUED

All of the City of Lewiston's right, title and interest in and to that certain a certain lot or parcel of land located in Lewiston, Androscoggin County, Maine, further defined as that real property owned by John F. Murphy Homes, Inc. located (a) northerly of Lines 1, 2 and 5 described below, (b) northeasterly of Line 3 described below, (c) easterly of Line 4 described below, (d) northwesterly of Line 6 described below, and (e) westerly of Line 7 described below, which Lines as described below mark the perimeter of the reconfigured public way commonly known as Memorial A venue in said Lewiston, Maine. The Lines referenced above are depicted on a plan entitled "Memorial A venue, Proposed Turnaround Revision, Memorial A venue, Lewiston, Maine" prepared by Jones Associates, Inc. dated September 28, 2020 and revised September 29, 2020 (hereafter the "Plan"), which plan is to be recorded in the Androscoggin County Registry of Deeds, and are further described as follows:

Line 1 : Commencing at capped monument found, 4 inches below grade and witnessed by a 3/4 inch rebar found at the southeast comer of said John F. Murphy Homes, Inc. land and the southwesterly comer of land now or formerly of Raymond L. Clark, Jr. and Betty H. Clark evidenced by deed recorded in said Registry in Book 2605, Page 23, and thence running N 66° 59' 23" W a distance of 42.25 feet a point designated on the Plan as a point where a former capped monument found was determined to be missing;

Line 2: Commencing at the terminus of Line 1 referenced above, thence running N 76° 50' 25" W a distance of 23.37 feet to a 5/8" capped rebar to be set;




Line 6: Commencing at the terminus of Line 5 referenced above, thence running S 58° 09' 35" W a distance of 56.57 feet to a 5/8" capped rebar to be set; and

Line 7: Commencing at the terminus of Line 6 referenced above, thence running S 13° 09' 35" W a distance of 75.00 feet to a capped monument found, 8 inches below grade and witnessed by a 3/4 inch rebar found at a comer of said John F. Murphy Homes, Inc. land and a northwesterly comer of land now or formerly of Marden Realty

evidenced by deeds recorded in said Registry in Book 3714, Page 249 and Book 3346, Page 278.

ABUTTING PROPERTY OWNER

OWNER John F. Murphy Homes, Inc.

Dated at Lewiston, Maine this February 2, 2021.

A true record, Attest:

Kathleen M. Montejo, MMC City Clerk Lewiston, Maine

ADDRESS 800 Center Street Auburn, ME 04210

CITY OF LEWISTON

Name of Street: Extension of Memorial Avenue

The City Council has determined and adjudged that public convenience and necessities of the City, require that the following street, as presently laid out, be accepted, allowed and established as a public street for the use of the City of Lewiston:

A certain lot or parcel of land situated in the City of Lewiston, County of Androscoggin, State of Maine, being bounded and described as follows:

All ofthe John F. Murphy Homes, Inc.'s right, title and interest in and to that certain a certain lot or parcel of land located in Lewiston, Androscoggin County, Maine, further defined as the reconfigured public way commonly known as Memorial Avenue in said Lewiston, Maine as depicted on a plan entitled "Memorial Avenue, Proposed Turnaround Revision, Memorial Avenue, Lewiston, Maine" prepared by Jones Associates, Inc. dated September 28, 2020 and revised September 29, 2020 (hereafter the "Plan"), which plan is to be recorded in the Androscoggin County Registry of Deeds. Said reconfigured portion of Memorial Avenue is located (a) southerly of Lines 1, 2 and 5 described below, (b) southwesterly of Line 3 described below, (c) westerly of Line 4 described below, (d) southeasterly of Line 6 described below, and (e) easterly of Line 7 described below, which Lines as described below mark the perimeter of said reconfigured portion of Memorial A venue in said Lewiston, Maine which is abutting to certain real property acquired by John F. Murphy Homes, Inc. by deed from Atlantic Refinance, LLC dated December 27,2013 and recorded in said Registry in Book 8844, Page 243. The Lines referenced above are further described as follows:

Line 1: Commencing at capped monument fotmd, 4 inches below grade and witnessed by a 3/4 inch rebar found at the southeast comer of said John F. Murphy Homes, Inc. land and the southwesterly comer of land now or formerly of Raymond L. Clark, Jr. and Betty H. Clark evidenced by deed recorded in said Registry in Book 2605, Page 23, and thence running N 66° 59' 23" W a distance of 42.25 feet a point designated on the Plan as a point where a former capped monument found was determined to be missing;





