2008 WIA TRAININGPRESENTATION WIA ADULT AND DISLOCATED WORKER ELIGIBILITY

ELIGIBILITY Adults and Dislocated Workers must meet general eligibility requirements and provide acceptable documentation.

The general requirements and acceptable documentation are as follows:

General Eligibility Requirements

Age at time of registration/participation Adults and Dislocated Workers must be 18 Years or older [ Act 101(1)] and 20 CFR 663.110

Citizenship or Authorization to Work [ Act 188(a)(5)]

Selective Service Registrant (if applicable) [ Act 189(f)]

AGE (Date of Birth)

Baptismal Record with Date of Birth

Birth Certificate

DD-214

Drivers License

Federal, State or Local Government ID Card

Hospital Birth Record

EXAMPLES OF ACCEPTABLE DOCUMENTATION

Examples of Acceptable DocumentationAGE (Date of Birth)--continued

Passport

Public Assistance/Social Service Record

School Records/ Identification

Work Permit if date of birth is shown

Cross-Match with Dept of Vital Statistics

Completed and Signed I-9 Form

Other Applicable Source Documentation, (Specify)

Examples of Acceptable Documentation

CITIZENSHIP OR AUTHORIZATION TO WORK

Baptismal Certificate with Place of Birth

Birth Certificate

DD-214 (New DD214 does not verify)

Food Stamp Records

Foreign Passport Stamped Eligible to Work

Examples of Acceptable Documentation CITIZENSHIP OR AUTHORIZATION TO WORK --continuedHospital Birth Record

Naturalization Certification

Public Assistance Records

United States Passport

Other Applicable Documentation, (specify)

Examples of Acceptable Documentation

CITIZENSHIP OR AUTHORIZATION TO WORK--continued

Native American Tribal Document

Alien Registration Card (indicating right to work)

Telephone Verification

School/State or Federal ID Card

Examples of Acceptable DocumentationCITIZENSHIP OR AUTHORIZATION TO WORK --continuedDocumentation specified on the I-9 form

Completed and Signed I-9 Form

Social Security Card (work eligible)

Applicant Statement

Other Applicable Documentation, (specify)

Selective Service

Males born on or after January 1, 1960 must register with the selective service system within 30 days after their 18th birthday or at least before they reach the age of 26. [ Act 189(f)]

Selective Service Regional Workforce Boards should develop a procedure for determining and documenting non-registrants who are:

Beyond their 26th birth date who are applying for assistance from an employment and training program

AND

Who has demonstrated that their failure to register was not knowing or willful for the purpose of making a determination of WIA eligibility.

Note: All documentation provided should be maintained in the applicants file.

Selective Service--CONTINUED

RWBs must ensure that documentation is recorded in the State MIS to support the participants selective service status.

If a participants status is marked non-applicable (N/A), a case note should be entered which explains the reason(s).

Note: This is an eligibility item which could lead to potential disallowed costs if not documented correctly.

Examples of Acceptable Documentation

SELECTIVE SERVICE REGISTRANT

Selective Service Status Information Letter

Selective Service Registration Record (form 3A)

Selective Service Verification Form

Stamped Post Office Receipt of Registration

Internet www.sss.gov

Examples of Acceptable Documentation SELECTIVE SERVICE REGISTRANT --continued

Selective Service Registration card

Additional document if it validates Selective Service Registration

Applicant Statement

Not Applicable (Males born before January 1, 1960 and females)

INCOME LEVELS FOR INTENSIVE AND TRAINING SERVICES (ADULTS)

Low Income

Priority of Service

Self-Sufficiency

DEFINITION OF LOW INCOME FOR ADULTS Low income is defined as an individual that received an income, or is a member of a family that received a total family income, for the 6 month period prior to application in relation to family size, does not exceed the poverty guidelines.

DETERMINING LOW INCOME FOR ADULTS In order to determine income level, the family unit must be considered. A family is defined as two or more persons related by blood, marriage, or a decree of court, who are living in a single residence, and are included in one or more of the following categories:

DETERMINING LOW INCOME FOR ADULTSA husband, wife, and dependent children. A parent or guardian and dependent children. A husband and wife.

RECORDING LOW INCOME FOR ADULTS The actual annualized income amount must be recorded in the State MIS.

The data element labeled low- income is determined in EFM based on the amount of annualized income and the participants family size.

Note: It is critical that an actual dollar amount is entered into the system.

PRIORITY OF SERVICE

WIA, Section 134(d)(4)(E), states that in the event that funds allocated to a local area for adult employment and training activities are limited, priority for intensive and training services funded with Title I adult funds must be given to recipients of public assistance and other low-income individuals in the local area.

