2014 - trakheestrakhees.ae/en/ehs/documents/ehs award 2014 booklet.pdf · describe how these...

Environment, Health and Safety (EHS) the Regulatory arm of Ports, Customs and Free Zone Corporation (PCFC) and

Dubai World business units is inviting entries from eligible stakeholders for the EHS Awards 2014 scheduled to be

held later this year.

Environment, Health & Safety (EHS), Ports, Customs & Free Zone Corporation (PCFC), has since the late 80’s been

involved in the sustainable growth & development of JAFZA and Dubai World jurisdictions. Over the years, EHS

awarded companies for good performance, excellence and innovation in HSE aspects. These awards are intended to

recognize Business Units in EHS innovation & excellence and the successes they have made in overcoming the

challenges.

The 2014 EHS Award is an initiative of EHS that recognizes companies for exceptional performance and innovations

in the field of Environment, Health and Safety that have helped them push the frontiers to great heights. This is

aimed at creating the awareness, raising the bar of excellence and showcasing success, thereby encouraging the

whole jurisdiction to adopt best HSE practices within their organisations.

The eligibility criteria for each of the categories are outlined in detail in the enclosed booklet. Submission must be

sent electronically to EHS by filling out the entry form and attaching the necessary documents in support of their

submissions. A brief summary of the submission of no more than 1000 words has to be outlined in the application

form. . It is stressed that 1000 words is the maximum for each submission and the file size must not exceed 4MB

including images, graphs tables etc. Where supporting documentation is provided this must be clearly referenced in

the submission for ease of review. Hard copy with CD should be sent to EHS Main office as detailed in the

application form. It is important that each submission demonstrates clear leadership from the top of the

organization with evidence that a proactive health, safety and environmental culture exists.

ABOUT THE AWARD

HOW TO ENTER

1. FREE ZONE INDUSTRIAL OPERATIONS

2. FOOD SAFETY

3. ENVIRONMENTAL PERFORMANCE

4. PORTS AND MARITIME

5. CONSTRUCTION SAFETY

6. GREEN / SUSTAINABLE BUILDINGS

Details of the sub categories, eligibility criteria, evaluation process and the submission guidelines are provided under

respective sections in the attached document.

Entry is FREE for all categories and clients.

The nomination form along with the supporting document should be submitted to [email protected]. Hard copy

folder comprising detailed reports and supporting documentation along with the CD should be hand delivered to

EHS Main office in Jebal Ali. The deadline for submission is 31 August 2014.

Click http://www.ehss.ae/forms/entryapplicationform.docx to download Award Entry Form

EHS strongly believes that this initiative goes much beyond recognition, in terms of the impact it is expected to have

in transforming the mind-set of the stakeholders towards a cleaner, safer and sustainable Dubai. Such a paradigm

shift in the approach and a trend towards innovation and excellence is expected to position Dubai in a strong footing

to address the challenges of Expo 20-20.

EHS encourages competent organisations to participate in this initiative towards excellence and innovation. Should

you need any additional information / clarification, please do not hesitate to contact Tel 04-8811881 or send email

to [email protected]

MAIN AWARD CATEGORIES

THE RULES

ENTRY FEE

mailto:[email protected]

http://www.ehss.ae/forms/entryapplicationform.docx


1. Entries must be submitted along with the appropriately filled application form and supporting document

stated in the booklet. The application should be authenticated by the top management of the applicant

with authorized stamp & signature.

2. Language: All entries should be in English

3. The entries must be well articulated, focused and clearly presented to encompass the evaluation criteria.

The eligibility criteria, evaluation process and the mandatory submissions would be as per the details

outlined under each category.

4. Submissions

All applications must be completed and submitted through awards email ([email protected]) . Hard copy

folder comprising detailed reports and supporting documentation along with CD should be clearly titled

“EHS AWARDS 2014” and hand delivered to the main office as noted below

The Awards Committee – EHS Awards 2014

Environment, Health & Safety

Jebal Ali (Behind Fire station near GATE 3)

Dubai, UAE

5. Closing Date: All applications must reach EHS before 3.30 pm (UAE time) on Sunday August 31, 2014.

Incomplete or late entries will be disqualified

6. Receipt of Application: Upon receipt, the entries will be acknowledged by email. It is the applicants’

responsibility to ensure that they have received confirmation of their entry before the closing date as no

correspondence will be entertained after the submission deadline. In this regard, official receipt /

confirmation by EHS alone would serve as the proof of submission.

