procedure for obtaining marine noc -...

EHS-PMP-02

PROCEDURE FOR OBTAINING MARINE NOC

Rev. 01 July 2017 of 12

1.0 PURPOSE

This procedure specifies the process for obtaining Ports & Maritime Department NOC for Marine

Operations performed in PCFC-Dubai Ports Jurisdictions.

2.0 SCOPE

This Standard Procedure will be applicable for Marine Operations performed in Dubai Ports under PCFC

Jurisdiction Only.

3.0 SUBMISSION

3.1 SUBMISSION OF MARINE NOC REQUEST / DOCUMENTS

Client shall submit Marine NOC request and the supporting document(s) for the Marine

Operations listed in (Annexure 1) through Trakhees Online Services at least 24 hours prior to the

intended time of operation.

Channels for submissions:

Online Web Services: https://online.trakhees.ae/oaservices

Online Mobile Services: https://online.trakhees.ae/mservices

3.2 REVIEW OF MARINE NOC REQUEST / DOCUMENTS

The submission of Marine NOC and supporting document(s) shall be reviewed by Ports &

Maritime Department. The client shall be notified through the system to submit “More Details”,

if required for further review.

3.3 REJECTION OF MARINE NOC REQUEST

Client’s request for Marine NOC may be rejected, due to the below reasons:

The Operation is restricted or could be deemed an act of risk

The client failed to provide correct information/more details

Ports & Maritime Department evaluation / decision.

Accordingly, the client shall be notified through the system that the submission is rejected.

4.0 PAYMENT

4.1 If the client holds sufficient balance in their pre-paid account, System will generate a Debit Note

against the client account for Chargeable Operations (as per Annexure 2).

4.2 If the client does not hold sufficient balance in their pre-paid account, System will generate a

Payment Advice against the client account for Chargeable Operations (as per Annexure 2).

4.3. System will issue the NOC after Payment Advice is settled.

4.4 Clients must ensure that their Pre-Paid account holds sufficient balance before availing the

service.

4.5 Clients must ensure that unpaid fees are settled before availing the service.

4.6 Payment Gateways:

https://online.trakhees.ae/oaservices

https://online.trakhees.ae/mservices

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a) Online Web Services: https://online.trakhees.ae/oaservices

b) Online Mobile Services: https://online.trakhees.ae/mservices

c) Trakhees Cash Counter

d) Al Ansari Exchange

5.0 APPROVAL / ISSUANCE OF MARINE NOC

Marine NOC will be issued upon fulfilling Ports & Maritime Department Requirements. Client can view

and download the Marine NOC from Trakhees Online Services and will receive the Marine NOC through

system generated E-mail.

6.0 FORMS

Disabled Ship Entry Form PMF-02a

7.0 ANNEXURES

ANNEXURE (1): MARINE NOC /DOCUMENT SUBMISSION TABLE

1

NOC Type MARPOL ANNEX WASTE I, II & IV DISPOSAL

Required Documents to be Submitted N/A

Restrictions

Not Permitted At Tanker Berths (Except TB 4) Subject

To Obtain Approval From The Respective Berth User.

Not Permitted In Anchorage Areas.

2

NOC Type BUNKERING OPERATION


Restrictions

Not Permitted At Tanker Berths (Except TB 2, 4 And 6)

Where Only Bunker Barges Are Permitted To Supply

Bunker.

De-Bunkering Is Not Permitted.

Hot Work Is Not Permitted During Bunker Operations.

Not Permitted At Anchorage Areas.

3

NOC Type LOAD TEST (BOLLARD PULL,SHIPS LIFTING GEAR)

Required Documents to be Submitted Tug Registry/Loose Gear Certificate (Bollard Pull).

Ship Cargo Gear Certificate (Ship Lifting Gear).

Restrictions

Not Permitted At Tanker Berths.

Not Permitted During Night Hours.

Not Permitted To Extend Crane Beams To The Shore

Side During Load Testing.

Cargo Operation Under Crane Is Not Permitted While

Load Testing.

Bunkering Is Not Permitted While Load Testing.

