2018 – 2019Environmental Scan

November 23, 2017

Outline

• Context Setting

• Planning Framework

• Supporting Students, Faculty and Employees

• Indigenous Commitment

• Enrolment Trends

• Economic Sustainability

• Continued Success

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Presentation Schedule

Senate Retreat (Preliminary) August 28, 2017

President’s Council September 7, 2017

Planning and Priorities October 16, 2017

Planning and Priorities brings comments to Senate November 2, 2017

Finance Committee of the Board of Governors November 23, 2017

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Purpose

Within the context of budgeting, the Environmental Scan:• Informs planning and strategic decision making

• Disseminates data from central sources to budget holders and stakeholders

• Establishes community consideration of constraints and opportunities

• Highlights and reinforces alignment and support of the Academic Plan and integrated plans

• Provides opportunities for dialogue and clarification

4

Creates line-of-sight for VIU employees to take actions to support student and employee success

VIU’s Visionary Goal

As a trusted educational partner in the promotion ofsustainable cultural, economic, environmental and social well-being, we inspire our students, faculty and staff, ourcommunities and the people of Vancouver Island and coastalBritish Columbia through our commitment to excellence inlearning, student success, respectful discourse, Indigenousways of knowing and personal well-being.

5

VIU’s Niche

Adjacent to the rugged coastline of the Salish Sea and within the

traditional territories of the Coast Salish People, Vancouver Island

University is proud of its unique history and culture as a teaching

university that:

• welcomes and celebrates learners, from local, regional and international

communities, and non-traditional students, as the heart of the institution;

• supports and celebrates student success;

• provides high quality teaching, affordable high quality programs and multiple

ways of knowing;6

VIU’s Niche (con’t)

• promotes campus communities offering small class sizes that encourage

rewarding faculty/student engagement;

• supports Indigenous learners and connections to Indigenous communities;

• fosters a global awareness within the campus and external communities;

• and promotes community engagement for students and faculty that

fosters scholarship, research and creative activity.

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(Written in 2013)

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Value-Based

LearningWe support student success, access to education, appropriate development and use of technologies, collaboration and engagement with communities, development of literacies, communication and exchange of ideas across disciplines and locations, exploration and application of new thought and pursuit of lifelong learning

RespectWe promote respectful engagement and support for internal and external relationships, and are committed to promoting respectful, informed discourse about reciprocity and reconciliation as identified by the Truth and Reconciliation Commission of Canada Calls to Action

DiscoveryWe promote respectful, ethical, transformative learning and research, scholarship and creative activity by fostering open inquiry that engages learners and supports contributions to knowledge

EngagementWe value respectful on-going cooperation and collaboration that builds relationships with our partners in education, with communities in our region and with colleagues throughout the world

AchievementWe believe in the potential of our community of learners and are committed to promoting the excellence and success of our students, faculty, staff and alumni

DiversityWe value human diversity in all its dimensions and are committed to achieving and ensuring learning and working environments that are equitable, diverse and inclusive

Celebration We recognise and actively celebrate the achievements of all our students, faculty, staff, alumni and communities we serve

Sustainability and Well-being

We foster sustainability in our institution through progressive sustainable operational practices, promotion of environmental awareness, delivery of supporting pedagogy, and provision for wellness in our employees and students 9

Empowering Former Youth in Care“Education can mean the difference between a life in poverty or a life of prosperity. It’s an important equalizer because when we lift people up, all our communities benefit” – Melanie Mark, Advanced Education, Skills and Training Minister

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Planning Framework

VIU Integrated Planning informs Budget (CRP)

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Regional Action Plans

Enrolment Management Plan

Teaching, Learning and Administrative Systems Renewal - AURORA

Campus Master Plan (Updated 2017)

5-Year Capital Plan (Annual)

Aboriginal Education Plan

VIU People Strategy (to be completed)

Consolidated Resource

Plan (CRP)2018-2019

ACADEMIC PLAN: Access to Excellence(Updated 2016)

VIU Mandate, Visionary Purpose, Niche and Values

The VIU Academic Plan: Access to ExcellenceStudent

engagement, learning, and

success

Academic community

Indigenous commitment*

Program quality

Community engagement

Institutional effectiveness

13*formally added in 2016 update

Academic Priorities Implementing the Academic Plan: Access to Excellence

Advancing VIU as a university that promotes and fosters well-being

Implementing and reporting to Senate the 2015 SPA recommendations

Implementing and reporting to Senate the VIU Aboriginal Education Plan

Expanding experiential education opportunities (including co-op, work term,

community-based and applied research, and Co-Curricular Record opportunities)