Line 6: Commencing at the terminus of Line 5 referenced above, thence running S 58° 09' 35" W a distance of 56.57 feet to a 5/8" capped rebar to be set; and

Line 7: Commencing at the terminus of Line 6 referenced above, thence running S 13° 09' 35" W a distance of 75.00 feet to a capped monument found, 8 inches below grade and witnessed by a 3/4 inch rebar found at a comer of said John F. Murphy Homes, Inc.land and a northwesterly comer of land now or formerly of Marden Realty evidenced by deeds recorded in said Registry in Book 3714, Page 249 and Book 3346, Page 278.

It being the intention of the Council to discontinue any and all public easements which may have been heretofore located upon the land and real estate depicted other than the public street hereby laid out and established.

Dated at Lewiston, Maine February 2, 2021

Safiyad S. Khalid Luke Jensen

Zachary T. Pettengill Kerryl Lee Clement

Alicia M. Rea Stephanie J. Gelinas

Michel A. Lajoie

IN CITY COUNCIL

February 2, 2021

The foregoing Report was read and accepted, and thereupon

ORDERED,

That the Extension of Memorial Avenue, with the boundaries and admeasurements of the same, as laid out and reported in the above description, be and the same is hereby accepted, allowed and established as a public street for the use of the City of Lewiston.

PASSED

CITY CLERK'S OFFICE

Received and filed,

ATTEST: Kathleen M. Montejo, MMC City Clerk

February 2, 2021

Kathleen M. Montejo, MMC City Clerk


AGENDA INFORMATION SHEET: AGENDA ITEM NO. 7 SUBJECT: Resolve, Authorizing a Transfer of an Amount Not to Exceed $110,700 from

the FY2019 Bond Issue to Fund the Emergency Repairs Needed on the Lincoln Street Parking Garage.

INFORMATION:

In October 2020, during an inspection of the Lincoln St Parking Garage a failure of the framing connections between the floor beams and main girder for that deck slab was discovered. Immediately following, the engineering firm of Thornton - Thomasetti was hired by the city to assess the cause, design temporary support to secure the structure, and design a resolution to the Issues.

This transfer will fund the emergency repairs needed to address the failed framing connection. Please see the attached memo for additional details.


The City Administrator recommends approval of the requested action. -v~v\ \.~"'\['!'

REQUESTED ACTION:

To approve the Resolve, Authorizing a Transfer of an Amount Not to Exceed $110,700 from the FY20 19 Bond Issue to Fund the Emergency Repairs on the Lincoln Street Parking Garages.

CITY OF lEWISTON, MAINE

February 2, 2021 COUNCil RESOlVE

RESOlVE, Authorizing a Transfer of an Amount Not to Exceed $110,700 from the FY2019 Bond Issue to Fund the Emergency Repairs Needed on the Lincoln Street Parking Garage.

WHEREAS, the City Council approved the FY19 LCIP which included the various municipal projects;

WHEREAS, the FY19 bonded projects generated a combined surplus of $111,400 in net premium, investment earnings, and project surpluses;

WHEREAS, the City has an immediate need to spend outstanding bond proceeds derived from closed projects in order to avoid potential arbitrage rebates to the Internal Revenue Service;

WHEREAS, a faulty joint was discovered at the Lincoln Street Parking Garage that needs immediate attention and repair, and

WHEREAS, the City Council confirms the declaration of emergency repair needed by the Finance Director, and approved by the City Administrator, thus waives the competitive bid process,

NOW, THEREFORE, BE IT RESOlVED by the CITY COUNCil of the CITY of lEWISTON

That an amount not to exceed $110,700 be transferred from the surplus on the FY2019 Bond Issue to fund the emergency repairs needed on the Lincoln Street Parking Garage.

City Hall, 27 Pine Street, Lewiston, ME 04240" Tel. (207) S13-3121 "TTY/TDD (207) S13-3007" Fax (207)795-5069 LEWISTON CITY COUNCIL


PUBliC WORKS DEPARTMENT

Mary Ann Brenchick, Director

Date: January 25, 2021

Re: Allocation of funds required to make structural repairs at the Lincoln Street Parking Garage.

On October 15th, 2020 a general inspection identified a 1 to 1 Yz inch drop in one corner of a concrete parking deck relative to the adjacent deck. Further inspection found failure of the framing connections between the floor beams and main girder for that deck slab.