4 NOC Type REPAIR/ SERVICE JOB ONBOARD

(INCLUDING TECHNICIANS)


https://online.trakhees.ae/mservices

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Required Documents to be Submitted Method Statement (If requested).

Risk Assessment (If requested).

Restrictions

Hot Work and Repair Jobs are Not Permitted at Tanker

Berths Or Onboard Tankers (Only Services).

Ports & Maritime Department Safe Work Permit for

Ship Repair Must Be issued as per Applicable

Regulations.

Hot Work Jobs Are Not Permitted Onboard Ships

Carrying Class 1 And Class 7 Cargoes.

5

NOC Type DISABLED VESSEL ENTRY PERMIT

Required Documents to be Submitted

Disabled Ship Entry Form (PMF-02a).

Request Letter From Ship Master For Ship Entry.

P&I Certificate.

Initial Ship Damage Report.

Risk Assessment.

Class Condition Report.

Restrictions

Ship To Be Accepted At Lay-By Berth Only.

Ship Berthing/Unberthing Permitted During Day Time

Hours Only.

6

NOC Type DIVING OPERATION

Required Documents to be Submitted Method Statement (If Requested).

Risk Assessment (If Requested).

Restrictions



Scrapping / Cleaning Removals Of Painting/ De-

Rusting Are Not Permitted.

Hull Cleaning Not Permitted (Except Propeller

Polishing).

Not Permitted at Anchorage Areas.

Ports & Maritime Department Safe Work Permit for

Diving Operations Must Be Issued As Per Applicable

Regulations.

7

NOC Type HATCHCOVER TEST/REPAIR (ON BERTH AREA)

Required Documents to be Submitted Method Statement (If Requested).

Risk Assessment (If Requested).

Restrictions

Ports & Maritime Department Safe Work Permit For

Ship Repair Must Be Issued As Per Applicable

Regulations.

8

NOC Type IMMOBILIZATION OF MAIN ENGINE

Required Documents to be Submitted Request Letter From Ship Master Includes Estimated

Duration For Immobilization.

Restrictions


Not Permitted In Anchorage Areas.

Hot Work Is Not Permitted During Immobilization.

Immobilization Is Not Permitted While Class 1 Or

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Class 7 Cargo Onboard.

9

NOC Type LIFEBOAT LOWERING


Restrictions

Not Permitted During Night Hours


Lifeboat Manoeuvring Is Not Permitted.

Lifeboat Shore-Side Lowering Is Not Permitted

Lifeboat Should Never Go Off The Hooks.

Lifeboat Lowering Should be Un-manned

10

NOC Type IMDG IMPORT/EXPORT/TRANSHIPMENT/TRANSIT


IMDG Multimodal Form.

Cargo Manifest.

Material Safety Data Sheet (As Requested).

Restrictions Refer To Annexure 3

11

NOC Type PAINTING TOUCHUP SHIPS HULL


Restrictions



Shore-Side Painting Is Only Permitted.

Spray Painting Is Not Permitted.

Use of Dinghy, Jacob Ladder, Stage or Similar Means

Is Not permitted.

12

NOC Type DECK/HULL WASHING FOR PASSENGER SHIPS

Required Documents to be Submitted MSDS For Chemical (If Used)

Restrictions

Under-Water Line Hull Washing Not Permitted.

Only Environment Friendly Chemicals To Be Used For

Deck Washing.

13

NOC Type SEA TRAIL OF VESSELS


Request Letter From Ship Master Includes Estimated

Duration And Scope For Sea Trail.

Voyage Plan.

Risk Assessment.

Restrictions Not Permitted During Night Hours

14

NOC Type STORAGE OF GRAIN CARGO IN BULK - GC AREA


Cargo Manifest.

Cargo Fitness Letter.

Fumigation Certificate.

Restrictions N/A

15

NOC Type TANK/HOLD CLEANING JOB ONBOARD

Required Documents to be Submitted Method Statement.

Risk Assessment.

Restrictions Not Permitted at Tanker Berths.

Hot Work is not Permitted.