Diversifying the number of International students by Faculty

Adopting and implementing the Strategic Plan: Scholarship, Research and

Creative Activity14

Academic Priorities cont. Encourage and promote reconciliation with our partners and within the

institution

Increasing retention rates through student-centric teaching, learning, academic

services, and co-curricular engagement

Revision of policies and procedures related to Academic Appeals and Academic

Integrity

Respond to Quality Assurance Process Audit

Promote adoption of the Truth and Reconciliation Calls to Action identified in

Access to Excellence15

Regional Priorities and Opportunities

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Cowichan Campus

• Aboriginal• Trades• Increase of

Academic Programming

• Dual Credit

Powell River

• Aboriginal• International

Student Programming

• Dual Credit

Deep Bay

• Focus on Research and Educational Hub

• Centre for Healthy Aging

• Milner Gardens• MABR

Oceanside

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Administration and Finance Key Priorities(Facilities and Ancillary Services, IT, Finance and MARCOMM)

• Integrated for Leverage (Marketing, Analytics, Recruiting and Communications) MARCOMM

• For Student and Employee Success (AURORA and Borealis)Digital Transformation

• In Support of Teaching and Learning (HSC, AMTR and Geo-Exchange)

Physical Infrastructureand Systems

• Institutional Operational Sustainability and Environmental Stewardship

Sustainability and Stewardship

• (New) Income Generating Initiative Support and DevelopmentPlanning and Revenue

• Increasing Clarity, Effectiveness, Efficiencies and QualityPolicy and Process

Supporting Students, Faculty, and Employees

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Physical Infrastructure

Capital Projects – UNDERWAY!

• Health and Science Centre • Phase 1 - $37.5M (approx.)

• Phase 2 - $50M (forecast)

• Automotive and Marine Trades Redevelopment Project• $20M

• Project AURORA • Teaching, Learning and Administrative systems replacement

• Minimal IT Infrastructure Support

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Both supported by Federal infrastructure funds, Province of BC and Capital Campaign

$4.5M capital funding support from AVED; balance must be generated internally

Health and Science Centre• April 30, 2018 –

scheduled date of substantial completion

• Co-locates chemistry and health programs

• Includes new lab and classroom space, student commons, as well as office space

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Automotive and Marine Trades Redevelopment

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Automotive and Marine Trades Redevelopment

• April 30, 2018 – scheduled date of substantial completion

• Complete redevelopment of the existing Automotive Facility

• New Trades Discovery Centre including shared spaces for all trades and a new Carpentry Shop

• Renovated Motorcycle and Marine Shop

• New addition for an LNG (Liquefied Natural Gas engine) space at Building 23

Digital Infrastructure

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Project AURORA Status

• Business Process Mapping (in progress)

• Data Dictionary (in progress)

• Exploring Change workshops (complete)

• Project team resourcing (in progress)

• Benefits Realization (in planning)

• Implementation support services obtained (complete)

• Vendor selection (complete)

• Project Initiated 25

Vendor – Unit4

Why is this the best choice for VIU?• Student-centric design• Built for the Cloud• Best met VIU’s requirements• Flexibility• User interface• Communication functionality• Workflow tools• Competitively priced

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AURORA – August 2017 Timeline

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Project Borealis

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Emerging on the Horizon…

Project BorealisAddressing the Digital Infrastructure Situation

To date:

• In the past three years, $1.5M capital support from AVED has been garnered to support remediation.

More to do:

• 81% of VIU desktops are past vendor warranty level and industry standard replacement age*

• 80% of VIU is serviced by a past end-of-life telecom system*

• 80% of VIU server infrastructure is past vendor warranty level and industry standard replacement age**

29*Source: Asset Inventory System**Source: Server Tracker Inventory

Digital Infrastructure Maintenance

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Meanwhile, in the 2016-2017 fiscal year:

19,000 completed

service requests

33 current active

projects*

27 projects in

queue

9 upgraded computer

labs

*a project is defined as effort greater than 100 dedicated hours to complete

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Student-Facing

Student Affairs – Co-op and Internships

Education Advising contacts

with students:

11,400

Top athletics

program in BC for the

11th year in a row

2048 Counselling

appointments

2000+ students accessed

the medical clinic since the 2015 opening

2400 students participated in

activities organized by

Campus Recreation

32Source: 2017 Student Affairs

Library

Initiatives and Collaborations

• Outreach research help at Shq'apthut 2-3 days per week

• Stress busters initiatives during exams

• Six new technology-enabled group study rooms had 8000+ bookings

• In-facility, student-facing partnerships with the Writing Centre, International Education English language tutors, the IT help desk and others

• Significantly grew VIU's institutional repository for scholarship and research

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Questions Answered:

7000+

Classes Taught: 229

Total Students Taught:5000+

Almost 6000 Photo

ID Cards Issued

90% of students surveyed highly rank

both the importance of, and their satisfaction with, VIU library as a location conducive to study, collaboration,

and research

85% of survey respondents reported

that their library-instructed information

literacy classes had practical application

2016 Annual Survey, VIU Library

Indigenous Commitment

34

A2E – Access to Excellence

A2E is a partnership with MasterCard and Rideau Hall Foundation

• Goal is to provide scholarships for 250 Indigenous students - provided scholarships over five years (2017-22)

• Four Indigenous Education Navigators hired to support students with access and retention

• Two Indigenous Employment Navigators hired to support students transition to employment

• Promoting Youth Leadership35

Indigenous Commitment

• Centre for Pre-Confederation Treaties and Reconciliation• Fulbright Canada Jarislowsky Visiting Research Chair in Aboriginal