Immediately following, the engineering firm of Thornton- Thomasetti was hired by the City to assess the cause, design temporary support to secure the structure, and design a resolution to the issues. Knowles Industrial Services was hired and installed the temporary shoring towers as per the engineer's recommendation.

Both Thornton -Thomasetti and Knowles Industrial have performed work for the City of Lewiston. Most recently their combined services where utilized for repairs to the Centerville parking garage.

The following is a summary of Thornton- Thomesetti's memorandum dated January 07, 2021. Cause ofthe structural failure:

• During construction reinforcing steel was not carried from one deck segment to the other and a construction joint was created, deviating from the original design. This reduced some of the design strength. It is likely that over time contraction and expansion shifted forces overloading the framing connections supporting the slab. There is no record of how or why this occurred.

• The same framing detail applies to other locations in the garage and no signs of distress have been observed. These appear to have been built as designed.

• This failure is isolated to one deck slab and has no effect on the rest of the parking garage structure.

Proposed resolution:

• Re-align the structure and replace the existing framing connections.

• Remove the existing concrete as required to install reinforcing, replace the concrete and repair the traffic coating. This repair is intended to provide much of the strength that was in the original design.

Engineering The engineer's estimate for the repair work (construction) Engineering fees

Knowles Industrial

$57,900 $14,800

Shoring tower installation and rental (top date): $12,450 (Shoring tower rental@$ 2,800 per month, estimated (3) additional months)

Louie Turcotte, Jr., Facilities Manager City of Lewiston Public Works, Buildings Division

103 Adams Ave, Lewiston, ME 04240 • Tel. (207) 513-3003 " Fax {207) 784-5647 Email: [email protected] Page: www.lewistonmaine.gov



SUBJECT:

Appointment to the Auburn Lewiston Airport Board of Directors.

INFORMATION:

8

The position for a Lewiston resident to serve on the Auburn Lewiston Airport Board of Directors is open. This appointment is a City Council appointment. The City has received applications from two residents who are interested in being considered for the Board appointment:

Marc Blais, 353 Randall Rd Justin Fortier, 323 Russell Street

The Council is asked to review the applications and make a determination for this appointment.


Appointments to boards and committees are a policy decision of the Council.

v y{\), ~f~«'-

REQUESTED ACTION:

Suggested Motion:

To appoint ______ to the Auburn Lewiston Airport Board of Directors, said term to expire January 9, 2024.

Kath

From: Sent: To: Subject:

[email protected] Friday, December 18, 2020 1:13 PM Kathy Montejo; Kelly Brooks Online Form Submittal: Application for Appointment to City Board/Commission/Committee

Application for Appointment to City Board/Commission/Committee

Full Name

Street Address

Mailing Address (if different than street address)

Phone Number (daytime)

Phone Number (evening)

Email Address

Length of Time as a Lewiston Resident

Council Ward

I wish to be appointed to:

Check one or both

Please list any related experience, knowledge, education, skills, or abilities that you feel would make you a good fit for this Board/Commission/Committee:

Marc Blais

353 Randall Rd.

Field not completed.

58 years

Six

Airport committee

Full Membership Status, Associate Member Status

I have a good understanding of the economic needs of

the airport. I would like the opportunity to be part of a

team to support the airport committee.

I have 40 years experience as president of my

construction company. As a contractor for UPS I have a

extensive knowledge of the needs and ground support

equipment related to their material handling operation.

We also provide service for Lewiston Public works and

the Auburn School Department.

I am a pilot with IFR rating and realize the benefits of

Auburns' hub. As a pilot, I have flown across the country

for business and pleasure. I have also visited numerous

airports in Maine and through out the East coast. KLEW

is positioned for economic growth. If I could be an asset

to the board, I would be honored.

1

Date 12/18/2020

Electronic Signature Marc Blais

Thank you for your interest in serving the City of Lewiston.

Email not displaying correctly? View it in your browser.

