2020 ivma summer meeting sponsors

IVMA • PO BOX 241, TIMNATH, CO 80547• EMAIL: [email protected]

PH: 800.272.1813 • FAX: 877.334.2565 • WEBSITE: IVMA.ORG

SUN VALLEY, ID • JUNE 4 ‐ 6, 2020

EXHIBITORS & SPONSORS

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IVMA • [email protected] • P 800.272.1813 • F 877.334.2565 • ivma.org

An opening reception and multiple built-in breaks per day allow you to interact with the attendees.

Discount on booth registration until April 1, 2020.

NEW this year!

Extended, unopposed exhibitor time - Get more facetime with attendees during extended lunch break.

Choose your booth! Reserve a specific booth by noting your 1st, 2nd, and 3rd choice on the registration form.

Keep it casual! Enjoy hors d’oeuvres and a drink at the new cocktail party-style opening reception. Mingle on the terrace, instead of sitting in your booth! Pre-registration required.

Get more visibility as a sponsor! Get credit for the value you bring to the meeting with new sponsorship levels.

EXHIBIT SPACE

Booth A 6’ x 8’ area with a 6’ table, two chairs, and power. View page 8 for layout and booth options.

This year, there will be no physical demarcation (no pipe and drape) of the exhibit area.

Included Complimentary registration for two representatives as well as two breakfast and lunch buffets on Friday & Sat-urday, refreshment breaks in the exhibit hall, and Thursday night opening reception.

Registration for any additional exhibit personnel is $150 per person.

RATES

Sponsor Exhibitor Diamond Sponsor- $4,000 Silver Exhibitor Early Registration - $1,000* Platinum Sponsor - $2,500 Silver Exhibitor- $1,150 Gold Sponsor- $1,500 *Early Registration ends 4/01/2020.

TRAFFIC BUILDER Included in the participants registration packet will be a “Visit Exhibits” sheet. Those participants that collect 10 or more signatures can enter to win one of the prizes. Drawing will be held after lunch on Saturday. Company Prizes - To increase participation, we encourage you to bring a give-a-way prize. In previous years, the prizes ranged from ~ $50 to a grand prize of $1,100.

Features & Rates

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Sponsorship & Exhibitor Benefits

Choose a sponsorship class and enjoy benefits at every level:

Diamond $4,000

Platinum $2,500

Gold $1,500

Silver $1,000 - 1,150

Special fee for companies with speakers $3,000 $2,000 $1,000 N/A

Name in Proceedings x x x x Booth in Exhibit Hall x x x x Breakfast, Lunch, and Beverage Breaks for Two Company Representatives

x x x x

Two Tickets to Opening Reception x x x x Participants List Before & After Conference x x x x

Logo in Signage for Exhibitor Hall x x x Logo in Brochure Mailings - Must register before February 20, 2020

x x x

Logo on Conference Website x x x 25% Off Half Page Ad in Conference Proceedings

x

50% Off Half Page Ad in Conference Proceedings

x

Half Page Ad in Conference Proceedings

x

Logo Included in Program & Proceedings

x x x

Company thanked during introduction of sponsored speaker

x

Recognition and 3 minute opportunity to talk about your company and services during introduction of a speaker

x x

Recognition and 5 minute opportunity to talk about your company and services dur-ing lunch

x

Logo on Registration Packet x

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Additional Sponsorship

Limited to one sponsor each Quantity Amount

Conference Pens (supplied by sponsor) 150

Conference Notepads at least 8.5" x 5.5" (supplied by sponsor) 150

Conference Bags (Printed with IVMA and Sponsors logo) $1,200

Conference Flash Drive (Printed with Sponsors logo) $900

Full-Page Conference Proceedings Ad $175

Half-Page Conference Proceedings Ad $100

Conference Pens and Notepads can be shipped to Sun Valley Resort, Attn: Tenley Haack,(see shipping policies) or brought to the Registration Desk by 11:00 am on Thursday, June 4, 2020. Attendees will pick up registration packets at 12:00 pm on Thursday.