7. Applicants are able to submit to more than one category, as long as they meet the eligibility criteria for each

award

8. Entries, once submitted, will become the property of EHS and will not be returned.


9. The award Committee may request additional supporting documents from the applicants and may also

conduct visits to their respective sites during the evaluation period.

10. Authentication: The committee reserves the right to audit any information supplied. If required, applicants

may be subjected to further evaluation processes including meetings, site visits and submission of reports

and technical datasheets.

11. Two awards in each category, one for the Winner and one for Runner-up shall be awarded.

12. The award Committee reserves the right to withhold awards in any category where entries do not meet the

evaluation criteria.

13. Results. Entries reviewed by the award committee would be shortlisted and nominated organisations

would be notified by EHS. Winners would be announced over a Gala Awards ceremony to be held later this

year

14. The decision of the award Committees is final and it will not entertain any further correspondence or

communication.

By submitting the entry form and supporting documentation, the applicant

agrees to the above terms and conditions.

1. FREE ZONE INDUSTRIAL OPERATIONS

2. FOOD SAFETY

3. ENVIRONMENTAL PERFORMANCE

4. PORTS AND MARITIME

5. CONSTRUCTION SAFETY

6. GREEN / SUSTAINABLE BUILDINGS

The purpose of this award is to recognize companies in PCFC Jurisdiction who have pushed the boundaries in HSE

performance and kept ahead of their peers in dealing with the ongoing challenges. It is also the intent of this award

to foster greater sense of awareness amongst individuals, organisations and society about the great relevance of

good HSE performance.

The PCFC EHS Award besides benchmarking the organisation and demonstrating its commitment to high standards

aims to increase awareness amongst individuals, organizations and society about the importance of HSE in the UAE

and across the region. This award will provide the winners and their organizations with a prestigious accolade for

their best practices in EHS. The winners in addition to receiving the winners’ plaque will also receive positive

exposure and publicity in the media. The participants get the opportunity to attend the winner’s gala dinner and

network with like-minded organisations for furthering the objectives. Furthermore, these best practices will be

shared and disseminated to the rest of the candidates and the community in this most appropriate platform.

The FZIO Award is being offered for two categories namely

1. Trading & Warehousing Companies

2. Assembly/Manufacturing Companies

Purpose

Benefits

Categories

All Organizations involves in trading, Warehouse/logistic, assembly and manufacturing can enter the nomination

process.

1. Excellent HS&E management systems (e.g. strong audit/documentation results – system used and level

achieved e.g. OHSAS 18001 or equivalent) and a rigorous approach to occupational health, Safety &

Environment (e.g. Annual Training)

2. High levels of compliance (Spot inspection of nominated company as well as annual records), with No

enforcement issues ( notices/prosecutions)

3. Below average and reducing rates of error (e.g. near misses), harm (accidents and work related ill health)

and loss (e.g. accident and ill health costs) and no fatal or major injuries (Accident records/stats)

4. Technology & Automation - Use of the best available technology to primarily enhance the safety aspects of

operations, plus an overall assessment of the training of personnel using this technology and employee’s

general knowledge on matters of safety and good operation

5. Training & Awareness - Above Average levels of HS&E Training & Awareness

6. Objectives: What objectives have been set for 2014 in relation to health, safety and welfare? Explain why

these objectives were selected.

According to the criteria and award category, the evaluation process for the Awards will be performed in two

stages:

1. First Stage: All entries will be screened for compliance of submission, explanation and meaningful

documentation to support the applicable criteria for the award category and demonstrated merit to be

short listed by the Award Committee. Site inspection will then be carried out to the short listed companies.

2. Second Stage: The Award Committee will evaluate and score the short listed applicants in each category and

determine the recommended winners in each category.

Submissions must be based around the following and include any necessary supporting documentation.

1. Describe in detail initiatives that your organisation has implemented successfully to improve Environment,

Health and Safety performance in the past years. These initiatives could cover training, HS&E Certifications,

procedures, policies, new safety equipment, improved processes, awareness campaigns etc.

2. Detail how these initiatives have been driven and supported by top/senior management in your

organisation. For example, what involvement has top/senior management or project management had?

FZIO Awards Eligibility Criteria

Evaluation Process / Judging Criteria

Mandatory Submissions

Have they demonstrated their commitment and been at the forefront in improving the improve

Environment, Health and Safety and in getting the results.

