2012 national officers training

National Officers Training

Version 2.0

Module 1: Opening & Program Review

Welcome by National President and Head Trainer

Housekeeping Announcements

• Duration of course• Participation is mandatory• Logistics

– Meals and refreshments– Usage of venue– Rest-rooms– Materials– Emergencies (turn off or set cell phones on

silent)

Getting Acquainted

• You will be allocated another officer yourself to

• Adapt the introduction according to the person you are meeting

• You will come in front to introduce the officer you met to the rest of the class

Feedback and Discussion

• Lessons from the introductions

• Comments or recommendations from other officers

• Anything to improve with introductions

Objectives

• Ensure officers understand the different levels of JCI

• Provide officers with necessary knowledge and tools to effectively deliver JCI in 2013

• Ensure officers know the 2013 JCI and national plans of action

Program

• Part A - Junior Chamber International– JCI Structures & Constitution– JCI Programs– 2013 Plan of Action– JCI Active Citizens Framework

Program

• Part B - JCI South Africa– National Organisation Purpose & Structures– National Officers Roles, Responsibilities &

Ethics– 2013 National Plan of Action

Ideas and Questions

The Ideas I have chart• Anytime you have a good idea that

can help others, write it on a Post-It™ and place it on the chart

Ideas I have

Questions I have

?The Questions I have chart• If you have a question about

anything related to training, write it on a Post-It™ and place it on the chart

Expectations

What are your expectations for 2013?

Did 2012 go according to expectations?

What were the main challenges of the year?

National Officers & Local Presidents Need.....

• Enthusiasm• Dedication• Knowledge• Experience• Focused• Leadership

Module 2: JCI Structures and their Responsibilities

Mission, Vision and Values

Why are these important to any organisation?

JCI Mission

To provide development opportunities that empower young people to create positive change

JCI Mission

How did we advance the JCI mission this year?

JCI Vision

To be the leading global network of young active citizens

JCI Vision

How did we contribute to the JCI vision this year?

JCI Values• That faith in God gives meaning and purpose to human

life;

• That the brotherhood of man transcends the sovereignty of nations;

• That economic justice can best be won by free men through free enterprise;

• That government should be of laws rather than of men;

• That earth's great treasure lies in human personality;

• And that service to humanity is the best work of life.

JCI Values

Are we living the JCI values as members/organisation?

JCI - International

JCI Structure

• Officers and Appointees

• Staff

• Foundation

• Senate

• Areas

• Development Counsels

Officers and Appointees

• Executive Committee:– JCI President

– Immediate Past President

– General Legal Counsel, Treasurer

– Executive Vice Presidents ( Africa and the Middle East, Asia and the Pacific, Americas, Europe)

• Board of Directors– Executive Committee and 17 Vice Presidents


• Appointees:– Chief Executive Assistants to the President

– Executive Assistants to the President

– Growth and Development Commission

– UN Affairs Commission

– JCI Training Commission

– Sponsorship Commission

JCI Staff @ Headquarters

• Secretary General

• Executive Director of Growth and Development

• Executive Director of Member Services

• Senior Communications Director

• Membership Growth and Development Directors

• Information and Technology Director

• Marketing & Communications Director

• Programs Manager

• Finance and Human Resource Manager

• Accounting Manager

• External Communications Manager

• Training Administrator

• Assistant to the President and the Secretary General

JCI Foundation

• Trust created to provide financial support for JCI programs and activities.

• Donated funds are invested in training, growth and development

• Levels– David Chua-Unsu Patron - cumulative contribution of US$20,000

– Henry Giessenbier Fellow - cumulative contribution of US$10,000

– Phil Pugsley Patron - contribution of US$1,000 to US$5,000

– John Armbruster Donor - contribution of US$500

– Foundation Donor - contribution of US$100 is required

JCI Areas• Ensure effective service is given to National and

Local Organizations and Individual Members

• National Organizations are grouped in four (4) Areas, according to geographical limits:a. Africa and the Middle East

b. Asia and the Pacific

c. The Americas

d. Europe

• Executive Vice President supervising and coordinating the activities of the Vice Presidents assigned to specific countries

JCI Senate

• JCI Senatorship is granting life membership

• Awarded to current or past members to honor their outstanding service to JCI

• Age not a factor in awarding JCI Senatorship

• JCI Senators have an obligation to support National and Local Organisation and start a new Local Organisation