16 NOC Type TANKER VESSEL ACCEPTANCE INTO PORT Q-88

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Rev. 01 July 2017 of 12


Updated Q-88.

Vessel Registry Certificate.

Stowage Plan.

Restrictions Only Double Hull Vessels Accepted

Circular EHS/PM/02/17

17

NOC Type TANKER VESSEL ACCEPTANCE ONTO PORT FOR

LAY-BY BERTH


Updated Q-88.

Vessel Registry Certificate.

Stowage Plan.

Gas Free Certificate Issued From Ports & Maritime

Department Approved Surveyor.

Restrictions

Venting / Gas Freeing / Cargo Hold Washing Not

Permitted.

NOC Shall Be Obtained In Advance From Ports &

Maritime Department Before Any Required

Repair/Service/Inspection/Visit While Vessels Stay At

Port.

18

NOC Type SUPPLY OF PROVISIONS STORES TANKER BERTH

Required Documents to be Submitted List Of Stores/Provision (If Requested).

Restrictions

Supply Of Stores/Provision Is Not Permitted While

Cargo Operation (Except Hand Carried).

Ship Provision Crane Is Only Permitted For Lifting Of

Store/Provision.

19

NOC Type MISCELLANEOUS ( Not Limited To Below )

19.1 DEAD SHIP TOWAGE (OUT-BOUND).


Acceptance Letter From Ship Flag.

Arrangements Of Tugs.

Approved Towing Certificate.

Letter Of Intent.

Clearance From FTA/Coast Guards.

Risk Assessment.

Restrictions Ship Towage Is Permitted During Day Time Hours

Only.

19.2 DISCHARGE/LOADING OPERATION OF HAZARDOUS LIQUID/GAS CARGO

TO ROAD TANKER


Stowage Plan.

Material Safety Data Sheet.

Method Statement.

Risk Assessment.

Restrictions

Bunkering Operation Not Permitted During Cargo

Discharge.

Main Engine Immobilization Is Not Permitted During

Cargo Discharge.

Hot Work Jobs Are Not Permitted During Cargo

Discharge.

19.3 DISCHARGE/LOADING OPERATION OF BULK HAZARDOUS CARGO

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Environment Management Plan.

Photo Of Cargo.

Restrictions

Only Permitted For Direct Delivery.

Assign Surveyor For Gas Monitoring And Issuance Of

Gas Free Certificate For Cargo Hold Entry.

Air Monitoring (As Applicable).

19.4 DRILLS ONBOARD


Request Letter From Ship Master Includes Type And

Estimated Duration For Drill.

Drill Scenario.

Risk Assessment.

Restrictions



Lifeboat Manoeuvring Is Not Permitted.

19.5 ENVIRO-HULL CLEANING


Restrictions Not Permitted At Tanker Berths.

Associated Diving Operations Are Not Permitted.

19.6 FIRE WORK ACCEPTANCE


Dubai Civil Defense Approval.

Dubai Police Approval.

Dubai Civil Aviation Approval.

Dubai Maritime City Authority

Risk Assessment.

Company Letter Includes Below Information ;

A. Date And Time Of The Fireworks Display.

B. Location Of Fireworks Display.

C. Name And Contact Number Of The

Person/Company Organizing The Fireworks Display.

D. Name And Contact Number Of The Person Who

Will Be Technically Responsible For The Fireworks

Display.

E. Details Of Fireworks To Be Used, Including:

1. UN Serial Number And Hazard Division.

2. Total Explosive Weight.

3. Maximum Projected Height Of Fireworks.

Restrictions

Permitted Only for Direct Delivery.

Fire Works Testing And Launching Onboard should to

be Carried Out-Side Ports Limits.

Hot Wok And Bunker Operations Are Not Permitted.

Vessel Should be Approved from Federal/Local

Maritime Authorities for Carrying/Launching Fire

Work.

19.7 FUMIGATION

Required Documents to be Submitted Dubai Municipality Permit For Fumigant Company

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And Fumigant Person(s).

IMDAAD Permit.

Method Statement.

Risk Assessment.