3. Provide examples of challenges that you had to overcome to successfully implement these initiatives.

4. Quantify the impact that these initiatives have had on your organisation. For example this could be a

reduction in accident rate, Safety Awareness & Improvement, OHSAS Certification etc.

5. Describe how these initiatives have made a difference to your organisation. What sets your organisation

apart from others, how has this affected the workforce? This section allows you to look at some of the

softer people issues such as improved morale, better communication, improved near miss reporting,

development of a proactive health and safety culture etc.



The purpose of this coveted award is to emphasize the importance of food safety in PCFC Jurisdiction and inculcate

the best practices among individuals and organizations alike by sowing the seeds of hygiene and food safety culture,

as inspection alone cannot ensure food safety.

It is also in the interest of this initiative that we foster greater sense of awareness & encouraging self-inspection

amongst individuals, organisations and society in order to ensure highest level of compliance with regulations. It is

highly expected that the applicants share their track records with a wider community so as to motivate them to

practice it in their ventures and help move from ‘command and control’ approach to ‘regulations by management’

approach or in other wards from reactive approach to proactive approach. The aim of the award is to:

Reduce the incidence of food borne infections

Reduce food damage

Increase economic impact of food industry

Recognize and reward caterers who adopt and maintain a high degree of food safety and standards as well

as offering their customers healthier options/choices on menus.

The Award aims to increase awareness amongst individuals, organizations and society about the importance

of food safety; food hygiene and food control and reach hygienic level of food safety culture in Trakhees

jurisdiction.

The Award will provide the winners and their organizations with a prestigious accolade for their good

practices such as Good Manufacturing Practices (GMP), Good Health Practices (GHP), Good Warehouse &

Distribution Practices (GW&DP) in Food Safety Management System (FSMS). The winners will also receive

Purpose

Benefits

positive exposure and publicity in the media. Furthermore, these best practices will be shared and circulated

to the rest of the candidates and the community.

The Award will help strengthen the ties of relationship between the individuals, organizations and the

regulatory body and results in better communication for better coordination, cooperation and compliance.

It helps the business acquire the lead position and become exemplary among its competitors.

Increases customers’ satisfaction and confidence.

It helps authority own a relatively higher number of compliant businesses and facilitates to provide officers

with additional time to spend on failing/ non-compliant businesses.

Increases sales and return business.

Enhances reputation by maintaining high standards.

Business receives a certificate to display on the premises.

Business is given the right to use the award logo on its menus and website.

The receipt of award can be advertised in the media through press releases and on the Authority’s website.

No fees – just time and effort.

The Food Safety Award is offered for three categories namely

1. Best Hotel(BH)

2. Best Small and Less Developed Businesses (BSLDB)

3. Best Manufacturing and logistics ( BML)

All Businesses working with licensed food activities such as Retail, Warehouse/logistic, hotel/leisure, food

services, manufacturing etc. can enter the nomination process.

Nomination form and supporting documents will be major materials that the selection committee will use to

assess your contribution to food safety.

Nominators will remain as the point of contact during the submission and selection process and will be

responsible for ensuring that all requirements are met.

Companies may submit multiple nominations provided they are for separate categories.

Out of Trakhees jurisdiction clients also can submit their nominations.

Information furnished should be specific &relevant to the selected category.

Winning more than one award is possible.

Categories

Eligibility Criteria

Food Facility must have already complied with all food safety requirements as required. The facility must have

shown excellence in 4M i.e. Material, Method, Manpower, Machine and 5C i.e. Cleaning, Cooking, Chilling, Cross

contamination & Control. Food Facility must be designed aesthetically and operated by qualified and trained food

handlers. Acceptable food Facility should be the one that has received OFC or AVC with proper Food Safety

Management System (FSMS).

The potential candidates shall demonstrate implementation of their Good Manufacturing Practices (GMP)/ Good

Health Practices (GHP)/ Good Warehouse & Distribution Practices (GW&DP) and Food Safety Management System

during assessment process. The winners would be decided based on their performance in following:

1. Design and construction innovations and implementation procedures

2. Personal Hygiene & Practices

3. Equipment

4. Training

5. Cleaning

6. Pest Control, Liquid & Solid Waste Disposal

7. Preparation and or Handling of Raw & Cooked Food

8. Recall & Traceability

9. Inspection Grades

The committee will review submissions in each category to determine award recipients based on a scoring system

utilizing the following criteria:

30 points General: Outline of the facility, design, area, equipment and volume of activity.