Studies• VIU in partnership with The Laurier Institution and CBC Radio One Ideas,

host an annual speakers’ series focused on reconciliation and engagement with Canada’s Indigenous peoples

• Federal Deputy Minister University Champion Program – Ms. Diane Lafleur, ADM of Indigenous and Northern Affairs

• Office of Aboriginal Education and other VIU partnerships with dozens of First Nations

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Indigenous Commitment

• Aboriginal University Bridging Program (AUBP)

• Pursuit of the indigenization of curriculum (Aboriginal Education Plan)

• First Nations Studies Program

• Shq’apthut – A Gathering Place

• Elders in Residence as full faculty members

• Youth in Care (high impact) & Canada Learning Bond (high impact)

• Truth and Reconciliation Report – response in Academic Plan Update

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Enrolment Trending

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Enrolment – Total FTEs – Fiscal Year

39Source: 2016/17 Final FTE Report (blue sheets)

6,009 5,873 5,874 5,885 5,818

1,157 1,096 1,142 1,118 1,230

1,200 1,359 1,394 1,548 1,591

8,366 8,327 8,410 8,551 8,639

-

3,000

6,000

9,000

2012/13 2013/14 2014/15 2015/16 2016/17

International ITA Domestic

STUDENT FTEsDomestic, Industry Training Authority (ITA), and international FTEs by fiscal year

Enrolment - International

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Source: OUPA D5 datapoint (June 11, 2017)

70

123

359

233

303

91

136

347

308

316

66

134

310

341

358

0 150 300 450

Hospitality Management Diploma

Bachelor of Arts

English as a Second Language

Master of Business Administration

Bachelor of Business Administration

2016/17 2015/16

2014/15

TOP PROGRAMS FOR INTERNATIONAL STUDENTSTop five programs for International student FTEs by fiscal year

Recruitment and Retention – Bachelor

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57% 58%60%

63%

70%

43% 44%46% 46%

38% 39%41%

2010/11 2011/12 2012/13 2013/14 2014/15

Yr1-Yr2 Yr2-Yr3 Yr3-Yr4

First-to-second, second-to-third, and third-to-fourth year retention and graduation rates for bachelor students by cohort entry year

Source: General 10-Year Student Program Retention DataPoint (May 1, 2017)

Academic Year – Mid-June SnapshotCapacity, Met Demand, and Unmet Demand

42

-

10,000

20,000

30,000

40,000

50,000

60,000

Capacity Met Demand (Filled Seats) Unmet Demand (Waitlisted)2013 2014 2015 2016 2017

2017 Fall Semester – Mid-June SnapshotCapacity, Met Demand, and Unmet Demand

43

-

10,000

20,000

30,000

40,000

50,000

60,000

Capacity Met Demand (Filled Seats) Unmet Demand (Waitlisted)2013 2014 2015 2016 2017

2017 Spring Semester – Mid-June SnapshotCapacity, Met Demand, and Unmet Demand

44

-

10,000

20,000

30,000

40,000

50,000

60,000

Capacity Met Demand (Filled Seats) Unmet Demand (Waitlisted)2013 2014 2015 2016 2017

Economic Sustainability - Resourcing Our Future

45

2016-2017 All Funds/No Deficit

46Source: VIU Audited Financial Statements

$120

$125

$130

$135

$140

$145

2012/13 2013/14 2014/15 2015/16 2016/17

Mill

ion

s

Expenses Revenue

Revenue by Category 2016/17

47

NDP Election Platform Related to PSIs

48

NDP Student Loans / Grants One-time $1,000 award to grads of occupation/trades programs

New grad scholarship fund ($50m)

Interest free student loans

Access + Affordability Cap tuition (rate not specified)

Support UPASS

Change regulatory framework to allow on campus housing

Co-ops + Work Experience Connecting students + manufacturers to meet demand

Skill Upgrading

Eliminate fees for ABE + ESL

Aboriginal Education Co-develop language curriculum

Priority access to training programs

Tech \ New Economy Tech + innovation centre’s at PSI’s

$100m expand tech related programs

Chief Talent Officer

Investment in ‘Creative BC”

Advancement

Annual Donations Alumni Giving

49Source: VIU Advancement and Alumni Office

$1.5 $1.5

$2.0 $2.0

$2.9

$-

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

2012/13 2013/14 2014/15 2015/16 2016/17

Mill

ion

s

$12,800

$77,665

$104,825

$89,199 $90,527

$-

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

2012/13 2013/14 2014/15 2015/16 2016/17

Continued Success

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Continued Success

• Academic Plan: Promoting and Celebrating Access to Excellence implementation

• Recruitment, enrolment, and retention institutional focus

• Enabling student, faculty and staff success

• Planning and budgeting

• Resources aligned with Academic Plan and integrated plans

• Summative Program Assessment recommendation implementation

• Diversification, innovation and extension of income streams

• Renewal of infrastructure

• Digital - Project AURORA…Borealis

• Physical 51

Questions?52