Restrictions Cargo Operation Is Not Permitted In Fumigated Areas

Unless Gas Free Certificate Is Issued.

19.8 IMDG STORAGE IN SHED

Required Documents to be Submitted IMDG Multimodal Form.


Restrictions Dubai Civil Defense Approval.

Classes 1, 2.3, 6 And 7 Are Not Permitted.

19.9 SWEEPING /UNDERWATER SURVEY


Survey Vessel Registry Certificate.

Method Statement

Risk Assessment

Restrictions Not Permitted During Night Hours.


19.10 SONAR TRANSMISSION

Required Documents to be Submitted Request Letter From Ship Master Includes Estimated

Duration For Sonar Transmission.

Restrictions

Not Permitted at Tanker Berths.



19.11 TANKER SHIP/BERTH VISITORS/SURVEYORS/OVERSEAS SERVICE

PROVIDERS/CREW SIGN-ON/OFF / VISITOR NIGHT STAYING/SAILING


Request Letter From Ship Master Includes Scope of

Activity (Only For Overseas Service Providers and

Family Members).

Approval From General Directorate of Residency and

Foreigners Affairs (DNRD) for Visitors Sailing

Restrictions Repair Jobs/Photography are not Permitted

19.12 HYDROSTATIC TEST OF BULK CARGO STORAGE TANKS IN TANKER

BERTH


Method Statement.

Risk Assessment.

Tanker Berth Users NOC

Restrictions

Environment Department NOC Prior To Discharge.


Not Permitted While Vessel Is Alongside.

Ports & Maritime Department Safe Work Permit For

Tanker Berth Must Be Issued As Per Applicable

Regulations.

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ANNEXURE (2):

SERVICE FEES TABLE

No Service Description

Fees

(AED) /

Per NOC

1 Bunkering Operation

500

2 Diving Operation

3 Discharge/Loading Operation of Hazardous Bulk Cargo

4 Discharge/Loading Operation of Hazardous Liquid/Gas Cargo to Road Tanker Road Tanker

5 Disabled Vessel Entry Permit

6 Enviro Hull Cleaning Operation

7 Fumigation Operations Onboard

8 Hot Work Jobs Onboard Ship

9 MARPOL Waste Discharge

10 Storage of Grain Cargo in Bulk in GC

11 Tank / Hold Cleaning Jobs Onboard

12 Sweeping /Underwater Survey

13 Dead Ship Towage (Out-Bound)

14 Load Test (Bollard Pull, Ships Lifting Gear)

15 Fireworks

16 Hydrostatic Test Of Bulk Cargo Storage Tanks In Tanker Berth

Note: Additional Fees of 20/- AED for Government Charges will be added to each Transaction

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ANNEXURE (3): IMDG ACCEPTABLE TABLE

IMDG Class Shipment Port Restrictions Additional Remarks/Supporting

Documents

Class 1

( Except 1.4s)

Import / Export

Permitted Only for Direct

Shipment/Delivery.

Hot Work is not Permitted

Onboard.

Clearance Letter from Dubai

Police “Department of

Protective Systems”.

Dubai Civil Defense Escort.

EHS NOC Required.

Transshipment Not Permitted N/A

Transit

Permitted Only Subject to

Remain in Idle Position

Onboard While Ship Stay in

Port.


Onboard.




Dubai Civil Defense

Approval.

EHS NOC Required.

Class 1.4S

Import / Export


Shipment/Delivery.


Onboard.





EHS NOC Required.

Transshipment Permitted Days of Storage in

Port not Exceeding 8 Days.




Dubai Civil Defense Stand-

By.

EHS NOC Required.

Transit




Port.


Onboard.




EHS NOC Required.

Class 2 (UN 1057)

Import / Export


Shipment/Delivery in Summer

Period (Form July till Mid of

September).

EHS NOC Not Required.

Circular EHS/PM/06/09

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Trans-

Shipment

Permitted Only in Reefer

Containers in Summer Period

(Form July till Mid of

September).

Classes

(2,3,4,5,6.1,9) All Shipments

EHS Regulations & IMDG

Circulars. EHS NOC Not Required.