PRIORITY OF SERVICE--continued States and local areas must establish criteria by which local areas can determine the availability of funds and the process by which any priority will be applied under WIA, Section 134 (d)(2)(E).

Note: Refer to the RWBs approved 2007-2009 Workforce Services Plan

PRIORITY OF SERVICE Such criteria may include the following:

availability of other funds for providing employment and training-related services in the local area

the needs of the specific groups within the local area

other appropriate factors

PRIORITY OF SERVICE

The priority of service rule does not necessarily mean that only the recipients of public assistance and other low income individuals may receive WIA adult funded intensive and training services when funds are determined to be limited in a local area.

PRIORITY OF SERVICE QUESTION: Does the statutory priority for use of adult funds also apply to dislocated worker funds?

ANSWER: NO. The statutory priority applies to adult funds for intensive and training services only.

SELF-SUFFICIENCY

Self-sufficiency is defined as employment that pays at least the lower living standard income level, as defined in WIA, Section 101(24). Local boards must set the criteria for determining whether employment leads to self-sufficiency. Self-sufficiency for dislocated workers may be defined as a percentage of the layoff wage.

Note: The self-sufficiency definition can be found in your RWBs Workforce Services Plan [20 CFR 663.230] The RWBs should consider the special needs of individuals with disabilities or other barriers to employment when setting criteria to determine self-sufficiency.

DISLOCATED WORKERSA dislocated worker is an individual who meets one of the following categories:

Terminated/laid off or notified of lay offandEligible for or has exhausted Unemployment Compensation Benefits or has worked long enough to establish an attachment to the Labor Market andUnlikely to return to his/her previous occupation or job.

DISLOCATED WORKERS

ALSO, individuals who are laid off due to:

Plant closures or substantial layoffs at a plant or facility

If employer has made a general announcement that plant closure will occur within 180 days, ALL services may be provided. HOWEVER,

If employer has made only a general announcement that plant closure will occur, with no date or within a timeframe greater than 180 days, ONLY Core Services may be provided.

DISLOCATED WORKERS

Self-employed - due to economy or natural disaster

DISLOCATED WORKERSDisplaced Homemaker

Has been dependent on the income of another family member, but is no longer supported by that income

AND

Is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment

Examples of Acceptable Documentation Dislocated Workers

Terminated or Laid Off Documented Collateral Contact With EmployerLayoff Letter From EmployerUC PrintoutApplicant Statement

Eligible For or Exhausted UC UC Documentation and/or PrintoutPriority Reemployment Program (PREP)Other (if shows UC status - record in Case Notes)

Examples of Acceptable Documentation Dislocated Workers Unlikely to Return to Previous Industry or Occupation

No Growth or Decline in Job OpeningsLabor Market Analysis OR Unsuccessful Job SearchDoctors Statement Contact with Separating EmployerPriority Re-Employment Program (PREP) Telephone VerificationApplicant Statement

Examples of Acceptable Documentation Dislocated WorkersPlant Closures or Substantial Layoffs at a Plant or Facility

Certification of Expected SeparationLetter From EmployerMedia Announcement With Employer VerificationLayoff Notice/Layoff List(s) of Affected Employee per local definition of substantial layoff

Examples of Acceptable Documentation Dislocated Workers General Announcement of Plant Closure

Public Notice (Certified by States Rapid Response Team) Pay Stub As Proof of Employment at Plant at Time of Closure or Impending Closure

WARN Notice to Individual With Separating Employer shown

Telephone Verification

Applicant Statement

Other (Record in case notes)

Examples of Acceptable Documentation Dislocated Workers Formerly Self-Employed and Presently Unemployed Because Of Economic Conditions

Business License/permit

IRS Document

State Employer Business records

Applicant Statement

Examples of Acceptable Documentation Dislocated Workers General Economic Conditions in Residing Area

Labor Market Information

Unemployment Rate

Business Ledgers

Published Notice of Chapter 7 or 11 Bankruptcy (Date must be shown)

Federal or State Declaration of Disaster

Failure of Business Customers of Suppliers

Applicant Statement

Other (record in case notes)

Examples of Acceptable Documentation Dislocated Workers Displaced Homemaker

Divorce Decree or Legal Separation

Death Certificate

Employer Statement/Lay off notice

Applicant Statement

Public Assistance Records

Court Records

PROGRAM ACTIVITIES/SERVICESThe WIA Program is based on a three-tier approach to the provision of employment and training services.