2

Kath

From: Sent: To: Subject:

[email protected] Thursday, December 31, 2020 3:39PM Kathy Montejo; Kelly Brooks Online Form Submittal: Application for Appointment to City Board/Commission/Committee

Application for Appointment to City Board/Commission/Committee

Full Name

Street Address

Mailing Address (if different than street address)

Phone Number (daytime)

Phone Number (evening)

Email Address

Length of Time as a Lewiston Resident

Council Ward

I wish to be appointed to:

Check one or both

Please list any related experience, knowledge, education, skills, or abilities that you feel would make you a good fit for this Board/Commission/Committee:

Date

Electronic Signature

Justin Fortier

323 Russell Street


5 years post graduate

4

Board member, Auburn Lewiston airport board


Digital media management experie nee. Extensive

familiarity with Microsoft products- Excel specifically.

Bachelors degree in Communication with a dual minor in

Film and Music Theory (University of a New Hampshire

2015). Bilingual: fluent in French and English.

12/31/2020

Justin M Fortier

Thank you for your interest in serving the City of Lewiston.

Email not displaying correctly? View it in your browser.

1



SUBJECT: Receipt of Recommendations from the Mayoral Ad Hoc Committee on Equity and Diversity

INFORMATION:

In July 2020, the Mayor established an Ad Hoc Committee on Equity and Diversity for the purpose of advising and making recommendations to the City Council on steps to ensure the City treats all residents and visitors equally and that the City's workforce represents the diversity of our community. The Committee met over the course of several months reviewing City policies and procedures to develop recommendations for consideration by the City Council. Committee representatives presented and reviewed the final recommendations with the City Council at the January 26, 2021 City Council Workshop.

APPROVAL AND/OR COMMENTS OF CITY ADMINISTRATOR: .....-"t-.;-~ ~,.{f'\\('v--,

The City Administrator recommends approval of the requested action. ,)"V\ ~

REQUESTED ACTION: 11 I 2 I 3 I 4 I 5 I 6 I 7 I M

To Receive the Recommendations from the Mayoral Ad Hoc Committee on Equity and Diversity.

EXECUTIVE DEPARTMENT

Dale F. Doughty, Deputy City Administrator

25 January 2021

To: Denis D' Auteuil, City Administrator

Re: Equity and Diversity HR Staff Person and Initial Training Budget

The Mayoral Ad Hoc Committee on Equity and Diversity will be presenting its recommendations to the Lewiston City Council on January 26, 2021. This memo is a companion to several of the recommendations related to an additional Human Resource position focused on Equity and Diversity, as it relates to all aspects of City business. The Committee's recommendations in this area include:

A. New Human Resources Position

a. The City should add a position to the Human Resources Department focused on equity

and diversity, including but not limited to developing a city workforce representative of

the demographics of the city; advancing equitable policies, training, practices, and

procedures; and ensuring that the city delivers services in an equitable and inclusive

manner.

b. The City Human Resources Department should monitor and issue an annual public

report on diversity in the City's workforce, to also include information on staff

promotions and diversity of management or supervisory positions.

c. Update the City's Discrimination Policy Statement to be more proactive, directly naming

the advancement of equity and inclusion as a priority.

Equity and Diversity Specialist (E&DP)

Based on those recommendations, I suggest that we create an Equity and Diversity Office within the Office of Administration, reporting directly to the Deputy City Administrator and fill it with a qualified candidate that can provide services across all City Departments. Based on a review of published internet job descriptions across the country, here are some common primary duties that are consistent with the Committee's recommendations. The following is just a brief overview:

1. The Equity and Diversity Specialist {E&DS) would be responsible for leading the development

and implementation of programs, policies and procedures that foster equity, diversity and

inclusion in all services the City provides. This person would work both on a City-wide and on a

Departmental basis.

2. The E&DS would measure the demographics of City staff and compare it to the demographics of

communities within the City. The E&DS would then work with Department Heads to develop

targeted recruitment and retention efforts to move staff demographics more closely to match

the demographics in the City.

City Hall, 27 Pine Street, lewiston, ME 04240 • Tel. (207) 513-3121 • TTY/TDD (207) 513-3007., Fax (207) 795-5069 Email: [email protected]


3. The E&DS would the measure, analyze and present data showing the City's progress over time in

implementing new policies and procedures, ensuring equity and diversity in the City's workforce

at all levels. The E&DS's findings will be publicly published annually.

4. Evaluate the needs, build a curriculum and then provide City Staff the training needed so that

staff can better provide services that are widely accessible. This training will be provided on a

City-wide and on a department specific basis.

5. Work with Department heads to determine how City services can best be provided to our

diverse communities in a manner that is inviting, comfortable, inclusive and equitable.