JCI Development Counsel• Each JCI Area has a Development Counsel → Africa

and Middle East Development Counsel (AMDEC)

• Support JCI Directors and Officers

• Identify new countries to grow the JCI movement

• Co-ordinate inter National Organizations activities to achieve specific targets (growth & development)

• Facilitate exchange information, skills and experience between National Organizations

• Assist National Organizations in training and development

• Act as a voice of the Area within JCI structures

Question and Discussion

JCI Levels and their Responsibilities

JCI Levels• Worldwide network

• Action takes place in four levels

– JCI → International level

– National Organization → Country level

– Local Organization → Community level

– Member → Citizen level

• Each level must have a clear understanding of the responsibilities and actions to achieve the purpose of JCI

2:000:301:301:000:200:100:050:00Time:

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JCI LevelsTask:

Divide into groups of 3 – 4 people and discuss the responsibilities and actions of your assigned JCI level. Write your discussion on a flip chart

Time:

5 minutes discussion – 1 presentation

Presentation: One person from the team makes the

presentation

International Level – Prestige or Pride

Belonging to a worldwide organization give prestige to all other levels and pride to greater

accomplishments.

• Brings broad concepts and major causes• Promotes global solutions• Gives prestige to awards and recognitions

• Unique aspect: Global challenges

International Level - Clear Purpose

• Promote the mission, vision and principles• Inspire members to act for a common

purpose• Support National Organisations to deliver

JCI in their respective countries• Provides tools and resources to effective

achieve the mission of the organisation• Create global partnerships for greater

purpose

National Level – Promotion

Promote the purpose of JCI, localize global efforts and encourage local organization to execute

significant projects

• Takes concepts to solutions.• Promote efforts that address national issues• Uses national prestige to reach media.

• Unique aspect: Relevance in the country

National Level - Clear Purpose

• Promote active citizenship amongst young people

• Create and support Local Organisations• Coordinate efforts to create solutions• Publicise ideas, actions and results in the

media• Engage partners to create greater impact• Showcase the country at an international

level

Clear Purpose at Each Level

JCI or National Organizations running projects without Local Organizations will eliminate

community-based action and in turn eliminate the need of JCI itself.

JCI or National Organizations give support and direction to Local Organizations and

members to run projects that will lead to the accomplishments of the JCI Mission.

Strength of JCI

JCI is only strong when National Organizations are strong.

National Organizations are only strong when Local Organizations are strong.

Local Organizations are only strong when they have members are relevant to the community

Not the other way around!

Local Level – Planning

Determine community challenges and their causes and run projects and to address them

• Identify and analyse community needs• Plan and implement activities or specific

projects to eliminate the problem• Motivate and engage members to action

• Unique aspect: All action is local

Local Level - Clear Purpose

• Deliver the purpose of JCI• Empower members to be exceptional

leaders• Utilize tools and resources to effectively

run activities and project• Engage community leaders and

stakeholders in solving problems• Provide a platform for young active

citizens to gain international recognition

Individual Level – Project

Direct involvement in the community enables individual members to receive the development

opportunities and create positive change

• Direct involvement with action.• Lead others by example.• Combine efforts and ideas with others.

• Unique aspect: They are the only action!

The Purpose of Local Action

Final purpose of projects is not to receive an award or hold a ceremony, but the process that create the

subject of recognition.

An award is just a way to promote the process and incentive more participation.

The action and results must be praised, not the winner!

It is the change that you create that matters

Discussions

Module 3: JCI Constitution

Preamble to Constitution• We young men of the world gathered at this Congress,

• Conscious of the fact that adequate civic training of young men will enable them to exercise decisive influence in the just solution of the problems of humanity,

• Determined to shield future generations from unhappiness brought about by misunderstanding among men and anxious to promote the well-being and progress of all peoples,

• RESOLVE to unite our efforts by constituting an international association of Junior Chambers based upon the principles contained within this Constitution.

Within the context of this document, the references to "he," "his" and "him" are to be interpreted as encompassing both the male and female genders.

Constitution

• ARTICLE 2-7. HUMAN RIGHTS:– The organization, in affirming its Declaration of

Principles, which is based on the ideals expressed in its Creed, recognizes the Universal Declaration of Human Rights. The Universal Declaration of Human Rights is commended to National Organizations as an example of the promotion of universal respect for, and observance of, human rights, freedoms and equality.