PROGRAM ACTIVITIES/SERVICESCore Services - Per WIA, the first activity assigned to an adult or dislocated worker must be a core activity.

Note: Core Services are available to everyone regardless of funding limitations.

.

PROGRAM ACTIVITIES/SERVICES Intensive Services- If the participant is unable to obtain employment through a core activity, the participant can then be assigned to an intensive service.

PROGRAM ACTIVITIES/SERVICES

Training Services- Training services may be provided if the participant has met the eligibility requirements for intensive services, has received at least one intensive service and has been unable to obtain or retain employment.

PROGRAM ACTIVITIES/SERVICES Training Services--continued

WIA funding for training is limited to participants who:

Are unable to obtain grant assistance from other sources to pay the costs of their training ORRequire additional assistance beyond that available under grant assistance from other sources to pay the costs of such training.

Note: Occupational Skills Training must be in a demand occupation

PROGRAM ACTIVITIES/SERVICES Training Services--continued

When Documenting the Need for Training Services for Adults and Dislocated Workers, documentation will include: Pell grant application

The Pell acceptance or denial letter

When funds are limited (Adults only)-proof that they have been determined eligible in accordance with the local priority system

Locally developed forms and/or case notes

INDIVIDUAL TRAINING ACCOUNTS (ITA) Individual Training Accounts are to be used to access approved training programs, provided by eligible training providers.

Note: On-the-job training (OJT) and customized training activities are exempt from the ITA requirements.

INDIVIDUAL TRAINING ACCOUNTS (ITA) Approved Programs are those which are maintained on a statewide listing of approved training programs known as the Eligible Training Provider List (ETPL) which is based on an annual publication of the Targeted Occupations List, which includes both high skill/high wage occupations.

Note: Each region should refer to their locally approved training provider list.

INDIVIDUAL TRAINING ACCOUNTS (ITA) Per Florida Statutes 445.003 (3) (a)(1) at least 50 percent of the Title I funds for Adults and Dislocated Workers that are passed through to RWBs shall be allocated to ITAs unless and RWB obtains a waiver from Workforce Florida, Inc.

INDIVIDUAL TRAINING ACCOUNTS (ITA) According to the approved State ITA Plan, costs that may be used in calculating compliance with the State 50% requirement include:

Tuition BooksFeesSuppliesOther

INDIVIDUAL TRAINING ACCOUNTS (ITA) ITA CAP The RWB has the authority to determine a maximum amount at which they are willing to fund an ITA.

Note: A cap is not required, however, it is allowable.

THE END

Questions or Additional Information Policy and Technical Assistance:

Tammy Bacon, Government Operations Consultant IIE-mail Address: Tammy.Bacon@flaawi.comTelephone Number: (850) 921-3868

Barbara Walker, Government Operations Consultant IIE-mail Address: Barbara.Walker@flaawi.com Telephone Number: (850) 921-3864

Mershal Noble, Government Operations Consultant IIE-mail Address: Mershal.Noble@flaawi.comTelephone Number: (850) 921-3317

Dehryl McCall, Senior Management Analyst SupervisorE-mail Address: Dehryl.McCall@flaawi.comTelephone Number: (850) 245-7402

An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TDD equipment via the Florida Relay Service at 711.

Food Stamp record should only be used if the record shows proof of citizenshipPublic Assistance record should only be used if the record shows proof of citizenshipIn addition to general eligibility, for adults, we also have to look at the customers income levels..are they low income, do they meet priority of service (if applicable in their region) and are they self sufficient.If an actual income is earned, do not put a 0..do not use 0 unless the income is actually 0Priority of service basically means that IF funds allocated to a local area for adult employment & training activities are limited, priority for intensive & training services must be given to public assistance and other low-income individuals in the local area.The criteria by which local areas determine the availability of funds and the process they use are established by the States and local areasCase managers should become familiar with local priority of service policyWhen determining the eligibility of a dislocated worker, in addition to general eligibility (Age, Citizenship, Selective Service) we also look at the following categoriesa Dislocated Worker must beAfter eligibility has been established and the participant is registered, we take a look at the Program Activities/ServicesOnce determination is made that the participant is eligible for trainingthe participant must provide the following documentation:If it is determined that the participant is eligible for trainingApproved programs are maintained on a statewide listing of approved training programs called the ETPL, which is based on the annual publication of the TOL which lists both high skill/high wage occupationsAt least 50% of the Title I funds for adults and DWs that are passed through the region shall be allocated to ITAs unless they obtain a waiver from WFI.Even though a cap is not required, the region has the authority to determine a maximum amount at which they are willing to fund an ITA..What is the CAP for your Region?