6. Work with stakeholders from various groups to evaluate the delivery of City Services and

provide recommendations for various tools, such as better language translation services, for all

City Departments.

7. Assist the Deputy City Administrator in conducting investigations of allegations of discrimination

and inequity within or by City Staff.

I recommend that we find a person with a college degree in Public Administration, Political Science, Education, Human Resource Management, Communications and/or Ethics Studies. The person should have minimum 2 to 5 years of experience working with diverse groups in the field of equity, diversity and inclusion. Specific professional or personnel experience in these areas is desirable. I recommend that this position be funded at non-union, exempt, levelS. Assuming family coverage and 5-year step, for FY22 this position would cost $107,153 or 5.6 cents on the tax rate.

As I am sure you are aware, many institutions nationwide are adding positions like this to their staff, making the market competitive.

Training in FY2022

The E&DS will be charged with determining the training needed for staff city-wide. I am sure it will take some time for this person to understand the City, staff dynamics, and historic training provided. For that reason, it would be best to address most of the training budget changes in the FY2023 budget. However, some training budget should be included in FY 2022. An inclusion of $7,000 would allow for some new training of approximately 150 to 200 city staff that are on the front line. It would also provide some training budget for the new E&DS, who will be faced with this rapidly changing field.

Dale

Mayoral Ad Hoc Committee on Equity and Diversity

The Mayoral Ad Hoc Committee on Equity and Diversity is established for the purpose of advising and

making recommendations to the City Council on steps to ensure the City treats all residents and visitors

equally and that the City's workforce represents the diversity of our community. The committee will

make recommendations to the municipal officials and key staff on policy, practice, and procedural

changes to ensure that fair and equitable treatment is provided to all.

Recommendations

A. New Human Resources Position

a. The City should add a position to the Human Resources Department focused on equity

and diversity, including but not limited to developing a city workforce representative of

the demographics of the city; advancing equitable policies, training, practices, and

procedures; and ensuring that the city delivers services in an equitable and inclusive

manner.

b. The City Human Resources Department should monitor and issue an annual public

report on diversity in the City's workforce, to also include information on staff

promotions and diversity of management or supervisory positions.

c. Update the City's Discrimination Policy Statement to be more proactive, directly naming

the advancement of equity and inclusion as a priority.

B. Increase Community Engagement

a. The Lewiston Police Department should increase its community engagement efforts, co

facilitating focus groups for residents in areas with high crime rates, involving the

community in developing procedures for new initiatives (e.g. body cameras), and

embracing community policing throughout the department instead of as the job of one

task force.

b. Community dialogue opportunities should be established for public comment on

services city-wide, to increase resident familiarity and comfort with city officials and

create an active bridge to community involvement.

c. Develop & co-facilitate a series of informal community conversations on police

interaction with Black, Indigenous, and People of Color (BIPOC) communities focusing

on topics related to bias, race/racism and community policing.

d. The City should develop and sustain a diverse focus group that could review key

publications and promotions for cultural sensitivity and bias.

C. Improve Services for Vulnerable Populations

a. The Lewiston Police Department should establish policies and procedures that consider

the specific and unique circumstances when working with members of vulnerable

populations within the community, including but not limited to the Lesbian, Gay,

Bisexual, Transgender, Queer (LGBTQ) community, children impacted by an arrest in the

family, and those struggling with mental illness and/or substance misuse.

b. More comprehensive demographic and outcome data on force, restraints, and

interactions with the public should be collected and analyzed in order to proactively

identify, prevent, and eliminate instances of bias-based profiling.

c. The City should contract with on-call, in-person translators/interpreters who could be

available for residents conducting city business at time of need.

d. The City should gather input from transgender and gender non-binary citizens to ensure

their experiences are taken into consideration when reviewing and updating policy and

procedures.

e. Establish a plan to update demographic labels to include a wider scope of diversity in

our community.

D. Consider Continuing and Advancing this Work through the City Spirit Council

a. The City Spirit Council is a collaboration of city officials and community members

committed to building awareness, leadership and solutions to community

concerns regarding social justice and equity from throughout the Lewiston and

Auburn communities. Most recently the City Spirit Council has been engaged in

the development of a dual-city equity statement in order to provide a common

foundation and commitment to the healing of inequality and provide space and

opportunity for truly equitable approaches for all community members to

flourish. Future work as an extension of the Mayoral Ad Hoc committee would

be rooted within the City Spirit Council as both a mechanism to help realize the

goals detailed in this statement as well as to aid in the development of an

overarching equity implementation plan for the City of Lewiston. City Spirit

would aid in the development of vision, approach and synthesis of city systems

goals and necessities while maintaining and prioritizing community integration

and involvement throughout all aspects of equity development.