Constitution

• ARTICLE 2-8. RIGHTS OF THE CHILD:– The organization, in affirming its Declaration of

Principles, recognizes and supports the United Nations Declaration of the Rights of the Child, and recommends that National Organizations and Local Organizations conduct permanent and continuing programs which assist with providing for one or more of the basic needs of children as set out in the Declaration:

Constitution• THE RIGHT to

– affection, love and understanding

– adequate nutrition and medical care

– free education

– full opportunity for play and recreation

– name and nationality

– special care, if handicapped

– be among the first to receive relief in times of disaster

– learn to be a useful member of society and to develop individual abilities

– be brought up in a spirit of peace and universal brotherhood

– enjoy these rights regardless of race, color, sex, religion, national or social origin.

Constitution

• ARTICLE 2-9. WORLD PEACE:– The organization, in affirming its Declaration

of Principles and recognizing the fundamental goal of the founder, Henry Giessenbier, Jr., commits itself to strive for a true and everlasting world peace.

Constitution

• National Organisations – Chapter 3– Objectives and activities are in accord with the

purposes of the organization

– Shall be recognized as potential, provisional or fully affiliated National Organization Members of the organization (hereinafter known as "National Organizations")

– Only one (1) National Organization in each nation shall be recognized by the organization.

Constitution

• BYLAW 3-5. MEMBERSHIP:– The organization encourages National

Organizations to abstain from any discrimination. The organization encourages Local Organizations to establish a provisional membership period of a minimum of three (3) months to allow for orientation, activation and induction procedures.

Constitution

• ARTICLE 3-15. FULLY AFFILIATED NATIONAL ORGANIZATION:

– SECTION 1. DEFINITION: A fully affiliated National Organization shall be an organization which has been previously affiliated for a minimum of one year as a provisional National Organization, or which has fulfilled the requirements to be granted such status, or which has received the approval of the Secretary General, the Executive Vice President and Vice President assigned to the Area, and the sponsor National Organization to directly apply for this status.

Constitution

• SECTION 2. QUALIFICATIONS:– a. Applicants for full affiliation shall be required to

exhibit a reasonable history of organization stability, including the clear separation of the function of National Organization and Local Organizations, together with a system of communications and services between them, before their application for full affiliation will be considered.

– b. Applicants for full affiliation must meet the requirements of Bylaw 3-16 and Policy 3-9, and shall have at least two (2) Local Organizations and sixty (60) Individual Members.

Constitution

• BYLAW 3-17. RIGHTS AND SERVICES:– Fully affiliated National Organizations shall

enjoy all rights and services reserved to a member of JCI.

Constitution• BYLAW 3-18. IN GOOD STANDING:

• A National Organization shall be in good standing with the organization provided it is in compliance with the Constitution and Policy Manual, in general; and, in particular, if it has:– a. registered its membership, as required by Bylaw 21-2, Section 1; and

– b. paid its dues in full, as required by Bylaw 21-2, Section 3, unless the Secretary General or the Finance Committee has accepted a proposal for later payment, under Bylaw 21-2, Section 6; and

– c. complied in all respects with an agreement, under Bylaw 21-2, Section 6, for delayed payment of its dues; and

– d. made a complete and accurate membership registration to the satisfaction of the Finance Committee; and

– e. settled any other outstanding financial obligation to JCI within thirty (30) days of invoice.

Constitution• ARTICLE 3-19. DISQUALIFICATION:

– SECTION 1. MINIMUM MEMBERSHIP: Where a provisional or fully affiliated National Organization fails to maintain the minimum membership required under Article 3-10, Section 2, and Article 3-15, Section 2b, the Board of Directors may suspend or terminate the membership of that National Organization, subject to ratification by two-thirds (2/3) vote of General Assembly. National Organizations whose membership falls below the minimum required, and are suspended under this Article, shall be given one (1) year to bring their membership to the minimum number required; otherwise, their affiliation will be terminated. This procedure shall not be applicable to cases of delinquency in the payment of dues or other financial obligations, which shall be treated as provided for in Bylaw 21-4.