Class 6.2 Import/Export


Shipment/Delivery. EHS NOC Required.

Transhipment Not Permitted

Class 7

Export/Import Permitted Only for Direct

Shipment/Delivery.

Clearance Letter from

Federal Authority for

Nuclear Regulations.


EHS NOC Required.

Transshipment Not Permitted N/A

Transit




Port.


Onboard.

Clearance Letter from

Federal Authority for

Nuclear Regulations.

Dubai Civil Defense Stand-

By.

EHS NOC Required.

Class 8

Import

Container shall be cleared

from Port within 3 days.

EHS NOC Not Required.

Circular EHS/PM/04/12.

UN Certified Packing.

Export

Container shall not be stored

within the port more than 3

days.

Transshipment

Container shall not be stored

within the port more than 10

days

8.0 APPLICABLE REGULATIONS

8.1 Port & Maritime Department Regulations.

8.2 U.A.E Federal Maritime Law.

8.3 GCC Rules and Regulations for Sea Ports.

8.4 International Maritime Organization.

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9.0 CONTACTS

9.1 Trakhees Online Services Links

Website: www.Trakhees.ae

Direct Link: https://online.trakhees.ae/oaservices

Online User Manuals: http://trakhees.ae/en/Pages/Online-Help.aspx

9.2 Ports & Maritime Department

Email: [email protected]

Phone: +9714-8811881, +9714-8068810

Emergency Mobile: +97156-6569813

Office Location: Main Gate No.3, Behind East Fire Station, Jebel Ali Free Zone, Dubai.

Office Working Hours: 07:30 – 15:30 hrs (Sunday – Thursday) Excluding Public Holidays

9.3 Trakhees Cash Counters Locations

Jebel Ali Freezone Office Trakhees Main Office

Main Gate No.3

Behind East Fire Station

Jebel Ali Free Zone, Dubai.

+9714-8068855

First Floor, Dragon Mart

International City

Emirates Road, Dubai.

+9714-3636888

Note: Cash Counter Working Hours: 07:30 – 15:00 hrs (Sunday – Thursday) Excluding Public Holidays

10.0 GENERAL GUIDELINES

10.1 Marine NOC Request will be Accepted through Trakhees Online Services Only.

10.2 Marine NOC must be Requested through the Ship Agents Only.

10.3 Client shall be responsible for submitting multiple Marine NOC requests for the same operation;

service fees will not be canceled or refunded.

10.4 Only Port & Maritime Department approved third party agencies are permitted to provide

services in Dubai Ports as per approved scope of activity.

10.5 Marine NOC is valid for the ship voyage stay at port as per requested operation date and may be

extended to maximum 48 hours incase ship/operation delayed subject that Ship Agent will notify

Port & Maritime Department in advance through Email.

10.6 NOC should be obtained from Ports & Maritime Department for any operation performed by

Third Party Agency.

10.7 NOC should be obtained from Marine Department for all Marine Operations.

10.8 NOC should be obtained from Respective Tanker Berth User for Marine Operations performed

onboard Tankers.

10.9 The service fee for issued Marine NOC is not subject for cancelation, refund or to be used for

alternative operation for any reasons.

10.10 Unauthorized Marine operations without Port & Maritime Department NOC will lead to a

financial penalty against the violating parties as per Trakhees Tariff.

10.11 Shipping Agent shall be held fully responsible for any fines/ penalty/ compensation/damage/

clean up and all other associated costs resulting from such accidental spillage/

http://www.trakhees.ae/


http://trakhees.ae/en/Pages/Online-Help.aspx

mailto:[email protected]

EHS-PMP-02


Rev. 01 July 2017 of 12

overflow/environmental pollution/ damage/ accidents/ injury or any other incidents related to

these operations.

10.12 All above mentioned fines, penalties or associated costs will be settled by the concerned ship

agent.

10.13 Penalty Payment Advice shall be issued against the Ship Agent’s Registered Account.

10.14 Annexure 1, 2 & 3 are subject to change without further notice.