30 points Implementation of FSMS

30 points Compliance percentage of the facility as a whole

10 points Merits or awards received from reputed bodies. Deliberations or proactive initiatives done by the

company in the field of food safety.

Food Facility Category


1. Applicants can apply for more than one category, as long as they meet the eligibility criteria for each award.

2. A brief description of facility activities, goals, objective and achievements.

3. Supporting documents such as inspection reports, photographs, verification records, and certificates.

4. Third party audit reports and its certificates.

5. Food handlers’ training records.

6. Corrective action record.

7. Submit the documents supporting your initiative with regard to social responsibility compliance.


Trakhees-EHS will recognize and drive environmental excellence by encouraging facilities with strong environmental

records to go above and beyond legal requirements and achieve environmental excellence through continuous

improvement with the Environmental Performance Award. Companies that have a sustained record of compliance,

implemented outstanding environmental management system, constantly improve their environmental

performance and work closely with their employees will be distinguished.

The Environmental Performance Award is one approach of Trakhees-EHS to further encourage its Clients to:

Institutionalize an environmental management system within its organization;

Motivate compliance with environmental regulations; and

Foster public-private partnership in caring for environment while simultaneously supporting commercial

development.

The Environmental Performance Award will be divided into two (2) different categories based on the nature of their

activity as cited below:

1. Industrial Category – facilities having industrial and/or manufacturing activities

2. Non-Industrial Category – facilities with no industrial and/or manufacturing activities

Purpose

Benefits

Categories

All companies operating within the jurisdictional areas of PCFC-Trakhees and have at least one (1) year of operations

are eligible to join the Environmental Performance Award.

Judging committee will be institutionalized for the Environmental Performance Award. The committee will be

composed of the Trakhees-EHS Environment Department and external parties.

All submissions received for the Environmental Performance Award shall be judged on a point-based system. There

will be two (2) marking sheets – one for the document submission and the other one for the audit. Audit schedule

shall be arranged with the company accordingly and will be attended by the judging committee.

A company shall be able to establish their observance to each of the following:

1. Environmental Management System (EMS) –implemented an EMS or any other systems founded with the

Plan-Do-Check-Act framework in the protection of the environment.

The company shall be judged according to the management system with regards to environment that they

are currently practicing. They must have an EMS in place for at least one (1) completed Plan-Do-Check-Act

cycle (usually one year time frame). Third party certification/s (e.g., ISO 14001:2004, etc.) is not necessary

but an added value towards the company.

2. Sustained Compliance – means that there is conformity with environmental regulations and commitment to

maintain the level of compliance and implementing measures for continuous and sustainable environmental

progress. The company should have not received any Warning Notice and/or Financial Penalty for the past

one year.

3. Continuous Improvement – demonstrate continued improvement in waste management, resource use, air

and water pollution prevent and all other environmental aspects.

4. Public Outreach – an environmental project or outreach program has been implemented as a means of

maintaining involvement and being active in the locality.



During submission review and audit, submission and audit marking sheets shall be filled-up individually by the

judging committee. Submission and audit scores have equal weightage. All filled-up marking sheets will be

tabulated. Final scores will be calculated accordingly. Winners will be announced accordingly.

Submissions must be based around the following and include any necessary supporting documentation.










reduction in accident rate, Safety Awareness & Improvement, Environmental Certification etc.








This award is to continue to raise the profile of Health, Safety and Environment in Dubai maritime industry and for

clients to use the awards to showcase their HSE achievements. It also highlights to the public that companies can

conduct Maritime activities safely and in a clean environment, even though such activities are complex and carry a

significant element of risk.

The PCFC EHS Award besides benchmarking the organisation and demonstrating its commitment to high standards

aims to increase awareness amongst individuals, organizations and society about the importance of HSE in the UAE

and across the region. This award will provide the winners and their organizations with a prestigious accolade for

their best practices in EHS. The winners in addition to receiving the winners’ plaque will also receive positive

exposure and publicity in the media. The participants get the opportunity to attend the winner’s gala dinner and

network with like-minded organisations for furthering the objectives. Furthermore, these best practices will be

shared and disseminated to the rest of the candidates and the community in this most appropriate platform

1. Medium Scale Ship Repair Companies -if average number of employees less than 50)

2. Large Scale Ship Repair Companies—if average number of employees more than 50)

Purpose

Benefits

Categories

All Organizations including public and private sector enterprises whose primary activity involves ship repair/ship

building and operating in PCFC jurisdiction or Pre-qualified by PCFC-EHS to operate within PCFC jurisdiction.