Time: 15:001:301:0014:000:200:100:050:0013:0012:0011:0010:009:008:007:006:005:004:003:002:000:30

15 minutes 15 minutes breakbreak

Module 4: JCI Programs

JCI Programs

What is the purpose of JCI Programs?

Why are they important to us?

What is the advantage of implementing them a national and local level?

JCI Awards• Inspire Local Organizations and members at the grass

roots level to take action and increase impact

• Showcase of why JCI is one of the globe’s leading networks of active citizens

• Recognise best projects and initiatives at local, regional, national and international levels

• Evaluated by a panel of international judges made up of members

• Awards Ceremony is held at the Area Conferences and World Congress

• Guideline, deadlines are updated on the JCI Website

JCI Debate Championship

• Equip members with skills to advocate the message of social responsibility, resolve conflicts, respect differences and overcome obstacles

• Held at local, national, regional and international level

• Build foundation of teamwork, critical-thinking and problem solving that members use to address issues in their local communities

• Guidelines and deadlines are on the JCI website

JCI Public Speaking

• Offers members a unique opportunity to exercise and showcase their abilities and to share ideas on important local, national or global issues

• It is a leader who can motivate people toward positive change


• Topics are locally, nationally or regionally relevant, dependent on what level of competition is taking place

JCI Ten Outstanding Young Person Award

• Formal recognition of young people who excel in their chosen fields and create positive change

• JCI raises the status of socially responsible leaders in this world

• Honorees motivate their peers to seek excellence and serve others

• Members can now vote for their best honorees


• Various ways of holding the competition

• Guidelines and deadlines are online

JCI Ten Outstanding Young Person Award

1. Business, economic, and/or entrepreneurial accomplishment

2. Political, legal, and/or governmental affairs

3. Academic leadership and/or accomplishment

4. Cultural achievement

5. Moral and/or environmental leadership

6. Contribution to children, world peace, and/or human rights

7. Humanitarian and/or voluntary leadership

8. Scientific and/or technological development

9. Personal improvement and/or accomplishment

10. Medical innovation

JCI Best Business Plan Competition

• Partnered with the International Chamber of Commerce (ICC)

• National and Local Organizations host the competition annually

• Awarded entrepreneurs for integrating the principles of social responsibility into their businesses

• 10 principles of UN Global Compact on human rights, labor, environment and anti-corruption

JCI Twinning Program

• Voluntary and reciprocal agreement between national organizations or local organizations in different countries, regions or cities

• Produce a deep understanding of the importance of diversity and global cooperation

• Exchange personal visits, ideas, projects and culture

• Agreements should registered online and are signed at the Area Conference and the World Congress

JCI Creative Young Entrepreneur Award

• Entrepreneur that started business using creativity in product development, service development, and approach to market

• Abide by the UN Global Compact’s ten principles on CSR


JCI Nothing But Nets

• Initiative of the United Nations Foundation

• Members will raise funds for one million bed nets by 2015

• Local and National Organisations have to use creative means to raise nets from the community and stakeholders

• Educate children and their families in Africa on correct use of nets

JCI Programs

How are we implementing these programs?

How should we decide which program to run?

Module 5: 2013 JCI Plan of Action

Dare to Act

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Plan of Action DiscussionTask: Divide into groups of 3 – 4 people and discuss the goals and objectives of JCI record three specific actions, on a provided flip chart, on how we can contribute to achieving the plan

Time: 3 min group discussions per area, 2 min of all your group actions at the end

Results: Learn and use the goals and objectives to create/improve our national and local plans as well as own plans as officers

Goals

• To be recognized as a solution provider to the greatest global challenges of our time as defined by the eight(8) United Nations Millennium Development Goals (UN MDGs)

• To empower members to respond to the needs of the world and consequently create a bigger impact

• To improve the quality of service to JCI members around the world

JCI Mission, Vision and Values

Objective: To further the understanding of the JCI Mission, Vision and Values not only by existing JCI members but also potential members, partners and stakeholders likely to be impacted by activities of the organization both locally and globally

Expected outcome: At the end of the year, JCI should be recognized as having an answer to the greatest challenges facing those countries through the implementation of the JCI Active Citizen Framework.