CITY Of LEWISTON

Mayoral Order, Establishing City of lewiston Mayoral Ad Hoc Committee on Equity and Diversity

Mark A. Cayer Mayor

The Mayoral Ad Hoc Committee on Equity and Diversity is established for the purpose of advising and making recommendations to the City Council on steps to ensure the City treats all residents and visitors equally and that the City's workforce represents the diversity of our community. The committee will make recommendations to the municipal officials and key staff on policy, practice, and procedural changes to ensure that fair and equitable treatment is provided to all.

Duties. The committee shall:

1. Review the policies and procedures of the Lewiston Police Department involving the use of force and restraint in its interactions with the public and make recommendation on policy, practice, and procedural changes to ensure fair, equa!, and appropriate treatment of all;

2. Review the process by which citizen complaints against police officers and other city employees are investigated and, if necessary1 recommend improvements to this process to ensure that such complaints are addressed thoroughly, objectively, fairly, and in a timely manner;

3. Review the type and nature of training provided to municipal employees, induding police officers, in regard to such areas as bias, equality of treatment, and crisis management/de-escalation and to identify employees or employee groups that should receive training and what that training should consist of;

4. Review the recruiting and hiring practices of the City, with special emphasis on those of the Police Department, and develop recommendations that would assist the City in better reflecting the demographic composition of the community, to include recommendations on improving outreach to elements of the community currently under-represented in the City workforce;

5. By September 30, 2020 1 develop and present to the City Council a plan for a permanent standing committee to continue and advance the work of this Ad-Hoc Committee;

6. To make such other recommendations the committee finds appropriate to fulfill its purpose.

1

Composition and Appointment

The Committee shall be composed of no more than tweive members appointed by the Mayor. The membership shall include the Mayor and three members of the City Council. The remaining members shall be broadly representative of the community, including representatives of the minority community who have shown an interest ln working to advance equity and opportunity in Lewiston.

Committee Chair

The Mayor shall Co-Chair the Committee with a Chair selected by the Mayor from the community members who are not Councilors. The Chair and Co-Chair shall be responsible for coordinating the meeting schedule with the members, setting the meeting agenda, and ensuring that notice of meetings are publicly posted.

Meetings

The Committee shall establish the times and places of Its meetings. Meetings shall be open to the public and notice of such meetings shall be posted by the City Clerk. The Committee may 1nvite such otheiS as may be knowledgeable about subjects under discussion to provide information for its consideration.

Staff Support

The City Administrator or designee shall be responsible for providing staff support to the Committee.

Term

The term of the Committee and its members shall expire on September 31, 2020 unless otherwise extended by the Mayor. If extended, the Mayor shall appoint members to the Committee, which may include individuals who have previously served on the Committee.

Issued on this, the 7th day of July, 2020.

;7~~4 cu, M rk A. Cayer, Mayor

2



SUBJECT:

Executive Session pursuant to MRSA Title 1, section 405 (6) (c) to discuss an Economic Development issue of which the premature disclosure of the information would prejudice the competitive bargaining position of the City.

INFORMATION:

The Maine State Statutes, Title 1, section 405, define the permissible grounds and subject matters of executive sessions for public meetings.


State statutes define the purposes for entering into an executive session. ~L('f'~~

~'?{0

REQUESTED ACTION:

To enter into an Executive Session pursuant to MRSA Title 1, section 405 (6) (c) to discuss an Economic Development issue of which the premature disclosure of the information would prejudice the competitive bargaining position of the City.



SUBJECT:

13

Executive Session to discuss Real Estate Negotiations of which the premature disclosure ofthe information would prejudice the competitive bargaining position of the City.

INFORMATION:

The Maine State Statutes, Title 1, section 405, define the permissible grounds and subject matters of executive sessions for public meetings.


The City Administrator recommends approval of the requested action.

REQUESTED ACTION:

To enter into an Executive Session, pursuant to MRSA Title 1, section 405(6)(c), to discuss Real Estate Negotiations, of which the premature disclosure of the information would prejudice the competitive bargaining position of the City.

2/2/21: storm closures, reminder: due to the ongoing

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