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CONTACT INFORMATION

Company Name: ________________________________________________________________________________________

Contact Name: ______________________________________ Postion: _____________________________________________

Contact Email: ______________________________________ Phone: ______________________________________________

Mailing Address:__________________________________________________________________________________________

City: __________________________________________________ State:_______________ Zip Code: ____________________

Company Website ________________________________________________________________________________________

Send pre-convention information requests to (Email) ____________________________________________________________

Company description for the proceedings (products, services, etc.) _________________________________________________

_______________________________________________________________________________________________________

_______________________________________________________________________________________________________

Name Badges (Up to 2 names per booth included. Additional charges for more representatives)

Attendee Name #1 ________________________________ Attendee Name #2 _______________________________________

Attendee Cell ____________________________________ Attendee Cell __________________________________________

Attendee Email __________________________________ Attendee Email _________________________________________

Attendee Name #3 ________________________________ Attendee Name #4 _______________________________________

Attendee Cell ____________________________________ Attendee Cell __________________________________________

Attendee Email __________________________________ Attendee Email _________________________________________

BOOTH RESERVATION

____ Diamond ($4,000) ____ Platinum ($2,500) ____ Gold ($1,500) ____ Silver ($1,000 before 4/1/2020) ____ Silver ($1,150 after 4/1/2020)

____ Additional Booth Attendees ($150 x ____ Additional Attendees)

Booth preferences (write your 1st, 2nd, 3rd choice of booth location): Booth # __________, # __________, # __________ .

RSVP for Meals: (# Attending) Opening Reception ________, Fri/Sat Breakfast _________, Fri/Sat Lunch ___________

Reservation Form pg. 1 of 2

____ Diamond speaker ($3,000) ____ Platinum speaker ($2.000) ____ Gold ($1,000) N/A _ Silver

Company speakers are not included as Exhibitor attendees, please include them only if they will need meals or attend breaks.

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CHECK EACH ITEM FOR PURCHASE

____ Pens (supplied by sponsor) ____ Notepads (supplied by sponsor) ____ Conference Flash Drive ($800)

____ Full Page Conference Proceedings Ad ($175) ____ Half Page Ad ($100)

PURCHASE CALCULATION

Sponsor/Exhibitor Level $ ________________

Additional Representatives $ ________________

Other Purchases/Ads $ ________________

TOTAL $ ________________

Payment must be received by the IVMA to hold your booth space reservation.

PAYMENT METHOD

Note: By purchasing booth space you agree to the Exhibitor Rules and Regulations (see page 6). Please send both pages of your completed Reservation Form to: Email: [email protected] or Fax: (877) 334-2565.

Total Amount Enclosed $ _______________

____ Check ____ Visa ____ MasterCard ____ American Express

Credit Card Information

Name on Card:______________________________________________________________________________________

Card Number:______________________________________________ Exp Date:___________ Security Code: _________

Billing Address/St/Zip:_________________________________________________________________________________

Signature:__________________________________________________________________________________________

Send receipt to this email: _____________________________________________________________________________

Reservation Form pg. 2 of 2

Speaker Name _______________________________

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Booth Space Vendor subscribes for booth space in Limelight AB at the 2020 IVMA Summer Meeting at the Sun Valley Re-sort, Sun Valley, ID on June 4-6, 2020. The 2020 IVMA Summer Meeting reserves the right to reject any appli-cant or vendor and will refund the amount paid for that space. The 2020 IVMA Summer Meeting reserves the right to assign, designate, or change your booth location.

Payment Payment for vendor’s booth space shall accompany the Exhibit Booth Reservation form and must be received by the IVMA to hold your booth space reservation.

Hours of Operation Hours of booth show on Friday, June 5, 2020 are 7:00 am to 3:30 pm and Saturday, June 6, 2020 from 7:00 am - 1:45 pm. Set up of exhibits will be on Thursday, June 4, 2020 from 7:30 - 9:00 pm. Vendor shall have theirexhibit completely assembled by 9:00 pm. Vendors shall staff their booth during all hours of the 2020 IVMASummer Meeting. Vendors shall not begin disassembling their exhibit until 1:45 pm on Saturday, June 6, 2020.

Each booth reservation includes an invitation for (2) two company representatives to attend the Opening Re-ception on the Limelight Terrace, Thursday, June 4, 2020 from 5:00 - 6:00 pm. Registration for additional repre-sentatives can be registered for $150.