Your 3 Actions

Membership – Recruitment and Retention

JCI Objective: To ensure members are motivated to play an essential role in developing their communities and develop skills that will lead them to make a difference at every level of society

Expected outcome: At the end of 2013, JCI will witness an increase in number of impact projects, leading to an overall increase in membership

Your 3 Actions

JCI World Headquarters Services

Objective: To provide the highest standards of service to ensure that JCI members are empowered to accomplish the JCI Mission

Expected outcome: At the end of 2013, JCI World Headquarters should have a database of more than 40% of its existing membership with complete information to enable effective two-way communication between the members and the World Headquarters.

Your 3 Actions

JCI Programs

Objective: To ensure that JCI Programs engage young people in the realization of the Mission of the organization.

Targeted outcome: JCI Programs should be well understood as a tool for enhancing activities and implemented by over 75% of all JCI National Organizations.

Your 3 Actions

JCI Events

Objectives: To ensure that JCI events provide a fulfilling experience for JCI members and non-members, creating an opportunity for young people to engage with each other, share experiences, learn and take action to effect positive change on a regional and global scale.

Expected outcome: An increase in the number of participants in JCI events with a satisfactory feedback from attendance.

Your 3 Actions

JCI Finances and Revenue

Objectives: To ensure the financial independence and transparency of the organization.

Targeted outcome: Increase revenue from non-traditional sources such as the alumni network, sponsors and partners.

Your 3 Actions

JCI Training

Objective: To clearly define and position JCI Training as an integrated part of developing Local and National Organizations.

Targeted outcome: JCI Training is will have developed a series of training that are aimed at empowering local organizations to implement the JCI Mission.

Your 3 Actions

Module 6: JCI Active Citizens Framework

Background• Our mission is to create positive change– Take responsibility of our communities–Creating solutions

• Concrete methods for developing, executing & tracking our initiatives

• Create positive change and measure our impact

• Engaging partners into our initiatives

Objectives

• Empower and activate young people to take ownership of their communities

• Provide a measurable framework for structural societal development

• Align JCI external partners in cohesive, strategic format

UN Millennium Development Goals

Activation and Training

• JCI members are developers, managers and executors of local projects

• JCI Impact Training– Active Citizenship concepts– Needs analysis– Advocacy – Partnership building– Project management– Action steps

Analyzing Community Needs

• Carefully study the community and its needs

• Examine and understand most pressing problems

• Use tools like surveys, interview community leaders and partners, hold discussions groups

• Use data gathered to formulate relevant projects

Planning

• Consider different solutions and strategies to eliminate the problem

• Clearly map out sustainability of your solution

• Develop an inclusive plan• Communicate your plan with the

community stakeholders

Action• Health and wellness– Healthy people are fundamental to success of

nay society– Solutions on disease prevention, sanitation,

nutrition, etc..

Action• Education and Economic Empowerment– Education and empowerment are engines

behind economies that lift citizens out of poverty

– Development of skills and opportunities related to economic development, employment, gender equality and entrepreneurship

– Projects that educate, empower or mentor

Action• Sustainability– Take long-term view of development– Educate the public on their role in sustainable

initiatives on the environment and social responsibility

Engaging Partners

• 2010 JCI Global Partnership Summit resolved that we should develop partnerships with business, government and civil society organisation

• Approach and engage partners throughout the process of the project to align them to JCI

• Build strategic, mutually beneficial alliances• Share resources (people, expertise, tools,

information and financial resources)

Measuring and Evaluating Results

• Throughout the project, quantify effects of your action

• Mechanisms to measure results ensure effectiveness of the project

• Provide data for partners and help to ear recognition

• After completion measure results against goals• Reports actions and results on the JCI website

2:000:301:301:000:200:100:050:00Time:

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JCI Active Citizens FrameworkTask:

Divide into four groups and discuss:1. How should we prepare Local organisations to

apply the framework

2. How to ensure the framework is used in all projects

3. What resources are required to make it work

4. How best do we involve the community and partners to ensure sustainable solutions

Time:

10 minutes discussion – 2 presentation

45 minutes 45 minutes Lunch breakLunch break

Module 7: JCI South Africa Purpose & Structure

Purpose • Promote the mission, vision and values of JCI

• Develop and advance the purpose of JCI

• Create the awareness of active citizenship

• Ensure member participation in training and programs to develop leadership potential

• Support executions of programs that develops individuals and the communities

• Promotion of social economic development in the community

• Further understanding, goodwill and cooperation among all peoples.