Excellent HS&E management systems (e.g. strong audit/documentation results – system used and level

achieved e.g. OHSAS 18001 or equivalent) and a rigorous approach to occupational health, Safety &

Environment (e.g. Duty of care , Objectives)

High levels of compliance (Spot inspection of nominated company as well as annual records),

Accident prevention measures (e.g. near misses), harm (accidents and work related ill health) and loss (e.g.

accident and ill health costs) and no fatal or major injuries (Accident records/stats)

Best Management Practices - Use of the best available practices to primarily enhance the HSE aspects and

employee’s general knowledge on matters of safety and good operation

Training & Awareness - Above Average levels of HS&E Training & Awareness




















The purpose of this award is to facilitate the best construction contracting companies for implementing HSE

standards within Trakhees jurisdiction. EHS strongly believes that safety & productivity work “hand in hand” to

achieve the goals of development within the region. The efforts by the companies to implement the EHS rules &

regulations are recognized through this gesture by EHS for continual improvement in HSE & also to motivate other

companies to improve their standards with respect to HSE on construction sites. We encourage all the companies to

take active part in this drive along with us for achieving best safety standards in the industry & there by making

Trakhees a leader in construction safety implementation with in the region.

The EHS Construction Safety Award aims to increase awareness amongst individuals, organizations and society

about the importance of safety in the UAE and across the region.

The Award will provide the winners and their organizations with a prestigious tribute for their best practices in

safety management and site safety implementation. The winners will also receive positive exposure and publicity in

the media. Furthermore, these best practices will be shared and disseminated to the rest of the candidates and the

community.

1. Construction Safety - Large Scale

2. Construction Safety – Medium Scale

Purpose

Benefits

Categories of Award

The eligibility criteria for the categories specified above are as below

The companies in this category should be involved in the construction of High Rise Buildings with height

exceeding 23 Meters or even more. Also the companies involved for the development of the Infrastructure

for the Large Residential/Industrial community, construction of major sites such as more than 50 Villas

building can be considered as large scale companies for the awards purpose.

Duration of work with Trakhees involved in New Construction (Minimum 3 years of active construction

projects with in Trakhees jurisdiction).

An application received by EHS which is duly completed in all respects with the necessary documents as

addendum to the application.

The companies in this category should be involved in the Construction of Villas & Warehouses or any

building with height exceeding 09 meters or even more.

Duration of work with Trakhees involved in New Construction (Minimum 3 years of active construction

projects with in Trakhees jurisdiction).

An application received by EHS which is completed in all respects with the necessary documents as

addendum to the application

The assessment process for the two categories are outlined below

1. Total HSE Management system(HSE Organization Chart & Persons Available on Sites)

2. Accident Record/History of the company. Records of Corrective & Preventive actions taken to prevent the

recurrence.

3. Regular Documentation Updating as per EHS regulation requirements. E.g. Regular Inspections, Trainings to

Operators etc.

4. Site Safety Compliance .E.g. Proof of Identifying & taking actions on unsafe acts & unsafe conditions on sites.


Construction Company of Large Scale

Construction Company of Medium

Scale

Evaluation Process / Judging

CriteriaScale

Construction Company of Large Scale

CriteriaScale

5. Safety Audit Report including closure of all observations, NCRs

6. Good practices followed on the sites such as best employee safety award scheme. Safety promotional

activities such as safety competitions with involvement of everybody in the organization.

7. Proven track record in HSE management system implementation

8. Top Management involvement to Health & Safety Implementation

9. Safety Standard on site

10. Welfare arrangements complying to EHS regulation requirements on site (e.g. Labor Camp Accommodation)

11. CSR initiatives by the company – to create awareness with regards to Health & Safety

12. HSE Training record of Staff to create awareness

13. International Certifications achieved such as ISO 14001, OHSAS 18001 etc.

1. Total HSE Management system(HSE Organization Chart & Persons Available on Sites)

2. Accident Record/History of the company. Records of Corrective & Preventive actions taken to prevent the

recurrence.

3. Regular Documentation Updating as per EHS regulation requirements. e.g. Regular Inspections, Trainings to

Operators etc.