Meal and Break schedule Thursday, June 4th 12 - 6 pm - Check-in at the Registration Desk and pick up your name badge and materials 5 - 6 pm - Opening Reception (attendees and exhibitors) 7:30 - 9 pm - Exhibit set up in Limelight AB

Friday, June 5th 7 - 8 am - Breakfast (attendees and exhibitors) 9:40 - 10:20 am - Beverage break 12 -1:45 pm - Lunch (attendees and exhibitors) 3 - 3:30 pm - Beverage break

Saturday, June 6th 7 - 8 am - Breakfast (attendees and exhibitors) 9:40 - 10:20 am - Beverage break 12 -1:45 pm - Lunch (attendees and exhibitors) 1:45 pm - Exhibit break down

Interference Prohibited Excessive noise, bothersome lighting or other use by vendor which interferes with the exhibition space used by other vendors is prohibited, as is the creation or maintenance by vendor of any dangerous or hazardous condi-tion or situation. The aisles belong to the show. Neither vendor nor advertising material shall protrude into aisles. Booth shall not exceed 8 feet in height.

Insurance Not Provided Vendor acknowledges 2020 IVMA Summer Meeting provides no insurance covering vendor’s property. It is vendor’s sole responsibility to obtain interruption, property damage, personal injury, vandalism, theft and any other insurance it may need to cover any losses it may suffer at the 2020 IVMA Summer Meeting.

Rules & Regulations

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Services Not Provided The 2020 IVMA Summer Meeting does not provide equipment, decoration, labor, carpenters, storage for exhibit materials, special lighting, gas, water supply or other related services. All arrangements for these items must be made by the vendor, and vendor shall defend, indemnify and hold harmless the 2020 IVMA Summer Meeting for any and all claims, losses, damages, injuries or other charges which may occur from such arrangements made by vendor.

Indemnification Vendor shall defned, indemnify and hold harmless the IVMA and the 2020 IVMA Summer Meeting and their desig-nated agents, employees and/or contractors, from and against any and all claims, losses, damages, injuries, penali-ties, governmental charges or fines in any amount arising out of or caused by vendor’s use of the premises, the con-duct of vendor’s business or from any activity or work done, permitted or suffered by vendor in or around the prem-ises, including but not limited to, the installation, operation, maintenance or removal of exhibits.

Cancellation Policy If Vendor is not able to attend the 2020 IVMA Summer Meeting, Vendor may be entitled to a refund on the follow-ing schedule. 60 day - If written cancellation is received by April 5, 2020, and if booth space is resold, Vendor is entitled to an 80% refund. 30 day - If written cancellation is received by May 4, 2020, and if booth space is resold, Vendor is entitled to a 50% refund. 30 day - If Vendor cancels after May 4, 2020, Vendor will not receive a refund.

Lodging Sun Valley Resort (1 Sun Valley Rd, Sun Valley, ID 83353)

Contact the Sun Valley Resort Guest Reservation line at 800.486.8259 or [email protected]. Idaho Veteri-nary Medical Association group block will be held until Monday, May 4, 2020. Check In/Check out: 4 pm/11 am.

Inn Traditional One Queen/Luxury King - $189 ; Inn Luxury Two Queen - $199; Inn Grand Two Queens - $229 A resort fee of 6% and room tax of 12% is applied to all room rates above, and subject to change. Group rates will be honored three days prior and three days following the conference based on availability.

Ship Exhibit Materials to: Physical Address for FedEx, UPS, DHL, etc: Sun Valley Resort 2 Sun Valley Road Sun Valley, ID 83353 ATTN: Vendor Name/Group Name Box ______ of ______ (# of Boxes)

Outgoing Freight and Packages: Preprinted labels with your account number are preferred. Paperwork for UPS and FEDEx is available from Shipping & Receiving or Bell Service. Outgoing shipments must be charged to a personal or corporate FEDEx or UPS account or credit card. Freight pick up is available, Monday through Friday; pick up times vary. Pickup location: Sun Valley Resort (2 Sun Valley Rd, Sun Valley, ID 83353) Freight pick-up can be arranged through your own courier, contact Shipping & Receiving or Bell Service for this service. If you have any questions about shipping & receiving policies or procedures or tracking assistance is available through Sun Valley Shipping & Receiving. Phone: 208.622.2224

Shipped materials will be placed in Limelight AB prior to set up.

Rules & Regulations continued

Large Animal Classroom

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Opening Reception

Beverages

Note: Exhibitor areas will have no physical demarcation (no pipe and drape), but area is carpeted. Each booth will have a 6' table with 1' additional on each side.

Limelight AB

8 - Exhibitor & Dining Hall Layout

345

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IVMA

2020 ivma summer meeting sponsors

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