Structure

• Officers and Appointees

• Foundation

• Senate and

• Staff


Executive Committee:

• The President

• Executive Vice President(s)

• Immediate Past President

• Secretary General

• Treasurer

• General Legal Counsel


Specific duties of the Executive Committee:• Manage the affairs of the National Organisation within

the powers vested in it by the Constitution and the General Assembly

• Implement the action decided upon by the General Assembly and the Board of Directors

• Recommend action to the Board of Directors

• Constituted as a Finance Committee, review and revise the annual budget whenever deemed necessary for submission to the Board of Directors for approval


Specific duties of the Executive Committee:• Propose, receive or consider constitutional amendments;

endorse, recommend against, or request changes to them

• Be empowered by a vote of two-thirds (2/3) of its members to dismiss any Officer who does not fulfil the duties of the office

• Upon recommendation of the President, set the duties and composition of a Long-Range Planning Committee and appoint its members.


Board of Directors:

• Executive Committee

• Vice Presidents

• Local Presidents – Additional members with no voting rights


Specific duties of the Board of Directors:• Train and brief all Officers on their duties and

responsibilities

• Coordinate the activities of all Officers in their duties

• Receive reports from all Officers

• Make recommendations to the General Assembly

• Act on all matters referred to it by the General Assembly

• Plan and coordinate National Organisation activities

• Approve affiliation of Local Organisations


Appointees:

• Directors

• Executive Assistant

• Special Appointees

Staff @ JCI South Africa HQ

• Administrator

• Policy is yet to be developed

Senate

• JCI South Africa Senate Chairperson is appointed by the National President from current Senators


Foundation

• Foundation Chairperson is appointed by the National President


Time: 15:001:301:0014:000:200:100:050:0013:0012:0011:0010:009:008:007:006:005:004:003:002:000:30

15 minutes 15 minutes breakbreak

Module 8: National Officers Roles, Responsibilities & Ethics

Roles and Responsibilities

• Pay attention to duties outlined in the constitution under:• Executive Committee• Board of Directors• Position

• President or

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Roles and Responsibilities

Task: individually go through your duties in the constitution to map out clearly what you will be doing in your of service and note any questions you may have

Time: 5 min review, 2 minutes discussion of each position

Outcome: Each officer must have a clear understanding of the role

Officers Code of Ethics

• Respect and support the decisions of the Board

• Recognize that authority is vested in the Board when it meets in legal sessions and not in individual members

• Participate actively in Board meetings and actions

• Call the attention of Board members to any issue that will affect the organization adversely.

• Board members' duty is to ensure the organization is well managed; not to manage the organization.

Officers Code of Ethics

• Represent the interest of all the members of the organization not a particular geographic Area or interest group.

• Declare any conflicts of interest between my personal life and my position as member of the Board, and avoid voting on issues that appear to be a conflict of interest.

• Refer all membership or staff complaints to the proper level on the chain of command.

Officers Code of EthicsAs a Board member, I will not:

•Be critical, in or outside Board meetings, of fellow Board members or their opinions.

•Use any part of the organization for my personal advantage or for the benefit of my friends or relatives.

•Discuss confidential proceedings of the Board outside Board meetings.

•Promise, prior to a meeting, that I will vote one way or another on any issue in the meeting.

•Interfere with the duties of the Secretary General or undermine his authority.

Module 9: 2013 JCI South Africa Plan of Action

Presentation of the Plan by 2013 National President

20 Minutes

Presentation of individual officers plans

5 Minutes Each

Module 10: Closure

Local Organisations & Members Services

• Serve members as the oath you took during your election

• Remember members vested their trust on you to manage the organization to a better position

• Apply yourself with dignity and pride

Legacy

Imagine yourself at the 2012 National Convention

• How do you want to be remembered as a National Officer?

• How did you impact the organization and the members?

Collective Action

Two men walk down different paths, each carrying a loaf bread, they meet at a

crossroad and exchange loaves, each one will walk away with one bread.

But, if the same men walk with an idea and exchange it at the crossroad, each one will

walk away with two ideas.

Chinese proverb

The Climb

- Convincing others with creative solutions

- Leading others with dedication

- Inspiring others with vision and mission

- Motivating others with inspiring ideas

- Be better!

Thank you!

2012 national officers training

Documents