4. Site Safety Compliance .E.g. Proof of Identifying & taking actions on unsafe acts & unsafe conditions on sites.

5. Proven track record in HSE management system implementation

6. Top Management involvement to Health & Safety Implementation

7. Safety Standard on site

8. Welfare arrangements complying to EHS regulation requirements on site (e.g. Labor Camp Accommodation)

9. HSE Training record of Staff to create awareness.

According to the criteria and award category, the evaluation process for the Awards will be performed in two stages:

First Stage: All entries will be screened for compliance of submission, explanation and meaningful

documentation to support the applicable criteria for the award category and demonstrated merit to be

short listed by the Technical Committee. The Technical Committee may request support from external

parties for assessment of submissions.

Second Stage: The Technical Committee will evaluate and score the short listed applicants in each category

and determine the recommended winners in each category. The Technical Committee will submit

completed evaluation report with selected winners to the Executive Committee for endorsement.

Construction Company of Medium

Scale CriteriaScale


iteriaScale









4. Copies of the supporting documents such as energy reports, photographs are to be attached along with the

application

5. Specific tasks undertaken by the applicant management for raising the HSE awareness in the community

should be mentioned










The purpose of this coveted award is to recognize the sustainability champions in PCFC Jurisdiction that epitomize

the best “Low carbon / Sustainable” Green building policies, programs, designs, construction, implementation and

operation through appropriate, region specific and responsible tools , technologies and approaches. It is also the

intent of this award to foster greater sense of awareness amongst individuals, organisations and society about the

great relevance of sustainability in general and the built environment in particular in the region. It is proposed to

share these successful strategies with the wider community so as to drive innovation, motivation and accelerate

deployment of such practices within their developments and wider society.

The PCFC EHS Award aims to increase awareness amongst individuals, organizations and society about the

importance of sustainable built development in the UAE and across the region. It goes a great length in

benchmarking the organisation and demonstrating its commitment to high standards in the arena of built

environment sustainability / green buildings. This award will provide the winners and their organizations with a

prestigious accolade for their best practices in energy management, conservation and a wider impact of greenhouse

gas emissions and climate change adaptation in the built environment. The winners in addition to receiving the

plaque will also receive positive exposure and publicity in the media. Furthermore, these best practices will be

shared and disseminated to the rest of the candidates and the community thereby achieving the wider goal of rapid

internalisation of these principles across the society. Lastly, participants get the opportunity to attend the winner’s

gala dinner and network with like-minded organisations for furthering their objectives

Purpose

Benefits

The Green Building Award is being offered for two categories namely

1. New Building

2. Existing Building (Refurbished / Retrofitted building)

All Organizations whose primary mission involves ownership and management of Office, Retail, Warehouse/logistic,

hotel/leisure, mixed-use and residential developments can enter the nomination process. Further, specific criteria

for the above two categories are highlighted as under:

Buildings must have been already built with all the green credentials being projected and must be located in PCFC –

EHS Jurisdiction The building must have shown excellence in design, construction management and readiness from

the point of green standards. They must have been designed and put into operation in the last 2 years. Acceptable

projects will include the ones that have received LEED, EHS, BREEAM or an equivalent certificate and must be well

into the operational phase of the building / facility.

Winning organizations must demonstrate a strong vision, leadership and implementation of Green building policies,

programs, practices and technologies. The winners would be decided based on their success in achieving the

sustainability in their new facility one or more of the following priority areas

1. Integrated design approach

2. Design and construction innovations and implementation procedures

3. Innovative strategies such as life cycle costing / other approaches

4. Energy Efficiency and optimisation

5. Renewable Resources

6. Water Efficiency, recycled water, conservation and quality

7. Indoor Air Quality

8. Waste Reduction and Recycling

9. Technologies / combination of technologies used in the project

10. Sustainable operation and management

11. Green procurement

12. Post occupancy Measurement and Verification

13. Ensuring sustainability from paper to performance

14. Continuous commissioning

15. Performing green building / Net Zero Building

Categories


New Building Category

16. Smart planning and growth

17. Management vision, leadership and commitment

18. Sustainability communication programs and team building

19. Sustainability reporting

20. Adoption of International standards for energy measurement, monitoring , control and energy management

21. Climate Action/GHG Reduction

This category recognizes the achievements of clients and its energy managers in their efforts to implement

sustainability practices in their existing buildings including highly quantifiable parameters such as energy, water and

greenhouse gas emission reductions. The building must have been existing for a minimum of 5 years and included

within this would be 2 years of operation post refurbishment (Greening)

Winning organisations must demonstrate a strong sense of vision, leadership, awareness and commitment in driving

sustainability across the organisation at all levels. Included in the above are the education program offered to staff

to encourage them to engage in sustainable practices. Winners would be decided based on their success in

rendering their existing facility green through the following priority key aspects

1. The Management buy-in process for time and money

2. The measures developed, measures implemented and the method of implementation

3. Quantified results/achievements in relation to

i. Energy efficiency i.e. Envelope, HVAC systems, Lighting, Controls, energy efficiency practices and

features, renewable energy, energy policy and management

ii. Water Efficiency i.e. efficient fittings, water monitoring, employing alternative water sources, water

efficiency improvement plans, cooling towers, irrigation efficiency, landscaping / native plantation

ETC

iii. Sustainable operations and management i.e. building operations and maintenance, post occupancy

evaluation, waste management, sustainable products, greenery, Environmental protection, green

transport etc.

iv. Indoor Environmental quality i.e. IAQ performance, Indoor air pollutants, lighting quality, thermal

comfort, indoor noise level

4. Projected saving / GHG reductions in the next 2 years

5. Sustainable facilities Management

6. Green procurement / cleaning programs

7. Promoting technology innovation within company and other stakeholders

8. Continuous improvement

Existing building (Refurbished / Retrofitted)

9. Motivation of customers, colleagues and supply chain

10. Sustainability reporting

An award judging committee comprising technical experts from both within EHS and external arena would be

constituted for undertaking the evaluation of the submissions. The submissions would be subjected to a phased

approach / grading system formulated by the committee.

All the entries will be screened for compliance of submission, explanation and meaningful documentation to support

the applicable criteria for the award category and demonstrated merit. The Committee will evaluate and score the

short listed applicants in each category and determine the recommended winners in each category. Key parameters

that form part of the evaluation mix are as stated below

1. Completion of the submission package in line with the requirements of the category in term of clarity and

aptness to the category.

2. Organization’s perspective, orientation and profile In relation to the sustainable built environment as

disseminated in the submission brief. This looks into the management’s vision and leadership in integrating

sustainability within their operations and across the organization

3. Quality of the submissions and the extent to which the requirements specified for the category have been

genuinely attempted and met. This is an indication / barometer of the extent to which they have

successfully met with the criteria

4. Outcome of the site Audit carried out by the award committee as deemed essential.

1. Applicants are able to submit to more than one category, as long as they meet the eligibility criteria for each

award.

2. Synopsis about the project , sustainability / green building standards followed, key design aspects,

construction methodologies, green building management, targets vs achieved, post occupancy status etc.

This section should elaborate on the uniqueness of your project in terms of the technologies adopted,

innovativeness, and specific strategies, aspects that have never been attempted earlier, sustainability goals

and related aspects.

3. Supporting materials play an important role in the judging process as they can provide additional insights

into the organisation’s activities, commitments and priorities. Applicants are therefore advised to submit

comprehensive documentation of high quality material that may include Reports, Brochures, Audio / Video

CDs, Brand Media Coverage, Clippings, Photos, Research Documents and Testimonials



4. Backup documentation such as energy reports, photographs, measurement and verification data, etc. to

substantiate the information provided in the synopsis.

5. Additional documentation for the various criteria set out in the appropriate category. Please include facts

and figures on how the project has been able to achieve the sustainability goals that it had set for the

project.

6. Quantification of the Impact.

a. Please include facts and figures on how the project has been successful in reducing energy usage or

have realistic working predictions on what is expected from the project.

b. Please provide proof of energy usage before and after the retrofit / refurbishment exercise by

supplying supporting material. Your application should particularly focus on the results obtained

from your efforts and the savings and other benefits that accrued to your organisation

7. The submission should have specific mention of carbon footprint reduction, resources efficiency and its

potential and targeted impact on the society

8. Submitted entries should highlight the critical role and involvement of diverse set of stakeholders such as

engineering community, end users, customers, suppliers, public during the development of the project.

9. Specific tasks undertaken by the management for raising the awareness to the community should be

mentioned.

10. Describe in detail initiatives that your organisation has implemented successfully to improve reduce the

Green House gas emissions from the built environment in the past years. These initiatives could cover

training, Certifications, procedures, policies, improved processes, awareness campaigns etc.



Have they demonstrated their commitment and been at the forefront in improving the overall sustainability

and in realizing tangible results






